Designing an Effective Sustainability Strategypresented by Sharon SchnelleSponsored through

Goals of TrainingParticipants will understandThe basics of resource acquisition (FORM)Sustainability Plan DevelopmentAdvocating for SupportWhere to go to find funding

Training AGENDAWelcome & IntroductionBasics of Resource AcquisitionSustainability Plan DevelopmentBuilding CollaborationAdvocating for SupportFinding Funding

Understanding the Basics of Resource AcquisitionFORM - (Foundation of Resource Management)

The most essential element to remember in grantwriting / resource acquisition and program sustainability is diversification of funding streams! It is best to not have all your eggs in one basket especially if the program or agency is completely grant driven

The type of funding source will dictate the type of proposal or approach you take to securing funding

FederalStateLocalFoundationsCorporationsInvestments/EndowmentsVolunteersIn-kindPrivateDonorsOther

SustainabilityThere is no one formula or answer to the sustainability challenge, butCan provide a road map to guide your program's community partners Can strengthen community partners' buy-in and understanding of the efforts needed to keep your program operating and improving Be programs marketing tool to potential investorsCan guide ongoing management efforts of the program

Sustainability Plan ComponentsSustainability Plan Template & ChecklistBuilding CollaborationAdvocating for SupportResearch potential funding sources

Finding Out What Is AvailableSources for InformationInternetPeriodicalsLibrarySeminars

Internet - WebsitesThe Grantsmanship Center - www.tgci.comThe Foundation Center - www.fdncenter.orgGuideStar.org www.guidestar.orgGrantsNet - http://www.os.dhhs.gov/grants/index.shtmlThe Federal Register - http://www.gpoaccess.gov/fr/index.htmlGrants.gov http://grants.gov/IndexOhio Grant Makers www.ohiograntmakers.org

PeriodicalsThe Chronicle of Philanthropy - http://philanthropy.com/

TGCI Magazine - http://www.tgci.com/publications/magSubscript.asp

Dollars & Sense - http://www.ouw.org/ouwpublic/Publications.htm

Library

Foundation Directory

Ohio Grants Guide

Grant Writing Books

SeminarsThe Grantsmanship Center

The Grant Institute

Foundation Seminars Cincinnati Health Foundation healthfoundation.org

Ohio Office of Criminal Justice Services

Final Notes Review and Final Thoughts Next Steps Feedback for the program

ContactsSharon Schnellesmschnelle@dps.state.oh.us614.466.0346

6/30/2005Successful Grant Writing*This is the introduction to the program. The goal you are trying to achieve is to relax the participants and make them feel they are part of the process.It is good to use some type of ice breaker where everyone talks about themselves. Since time is limited, you can have people give their name, job, agency and why they are here. Then using easel pads list what everyone says even if a duplication. Post the sheets on the wall where everyone can see them and go through the items. Note what you are going to do and what you arent going to cover. This will keep participant expectations.If you arent going to cover something and know where they can go to get the information tell them.GO TO NEXT SLIDE AND SPECIFICALLY LIST THE GOALS TO BE ACCOMPLISHED

