DESIGN AND IMPLEMENTATION OF AUTOMATED STUDENT SCHOOL FEES PAYMENT

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CHAPTER ONE

INTRODUCTION

1.1 Background of the Study

The essence for one going to school is for better survival tomorrow wherein becoming what he

or she is capable of becoming what he or she wants in life. And the desire of knowledge is the

natural feeling of mankind and every human being whose mind is not debauched will be willing

to give all that is required of him or her to get knowledge.

It is on this basic idea that knowledge oriented organization (school) has been set up as a ground

for people to go in and learn in respond to paying for their acquired knowledge for tomorrow!s

success.

According to "#ford $ictionary of %urrent (&th 'dition) fee is defined as an amount of money

that one pay for professional services.

imply put school fee is that fi#ed interval payment made by a student or students to the school

he or she attends.

*rom the definition one can outline that school fee payment supposed to be in a regular interval

that is timely although sometime may not be that ready by the student due to some financial

lapses.*inancial lapses poses a lot of problems to school management because of some pressing needs.

+owever when students refuse to pay their school fees on time the school management seems to

lack money in the purse which at this render the management ineffective.

Apart from the management being ineffective financially students also face barriers by not being

allowed to write their e#aminations which is one of the academic frustration or setback. ,sing

computer based system for fees payment necessitated this research in order to help solve this

problems of either delayed fee payment or the student not paying at all or the fee being

misused-mismanaged or entangled with criminal attack either on the side of student at the course

of payment or the side of bursary department-school management.,sing %ollege of 'ducation 'kiadolor as a case study the research has the intention of creating

a software that could process students school fees payment to %ollege of 'ducation 'kiadolor

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bank accounts and electronically lodging individual students fees indicating name department

registration number level-class date of payment amount of money paid academic

session-semester- bank!s name account number phone number school name and other personal

records etc. This will enhance prompt payment and safe delivery and automatically stop the

management and students from being frustrated financially and otherwise.

1.1 Theoretca! Background

efore now people-students often embraced technological changes with the fear of the unknown

and as such decided to carryout activities their usual way (manually).

+owever the /0st century came with a lot of challenges that only the use of computer can solve

problem effectively. 'lectronic-Automated payment of student school fees in any school would

boost the school management morale and therefore increase productivity. +owever this supports

the mash low!s theory of management which is of the view that metrication of an organization

financially will bring increase in productivity.

Therefore the payment of student school fees in a particular school enhance the productivity of

such school for both the management and students as well even as a computer based system is

used for such payment for easiest and fastest mode of operation as well as accurate security and

good financial management1 which %ollege of 'ducation 'kiadolor is operating now.

1." State#ent of the Pro$!e#

The problems encountered with the manual method of school fees payment is viewed from two

perspectives the school management!s problems and the students! problem.

The school management problems have to do with the processing of students information about

their paid fees with mistakes and come out with sum total and grand total amount of the paid fee

from each class department or across all the students who paid as a whole.The student problems on the other hand have to do with the embarrassment from the bursary

department such as wasting of time mistake made in the receipt and criminal threatening and

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being driven out from the e#amination hall for not showing evidence of school fee receipt or

even after paying shortly before the e#amination.

1.% A# and O$&ect'e( of the Study

The aim of this study is to determine the relationship between the manual and automated student

school fees payment system in %ollege of 'ducation 'kiadolor. The ob2ective of this study is to create on automated3based system for students school fee

payment To determine the conversion of manual system of school fees payment to

computerized-automated method to ease the stress of students! information processing

during payment.

1.) Sgnfcance *f the StudyThis research work would help the management and students of %ollege of 'ducation 'kiadolor

to have a better knowledge of operating on the method of automated students fees payment and

how this can be effective through practical aspect of the device. It is obvious that the manual

system is slow in operation and also ineffective in service.The in3convenience brought about by the manual system could be over3whelmed by the use of

more effective and advanced system. In other words an automated system minimize time delay

procedures during students! fee payment.

1.+ Sco,e of the Study

This study is restricted to %ollege of 'ducation 'kiadolor and no other firm. $ata used for the

study were gotten from the case study only (%ollege of 'ducation 'kiadolor). It focused on

automated student!s school fee payment only.

0.& Re(earch -ethodo!ogy

This research work 4$esign and implementation of computerised shopping cart system for a

56-6obile shop7. the system will be a web3based application and will be implemented on a

relational database system (6y89). +tml (hyperte#t markup language) % (cascading style

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sheet) and :ava cript will be used to design the web3user interface php (hyperte#t pre3

processor) will be used as the serve3 side script language to link the interface and the database

and A2a# technology for automation of the cart system.

1. /#taton of the Study

The problems encountered during the course of carrying out this research include;

i. Time for the research was too short couple with other academic work.

ii. 9ack of fund to take care of transportation and other e#penses.iii. 9ack of access to research materials on the topic in the polytechnic and public

libraries.

iv. The polytechnic!s bank and bursary department were not liberal enough to give out

information about their activities concerning student!s school fees payment.

1.0 Defnton of Ter#(

To do away with ambiguity the following terms are hereby defined for easy comprehension.

De(gn In this conte#t it has to do with the coding of the program (software).

2ee A fi#ed regular amount of money made by the school organization-management to a

student.

