DEVELOPMENT INDUSTRY LIAISON GROUP

DEVELOPMENT INDUSTRY LIAISON GROUP

9:00 a.m.

Monday May 1, 2017 Meeting Rooms 192 & 193

1st Floor - Hamilton City Hall 71 Main Street West

_____________________________________________________________________

AGENDA

1. Welcome 2. New Business 3. Minutes from February 13, 2017 Meeting and the March 29, 2017 Special DILG 4. DRP Process Update - Steve Robichaud 5. Budget Update - Jason Thorne 6. Sales Trailers (Attached) – Kathy Jazvac (Development Planning) 7. Restructuring Update - John Morgante (Growth Management) 8. Zoning Review as Part of Formal Consultation - Ed VanderWindt (Building) 9. 2017 Urban Design Awards (Attached) - Max Kerrigan (Development Planning) 10. Feasibility of Increasing Parking Space Sizes (Attached) – Madelaine Giroux

(Development Planning) 11. Other Business 12. Future Agenda Items (a) Spring of 2017 – Comprehensive Development Guidelines and Financial

Policies Manual – Updated Document (b) Downtown Secondary Plan 13. Next Meeting

Monday, May 29, 2017 at 9:00 a.m. in Meeting Rooms 192 & 193 (1st Floor – Hamilton City Hall)

Development Industry Liaison Group – February 13, 2017 Minutes Page 1 of 4

.


9:00 a.m.

Monday, February 13, 2017 Meeting Rooms 192 & 193

1st Floor - Hamilton City Hall 71 Main Street West

______________________________________________________________________

Present: Alvin Chan, City of Hamilton Andrew Smith, A.J Clarke & Associates Bill Janssen, City of Hamilton Binu Korah, City of Hamilton Danielle Lapp, City of Hamilton George Wong, City of Hamilton Guy Paparella, City of Hamilton Jason Thompson, City of Hamilton Jason Thorne, City of Hamilton Joanne Hickey-Evans, City of Hamilton John Morgante, City of Hamilton Matt Johnston, Urban Solutions / HHHBA

Matt Lawson, City of Hamilton Ray Kessler, City of Hamilton Roger Finkenbrink, City of Hamilton Steve Robichaud, City of Hamilton Steve Spicer, Multi-Area Developments Suzanne Mammel, HHHBA Tony Sergi, City of Hamilton Udo Ehrenberg, City of Hamilton William Liske, Losani Homes Zivko Panovski, City of Hamilton Maria Harrison, City of Hamilton

MINUTES 1. Welcome

Tony Sergi welcomed everyone and proceeded to chair the meeting. 2. Site Plan Condition for an Extensive Dust Study Required by Public Health –

Roger Finkenbrink and Matt Lawson (Public Health) Dust Mitigation Plan requirements to be reviewed within the Comprehensive

Development Guidelines and Financial Policies Manual working group. The finalized plan will be included in the Construction Management Plan. A meeting has been set for March 3, 2017 for the working group to review. Public Health has been invited. Plan should include action plan to respond to complaints.


3. New Business Design Review Panel – proposed direction and recommendation report appearing before Planning Committee February 28, 2017. Sourcewater Report – Proposed direction.

4. Minutes from January 16, 2016 Meeting Minutes adopted as presented. 5. Parkland Dedication By-law – Proposed Phases 1 and 2, Review

Recommendations – Keith Anderson, Joanne Hickey-Evans and Raymond Kessler

Phase 1 will be going to Planning Committee for approval February 28th Phase 2: Suzanne Mammel requested a status update on the Parkland Dedication

Reserve. Staff to follow-up with Finance and Public Works. Steve Robichaud reminded everyone parkland credits must be included in the

discussion. Action: presentations to be distributed 6. Staging of Development Update – Presentation by Alvin Chan and Guy Paparella

Draft Presentation provided status update. The development community indicated that the presentation highlights the need for Site Plans. Action: Budget Presentation that went before GIC February 3, 2016 to be distributed to the DILG.

7. Goss Trap Issue – Suzanne Mammel

This item has been moved to the Comprehensive Development Guidelines and Financial Polices Manual Working Group agenda.

