DEVELOPING ACTION PLANS
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Transcript of DEVELOPING ACTION PLANS
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UNESCO/IFLA Workshop onDevelopment of Information Literacy through School Libraries in Southeast Asia
19-22 September 2005
DEVELOPING
ACTION PLANS
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Approach to This Workshop
Day 1: Where we are (in terms of IL and SL) – country reports
Day 2: Where do we want to be – vision, developments, projects, SWOT
Day 3 : How do we get there – vision, mission, objectives, action plans
Day 4 : How do we get there – regional plans, national plans, personal plans,
sources of support
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Where we are
• We know our country situation– Information literacy– School libraries
• We have many ideas on what can be achieved
• We know our strengths and weaknesses
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How do we get where we want to be ?
VMOSA A practical planning process, involving the development
of
• Vision
• Mission
• Objectives
• Strategies
• Actions
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How do we get where we want to be ?
Vision
Mission
Objectives
Strategy
Action Plans
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Vision
• The dream
• The ideal
• The perfect condition
• A simple phrase that conveys your dream for the future
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Vision
A vision should be
• Understood and shared by all
• Broad enough to allow a diverse variety of perspectives
• Inspiring and uplifting to everyone
• Easy to communicate
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Vision
Examples of visions
• Vision 2020
• Healthy children
• Education for all
• Peace on earth
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Vision
What is your vision, related to IL and SL?
Write down your initial ideas.
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Mission
Mission statements describes
• what you are going to do
• Similar to vision statement, but more concrete and more "action-oriented"
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Mission
A mission should be
• Concise– gets its message across in one sentence
• Outcome-oriented– explain the major outcomes you are
working to achieve
• Inclusive– Stated broadly; does not limit the strategies
or sectors
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Mission
Examples of mission statements
• To become a developed nation by the year 2020
• To promote child health and development through a comprehensive nationwide program
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Mission
What is your mission?
Write down your initial ideas
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Objectives
• Objectives are the specific measurable results of an initiative
• Objectives offer specifics of how much of what will be accomplished by when
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Objectives
Why objectives?
• Set priorities
• Create specific and feasible ways to carry out the mission
• Serve as markers for managers, funders, and community
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Objectives
Examples of objectives• By 2010 (by when), to increase by 20%
(how much) the number of schools that have a full-time teacher-librarian (of what)
• By the end of 2006, 100 teachers will have attended a 2-day training program on information literacy conducted by the Ministry of Education
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Objectives
Objectives should be SMART+C
• Specific. how much (e.g., 20 %) of what is to be achieved (e.g., what outcome) by when (e.g., by 2010)?
• Measurable. Information concerning the objective can be collected or obtained from records (at least potentially)
• Achievable. Objectives are possible, can be attained
• Relevant to the mission. Objectives fit in with the overall vision and mission
• Timed. Have a timeline by which they will be achieved
• Challenging. Stretch the organization to significant improvements
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Strategies
Strategy (Latin: generalship)
• Provides overall direction for an initiative
• A way of describing how you are going to get things done
• Less specific than an action plan but tries to broadly answer the question, How do we get here to there? (public transport?)
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Strategies
Strategies should
• Provide overall direction
• Fit with resources and opportunities (SWOT)
• Minimize resistance and barriers
• Reach those affected
• Advance the mission
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Strategies
Developing strategies
• Brainstorming
• Identify (or review) the targets of change and agents of change
• Review vision, mission, and objectives
• Select strategies from brainstorming session that match vision, mission and objectives
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Strategies
Examples of strategies• Attempt pilot projects• Communicate information to …• Collaborate with local …• Survey and report on …• Organize [action group]• Integrate activities with …• Enact and enforce …• … …
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Action Plans
Action Plans
• Help turn the dreams into reality
• Describe the way you will use the strategies to meet the objectives
• Consist of a number of action steps or changes to be brought about
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Action Plans
Action plans• Help us understand what is possible and what
is not
• Save time, energy, and resources, in the long run
• Ensure details are not overlooked
• Provide accountability – people know what needs to be done
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Action Plans
Action plans describe• What actions or changes need to be happen
• Who will carry out the changes
• By when will they will take place, and for how long
• What resources (i.e., money, staff) are needed to carry out these changes
• Communication (who should know what?)
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Action Plans
What Who When Resources Communication
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Action Plans
Steps in development of action plans (ideally):
• Determine what people / sectors / systems should be changed
• Convene a planning group to design action plan
• Develop action plan composed of steps that address proposed changes
• Review completed action plan for completeness
• Follow through
• Keep everyone informed about what is going on
• Keep track of what (and how well) you have done
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Follow-Up
Using the information from • the presentations on Monday• the variety of ideas presented on Tuesday,• the SWOT analysis on Tuesday, and• your own knowledge and experience of your
country,
Develop a vision, mission, objectives, and action plans for information literacy education through school libraries in your country