ProPosalfor

design services

aPrIl 2, 2014

We get it...

we know the ropes.

fIrm hIstory 1

relevant Projects 9

brandIng and sIgnage 31

aPProach 39

Project schedule 75

Project team and organIzatIon 79

control methods 85

comPensatIon 93

table of contents

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firm history

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FIRM HISTORY

FIRM OveRvIew

collective architecture is a multifaceted architectural design firm, located in the georgetown district of Washington dc. charles Plymale and alex hurtado created collective architecture in 2009 with the goal of cultivating a creative and innovative environment that would continuously meet and surpass client’s expectations. since then collective architecture’s staff has expanded to include 21 employees. at collective architecture we believe that a cohesive team and an environment that fosters learning and growth is the key to success. everyone in the organizational structure works together as a team to get every project tweaked to fit the clients needs and vision. We are comprised of architects, designers, artists, and thinkers that are committed to staying nimble and responsive to each client’s distinct vision and design requirements. collective architecture partners with clients to create a cohesive idea, one that is tailored to fit each client’s current and future needs.

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FIRM HISTORY

We are dedicated to maintaining and further developing a firm culture that embraces and fosters diverse environments, teamwork, creativity and innovative unique designs. collective architecture sponsors and participates in several competitions and team building exercises each year to promote teamwork and creativity. some of the competitions and activities we sponsor and participate in include:• the modern classic | benefiting arts for

the aging | hosted by american office and herman miller | awarded 1st place | chair design competition, winning entry is a permanent exhibit at the herman miller showroom

• design local | hosted by mannington commercial | awarded 1st place | carpet design competition, winning entry was developed into a collection of carpets and lvt which will be a permanent addition to mannington’s commercial line.

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FIRM HISTORY

• cosmo couture | benefiting my sisters Place | sponsors and participates annually | team with industry manufacturer to construct a dress with materials provided by manufacturer | 2011, vinyl | 2012, carpet | 2013, tile | the garment is then modeled by an employee at a runway event

• jdrf real estate games | benefiting juvenile diabetes research | sponsors and participates annually

• dcbIa community Improvement day | benefiting Washington, dc neighborhoods | sponsors and Participates annually

• We care | herman miller holiday event | benefiting boys & girls club of america | sponsors and participates annually

• team building | sky diving | White Water rafting | Kickball team | bowling team

It is this commitment that pushes collective architecture to align ourselves with like minded firms to further push our devotion to contributing to society.

relevant projects

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ReLevANT PROJeCTS

WashIngton, dc

accce

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ReLevANT PROJeCTS

faIrfaX, va

kramer amado

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ReLevANT PROJeCTS

arlIngton, va

fbr & co.

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ReLevANT PROJeCTS

CORPORATe PROJeCTS

transPerfect, neW tenant buIld out, WashIngton, dc

fsfsc, full buIldIng renovatIon, concePtual desIgn, WashIngton, dc

accce, neW tenant buIld out, WashIngton, dc

metalogIX, neW tenant buIld out, WashIngton, dc

Kramer amado, neW tenant buIld out, faIrfaX, va

mcm caPItal, WorKPlace strategIes, renovatIon of eXIstIng sPace, bethesda, md

the army & navy club, renovatIon of eXIstIng sPace, WashIngton, dc

PrecIsIon strategIes, neW tenant buIld-out, WashIngton, dc

advanced resources, renovatIon of eXIstIng sPace, arlIngton, va

natIonal fIsherIes InstItute, renovatIon of eXIstIng sPace, mclean, va

Prom Peru, neW tenant buIld out, bethesda, md

boston globe, neW tenant buIld out, WashIngton, dc

broWn WIllIams, neW tenant buIld out, WashIngton, dc

banK fund staff federal credIt unIon, WorKPlace strategIes, renovatIon In Place, WashIngton, dc

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branding and signage

project namelocation, St

XX,XXX SQUaRE FEEt

project type

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approach

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SCOPe OF SeRvICeS

If selected, collective architecture and its selected team of consultants will provide a complete package of architectural and engineering services necessary to create a space tailored to fit cruise lines International association’s culture and functional needs. these services will include architectural services, mechanical, electrical and plumbing engineering services, as well as optional furniture selection, and branding and signage services. the architectural services will be vision session and programming, space planning, schematic design, design development, construction documents, and construction administration.

