Design Approval Process - MindMixer

Revised July 28, 2009

of 34

Design Approval Process

• SARC Review Process • Construction Regulations • Seaside Job Site Rules • General Construction Requirements

Design Approval Process Booklet Revised July 28, 2009

of 34

Table of Contents

Seaside Architectural Review Committee………………... page 3 Meeting schedule, fees, and mission. New Construction Requirements………………………….. page 4 Detailed steps to follow for obtaining approval for

new construction in Seaside.

Additions & Renovation Requirements…………………… page 9 Detailed steps to follow for obtaining approval for all additions and renovations in Seaside.

Minor Change Requirements……………………………….. page 13 Construction Regulations……………………………………. page 14 Seaside Jobsite Rules & Fine Schedule………………….. page 16 General Construction Requirements……………………… page 18 Landscaping Requirements………………………………… page 21 Submittal Forms………………………………………………. page 22

Schedule of Revisions: July 28, 2009

• Revised Construction Regulations Paragraph 9 May 14, 2009

• Full SARC Review

January 16, 2009 • Revised SARC Meeting Schedule & Fees

February 28, 2008 • Added Sketch Review Step 5 ( e) . & Preliminary Review Step 6 g.

October 24, 2007

Updated Insurance requirements – Construction Regulations Updated Seaside Jobsite rules - Revision June-29-2006 Updated Form-E and Form-F - Revision - July 2007

Seaside Architectural Review Committee (SARC) Revised July 28, 2009

of 34

SEASIDE ARCHITECTURAL REVIEW COMMITTEE (SARC) P.O. Box 4730 – Santa Rosa Beach, Fl 32459

Information Line: 850-231-2325 MEETING SCHEDULE:

• SARC meetings are held the 2nd Thursday of each month. (Meetings falling on Legal holidays will be rescheduled – contact SARC for revised date)

• Submission dead line is the 4th Thursday of each preceding month. To avoid unnecessary delays, please ensure that your submission includes all required information. Incomplete submissions will be omitted from the SARC agenda until all items are received.

SARC FEES:

• New Construction: $1,500 (New Structure or addition of 50% or more of existing structure)

• Renovation or Addition: $750 (Renovation of existing structure or addition of 49% or less)

• Minor Change: $250 (Color Change, Wind Storm Protection, Landscaping, Product/Material approval)

SEASIDE TOWN COUNCIL FEES:

• Impact Fee – Major $1,500 • Impact Fee – Minor $ 500 • Contractor Deposit - Major $2,500 • Contractor Deposit – Minor $1,000

MISSION STATEMENT: SARC has an important function and responsibility to the entire Seaside community, to evaluate how each project addresses the street or square, defines it, improves it, without taking up more than its fair share of space, light, or air. The decisions of the committee are intended to preserve the importance of the public realm as a whole. It is this careful consideration that has made Seaside the world-renowned community that it is. Submissions to Seaside Architectural Review Committee are reviewed and approved based on this booklet, The Urban Code, architectural merit, and other relevant factors. SARC also reviews qualifications and experience of building professionals (Architects, Designers, Contractors and Tradesmen) to ensure a high standard of design is achieved and executed with commensurate high quality craftsmanship. Florida Statutes require most construction professionals be licensed. The SARC commitment to each homeowner is to; encourage creativity within the code, expedite the submittal process without sacrifice of quality, and offer architectural support in achieving homeowner goals.

Design Approval Process – New Construction Revised July 28, 2009

of 34

DESIGN APPROVAL PROCESS

Seaside Community Development Corporation (S.C.D.C.) reserves the right to approve additions or deletions to this document.

NEW CONSTRUCTION:

Note: “New Construction” is defined as any new free standing structure; or room addition(s) which add 50% or more to an existing structure.

Steps that need to be followed for new construction: STEP 1: REVIEW RELEVANT DOCUMENTS

a. Design Approval Process (this one) b. Urban Code c. Construction Regulations

STEP 2: OBTAIN A SURVEY

Employ a surveyor to obtain survey as required for sketch review. This is necessary in the process of site planning your home site. Survey must provide the following information in 1” = 20’: a. All existing roads, utilities and other improvements b. Property lines with dimensions and bearings c. Elevations at center of lot and property corners d. Centerline elevation of enfronting street (at the center of the lot). e. Locations of all existing trees over 6” in caliper

STEP 3: CHOOSE A DESIGNER

Seaside Architectural Review Committee (SARC) keeps a portfolio of designers and architects whose work is sympathetic with the overall design philosophy of Seaside and is available for your review. You may also wish to review photos and drawings showing different house types, fence details, etc. which may provide ideas for your own building project. Please note: certain Seaside lots dictate the design be prepared by an Architect approved for that location. Please contact SARC to determine if there is a specific list of Architects for your lot. If you wish to use an architect or designer who is not listed, SARC must first approve your selection. Florida’s hurricane resistant building code requires all plans be signed and sealed by an architect or engineer registered in the State of Florida. SARC can provide a list of registered architects and engineers who will work with your designer.

STEP 4: PRE-DESIGN MEETING (Optional): Property owner(s) and Designer are encouraged to schedule a meeting with

SARC &/or Town Architect to ensure clear understanding of the Urban Code and other relevant design and construction requirements. This step is useful to save time and expense.

STEP 5: BEGIN YOUR DESIGN


of 34

Visit the home site with your designer and review documents mentioned in steps 1 and 2 with him or her. Discuss your requirements and have your designer produce sketches illustrating design concept and showing how the house will be situated on the site. These drawings will be required at Sketch Review. Note: If you wish to qualify your house for a rental program, please consult with your proposed rental management company about additional requirements that may affect your design.

SARC meets each month on the second Thursday of the month. Plans for each review must be received no later than the 4th Thursday of the preceding month. Review Fee for New Construction is $1,500, SARC review will apply to each new project submitted for review.

STEP 6: SKETCH REVIEW (Optional) Submit by mailing material below to SARC,

P.O. Box 4730, Seaside, FL 32459. This step is to determine if design concept is in accord with the Seaside Urban Code. Plans for sketch review must be received no later than the 4th Thursday of the preceding month. The following is required at Sketch Review: (provide three copies each of the following) a. Form A – Sketch Review Application b. Survey (see step 2 for required information) c. Conceptual Sketches

- sketched plans & elevations - perspective sketches are optional but strongly recommended

d. Site Plan – showing structures, driveways and other proposed alterations to site.

e. Neighborhood Impact Analysis - Site Plan showing proposed structure(s) and all existing &/or approved

buildings within 300 feet. - Architect’s analysis of impact on neighboring properties for sightlines,

view, air, & light. At this point recommendations may be made by SARC to be developed for preliminary approval.

