Designing a library data service

Brad Gulliford, MS/IRMUniversity of Texas at Arlington Libraries

Action statement: The Library will support the location, navigation, use, and creation of large data sets in all disciplines. Staff will provide information on issues to consider and methods of creation and storage, and finding and using remote data sets.

Why is this needed? The collection, maintenance, and sharing of raw data is

starting to replace the traditional reductions of sampling and needing to travel to physical locations of research material. Issues of acquisitions, intellectual property, quality assessment, aging, accuracy, and format curation that have been addressed by library and information resources management community traditionally, are critical in this emergence of resource availability. Thus the Library is uniquely and strongly positioned to guide the UT Arlington community in ethical, cost-efficient, long-term, and strategic uses of externally and internally hosted data sets.

Stakeholders:1. Information Services, SEL and AFA libraries will identify needs and

opportunities for this service and deliver information to end users about data sets in general, information management (not legal) advice, and assist patrons in locating, accessing and using data sets. Information Resources will identify (in conjunction with Information Services and the branch libraries) available data sets, recommend resources, and procure data sets with existing serial and monograph funds.

UT Arlington Library Action Plan: Support for data filesResponsibility:Date submitted: Date approved:

http://icamp.unt.edu/icamp/content/icamp-project

Data: elements that are discovered or manipulated during the course of a research project

http://blog.uta.edu/~bradley/2012/06/12/data-in-the-humanities/

Designing a library data serviceCollection Acquisition and linking open data CurationPhilosophy of ownershipSelection and retentionIngestion workflowIdentifiability and privacy for follow-up and future studies (metadata)Preservation

formatsrestorationpreservation planning and technology updating Storage

and hostingChoice of platform

dSpace—we to get newer version; platform of choice for Texas Digital Library

Compulsion to use Texas Digital Library, OIT server policy

Cloud advantages and disadvantagesShort-term and long-term plansAccess and security

interfacesZIP files (storing collections as, providing access with)Meeting requirements

DMPsprotocols, HIPAA

ServicesLibraries can offerReference, navigationReference service levels Curation (with or without local hosting)Procurement, identification of sourcesMetadata creation

http://libguides.uta.edu/researchdata/datasites

http://www.valpo.edu/generalcounsel/assets/docs/intellectual_property.pdf

Selection (and retention)

• What serves the researchers

• What serves the University

• What is required for compliance

• Preservation planning

• (just anticipation—whole section on preservation policies &

procedures comes later)

• Policy when PI leaves UT Arlington

CurationPhilosophy of ownershipSelection and retentionIngestion workflowIdentifiability and privacy for follow-up and future studies (metadata)Preservation

formatsrestorationpreservation planning and technology updating Storage and

hostingChoice of platform

Preservationformatsrestorationpreservation planning and technology updating Storage and hostingChoice of platformShort-term and long-term plans

NIHNSFHIPAAIRB

Libraries can offer• Curation• Procurement, identification of sources• Metadata creation• Consultation:

• Data management• Data manipulation • Advice on data management plans• Data literacy (individual instruction,

consultation on inclusion into syllabi)• Data literacy programming

Reference service levels(Kellam, Numeric data services and sources for the general reference librarian, Chandos, 2011, quoting Geraci et al.):

Data identificationData reference interviewingData content recommendationData file advisoryData extractionData analysis advisory

How people interact with data

• Find and access data as readers • Open notebook science

• Make their own data available • Data Management Plans

• Show students data to teach analysis (secondary analysis)

• Show students how or where to find data

0Do nothing--leave to researchers

1Provide info. about data's new importance, hosting, curation, copyright, data mgt. plan, but not do it

2Provide info. about finding data sets

3Provide advice on classifi- cation, meta- data, struc- turing

4Library institu- tional repos- itory

5Provide curation, copyright, data mgt. plan advice; provide forms & institu- tionally approved templates

6Partner with insti- tutional IT for hosting

7Provide hosting, curation, copyright, and data mgt. plan advice

Continuum of service:

http://www.iassistdata.org/

https://www.rd-alliance.org/

http://www.asis.org/rdap/

SLA Data CaucusThey don’t have a Web page, but they do have a Twitter account:

Questions