6/30/2005Successful Grant Writing*Program Planning We will be discussing how to plan for a grant. You should start to plan for an activity long before you consider applying for a grant. Create a notebook and put all the information you collect and write in the notebook. Then when you go to actually write the grant you can get information out as appropriate for the grant.Problem Statement & Objectives These two items are probably the most critical in the application and usually the poorest written. We will be spending quite a lot of time on these two items so you can understand how to put them together. From a reviewers perspective, it you cant get these right, then you dont deserve the grant. You probably dont know what you want to accomplish.Organizational Credibility How your organization is perceived is critical your ability to actually obtain funding. We will be discussing what your organization can do to improve the perception of grantors.Prepare Proposals As we talk today, I will be giving you suggestions on what needs to be in a grant application and how reviewers respond to grants. This will be practical advise on how to put the proposal together.Funding Sources Heres probably what you all came to hear [this is usually the case but change based on what expectations were] but we will be leaving this to the last thing. This is one way to keep you hear! Seriously, this is last because all of the other parts of the process need to be completed before you start looking for funding.6/30/2005Successful Grant Writing*Talk briefly about schedule for the day, If possible have posted on wall ahead of time.This Morning we are going to be covering the following:Welcome we have already done this but lets cover a few of the comfort basics:We will be taking frequent breaks however, if you need to leave for something please feel free to get up The bathrooms are _______________We will be breaking at _______ for lunch, we will resume promptly at _______ please be here because we are starting on timeFeel free to interrupt me if you have questions. I want to be able to provide answers to as many of your questions as possibleI ask that you turn all cell phones off or set them on vibrate, thank youTake a few minutes and go through the folder. Explain what is in each section and when we are going to use it.The rest of the morning we will be talking about Proposal Basics which is what goes into a grant and starting a discussion of the Planning Process Depending on how far we get we will complete the Planning Process this afternoon and then talk about how to do Budgets. We will end the day discussing how to go about finding Funding for your program.Also, if you were wondering, on the table in front of you are pipe cleaners. There is no special purpose, they are just there for you to play with if you get bored or need something to do.NOW LETS TURN TO THE DIFFERENT TYPES OF PROPOSALS6/30/2005Successful Grant Writing*6/30/2005Successful Grant Writing*The Grantsmanship Center offers a searchable database of funding sources as well as abstracts of successful proposals. Their full network links to funding sources in all 50 states. Access to the daily federal register is free to government and private non-profits.Access to wining grant proposal summaries is available for free. CDs with the full grant proposals cost from $29 to $99 depending on what you need.Access to a listing of the top 50 foundations in each state is free. If there is a website for the foundation a link is provided. A comprehensive searchable database of government, corporate and foundation funding is available at a cost of $495 per year.Foundation Center offers a comprehensive directory linking you to private foundations, corporate giving programs, and other sources of non-profit funding. There are four levels of membership for blanket searches of the foundation directories on line. Cost for basic service is $19.95 per month for basic service (access to 10,000 largest foundations) to $149.94 per month or $995 per year for access to almost 80,000 per month.If you know your foundations name you can use their finder program to learn about the foundation and get copies of the IRS 990 form. You will also get a contact and website if available.GuideStar.org provides information on the financial capabilities of different foundations and funding organizations.The basic service is free. Basic service allows you to find a foundation if you have name or location, get contact information, and copies of the last four IRS 990 forms. IRS 990 forms tell you what their income is and who was awarded grants in what amount. 990s help you determine what the size of your grant request should be.The Select membership gives you slightly more information about the operation of the foundation and returns more organizations per search. The cost is $30 per month or $300 annually.The Premium membership allows you full access to the database. The cost is $100 per month 0r $1,000 annuallyGrantsNet is the funding website for the US Department of Health and Human Services. The website provides funding information for all grants administered through their organization including substance abuse programs.The Federal Register provides information on all federal government grants. All program guidelines are published in the register first for comment then in their final form. Access to the information is free on the website.Grants.gov is the federal grants portal. A searchable database of all federal grants is located at the site. Current solicitations and applications are available. Access to the information is free on the website.

6/30/2005Successful Grant Writing*The Chronicle of Philanthropy provides information on funding and other information on the non-profit world. This is a good grant source that provides information on grants including available funding, recent grants made, annual reports from foundations, and how to raise funds. The subscription is $72 per year for the chronicle but this also allows you to search on line databases.TGCI Magazine is published by The Grantsmanship Center. It provides information on funding, grant writing, and other grant issues. Subscription to the magazine is free if you are a government agency or non-profit. You can sign up on the web.Dollars and Sense is a publication of the Ohio United Way. Subscriptions cost is $25 per year and the publication comes out monthly. The publications provide information on foundation and government funding available. You can subscribe on line at http://www.ouw.org/ouwpublic/Publications.htm

6/30/2005Successful Grant Writing*6/30/2005Successful Grant Writing*The Grantsmanship Center provides week long trainings for people in grant writing. The course is held all over the country and frequently sponsored by United Ways. The cost is $600 for the five days. With the course you get one year free membership in the TGCI website.The Grant Institute is a private non profit organization that provides grant writing training. The basic course is a three day course and costs about $600.Foundation Seminars are offered by many different foundations. The Health Foundation of Greater Cincinnati offers a variety of one day classes about different parts of the grant writing process like Demystifying Evaluation. The cost is about $20 per person. If you are thinking about applying for foundation funding and the foundation offers seminars, attend the seminars. It will allow you hear what they are looking for and you can make contacts for follow up questions.Ohio Office of Criminal Justice Services offers a one day seminar on grant writing. The seminar covers the basics of the training and participants practice those basics.6/30/2005Successful Grant Writing*6/30/2005Successful Grant Writing*These are the contacts in our office who will be able to help you if you have a grant writing question.

Please take a couple of minutes before you go and complete the evaluation for the training. This will provide feed back to help improve the course.