STEP 7: PRELIMINARY REVIEW

Plans for preliminary review must be received no later than the 4th Thursday of the preceding month. This step in the review allows timely incorporation of SARC recommendations, avoiding revisions to final construction documents. . These plans will reflect “schematic” stage of development in an architect’s design process. Design must be presented with the following documents: (provide three copies of each of the following) a. Form B – Preliminary Review Application b. Form C – Architectural Questionnaire. This form answers some basic

questions for SARC and assures the designer’s familiarity with the site. c. Survey – (See step 2 for required information) d. Preliminary Drainage Plan. All storm water must be contained and managed

on site. e. Site Plan – at 1” = 20’ showing:

- roof plan of house with overhang indicated with a dashed line - all setbacks - relationship to all adjacent houses


of 34

- picket fence - garbage enclosure - driveway - HVAC location - Electrical service and plumbing entry locations - Any other data relative to placement of house - Location of all trees over 6” in caliper, including those to be removed

f. Floor plans at ¼” = 1’, including dimensions g. Elevations at ¼” = 1’, one for each exposure showing:

- outline of structure - openings, doors & windows - relation to grade level - overall height from enfronting street grade to ridge of roof as it relates to

the N.G.V.D. (National Geodetic Vertical Datum) - roof pitch

h. Neighborhood Impact Analysis (if not submitted with “Sketch Review”) - Site Plan showing proposed structure(s) and all existing &/or approved

buildings within 300 feet. - Architect’s analysis of impact on neighboring properties for sightlines,

view, air, & light. At this point recommendations may be made by SARC to be developed for final approval. STEP 8: FINAL REVIEW

This review is for the purpose of checking construction documents for Seaside requirements and verifying recommendations made at the Preliminary Review have been incorporated. Conformance to all applicable codes is responsibility of owner. Plans for Final review must be received no later than the 4th Thursday of the preceding month. The following documents must be presented: (provide three copies each of the following) a. Form D – Final Review Application b. Form E – Construction Specifications Form completed by Designer c. Site Plan showing:

- water and sewer service - location, dimension and material for walks and drives - limits of construction activity - roof plan with overhangs indicated by dashed line - exterior light location and type - picket fence with garbage enclosure fully dimensioned - HVAC fully dimensioned including enclosure - power meter locations

d. Final Drainage Plan. Professionally engineered plan to ensure that all storm water is contained and managed on site. Exfilteration systems will be considered when designed by Florida licensed engineer.

e. Floor Plans at ¼” = 1’ fully dimensioned - window and door openings - interior walls - room use labeled - roof overhangs as dashed line - all fixtures, cabinets and appliances

f. - exterior elevations at ¼” = 1’ showing:


of 34

- materials rendered - dimensioned corner, door & window trim - picket fence elevation

g. Interior elevations at ¼” = 1’ showing: - wall finishes - moldings & trim - fixtures - cabinets

h. Structural Plans at ¼” = 1’ including: - foundation plan dimensioned - floor framing plans - roof framing plans

i. Sections - all major sections at ¼” = 1’ - typical wall section at ¾” = 1’ - details at 3” = 1’ - typical picket fence, railing and deck detail - specific details of all trim elements

j. Schedules for doors, windows, light fixtures & hardware. Cut sheets must be included for all exterior fixtures, hardware, special doors or windows not specified in the Regulations.

k. Color Selections – samples must be provided before painting begins. A section of house at least 3-ft. square must be painted for final approval.

l. Landscape plan showing existing vegetation, and replacement planting calling out size and species of plant. Landscape drawings submitted to the S.A.R.C. must include on the drawing signed certification that no invasive plant material has been used in the plan as noted by the Florida Exotic Pest Plant council.

m. Details and plans for onsite storm water collection system.

STEP 9: SELECTION OF GENERAL CONTRACTOR Contractor may be selected from list of approved general contractors available from SARC or you may request a builder be reviewed for approval by SARC. Be sure your contractor meets all license and insurance requirements outlined in Construction Regulations, page 13.

STEP 10: PRE-CONSTRUCTION MEETING

General Contractor will schedule joint meeting with SARC Representative and Seaside Town Manager to review job site rules, construction schedule and site specific conditions and requirements.

STEP 11: BUILDING PERMITS

Form F – Your contractor must submit The Construction Application to SARC. House must be staked on lot by a licensed surveyor prior to approval of this application. After obtaining an approved Construction Application, your contractor must also obtain a Building Permit from Walton County Building Department.


of 34

STEP 12: SITE PREPARATION AND APPROVAL: a. Provide SARC and Seaside Town Council - a copy of the building permit

and any DEP or other required permits. b. Pay Seaside Town Council Fees. c. Accurately establish the boundaries of the lot and the construction by survey. d. Provide approved construction fence to protect boarding properties. e. Clear lot only as is necessary to construct the approved project. Care must be

taken to protect any mature plant material and trees during construction. f. Professional surveyor must accurately stake and establish the structure

boundaries (with no deviation from approved site plan). g. Upon completion of footers &/or pilings and prior to commencement of floor

framing, provide SARC a copy of updated survey which verifies compliance with The Urban Code required set backs and approved site plan

STEP 13: CONSTRUCTION INSPECTIONS

To assure your house is being constructed in accordance with plans and specifications as approved by SARC, the house is inspected several times during construction. These inspections are not intended to inspect structural integrity of the house or compliance with state and country codes. Walton County conducts its own, separate building inspections. However, Walton County and SARC cooperate in scheduling of inspections for greatest efficiency. Generally, county inspection is performed after SARC approval of each stage of construction. It is solely the responsibly of the contractor to notify SARC when the inspection will take place. SARC construction inspections are done at the following intervals: a. Temporary Power b. Foundation/Floor Framing c. Framing – upon completion of dry-in d. Exterior Trim Complete e. Final for Power f. Final Building – upon completion of major structures. This allows your

contractor to apply for a Certificate of Occupancy from Walton County. g. Final Site Complete – when all areas of concern to SARC are completed

including picket fence, driveway, landscaping, etc. An as-built survey at 1’ = 20’ by a licensed surveyor will be required prior to this inspection. Final inspection will release the repurchase option as described in your sales agreement.