APPROACH

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keY COMPONeNTS

collective architecture understands this project has several key components in regard to the scope of work. these include:

• Working together to establish clear goals and objectives and to develop creative solutions to help cruise lines International association determine the real estate option that best fits their unique identity and need for functional space

• communicating with the Project team to offer multiple design avenues that are practical and fun while adhering to budget and schedule.

• our primary focus for each phase will be to work closely with the Project team to manage expectations and ensure that cruise lines International association clearly understands each step of the project. We will work with the Project team to establish a list of pertinent ‘must have’ design elements as well as additional non-essential design elements.

APPROACH

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vISION SeSSION ANd PROgRAMMINg

the key to the success of the entire project lies in this phase. collective architecture will use this phase to ensure that cruise lines International association’s goals and objectives are carried out through project completion. collective architecture will implement planning tools to help the project team understand the design option that best fits their culture, long and short-term business objectives and aligns with their needs.

collective architecture will provide a detailed project schedule outlining all the required meetings and action items within this phase. to initiate this process we will have a Project kick off meeting with the cruise lines International association’s facility team to review “how” the company works. We will then use a preliminary questionnaire tailored to cruise lines International association to help understand the organizational structure.

APPROACH

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upon approval of the questionnaires from the Project team we will conduct an on-site interview to truly understand cruise lines International association’s deisgn needs. this will help us understand the type of spaces and resources that will be needed. We will summarize these two methods into a Programmatic report that will depict the statistics that allow us to derive the required square footage.

next we will take this report and do an organizational diagram showing which groups may be adjacent to another, who needs walls, who needs collaboration meeting areas, etc. once reviewed and approved then this will serve as the bases of our blocking and stacking diagrams.

APPROACH

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APPROACH

Within this phase we will also perform and conduct a vision session with cruise lines International association’s Project team. this presentation will show a series of precedent photos per space type. We then ask the meeting participants a series of questions that helps define the visual aesthetic mission statement of the project.

once the big picture is defined from these means and methods we will work with cruise lines International association to develop space standards. In this phase we focus on the basic needs, such as, desired dimensions of a typical office and workstation, equiptment location and storage, and team or conference rooms. this document will serve as the basis of the design going forward in the remaining phases.

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APPROACH

finally these tools will present cruise lines International association with the opportunity to meet their goals for this phase which is to define their:

• mission• growth | current and projected headcount• employee retention and recruitment• risk and opportunity | Where can change

affect work efficiencies and occupancy requirements

• flexibility and adaptability | how will cruise lines International association deal with future expansions and contractions of staff and space requirements

• Image and Identity | organizational culture, values and behavioral norms

• technology | definition of current condition and understanding of future requirements

• Work patterns | Work process drivers, communications and privacy needs

• organizational changes | structural models, goals, and objectives that may impact the workplace

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SPACe PLANNINg

space Planning is an exercise where we take the program developed in the previous phases and start seeing how cruise lines International association will best fit in their selected location. here we take the analytical data from the program such as the ideal workstation and office footprints and combine them with the support space needed. We follow specific design tools and protocol that help carve out the rest of the space.

We utilize the on-site observation, questionnaire data, and vision session to structure the space plans. We will survey the selected location and tailor the space Plan to reflect cruise lines International association’s specific needs. from here we also define square footage allocations of rentable square feet.

the result of these space Plans will serve as the basis to also start gathering data to create our construction documents. once the space Plans are signed off on and we enter the schematic design and design development Phases we will continue our ongoing meetings with the cruise lines International association Project team and our consultants. during these meetings we will discuss each space in specific detail to determine anything and everything scheduled to go into a room.

APPROACH

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SCHeMATIC deSIgN

during this Phase we will produce a schematic design presentation. We will present rendered plans showing floor finish concepts such as what should be hard surface verses softer finishes. next we produce 3d renderings of your proposed space that brings the 2d space plans to life. you will see neutral perspectives of the lobby, pantries, typical office/workstation area and some other specialty areas, if required.

We will also present two finish schemes that reflect your mission statement from the vision session. these schemes will have multiple alternatives for accent paints and millwork finishes and specialty treatments. yet they will give a solid vision of the intended design.

from here we can create Preliminary annotated Pricing Plans. this will be a tool we will utilize throughout the project to make sure we are working within cruise lines International association’s budget.