Auto#ated Pay#ent This is also known as electronic-computerized payment. It is the

introduction of computer for easy disbursement of student fee payment to the school

management-organization.

Ba(c 2ee It is fi#ed payment by students based on their level-class or programme offers.

Su# Tota! Pay This is the amount gotten by summing all the fees paid together.

Tota!34rand Tota! This is the overall amount of money which a student or students has to pay

before official clearance for graduation. It is also the total fee3based analysis-report which

must be made at the bursary department to the school management and that of bank to

2ustify student!s fees total inflow for decision making.

2!e This can be defined as complete collection of related records or information.

Data Ba(e This is a collection of data organized to service many application at the same time by

storing and managing data so that they appears to be in one location.

Co#,uter This is an electronic device or programmable machine that is capable of accepting

data as input process the data store them and sent out the result of the processing as

output according to logical instruction given by the user.

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CHAPTER T5O

RE6IE5 O2 RE/ATED /ITERATURE

".* Introducton

This aims at reviewing the relevant literature on this research topic it intends to consider the

suggestion ideas citations and comments of various authors and professionals on the concept

and implementation of Automated tudents chool *ees


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banking transaction automation with the value of automated payment system rising to = ?&>

million in />>. +e noted that the increase in the adoption of the electronic model is not only

driven by the need for electronic services but also by the core and speedy update of new

technologies by =igeria.

'#perts says that with the mass market in =igeria constituting about D> percent of the nation!s

gross domestic product (5$


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fees and taking the teller to the bursary to e#change for receipt which will properly indicate an

evident that fee has been paid by the particular student.

"." Ty,e( of Auto#ated Pay#ent

The following types of automated payments are mostly common today. It is important to realize

that new payment types are continually being discovered and these are additional methods that

e#ist or are being developed continuously.

1. Card( %redit cards debit cards and prepaid cards currently represent the most common

form of the consumer or the business most often uses a plastic card commonly with

magnetic stripe. The card holder gives his or her number to a merchant who stripes the

card through a terminal or enter the data to a


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transactions. These kiosks are fi#ed stations with phone connection where the customer

usually uses a keyboard and television like screen to transact or to assess information.

Andrian (/>>).

). Bo#etrc Pay#ent( Automated payment using biometrics are still largely in their

infancy trials are underway in the united states Australia and a limited number of other

countries. 6ost biometric payments involves using finger prints as the identification and

assess tool companies like visa international are piloting voice recognition technology

and retina scans are also under consideration.

'ssentially a biometric identifiers such as a finger print or voice could replace the plastic card

and more securely identifies the person undertaking the transaction. The automated payment is

still changed to a credit card of other account with the biometric identifier replacing the card

check for other transaction mechanism.

+. Auto#ated Pay#ent Net7ork( Garious countries have automated payments networks

that consumer can use to make payments electronically. A%+ (Automated %learing

+ouse) in the , domestic networks enable automated payment between business and

between individuals. The consumer can go online to a financial service kiosk or use

other front end devices to assess their account and make payment to business or other

individuals.

".% Cha!!enge( of Auto#ated Student(9 Schoo! 2ee( Pay#ent n Ak7a I$o# State

Po!ytechnc

Automated school fees payment system has come to stay. +owever there are some challenges

attracted to it even though most to these challenges are peculiar to the school management.ome of these challenges are analyzed below

1. Tran(,ortaton3Due Proce(( At the course of a student to get his or her school fee paid

it is required of him or her to get to the bank location through paying an e#tra money for

the transportation. Also students are e#pected to pass through due process (normal

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way-criteria) while paying their fees or before getting their fees receipts from the school

bursary department.

". 2nanca! 2raud3Error n O,eraton Automated fees payment like any other

electronic based system is prone to fraud and error in operation. This implies that

computer operators in the banks who collects these fees from students should be very

careful in their transactions while keying in the students identities in order to avoid

mistakes or wrong coding or money divert to another one else!s account.

%. Sy(te# Breakdo7n3Net7ork 2!uctuaton Automated payment systems are usually

networked. Fhen there is network failure or breakdown the system would not function

and as such its aims is not achieved.). /ate Returnng of Te!!er $y the Student3Una'a!a$!ty of Bur(ary Attendant

'vidence of school fee payment is the indication of school fee receipt of the current

academic year. The failure of the student to produce the receipt on demand shows that the

student has not paid the required fee and as such the student may be disallowed from

taking e#amination.

".) I#,act( of Auto#ated Student( Schoo! 2ee( Pay#ent Sy(te# n Ak7a I$o# State

Po!ytechnc

The ma2or advantages of automated student school fees payment are as follows;

1. Con'enence( The convenience of using automated fees payment system is the ma2or

advantage derived by both students and management.

". S,eed ,sing automated payment system is very fast because most of its steps involves

the use of computers which has advantage of speed over manual method.

%. Securty ecurity has to do with the ability of automated systems to safeguard financial

transaction and customers information-data.

). Product'ty The advantage of automated fees payment system is that it will to speed up

the school management duties for the effective progress and development in the school

system. It also provide 2ob opportunity for computer literates.

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+. Storage Hecords of transaction are safe since all transactions are stored in a database of

the automated system for reference in terms of any illegalities.

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DESIGN AND IMPLEMENTATION OF AUTOMATED STUDENT SCHOOL FEES PAYMENT

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