Your contractor must arrange inspections by contacting SARC.

Design Approval Process – Additions & Renovations Revised July 28, 2009

of 34

ADDITION OR RENOVATION TO EXISTING HOUSE

Note: “Addition or renovation to Existing House” is defined as any major renovation to an existing structure and room addition(s) which add 49% or less to an existing structure.

Steps required for addition or renovation of existing house: STEP 1: REVIEW RELEVANT DOCUMENTS

a. Design Approval Process (this one) b. Urban Code c. Construction Regulations

STEP 2: OBTAIN AN AS BUILT SURVEY

Employ a surveyor to obtain survey as required for sketch review. This is required for SARC approval. Survey must provide the following information in 1” = 20’: a. All existing structures, roads, utilities and other improvements b. Property lines with dimensions and bearings c. Elevations at building envelope corners and center of lot and property

corners d. Centerline elevation of street e. Locations of all existing trees over 6” in caliper

STEP 3: CHOOSE A DESIGNER

Seaside Architectural Review Committee (SARC) keeps a portfolio of designers and architects whose work is sympathetic with the overall design philosophy of Seaside and are available for your review. If you choose an architect or designer who is not listed, SARC must approve your selection. Florida’s hurricane resistant building requires all plans be signed and sealed by an architect or engineer registered in the State of Florida. SARC can provide a list of registered architects and engineers who will work with your designer.

STEP 4: PRE-DESIGN MEETING (Optional): Property owner(s) and Designer are encouraged to schedule a meeting with

SARC &/or Town Architect to ensure clear understanding of the Urban Code and other relevant design and construction requirements. This step is useful to save time and expense.

STEP 5: BEGIN YOUR DESIGN

Visit the home site with your designer and review documents mentioned in steps 1 and 2 with him or her. Discuss your requirements and have your designer produce sketches illustrating design concept and showing how house will be altered. These drawings will be required at Sketch Review. Note: If you wish to qualify your house for the rental program, please consult with rental management about additional requirements that may affect your design.

SARC meets each month on the second Thursday of the month. Plans for each review must be received no later than the 4th Thursday of the preceding month. The Review fee for an addition or renovation project is $750.00.


of 34

STEP 6: SKETCH REVIEW Submit by mailing material below to SARC,

P.O. Box 4730, Seaside, FL 32459. This step is to determine if design concept is in accord with the Seaside Urban Code. The following will be required at Sketch Review: (Provide three copies each of the following) a. Form A – Sketch Review Application b. Survey c. Conceptual Sketches

- sketched plans & elevations - perspective sketches are optional

d. Site Plan – showing structures, driveways and other proposed alterations to the site.

e. Original house plans. It is necessary for SARC to have original plans to compare that the proposed changes will not compromise integrity of existing design.

At this point recommendations may be made by SARC to be developed for preliminary approval. STEP 7: PRELIMINARY REVIEW

Plans for preliminary review must be received no later than the 4th Thursday of the preceding month. This step in the review allows timely incorporation of SARC recommendations, avoiding revisions to final Construction Documents. Submit two copies of developed design. Plans will reflect “schematic” stage of development in an architect’s design process. Design must be presented with the following documents if applicable with proposed change: (Provide two copies each of the following) a. Form B – Preliminary Review Application b. Form C – Architectural Questionnaire. This form answers basic questions

for the Committee and assures designer’s familiarity with the site. c. Survey – (See step 2 for required information) d. Site Plan – at 1” = 20’ showing:

- roof plan of house with overhang indicated by dashed line - all setbacks - relationship to all adjacent houses - water and sewer service - location, dimension and material for walks and drives - limits of construction activity - roof plan with overhangs indicated by dashed line - exterior light location and type - picket fence with garbage enclosure fully dimensioned - HVAC fully dimensioned including enclosure - power meter locations - Any other data relevant to the addition/renovation

e. Floor plans at ¼” = 1’, including dimensions f. Elevations at ¼” = 1’, one for each exposure showing:

- outline of structure - openings, doors & windows - relation to grade level - overall height from enfronting street grade to ridge of roof as it relates to

the N.G.V.D. (National Geodetic Vertical Datum) - roof pitch


of 34

At this point recommendations may be made by SARC to be developed for final approval. STEP 8: FINAL REVIEW

This review is for the purpose of checking construction documents for Seaside requirements and verifying recommendations made at Preliminary Review have been incorporated. Conformance to all applicable codes is the responsibility of Owner. Plans for final review must be received no later than the 4th Thursday of the preceding month. The following documents must be presented if applicable to proposed change: (provide three copies each of the following) a. Form D – Final Review Application b. Form E – Construction Specifications Form completed by Designer c. Site Plan showing all items listed under Preliminary Review (Step 7 d.) d. Floor Plans at ¼” = 1’ fully dimensioned

- window and door openings - interior walls - room use labeled - roof overhangs as dashed line - all fixtures, cabinets and appliances

e. Exterior elevations at ¼” = 1’ showing: - materials rendered - dimensioned corner, door & window trim - picket fence elevation

f. Interior elevations at ¼” = 1’ showing: - wall finishes - moldings & trim - fixtures - cabinets

g. Structural Plans at ¼” = 1’ including: - foundation plan dimensioned - floor framing plans - roof framing plans

h. Sections - all major sections at ¼” = 1’ - typical wall section at ¾” = 1’ - details at 3” = 1’ - typical picket fence, railing and deck detail - specific details of all trim elements

i. Schedules for doors, windows, light fixtures & hardware. Cut sheets must be included for all exterior fixtures, hardware, special doors or windows not specified in Regulations.

j. Color Selections – samples must be provided before painting begins. A section of house at least 3-ft. square must be painted for final approval.

k. Landscape plan showing existing vegetation, and replacement planting calling out size and species of plant.

STEP 9: SELECTION OF GENERAL CONTRACTOR

Contractor may be selected from list of approved general contractors available from SARC or you may request a builder be reviewed for approval by SARC.


of 34

STEP 10: PRE-CONSTRUCTION MEETING General Contractor will schedule joint meeting with SARC Representative and Seaside Town Manager to review job site rules, construction schedule and site specific conditions and requirements.

