DESIGN AND CONSTRUCTION MANAGEMENT HOLLYWOOD

Design and Construction Management

General Obligation Bond

Advisory Committee

www.hollywoodfl.org/OnTheGo

DESIGN AND CONSTRUCTION MANAGEMENT

HOLLYWOODYOUR BOND DOLLARS AT WORK!

August 31, 2020

http://www.hollywoodfl.org/OnTheGo


AGENDA

2

• Roll Call

• Approval of Minutes

• Presentations:

• GOB Advisory Committee Project Review Procedures

• Police Headquarters – Scope Update

• Hollywood Beach Golf Course and Orangebrook Golf Course Presentation by National Golf Foundation

• Dowdy Field and Armory – Procurement Update

• Establish Future Committee Meeting Dates

• Old Business

• New Business

• Committee Comments

• Public Comments

• Adjournment


ROLL CALLCommittee Members

3

Architect Category

Louis Birdman (District 1)

Representing District 2

Christine Corbo

Engineer Category

Michael Murrazzi (District 3)


Thomas Lander, Vice Chair

Construction Industry

Salvatore Grilli (District 5)


Lloyd Edelstein

Sports League/Recreation Category

Molly Taylor (District 5)


Annette Smith

Chamber of Commerce Category

Clive Taylor (District 1)


Richard Petrovich

Finance Industry Category

Lynn Smith (District 2)

Representing At-Large

David Kout (District 2)

Student Category

Edward Gelwasser (District 4)

Representing At-Large

Daniel Derrico (District 6)


Terrence Cantrell, Chair

Design and Construction Management 4

GOB Advisory Committee

Participation Process Update


Weekly Web Updates

5

GOB Advisory Committee Participation Process

GOBAC may provide comments at GOBAC meeting.

GOBAC will be provided access to documents.

GOBAC invited to attend public meeting.




GOBAC may provide comments at GOBAC meeting.

*Scope of work was

defined and approved

by the City Commission

prior to the bond vote.

Scope of Work

Stakeholders Meeting

Solicitation to Bid

Evaluation Committee Meeting

Oral Presentations

Commission Ranking Approval

Commission Award Approval

Schematic 10% Design Drawings

60% Design Drawings

Negotiations


Additions have been made to the

General Obligation Bond Advisory Committee’s webpage to

facilitate the ease of access to

GOB project-related documents and meeting notices.

https://www.hollywoodfl.org/1216/General-Obligation-Bond-Advisory-

Committ

https://www.hollywoodfl.org/1216/General-Obligation-Bond-Advisory-Committ


GOB Advisory Committee Participation

Process

NOTIFICATION MEETING DOCUMENTS

Bid Sync

Evaluations

Ranking

Commission Ranking

Approval

Negotiations - - -

Commission Award

Approval

Drawings (10% & 60%)


The Committee will receive email notifications from the DCM

when:

GOB item is on the agenda at a

related COH board/committee

meetings

GOB item is on the agenda at

an upcoming City

Commission Meeting

Oral Presentations are

scheduled

Evaluation Committee

Meetings and Source

Selection Committee Meetings

are scheduled


Committee members may sign up for automatic GOB-related notifications

on the City’s Notify Me site.

http://www.hollywoodfl.org/list.aspx?Mode=Subscribe#calendar

http://www.hollywoodfl.org/list.aspx?Mode=Subscribe#calendar


Planning Hollywood’s New

Police Headquarters

GOB Advisory Committee Project Update

August 31, 2020


Draft Space Needs Assessment• Program Consultant MWL presented the Draft Space Needs

Assessment to the City on July 23, 2020

• The City project team and stakeholders have reviewed the

document.

• Comments were provided to MWL on August 17, 2020.

• The Consultant will make revision based on comments

received and will submit the final Space Needs Assessment in

September 2020.


Space Needs HighlightsThe initial design concept currently consists of two buildings joined by a secured parking

structure. This is not a final design, just an initial concept showing how all the parts of the

proposed Police Headquarters might work together.

- Main Building housing “Essential Functions”:

69,828 SF needed for 2025 staffing

- Support Building (more utilitarian): 53,345 SF

needed for 2025 staffing

- Secured Parking Structure: 356 spaces on 3

levels needed for 2025 staffing

Total Combined Building Size:

123,173 SF for 2025 staffing

The Building sizes and parking spaces needed will

increase to accommodate projected 2045 staffing;

staffing projections for 2045 were provided by the Police

Department on 8/13/20, and will be included in the final

Space Needs Assessment document.


- September 2020

• MWL will submit the Final Space Needs Assessment

- September – October 2020

• MWL will prepare several Block and Stack options

• MWL will prepare Initial Concept Floor Plan & Site Plan from the preferred Block &

Stack option

• Public meeting will be held in October to present Initial Concepts for the project and

solicit public feedback

- November - December 2020

• Finalize Concepts based on feedback from City & Public.