APPROACH

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deSIgN deveLOPMeNT

the design development Phase is where we work out the details. here we revise and elaborate the detail in the renderings from the sd presentation to reflect the comments we received. We start to add in all the specific elements that reflect cruise lines International association’s corporate culture. the finish palettes will develop from neutral schemes to defined textures and specific accent colors and materials.

We will outline the furniture in further detail and add equipment as required. the details such as adding specific areas for tv’s, signage, or marker boards will be articulated. We will determine specific fixtures for the lights and plumbing. We will elevate where we anticipate millwork to be located to review the detailing and function of each space with the cruise lines International association Project team.

We will also work the details with the meP consultants prior to commencing construction documents. this will ensue a much smoother process once we commence construction documents.

APPROACH

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CONSTRuCTION dOCuMeNTS

once we start the construction documents phase the information gathering is completed and the team can concentrate on the details that will make the architectural design a success. We pride ourselves on a team approach that emphasizes quality, dedication, and thoroughness. these core values will bring your vision to life!

upon approval of all design Phase Work, collective architecture will complete final architectural construction documents in the form of construction drawings. this is done to detail work relating to the architectural and interior design aspects of the Project. here we will implement all project standards established to date. We will then meet with the cruise lines International association Project team to review the drawings in detail. this meeting will ensure that each nuance is addressed.

APPROACH

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collective architecture will then coordinate with the consultant engineers to produce one comprehensive set of drawings to obtain a building permit and to use for bidding purposes. We will answer questions posed by permitting officials to assist in the interpretation of drawings.

collective architecture will distribute the necessary documents to your representative for bidding. While the contract documents are out for pricing, collective architecture will answer questions posed by the contractor so that the documents can be properly interpreted and priced. collective architecture will also prepare an addenda if necessary as a record of clarifications made to bidders during the bid period. collective architecture will then issue one final set of drawings to the general contractor for construction.

APPROACH

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CONSTRuCTION AdMINISTRATION

during construction, this project will be managed through field visits, on-site coordination meetings and conference calls. construction observations and coordination meetings are usually accomplished during the same site visit.

collective architecture will review shop drawings, brochures and samples submitted by the general contractor for conformance with the design intent as expressed in the contract documents. such action will be taken with reasonable promptness.

to clarify design intent and assist in the timely resolution of design related problems, collective architecture will respond promptly to the contractor’s requests for information throughout the construction process. such requests include, but are not limited to:

• shop drawing review

• samples review

• contractor’s general inquiries

• construction change directives as required

for clarification

APPROACH

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during construction, collective architecture will make weekly field visits to observe workmanship and check conformance of construction with the contract documents. field inspections include:

• Weekly field visits to observe progress • Interpretations to contractor

based on our independent observations and findings, collective architecture will review the certificate of payment for the general contractor and take appropriate action. collective architecture will inspect the work for certification of progress and completion, and monitor:

• applications for payment• certificate of substantial completion• Project completion

collective architecture will notify the general contractor of any discrepancies in the construction documents at the weekly construction meeting. at the conclusion of the Project, collective architecture will visit the site and record deficiencies in the work and workmanship by the general contractor at notification of substantial completion. the punch list will be issued to the client and general contractor.

APPROACH

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evALuATION OF budgeT & COST OF wORk

collective architecture will utilize these tools to maintain the Project budget with cruise lines International association:

• annotated Pricing Plans during design Phases. this tool allows the design team to establish a baseline budget through the use of a cost estimator or selected general contractor and check on it periodically while the design evolves

• create list of “must haves” and revisit upon receipt of pricing. from here prioritize what should be included in construction documents and what should be omitted

• If needed, participate in value engineering workshops with the general contractor, design team, and cruise lines International association.

• record of accepted value engineering strategies and implementation into contract documents if applicable

APPROACH

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FuRNITuRe PROCuReMeNT | OPTIONAL SeRvICe

collective architecture will provide furniture services to develop a furniture scheme the cruise lines International association office.

• based upon the approved space plans, collective architecture will identify and outline furniture options for all areas including offices, conference rooms, ancillary furniture, workstations, filing systems, libraries, and training and teaming rooms. collective architecture will prepare drawings and specifications for the procurement and installation of furniture and furnishings, which will include: (i) coded plans showing the location of new furniture’ and (ii) specifications of new furniture.