NOTE: Depending on the scope of the project the requirements of the project may vary slightly. Consult with SARC – Discussion any variation in procedure at the Pre-construction meeting. STEP 11: BUILDING PERMITS

Form F – Your contractor must submit The Construction Application to SARC. After obtaining an approved Construction Application, your contractor must also obtain a Building Permit from Walton County Building Department.

STEP 12: SITE PREPARATION AND APPROVAL:

a. Provide SARC and Seaside Town Council - a copy of the building permit and any DEP or other required permits.

b. Pay Seaside Town Council Impact Fees. c. Accurately establish the boundaries of the lot and the construction by survey. d. Provide approved construction fence to protect boarding properties. e. Clear lot only as is necessary to construct the approved project. Care must be

taken to protect any mature plant material and trees during construction. f. Professional surveyor must accurately stake and establish the structure

boundaries by with no deviation from approved site plan. g. Upon completion of footers &/or pilings and prior to commencement of floor

framing, provide SARC a copy of updated survey which verifies compliance with set backs and approved site plan

STEP 13: CONSTRUCTION INSPECTIONS

To assure your house is being constructed in accordance with plans and specifications as approved by SARC, the house is inspected several times during construction. These inspections are not intended to inspect structural integrity of the house or compliance with state and country codes. Walton County conducts its own, separate building inspections. However, Walton County and SARC cooperate in scheduling of inspections for greatest efficiency. Generally, county inspection is performed after SARC approval of each stage of construction. It is solely the responsibly of the contractor to notify SARC when the inspection will take place. SARC construction inspections are done at the following intervals: h. Foundation/Floor Framing i. Framing – upon completion of dry-in j. Exterior Trim Complete k. Final for Power l. Final Building – upon completion of major structures. This allows your

contractor to apply for a Certificate of Occupancy from Walton County. m. Final Site Complete – when all areas of concern to SARC are completed

including picket fence, driveway, landscaping, etc. An as-built survey at 1’ = 20’ by a licensed surveyor will be required prior to this inspection. Final inspection will release the repurchase option as described in your sales agreement.

Your contractor must arrange inspections by contacting SARC.

Design Approval Process – Minor change Revised July 28, 2009

of 34

MINOR CHANGES: Note: “Minor Change” is defined as a modification to the exterior of an existing house for: Color Change, Wind Storm Protection, Landscaping, or Product/Material approval. “Minor Change” also will include design changes or modifications to “Fully Approved” projects after construction has started. It is anticipated homeowners may wish to make improvements or modifications to their home or property during initial construction or at a future date. All changes to approved plans and specifications during construction require prior review and written approval of SARC. SARC Review fee for a “minor change” is $250.00. Submissions should be received no later than the fourth Thursday of preceding month. Request for review of proposed modifications by SARC must include:

a. Form G – Minor Change Application b. Site plan of proposed location of improvements to scale 1” = 20’ c. Letter of intent with description and purpose of improvements d. Drawings by designer at a scale of 1/4 = 1’ as necessary to describe improvements

including but not limited to: dimensions, materials, site location, etc. e. Materials and color sample to match existing if applicable

Construction Regulations Revised July 28, 2009

of 34

CONSTRUCTION REGULATIONS GENERAL PROVISIONS 1. Plans for all buildings, alterations and additions shall be submitted to SARC for approval.

Variances shall be based on architectural merit and not on hardship. 2. In addition to the Seaside Urban Code and Regulations, all construction is subject to

Provisions of the Southern Standard Building Code and CABO One & Two Family Dwelling Code and any state or county building codes. All review and inspection procedures described in these regulations and Design Approval Process information are intended to assure compliance only with the Seaside Urban Code and aesthetic considerations. Seaside Community Development Corporation, its affiliates and SARC are not responsible for design or construction defects or failure of building to meet appropriate building codes.

3. All contractors shall be approved by the Seaside Administration. All contractors shall carry

minimum insurance coverage as follows:

a. Worker’s Compensation as required by law b. General Liability: $1,000,000 each occurrence, $1,000,000 personal Injury, $2,000,000

General Aggregate. General contractor shall furnish to owner evidence of above coverage and shall secure it from all subcontractors. General contractor and all subcontractors shall be licensed as required by Walton County Building Department. General contractor shall warrant all materials and workmanship to be good quality and remain so for a period of one year.

4. Construction shall be generally of wood and other historically traditional materials. All wood

exposed to weather shall be KDAT, pressure treated or of a species generally considered decay resistant. Seaside design and construction standards preclude the use of synthetic materials and products.

5. Existing vegetation shall remain undisturbed during construction, except for an area 4 feet

beyond the perimeter of building. Existing foliage shall be protected by roping off from construction activities. It shall be protected from paint overspray and from trash. Sod is not permitted. New planting materials shall be indigenous species or from approved plant materials list. Two trees of a designated species and caliper shall be planted in front of each cottage. See landscaping requirements for additional requirements.

6. Garages, where permitted, shall have a concrete floor with natural or painted CMU walls to

level of base trim on associated house with a wood structure above which shall be detailed in a manner similar to house.

7. White painted wood picket fences are required at street front and path front property lines

except at lot Types I, II, and III. Type VII lots require picket fences at front building setback line and at all other street front or path front lines. Individual fence patterns shall not replicate another on the same street. A gateway and entrance from all streets and footpaths shall be provided. Openings for paths or walkways shall not exceed 4’; openings for

Construction Regulations Revised July 28, 2009

of 34

driveways shall not exceed 10’. White paint shall be selected from one of the following manufacturer’s stock numbers:

Benjamin Moore 103 and 105 Sherwin-Williams 107-8070 and A100 6401-04378 Glidden 2100 and 3600 and 3669 Pittsburg 72-45 and 6-650 Richards 100 and 300 Devoe 1501 and 51501 Pratt & Lambert 200 and 240

8. Air-Conditioning Compressors must be located at least 4 feet from property lines and

screened from public view with vegetation or a screen of a design which replicates the fence pattern approved for paragraph 7 (above).

9. Advertisement signs (i.e. For Sale, Contractor, Architect, Real Estate, etc.) other than those

furnished by Seaside, will not be allowed on lots. Exception: A single permit box sign, no larger than 30 inches x 30 inches, identifying general contractor only, will be allowed on lots under construction.

10. A clearly marked valve to drain house during freezing weather should be located in an

accessible location. All supply lines must be sloped to drain to valve. 11. A Certificate of Occupancy issued at completion of house by Walton County Building

Department is required. 12. All houses must display street numbers using 3” to 4” non-corrosive metal numbers.