8. Construction Management Plans and Building Inspections prior to

Construction – Binu Korah and John Morgante Presentation provided. Note that moving forward, the City will require a geo-technical

report for tall buildings. Action: presentations to be distributed 9. Other Business

GRIDS workplan and woodlands strategy going before Planning Committee February 14, 2017. The design review panel report will be going before Planning Committee February 28, 2017 with a recommendation that the pilot project be made permanent. Source water process changes for small scale servicing in rural zones will be going before Planning Committee for approval in March.


10. Future Agenda Items (Form March 2017 meeting) (a) Spring of 2017 – Comprehensive Development Guidelines and Financial

Policies Manual – Updated Document 11. Next Meeting – March 29, 2017 at 9:00 a.m.

Meeting Room 264 (2nd Floor – Hamilton City Hall) The meeting adjourned at 10:35 a.m. Amanda Stringer, Minute Taker Administrative Assistant, Growth Management Division Planning and Economic Development Department City of Hamilton


OUTSTANDING BUSINESS LIST


Subject Matter Meeting Date Initiated Status

City’s Lobbyist Registry – Follow-up

August 25, 2015 Follow-up requested to determine if registering as a ‘lobbyist’ under the by-law would negatively affect a planner standing before the OMB as an impartial expert witness?

Downtown Infrastructure Study October 19, 2015 City staff to make a presentation once the report was prepared.

“Shall” vs “May” Language in the Official Plans

October 17, 2016 City staff to re-visit Official Plan policy in six months.

Parkland Dedication By-law – Proposed Phases 1 and 2 Review Recommendations

October 17, 2016 Recommendations to be reviewed during the February 13, 2017 DILG meeting.

Staging of Development Update October 17, 2016 Update to be provided by City at the February 13, 2017 DILG meeting.

Comprehensive Development Guidelines and Financial Policies Manual – Updated Document

January 16, 2017 Updated document to be made available to the DILG group and other stakeholders in the Spring of 2017.

Form 1 Working Group – Update Requested

January 16, 2017 Update to be provided at the February 13, 2017 DILG meeting.

Development Industry Liaison Group – March 29, 2017 Minutes Page 1 of 3


9:00 a.m.

Wednesday, March 29th, 2017 Meeting Room 260

2nd Floor - Hamilton City Hall 71 Main Street West

______________________________________________________________________

Present: Alissa Mahood, City of Hamilton Brenda Khes, GSP Group Inc. Christine Newbold, City of Hamilton David Premi, HBSA / DPAI Architecture Kimberley Harrison-McMillan Matt Johnston, Urban Solutions / HHHBA

Max Kerrigan, City of Hamilton Rick Lintack, Lintack Architects / HHHBA Sergio Manchia, Urban Solutions Steve Robichaud, City of Hamilton Suzanne Mammel, HHHBA Terri Johns, T. Johns Consulting Group

MINUTES 1. Welcome

Steve Robichaud welcomed everyone and proceeded to chair the meeting. 2. Design Review Panel (DRP) – Timing of DRP advice for Planning

Applications The purposes of this Special DILG was to have a follow-up conversation to determine what impact the Design Review Panel (DRP) has on the DILG. The DILG has some concerns with inconsistent feedback from the DRP. Additionally they prefer not to go before the DRP before an application is complete because it has a potentially negative effect on timelines for complete applications. They pointed out that prior to complete application they lack the firm details. They also expressed concerns that because the DRP is a public meeting information could be presented to the public prematurely, particularly when a development is at an idea stage and not a complete application. A further concern the DILG raised is the amount of time and money spent to attend DRP before complete application and then again after complete application. The duplication is seen as unnecessarily costly.


Steve Robichaud suggested that DRP could be valuable prior to complete application when there is a fundamental shift in the land use. This point was countered by suggesting that fundamental shift in land use could be addressed at the pre consultation stage. The DILG would prefer that the requirement to go before DRP occurred after the complete application stage of the process but would also like DRP to be voluntary option prior to complete application. Steve Robichaud shared that DRP shouldn’t slow down the approval process because there is a DRP offered each month of the year subject to activity levels. It was suggested that an Urban Design Expert sit on the DRP. Staff will consider the feedback and report back on outcomes at the next DILG meeting.