• based on the options cruise lines International association approves, we will revise and present furniture selections with corresponding finishesfor final approval.

• collective architecture will identify and solicit budget pricing from multiple vendors and assist the selected vendor to provide a furniture plan depicting new and reused furniture.

APPROACH

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• during the construction document Phase we will coordinate the furniture plans with locations of power and communications as required.

• coordinate the material finishes with the furniture vendor and will oversee the furniture procurement, installation and punch list.

APPROACH

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APPROACH

bRANdINg | OPTIONAL SeRvICe

using your established identity, we design and develop strategies to implement the visual vocabulary into the architectural space. these elements give life, texture and communicate your brand beyond print and digital and into the environment. these are carefully built elements in conjunction with its architecture and appropriate partners for construction. these services extend the story of your brand into the user and environment experience. our services consists of, environmental graphics and Way-finding.

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project schedule

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CRuISe LINeS INTeRNATIONAL ASSOCIATION PROJeCT SCHeduLe

task 1. vision session and Programming (1 week)

task 2. space Planning (2 weeks)

task 3. schematic design (3 weeks)

task 4. design development (2 weeks)

task 5. construction documents (6 weeks)

task 6. construction administration (12 weeks)

Total 26 weeks

PROJeCT SCHeduLe

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project team and organization

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PROJeCT TeAM ANd ORgANIzATION

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PROJeCT TeAM ANd ORgANIzATION

TeAM APPROACH

to ensure the success of a project collective architecture uses several key tools. the first tool vital to a successful project is communication and information sharing. collective architecture will establish one internal Project manager who will be the direct point of contact for all Project team members to correspond with. thorough organization is the next tool that establishes project cohesion. the Project manager will oversee all phases of design. this person will also work with the selected consultants to ensure consistency, quality and verify that vision is carried through every detail of the project no matter how big or small.

collective architecture has strategically selected each member of the design team to ensure the designers’ vision and disposition is the best match for cruise lines International association’s culture and mentality. to ensure consistency, the core management team will remain involved throughout all of the Phases of the project. a successful project is one that establishes goals and objectives with all team members present at the conception of the Project. from there, our goal is to exceed expectations as we translate your goals from a vision to completion.

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control methods

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CONTROL MeTHOdS

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CONTROL MeTHOdS

collective architecture takes pride in our ability to understand a client’s vision and carry it all the way through project completion. We manage this by instilling quality in all elements of the design and construction phases. We have invested in staff who are technical experts on all building codes, ada, ansI and leed standards. collective architecture also utilize strategic planning to ensure the client is aware of all the options that are available and help the client understand the process throughout the duration of the Project.

We have implemented key tools that help to coordinate the design efforts internally and with our consultants. by using these methods we ensure a projects success.

• establishing clear Project goals and objectives

• Information sharing and communication of all Project team members

• Preliminary code review and technical evaluation

• frequent client meetings for review and feedback

CONTROL MeTHOdS

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• consultant kick-off and project orientation meeting

• frequent consultant coordination meetings• schedule adherence through strong project

management• Project budget adherence through periodic

cost estimating exercises– cost estimating measures such as annotated pricing plans

• technical quality control review of all disciplines at various phases of construction documents:

– meP Package, 75% construction document set, 90%

• construction document set• utilization of reviewer resources

CONTROL MeTHOdS

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compensation

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COMPeNSATION

New buILd-OuT PROJeCT | 12,000 RSF

basic services

vision session and Programming $ .19 per rsfspace Planning $ .11 per rsfschematic design $ .48 per rsfdesign development $ .37 per rsfconstruction documents $ 1.01 per rsfconstruction administration $ .67 per rsfmeP engineering (including mark-up) $ .87 per rsfSubTOTAL $ 3.70 per RSF

optional servicesfurniture selection $ .21 per rsfbranding and signage $ .37 per rsfSubTOTAL $ .58 per RSF

TOTAL $ 4.28 per RSFreImbursables (estimated) $ .37 per rsf

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COMPeNSATION

bILLAbLe HOuRLY RATe SCHeduLe

PosItIon hourly rate

clerical $65.00 junior designer $95.00 designer $115.00 Project architect $125.00senior designer $135.00 Project manager $150.00 Project director $175.00 Principal $200.00

We are a team of architects, artists and thinkers.