Numbers are to be placed on entry doorpost or header so as to be visible from street and/or as required by Walton County 911 addressing requirements.

13. Chimneys shall be masonry, brick, or sheet metal. No wood chases or enclosures. 14. There shall be no more than two dwelling units per lot, if allowed by Seaside Urban Code.

Seaside Jobsite Rules Revised July 28, 2009

of 34

SEASIDE JOB SITE RULES

The General Contractor is responsible for oversight to insure that rules are adhered to.

Seaside Security is the primary compliance officer.

1. Fees IF either a dumpster or port‐o‐let is utilized: (*Impact fee is non‐refundable – construction fee is refunded upon completion of project)

Minor remodel $500 impact fee + $1000 construction deposit* Major remodel or New Construction $1500 impact fee + $2500 construction deposit*

Seaside Architectural Review Committee (SARC) will notify the Town Council upon approval of a project. Seaside security will monitor and notify SARC of infractions.

2. Work Hours: (NO work on any Sunday, New Year’s Day, Memorial Day and the day before, July 3 & 4, labor Day and the day before, Thanksgiving Day and the day after, December 24 & 25 unless an emergency exists that is authorized by the Town Manager or Security) 7am – 6pm Monday – Friday 9am – 4pm Saturday (June 1st through November 30rd all contractors must register with Seaside’s Town Manager or SCDC to prepare for hurricane

season.) 3. Parking:

(*Parking is available on CR-30A and the county maintained lot. Parking violations are subject to towing) - No streets may be blocked except for short-term loading/unloading - No parking is permitted in front of occupied dwellings - Nonessential parking (work crew vehicles) should be parked off site* - Trailers essential to the job are permitted only during construction hours - DRIVE VERY SLOWLY AND WATCH FOR CHILDREN – ANY OBSERVED VIOLATION OF SPEED LIMIT OR CARELESS DRIVING MAY RESULT IN THE OFFENDING PERSON BEING PROHIBITED ACCESS TO THE JOB SITE

4. Neatness, Damage and Jobsite Cleanup: ‐ Construction materials stacked in an orderly manner ‐ Debris/ Trash hauled away daily ‐ Job site maintained at an appropriate level of neatness – discretion of

Town Manager ‐ Portable toilet, dumpster and construction materials location

approved in advance by Town Manager ‐ A tarp cover placed on dumpsters during non‐construction hours ‐ Fences approved by SARC to surround houses

Seaside Jobsite Rules Revised July 28, 2009

of 34

‐ ANY damage to common area or adjacent personal property reported to Town manager and appropriate repair time agreed to

‐ Spillage to common area cleaned immediately – clean up done by the Town Council will be billed to the contractor

‐ Contractor to notify Town Manager and appropriate utility company of any damage to cable, telephone, electrical, etc

‐ No unessential damage to natural vegetation

5. Personnel: ‐ ANY behavior deemed unacceptable by Town Manager or Security ‐ NO radios or unnecessary construction noise ‐ Appropriate clothing as directed by Town Manager or Security ‐ NO children allowed on job site ‐ NO alcoholic beverages ‐ NO pets ‐

6. Work on site must be exclusive to that particular job. a. One Single permit box sign, no larger than 30 inches x 30 inches, identifying general contractor only, will be allowed on lots under construction. b. No spray painting is permitted on site.

PENALTY SYSTEM*

Written Notification sent to homeowner. No verbal warning given $100 – First reported or observed violation $300 – Second $500 – Third $1000 – Fourth – Town Council may request SCDC to remove contractor from the approved list and limit use of streets and other areas under Council jurisdiction. *Fines must be paid within ten days, fees apply to each jobsite, and homeowners doing their own work must comply.

Reasonable efforts will be made to be consultative and cooperative before being punitive. Rules work best when understood.

Signature of General Contractor (Copy to Homeowner)

General Construction Requirements Revised July 28, 2009

of 34

GENERAL CONSTRUCTION REQUIREMENTS 1. Footings:

Foundations are typically 8 x 8 or round tip pressure treated or penta-treated wood piles, elevating finish floor to an elevation 2’ minimum above the existing grade. Crawl space beneath floor joists should be a minimum of 1’6”. Restrictive heights shall be measured from center line of enfronting road. North and South of C30-A pilings and structure to be certified by structural engineer or architect registered in the State of Florida.

2. Roof Structure:

a. roof pitch above the main body shall be 8 in 12 pitch of hip roofs above wrap around porches and ancillary structures shall be 3 in 12

b. monopitches shall not be permitted unless abutting vertical walls c. roofs shall be symmetrical about their peaks d. flat roofs shall be permitted only when accessible from an adjacent enclosed space

except towers, attic space, or loft space at third level and above (Type III not included).

e. rafters: 2 x 6 minimum – 1’ – 6” min. overhang – no soffits – fascias, if any, shall not completely cover rafter tails.

f. purlins: 2 x 2 or 2 x 4 g. gutters: Metal, half round; downspouts: round

3. Exterior Woodwork:

a. Material: all wood exposed to weather shall be of Cedar, Redwood, Cypress or pressure treated Pine.

b. Siding Pattern: (may be rough or smooth) 105 drop siding, 6” wood lap siding, wood shingle, vertical board and batten

c. Trim Pattern: (smooth planed) 2 x 4 or 2 x 6 at corners and openings. Note: Caulk butt joints.

d. Lattice Skirting: Lattice strips to have no larger than 1½” spacing. e. Pine: to be used only when properly finished to prevent moisture from rotting the

wood. 4. Exterior Doors:

a. Wood: recessed ladder-back, recessed two or four panel, French door (true divided lites), glass (store door)

b. Metal: glass (store door) (ANY OTHER DOORS NEED SPECIFIC APPROVAL BY SARC)

c. Hardware: Schlage Plymouth, Baldwin 5030, Kwikset Standard, US Lock Plymouth, or similar: no key in knobs allowed. Bright brass (lacquered finish not recommended), brushed chrome, brushed aluminum, or oiled bronze finish.

d. Garage doors: wood sectional, panel-type, overhead by Crawford, Overhead, or equal. Eight foot maximum width.

e. Sliding glass doors shall be permitted only for access to baths and shall be located behind privacy screens, and shall be coated with white E.S.P. paint.

f. Screen doors shall be of wood and approved pattern.