3. New Business None 4. Future Agenda Items (a) Spring of 2017 – Comprehensive Development Guidelines and Financial

Policies Manual – Updated Document (b) Downtown Secondary Plan 5. Next Meeting – Monday, May 1, 2017 at 9:00 a.m.

Meeting Rooms 192 and 193 (1st Floor – Hamilton City Hall) The meeting adjourned at 11:00 a.m. Amanda Stringer, Minute Taker Administrative Assistant, Growth Management Division Planning and Economic Development Department City of Hamilton


OUTSTANDING BUSINESS LIST


Subject Matter Meeting Date Initiated Status

City’s Lobbyist Registry – Follow-up

August 25, 2015 Follow-up requested to determine if registering as a ‘lobbyist’ under the by-law would negatively affect a planner standing before the OMB as an impartial expert witness?

Downtown Infrastructure Study October 19, 2015 City staff to make a presentation once the report was prepared.

“Shall” vs “May” Language in the Official Plans

October 17, 2016 City staff to re-visit Official Plan policy in six months.

Parkland Dedication By-law – Proposed Phases 1 and 2 Review Recommendations

October 17, 2016 Recommendations to be reviewed during the February 13, 2017 DILG meeting.

Staging of Development Update October 17, 2016 Update to be provided by City at the February 13, 2017 DILG meeting.

Comprehensive Development Guidelines and Financial Policies Manual – Updated Document

January 16, 2017 Updated document to be made available to the DILG group and other stakeholders in the Spring of 2017.

Form 1 Working Group – Update Requested

January 16, 2017 Update to be provided at the February 13, 2017 DILG meeting.

Official Plan – Residential Designations, Use Permissions and Density Calculations

March 29, 2017 City staff to report back once final.

Planning and Economic Development Department

Memorandum

Date: March 10, 2017

To: Chair and Members Development Industry Liaison Group

From: Kathy Jazvac Business Facilitator Development Planning, Planning Division

Subject: Continuous Improvement Team Process Review – Minor Site Plan Approval for Temporary Sales Pavilions / Trailers

BACKGROUND

The Hamilton-Halton Home Builders Association (HHHBA) raised concerns relating to the approval process for Temporary Sales Pavilions / Trailers. As part of the Continuous Improvement Team (CIT), the Planning Division reviewed the Minor Site Plan Approval process for Temporary Sales Pavilions / Trailers. Specifically the requirement for Minor Site Plan Approval and the time it takes to process the application in comparison with other Municipalities was evaluated in order to identify opportunities for process improvements.

Currently, at the City of Hamilton a Minor Site Plan Application for a Temporary Sales Pavilion / Trailer is typically approved within 2 to 3 months, however in some instances approval can take up to 6 months or longer if there are issues identified through the circulation process which may include but are not limited to site servicing, grading, drainage, or zoning deficiencies.

OBSERVATIONS

Five Municipalities were contacted to compare submission requirements and processing time (see Figure 1). Three of the five Municipalities require Site Plan Control and the turnaround time for approval varies from one month to approximately 6 to 9 months.

Item 6May 1, 2017 DILG Agenda

Figure 1- Temporary Sales Pavilions / Trailers Approval Process Comparison Municipality Subject to

Site Plan Control

Required Forms / Application Submissions Processing Time

City of Toronto NO Application for a Permit to Construct orDemolish;

Municipal Road Damage Deposit; Schedule 1: Designer Information; Vibration Control; Commitment to General Reviews; Tree Declaration Survey or Site Plan; Elevations;

Sections; Construction Details andNotes;

If applicable: Engineer StructuralReport and Soil Test Report

Fee: $13.99/sqm

3-6 Weeks (if no zoningissues – also dependson the size of thebuilding under theOBC)

4-5 Months if CofArequired

Town of Oakville YES Pre-Consultation Meeting Minor Site Plan Approval Residential Building Permit Approval

Approx. 6 months

City of Burlington YES Minor Site Plan Approval, shortenedAgreement with securities