• Final Concept Floor Plan, Site Plan & Room Data Sheets submitted to City.

- December 2020

• Programming Phase Complete, Design Phase begins

14

Next Steps


Hollywood Beach Golf Course

Renovation and Clubhouse

Construction

Consultant: National Golf Foundation


- Historical Data

- National Golf Foundation Consultant

- RFQ’s – Scope of Work

- Split the scope of work, two prong approach

- Procurement Schedule

- Next Steps

Discussion Items


The Hollywood Beach Golf Course was laid out in 1922 with nine holes on

former tomato fields that had been cultivated by John Mullikin, the mayor

of Dania. Joseph Young’s next step was to enlarge his golf course to

eighteen holes and to erect a top of the line country club.

Hollywood’s architecture was described as Spanish in 1922. Young selected

the prominent Miami architect Martin L. Hampton to design the Hollywood

Club House in 1923. Hampton had previously worked for Addison Mizner in

Palm Beach projects and George Merrick in Coral Gables. The building was

described as having an observation tower 60’ high while most of the

structure was one story. Two design items made the club nearly unique, the

glass dance floor and the roll back roof above it.

The Hollywood Golf & Country Club opened January 19,1924, with a

glittering gala with 750 guests who came from as far away as Palm

Beach and Miami.

Historical Data


DINING RM

480 sq ft

KITCHEN

384 sq ft

LADIES

LOCKER RM

670 sq ft

LOUNGE RM

680 sq ft

PATIO

1,872 sq ft

SODA

FOUNTAIN

144 sq ft

MENS

LOCKER RM

1,038 sq ft

Historical DataOriginal Clubhouse 1924-1961

Disclaimer: Please note this floor plan is not for construction purposes and is to be used as a guide only. Square footages calculated are approximations only. Please refer to

construction floor plan for actual dimensions.

MAIN ENTRY


KITCHEN

906 sq ftDINING RM

2,280 sq ft.

BAR

240 sq ftCARD RM

417 sq ft

MENS LOCKER RM

1,900 sq ft

WOMENS LOCKER RM

767 sq ft

Disclaimer: Please note this floor plan is not for construction purposes and is to be used as a guide only. Square footages calculated are approximations only. Please refer to

construction floor plan for actual dimensions.

Historical DataSecond Clubhouse Demolished in 2018

MAIN

ENTRY


Original Clubhouse Second Clubhouse

Dining Room 480 sq.ft. 2,280 sq.ft.

Kitchen 384 sq.ft. 906 sq.ft.

Men’s Locker Room 1,038 sq.ft. 1,900 sq.ft.

Women’s Locker Room 670 sq.ft. 767 sq.ft.

Bar 144 sq.ft. 240 sq.ft.

Card room N/A 417 sq.ft.

Lounge Room 680 sq.ft. N/A

Historical DataClubhouse Square Footage Comparison


Contract for Consulting / Professional Services (Richard Singer) with NGF executed on July 2nd, 2020 for $27,000.

SCOPE OF SERVICES – RFQ PREPARATION ASSISTANCE

NGF will assist City staff with the preparation of up to four (4) RFQ documents (two for each facility) that will include detailed service

expectations, protocols, minimum qualification evaluation criteria, etc., based on input from City staff and NGF knowledge and

experience. We will also serve in an advisory role to the City throughout the bid process (although NGF will not participate in formal

selection process). NGF services will comprise:

➢ Assistance in planning RFQ strategy to determine which specific services and disciplines will be needed at each golf facility location.

➢ Assistance with review and modification of City RFQ’s, to include essential industry-appropriate experience requirements such as:

• Defined project specifications and quality standards

• Required design consultants experience, qualifications, and references

• Required design consultants financial data and other company information

• Required expertise of design consultants staff (i.e. industry designations – GCBA, ASGCA, etc.)

• Technical advice on design consultants leadership and chain of command

• Review of compliance / oversight mechanisms

➢ Identification of potential competent bidders through NGF databases, membership rolls and other sources, and assistance with

distribution of RFQ(s).

➢ Assistance in evaluating bid submissions received by the City to determine if they meet the minimum qualifications, and helping to

provide appropriate comparisons and evaluations between vendors based on qualifications and experience of company leadership

and key staff.

Golf Course Consultant


The City of Hollywood, Florida (City) is seeking Qualifications from qualified firms, hereinafter referred to as the Consultant, to provide Golf Course Architect services for the City's Department, in accordance with the terms, conditions, and scope of work contained in this Request for Qualification (RFQ).