of 34

Windows: a. Casement, awnings, or double-hung (wood or wood with metal cladding) b. No snap-in muntins permitted c. Individual windows and porch openings, when rectangular shall be square or vertical

proportion not less than 1 to 1.5 (no more squat than square). d. Awning type windows of horizontal proportions may be used at clerestories. e. Fan windows, circle windows, stained glass, or other windows must be submitted for

approval to SARC. f. Dark gray fiberglass, aluminum or copper screens g. Wood or ESP white aluminum frames for screens h. Shutters must be operable

5. Exterior Stairs & Railings:

a. Stair stringers shall be notched to receive tread b. Railings shall have a top and bottom rail, and pickets shall die into bottom rail

6. Privacy Fence:

a. Canvas b. Wood lattice with strips spaced a maximum of 1½” apart

7. Fasteners:

a. All bolts, nails, staples, hinges etc. exposed to weather – hot dipped galvanized steel, stainless steel or brass (on structures south of C30-A, stainless steel nails shall be required).

b. Provide complete hurricane tie-down system consisting of anchor bolts, strapping and clips as required for particular connections within the structure.

8. Roof Cladding

a. wood shake b. metal shingle c. corrugated metal sheet d. V-crimp metal sheet e. Metal roofs shall not be painted. Batten rib seam roofs are also not allowed. Any

horizontal seams shall be aligned. 9. Exterior Finishes:

a. All exterior colors shall be approved by SARC. A section of house at least 3’ square must be painted with body color and any accent color to be used painted adjacent to body color for final approval.

b. Paint system used must be minimum: 1 coat oil based primer and 1 coat acrylic latex paint

c. Must contain mildew additive d. Trim around openings shall be of a contrasting color in high gloss e. Caulking shall be required around all exterior openings and at other necessary places

where wood is joined and shall be 100% acrylic or paintable silicon. f. When repainting is necessary, original color scheme shall be repeated or a new color

scheme shall be submitted for approval. g. No spray painting on exterior of structures.


of 34

10. Electrical, Telephone & Television Service Drops: All service drops shall be underground. Where transformers occur behind picket fence, a gate or removable section in fence will be required for accessibility.

11. Exterior Lights:

Exterior lights shall use light bulbs of 40 watts or less. Lights shall be placed so they do not shine directly at neighbors.

a. All exterior light fixtures shall be approved by Seaside prior to installation b. All entries from streets or footpaths shall have at least one Progress P5204-38

“mushroom light” placed at intersection of path to street or footpath and entry. Light shall be controlled by photocell.

c. Properties near the beach must comply with applicable regulations for “Turtle Lighting” as required by Florida Department of Environmental Protection.

12. Air Conditioning Compressors

Air-conditioning compressors shall be screened so not visible from adjacent property and so sound transmission to neighboring properties is minimized. Screening may be achieved with wood fencing or lattice or thick planting material. If wood screening is used, removable panels for service accessibility must be installed. Units must be located a minimum of 4 feet from property lines.

13. Driveway Surfacing

Driveway surfaces shall be one of following: Gray brick pavers Crushed oyster shells 4” thick compacted White clay over dolomite base Other (to be approved by SARC)

14. Construction Debris

a. Contractor shall furnish trash containers and, at all times, shall keep premises free from accumulation of waste materials or rubbish caused by his operations.

b. Trash shall not be allowed outside designated trash & scrap area and any that does intrude beyond shall be cleaned up immediately.

c. At completion of the work, all remaining waste materials and rubbish shall be disposed of legally, and tools, construction equipment, machinery and surplus materials shall be removed from site.

d. Seaside Town Council shall fine and charge contractor for any clean up of contractor’s building area.

15. Construction Noise, Children, Pets

a. Construction activities shall take place only during times specified by Seaside Job site Rules.

b. Radios are not allowed on construction jobs. c. Children are not allowed on job site. d. Pets are not allowed on job site.

Landscape Requirements Revised July 28, 2009

of 34

LANDSCAPING REQUIREMENTS Town of Seaside, Florida

1. Two (2) trees shall be planted within 6 feet of street property line. Trees shall be selected

from Seaside approved plant list and be a minimum of 10 feet high from ground, balled in burlap or equal container.

Exceptions: a. On Ruskin Place lots, one (1) tree shall be required in front of each residence b. Type VII lots on that part of Forest Street with divided roadway shall have two (2) trees

within 6 feet of picket fence line. Credit will be given for existing trees over 10 feet high.

2. At least 50% of lot not covered by house or driveway shall be planted with trees, shrubs, or

flowers from approved plant list. Credit will be given for existing vegetation. 3. A landscaping plan must be submitted for approval prior to installation. 4. Landscaping must be installed before Certificate of Occupancy is issued.

Forms Revised July 28, 2009

of 34

SUBMITTAL FORMS TOWN OF SEASIDE, FLORIDA

SARC Meetings are the 2nd Thursday of each month.

Submission deadline is the 4th Thursday of the preceding month.

Form – A Revised July 28, 2009

of 34

FORM “A”

SKETCH REVIEW APPLICATION TOWN OF SEASIDE

To be completed by the applicant: Date: Phase/Block/ Lot ____________________ (Seaside-3, Block-X, Lot-99) Seaside Property Address: Building Type: Owner: Mailing Address: ______________________________________________________________ _____________________________________________________________ Telephone: ( ) - Fax: ( ) - Email: Cell: ( ) - Architect: __________________________ Architectural Firm: _________________________ Address: ____________________________________________________________________ Telephone: ( ) - Fax: ( ) - Email: Cell: ( ) - Owner Signature: For SARC use: SARC Fee: Floor Plans New Construction: $1500 ______ Elevations Renovation/Addition: $750 ______ Site Plan Date Received: ________________ Check No. ____________________ Comment

SARC Meetings are the 2nd Thursday of each month. Submission deadline is the 4th Thursday of the preceding month.