2-4 weeks (key issuesare zoning, siteengineeringaccessibility / barrierfree matters, drivewayconnections to regionalroads)

Town of Milton YES Site Plan Approval, shortenedAgreement with securities

6-9 months

City of St. Catharines

NO Application for a Permit to Construct orDemolish;

Schedule 1: Designer Information; Schedule 2: Sewage System Installer

Information; Commitment to General Review; Supplemental Information; Plot Plan; Architectural, Structural and

Mechanical Plans; Fee: Minimum Permit fee $116.00

15 Days

In comparison with other Municipalities, the requirement for Site Plan Approval remains to be a best practice. There is value in the review process to ensure no negative impacts on surrounding land uses, and to review grading and drainage, parking, vehicular access and maneuvering. The City’s goal is to ensure that new development, including temporary structures are accessible, safe and functional, thereby making Minor Site Plan approval a necessary step in the process.

Through this review, it was identified that the current process does lack clarity on the City’s expectations as to what details and information is being evaluated through the

Minor Site Plan Application for Temporary Sales Pavilions / Trailers. There is a need to establish guiding principles and performance standards to assist the applicant when preparing a submission. The goal is to achieve a result of final approval following the initial circulation, rather than generate a list of outstanding matters.

Further, staff assessed the application circulation list and the number of departments / external agencies circulated for commenting to ensure that only key functional design elements are being reviewed for Temporary Sales Pavilions / Trailers.

OUTCOME

As a result of this review, it was determined that clarity is required regarding the details being evaluated through the Minor Site Plan process for Temporary Sales Pavilions / Trailers which are identified below. The Minor Site Plan Application form will be updated to include the following information that will assist Applicant’s in preparing a submission:

• Zoning conformity (placement of building(s), showing all required setbacksand dimensions);

• Vehicular access, parking and maneuvering areas;• Parking area surface treatment (Note: in some instances, if less than five

(5) parking spaces are being proposed, the parking area may have agranular surface);

• Pedestrian movement and barrier-free design (including walkways andramps);

• Grading, drainage and storm water management;• Site servicing;• Location and details of existing vegetation and natural features;• Location of plant material, planting beds and sodded areas (new and / or

existing landscaping);• Building elevations (North, South, East and West), building material

details; and,• Building height (identified from grade as defined).

Furthermore a scoped circulation of the Minor Site Plan Application would be appropriate to improve the total time required for file management and processing. Only the following departments / agencies would be circulated for commenting unless a specific site feature triggers additional review:

• Building Division, Building Engineer and Zoning;• Growth Management Division, Development Engineering;• Engineering Services Division, Corridor Management Section;• Environmental Services Division, Forestry and Horticulture;• Natural Heritage Planning (if applicable); and,• Conservation Authority (if applicable).

NEXT STEPS

Staff will be proceeding to implement the revised submission requirements and scoped circulation process.

/KJ

The 2017 Urban Design and Architecture Awards recognize and celebrate excellence in the design of our urban environment. A high quality urban environment contributes to economic and social benefi ts, improves the image of the City, and creates a sense of pride. A well designed city is integral to developing a vibrant and sustainable community with a high quality of life.

Owners, urban designers, architects, landscape architects, planners, contractors, engineers, consultants and students are invited and encouraged to submit projects such as: buildings, additions, alterations, restorations, adaptive reuse, brownfi eld redevelopment, streetscapes, parks, open spaces, landscapes, ecological restoration and design projects, public art, installations, planning studies, and/or student work.

URBAN DESIGN ARCHITECTUREAN

D

AWAR

DS

2017

CITY OF HAMILTON

For inquires, email [email protected]

or call 905 546 2424 ext 1291

CALL FOR SUBMISSIONSDEADLINE: Friday, June 16, 2017 by 4:00 pm

To view submission requirements, access forms and see past winners visit:

www.hamilton.ca/designawards

The City of Hamilton

is proud to announce the

7th Urban Design and

Architecture Awards.


DEVELOPMENT INDUSTRY LIAISON GROUP

Documents

Transcript of DEVELOPMENT INDUSTRY LIAISON GROUP