This project is located at 1650 Johnson Street, in the City of Hollywood. The intent is to restore and improve the golf course and clubhouse with historical reference to the original 1920’s design. The work to be accomplished under this contract includes, but is not limited to, a re-alignment if the course to accommodate a new clubhouse with parking lot in the SW corner of the property per original design by Donald Ross. The new design will include adjustments to the drainage profile of the golf course that will

raise the east side of the golf property to allow faster recovery after rain events, (by civil engineer under A/E consultant scope), renovation of the tees, fairways, bunkers, and reshaping greens for all holes of the golf course, (review and advise) design and installation of landscaping, irrigation and all required site work, design of a perimeter multi use path on the north and west sides of the property and the provision of a Project Site Representative (for the golf course portion of the project only, to advise the City on a daily basis as to the progress of the project and represent the City’s interest with the Golf Course Contractor.

Golf Course Architect shall assist the A/E with space planning and programming for the Clubhouse (inclusive of a community meeting space), to produce proximity configuration of a space layout that is in accordance with the project’s requirements.The City will hire under a separate Request for Qualifications all other required consultants included but not limited to Architect, Structural engineer, MEP engineers, Civil engineer and Landscape Architect. The Golf Course Architect selected under this RFQ will provide the services described below and will assist the City in guiding the A/E of Record.

Requests For Qualifications

The City of Hollywood, Florida (City) is seeking Proposals from qualified firms, hereinafter referred to as the Consultant, to provide Architectural and Engineering Services for the City's Department, in accordance with the terms, conditions, and scope of work contained in this Request for Qualification (RFQ).

This project is located at 1650 Johnson Street, in the City of Hollywood. The work to be accomplished under this contract includes, but is not limited to, schematic design, design development, construction documents, bidding and construction administration of a new clubhouse using “Spanish” style architecture per 1924 original design by Martin L. Hampton and parking lot in

the SW corner of the property. Services will also include creation of a new plan for site drainage and raising the east side of the golf course to allow faster recovery after rain events, as well as design of a new golf course maintenance and restroom building, renovation of site landscaping, and irrigation (with the assistance of a Golf Course Architect hired separately by the City). The selected A/E Consultant will supervise all required site work and the construction of a perimeter multi-use path on the north and west sides of the property. The City will seek green building certification for the clubhouse facility, in accordance with requirements in the City Code of Ordinances.

The renovation of golf course features (tees, fairway shaping, bunkers, greens, etc.) are to be designed by a Golf Course Architect (retained separately by the City) and coordinated with A/E Consultants construction documents.

Architectural/Engineering ServicesGolf Course Architect Services


JULY 2020

NGF Consultant

Fact Finding

Process

Legistar

Approval

Process

AUG 2020

RFQ

Preparation

Oral

Presentation

Committee

Recommendation

to Commission

Negotiations

Final Agreement

Negotiations

Evaluation

Committee

Closing

AUG 2020

Golf Course

Architect RFQ

Hollywood Beach Golf Course Renovation & Clubhouse

Construction Consultant Procurement Schedule

SEPT 2020

Architect/Engineering

Services RFQ


• August 2020

• RFQ advertisement for Golf Course Architect Services was posted

August 27,2020.

• September 2020

• RFQ for Architectural/Engineering Services to be posted in

September.

• September - October 2020

• The selection committee will meet to evaluate the Consultants

qualifications in order to shortlist submissions for both RFQ’s

separately.

Next Steps


Dowdy Sports Field And

Former Armory Renovation


• The Dowdy Sports Field and the Former Armory are located at 2161 Johnson Street, just south of Hayes Street between N. Dixie Hwy and N 22nd Ave.

• Former Armory is being used as storage for the Parks and Recreation and Cultural Affairs Department.

• Hollywood Wildcats FC youth soccer club’s In-House Recreational Programs operate the Dowdy Sports Field.

Project Location and Use


Project Overview

Former Armory Building Renovation Scope

Renovate building to create an indoor

sports facility including basketball, batting

cages and soccer goals. To also include

ADA compliant restrooms, office space,

meeting room, and storage area. Work

on the exterior to include landscaping

and a connection from the building to

Dowdy Field.

Dowdy Sports Field Renovation Scope

Replace existing artificial turf field

(130x100 yds), install new artificial turf

field and drainage (130’ x 60’), re-lamp

with LED sports lighting, remove

basketball netting, remove poles,

remove dugout and resurface parking

lots.

The project will be phased with Dowdy Field be completed before the Former Armory Building Renovation as

the fields are in constant use by the soccer club. It was requested that this work be completed during the

summer months.


• RFQ Advertisement was issued on July 21st and closed on August 27th.

• The selection committee will meet to evaluate the Consultants qualifications in order to

shortlist submissions.

• September 10th - Selection committee meeting #1 (Evaluations)

• September 22nd – Selection committee meeting #2 (Oral Presentations)

Next Steps


Upcoming Meeting Dates

Thursday, October 29, 20206:00 – 8:00 p.m.

City Hall, 2600 Hollywood Boulevard

Room 215

Future MeetingsTo Be Determined


Committee

Comments/Questions

DESIGN AND CONSTRUCTION MANAGEMENT HOLLYWOOD

Documents

Transcript of DESIGN AND CONSTRUCTION MANAGEMENT HOLLYWOOD