Form – B Revised July 28, 2009

of 34

FORM “B” PRELIMINARY REVIEW APPLICATION

TOWN OF SEASIDE To be completed by the applicant: Date: Lot/Block/Phase: (Seaside-3, Block-X, Lot-99) Seaside Property Address Building Type: Owner: Address: Telephone: ( ) - Fax: ( ) - Email: _____________________________________ Cell: ( ) - Architect: __________________________ Architectural Firm: ____________________________________ Address: ______________________________________________________________________________________ _______________________________________________________________________________________ Telephone: ( ) - Fax: ( ) - Email: _____________________________________ Cell: ( ) - Owner Signature: For SARC use: SARC Fee: Survey s New Construction: $1500 __________ Floor Plans Renovation or Addition: $750 _______ Elevations Date Received: ________________ Site Plan _________ Check No. ____________________ Architectural Questionnaire _______ Approved Disapproved Pending: Comments


Form – C

Revised July 28, 2009 of 34

FORM “C” ARCHITECTURAL QUESTIONNAIRE

TOWN OF SEASIDE To be completed by the applicant and applicant’s architect Date: Phase/Block/Lot: (Seaside-3, Block-X, Lot-99) Seaside Property Address Building Type: Owner: Address: Telephone: ( ) - Fax: ( ) - Email: _____________________________________ Cell: ( ) - Architect: __________________________ Architectural Firm:___________________________________ Address: _____________________________________________________________________________ Telephone: ( ) - Fax: ( ) - Email: _____________________________________ Cell: ( ) - Owner Signature: _____ Preliminary Review _____ Final Review 1. Date of architect’s visits to site: 2. Are any variances requested from the Seaside Urban Code and Construction Regulations?

Yes No 3. Has the house been designed to minimize the removal or damage to existing trees?

Yes No

4. If the house has a tower, does it block principal views from dwellings on adjacent properties or properties across the street?

Yes No


Form – C


Form C – Page 2 5. If yes, how has this effect been minimized?

_____________________________________________________________________________________

____________________________________________________________________________________ 6. Has the house been staked on the lot and trees to be removed flagged?

_____ Yes _____ No 7. Average elevation of road at lot:

8. Height off ridge of roof at this point:

9. First floor elevation above grade:

10. Area of lot:

11. Area under building footprint, including all decks & porches:

12. Total enclosed area:

13. Front porch dimensions:

14. Number of parking spaces provided:

15. Size of outbuilding if applicable:

16. Picket fence different from all others on street? _____ Yes _____ No

17. If no, explain:

18. Is the house being built for private residence?____ speculation?____

To the best of my knowledge, the foregoing statements are true. I certify the house has been designed in accordance with the Standard Building Code, the Seaside Urban Code, and Construction Regulations except as noted. Architect Date Owner Date


Form – D


FORM “D” FINAL REVIEW APPLICATION

TOWN OF SEASIDE To be completed by the applicant: Date: Phase/Block/ Lot (Seaside-3, Block-X, Lot-99) Seaside Property Address: _________________________________________________________ Building Type: Mailing Address: Telephone: ( ) - Fax: ( ) -

Email: ___________________________________ Cell: ( ) - Architect: __________________________ Architectural Firm:___________________________________ Address: _____________________________________________________________________________ Telephone: ( ) - Fax: ( ) - Email: ________________________________ Cell: ( ) - Owner Signature: For SARC use: Survey ______________ House Staked on Lot __________

Floor Plans ___________ Elevations __________________

Structural Plans ________ Sections ____________________

Site Plan _____________ Color Selection ______________

Arch. Questionnaire ____ Landscape Plan ______________

Const.Spec Questionnaire ___________ Drainage Plan _______________

Schedules: Doors, Windows ______ Electrical Fixtures _______ Hardware ________ Fee Paid ____________ Approved ______ Disapproved __________ Pending _________ Comments:___________________________________________________


Form – E


FORM “E”

CONSTRUCTION SPECIFICATIONS FORM TOWN OF SEASIDE

To be completed by applicant and applicant’s architect Date: _________________________________ Phase/Block/ Lot _________________________ (Seaside-3, Block-X, Lot-99) Seaside Property Address Building Type: _________________________________________________________________ Owner: ______________________________________________________________________ Address: _____________________________________________________________________

_____________________________________________________________________

Telephone ____ / ____ / ______ Fax: ____ / ____ / ______ Email: __________________ Architect: ____________________________________________________________________ Address: _____________________________________________________________________

_____________________________________________________________________

Telephone ____ / ____ / ______ Fax: ____ / ____ / ______ Email: _________________ *If other than approved, a cut sheet must accompany this form 1. Piling size at tip and depth in ground ____________________________________________ 2. Elevation of Enfronting Street ___________________________________________

Elevation of 1st Floor __________________________________________________ Elevation of Ridge Beam Main Roof ______________________________________

3. Exterior siding pattern _____________________________________________________

Type material ___________________________________________________________ Size ___________________________________________________________________

4. Trim for Doors, windows, corners, and architectural features. _________________________

Type material ____________________________________________________________ Size ____________________________________________________________________

5. Exterior doors: Provide manufacturer’s product brochure ____________________________

Type material ___________________________________________________________


Form – E


Operation Type __________________________________________________________ 6. Windows: Provide manufacturer’s Product Brochure _______________________________

Type / Material ____________________________________________________________ Operational Type _________________________________________________________ Type of Glazing ____________________________________________________________ Grilles: Yes ______ No _________

7. Roofing

Material ___________________________________________________________________ Pattern ____________________________________________________________________

8. Exterior finishes: (color samples/chips must be furnished)

Paint Manufacturer: Body color: Code: __________ Color Name: ___________________________ Trim color: Code: __________ Color Name: ___________________________ Accent color: Code: __________ Color Name: ___________________________

Exterior hardware: (provide cut sheets) Manufacturer ______________________________________________________________ Style _____________________________________________________________________

9. Exterior Lighting (cut sheets must be furnished)

Total number of fixtures _______________ Total number of exterior wattage ________ List provided for all exterior fixtures & locations - Yes ____ No_____

10. HVAC

Compressor location indicated to scale - Yes____ No_____ Geo-thermal well supply and discharge locations shown? – Yes ______ No ______ Screened detailed – Yes______ No_____

11. Driveway

Location indicated – Yes______ No______ Type material ______________________________________________________________

To the best of my knowledge the foregoing information is correct. ________________________________ __________________________________ Architect Date ________________________________ __________________________________ Owner Date


Form – E


Form F CONSTRUCTION APPLICATION FOR CONTRACTOR APPROVAL

TOWN OF SEASIDE Date: ____________________________ Phase/Block/ Lot ___________________________ (Seaside-3, Block-X, Lot-99) Seaside Property Address: ____________________________________________________________

Owner: ________________________________________________________________________

Mailing Address: __________________________________________________________________

Telephone ____ / ____ / ______ Fax: ____ / ____ / ______ Email: __________________

Cell Phone ____ / ____ / ______

Florida Contractor’s License: Expiration Date: SUBMISSION: Provide the following information with this form: 1. General Liability Insurance Certificate 2. Workman’s Compensation Insurance Certificate (or approved exemption) 3. Company Profile (Type of contractor, years in business, size of company, in-house trades, subcontractors,

list of local projects completed, in progress, etc). Provide as much information as possible to describe your company completely so SARC will have a clear overview of your business.

4. Have you built in Seaside before? Yes____ No____ (If no, include a list of references) Seaside Architectural Review Committee: APPROVED: NOT APPROVED: AGREEMENT: (To be executed if approval is granted by S.A.R.C.) I, ____________________________________________________________ as contractor for the construction project described above, do hereby agree construction will be implemented in accordance with Construction Documents as approved by SARC. I further agree: 1. I have reviewed and understand the Seaside Urban Code General Provisions and Construction

Requirements and agree to follow these in full understanding. 2. I agree to construct and fulfill plans and specifications as approved for this project in the final review by

the SARC. Any changes to these plans will be first approved in writing by SARC prior to implementation. 3. I understand that SARC review and inspection process is intended only to assure compliance with the

Seaside Urban Code and aesthetic considerations. Seaside Community Development Corp. and its affiliates and SARC are not liable for any design or construction defects or failures to conform to state or county building codes.

4. I acknowledge receipt of a copy of “Seaside Job Site Rules” and a copy of “Hurricane Preparedness Plan for Contractors”. I have read and understand both documents and agree to conduct all operations in strict compliance therewith. I agree to be responsible for compliance with rules by all workers and subcontractors and consent and agree to enforcement of “Seaside Job Site Rules” and “Hurricane Preparedness Plan for Contractors”, including, without limitation, schedule of penalties set forth therein by Seaside Town Council.

This application and agreement made this ______ day of _________________, _______. Signed:_______________________________ Witness:_____________________________ Contractor Town Council


Form – G


Form G - (General Use) MINOR CHANGE APPLICATION

TOWN OF SEASIDE To be completed by applicant: Date: Phase/Block/ Lot (Seaside-3, Block-X, Lot-99) Seaside Property Address: ________________________________________________________________ Building Type: Owner: Mailing Address: ________________________________________________________________________ Telephone: Fax: Telephone: ( ) - Fax: ( ) - Email: Cell: ( ) - Contractor: _____________________________________________________________________ Address: Telephone: ( ) - Fax: ( ) - Florida Contractor License No: Walton County License No:

□ Copies of Licenses □ Liability Insurance Certificate □ Workman’s Comp Insurance Certificate

Architect: _________________________________ Architectural Firm: Address: Telephone: Email: Owner Signature: SARC Fee: $250.00 For SARC use only: Date Fee Received:________ Check Number: ________ _____ Letter of Intent _____ Site Plan ______ Drawings _____ Specifications _____ Approved _____ Disapproved ________Pending Comments:


Form – G


Form G - (Color Change) MINOR CHANGE APPLICATION

TOWN OF SEASIDE To be completed by applicant: Date: Phase/Block/ Lot (Seaside-3, Block-X, Lot-99) Seaside Property Address: _______________________________________________________________ Building Type: Owner: Mailing Address: Telephone: ( ) - Fax: ( ) - Email: Cell: ( ) - Contractor: Address: Telephone: ( ) - Fax: ( ) - Florida Contractor License No: _________________ Walton County License No: ______________ Exterior finishes: Is a mock up sample of the color plan on site?_____________

Paint Manufacturer: (color samples/chips must be furnished) Body color: Code: __________ Color Name: ___________________________ Trim color: Code: __________ Color Name: ___________________________ Accent color: Code: __________ Color Name: ___________________________ Paint Finish: (Flat/Semi Gloss/Gloss) _______________________________________________

Owner Signature: SARC Fee: $250.00

For SARC use only: Date Fee Received:________________ Check Number: __________________ _____ Letter of Intent ____ Color Chips _____ In-situ sample _____ Approved _____ Disapproved ________Pending Comments:


Form – G


Form G - (Wind Protection Product Installation Version)

MINOR CHANGE APPLICATION TOWN OF SEASIDE

To be completed by applicant: Date: Phase/Block/ Lot (Seaside-3, Block-X, Lot-99) Seaside Property Address: Owner: Mailing Address: Telephone: ( ) - Fax: ( ) - Email: Cell: ( ) - Wind Protection Contractor: Address: Telephone: ( ) - Fax: ( ) - Florida Contractor License No: Walton County License No:

□ Copies of Licenses □ Liability Insurance Certificate □ Workman’s Comp Insurance Certificate

PROPOSED PROTECTION PRODUCT INFORMATION

Product placement location ________________________________________________________

□ Elevation or other drawings attached) Wind Screening Product – (Wind Abatement System)

Manufacturer: ___________________________________________________________ Florida Product Approval:

□ Florida Approval # ________________ □ Spec Sheet(s) attached

http://www.floridabuilding.org/pr/pr_app_srch.aspx to verify approval Attachment Hardware:

□ Recessed sleeve & Anchor □ Stainless Steel & Installed Flush □ Other: ________________________________________________________


Form – G


□ Spec Sheets Attached

NOTE

SEASIDE ARCHITECTURAL REVIEW COMMITTEE (SARC) REVIEW IS EXPRESSLY LIMITED TO ARCHITECTURAL SUITABILITY ONLY. THE PROPERTY OWNER IS SOLELY RESPONSIBLE TO VERIFY PROPOSED PRODUCT(S):

1. Meet the requirements of the Florida Building Code 2. Meet the requirements of the Insurance Carrier chosen by the property owner. 3. Are properly installed and engineered specifically for the owner’s property.

Property owner agrees to provide SARC &/or Seaside Town Council with the following: 1. Provide Copy of Walton County Building Permit and inspections 2. Provide Copy of Walton County Certificate of Completion 3. Remove protection products within 1 week from the end of the storm. Owner Signature: Date: ____________ Minor Change Review Fee: $250.00 For SARC use only: Check No. __________ Date: ____________ Meeting Date: _______________ _____ Contractor Certification ____ Product Certification _____ Owner Signature _____ Project is APPROVED _____Project is DISAPPROVED _____ Pending more Information _____Date - Application Review Fee Received Comments:

Design Approval Process - MindMixer

Documents

Transcript of Design Approval Process - MindMixer