SchoolBooks Update₮ Describe most current features₮ Talk about/confirm where districts are at with SchoolBooks

features₮ Work at establishing a high level of expectation on users with

regards to accountability and understanding.

Session Intention₮ Our intention is for customers to look at their schoolbooks

operation from a high and critical level. Be honest, be thorough, rate yourself on quality, accountability, efficiency.

Latest Features₮ New reimburse compare report GNS.507 – cheque amount to

reimbursement account = reimbursement recorded!₮ Better job browse/attach … available at time of <Add> ₮ GREAT ability to <Change assignment> to easily flip back and

forth from AC to SchoolBooks and different years₮ New online help and latest features tab .. May have noticed

reorder of the tabs to alpha₮ Better job if you are using transaction R/W (GNL.560P) .. Report

now prints all detail (used to summarize)

Customer Checklist – To Do’s₮ Lord Selkirk, Hanover … implement School Books!

₮ Are you using Web product only … No Core

₮ Are you using schoolbooks to create your receipts .. You should and reduce single accumulated deposit entries

₮ Are you using schoolbooks to create your cheques … a Must for most schools (handwriting cheques is problematic!)

₮ Do all of the right people have appropriate access to schoolbooks web .. Admin/Clerical and edit or lookup

Customer Checklist – To Do’s₮ Are transactions being recorded in a timely fashion at all schools

and are schools balancing monthly in a timely fashion?₮ Balance to CIMS means most current bank rec report shows

in balance!TIME - 13:49:43 BANK RECONCILIATION PROG - CDS.625 BANK - BANK 1 - BANK ------------------------------------------------------------------------ STATEMENT CLOSING DATE 3/31/15 ENDING BALANCE PER BANK $26,675.98 ADD: DEPOSITS IN TRANSIT _________704.04CR (SEE ATTACHED LIST - CRS.660) A/R RECEIPTS IN TRANSIT ____________.00 (SEE ATTACHED LIST - ARS.660) TOTAL $25,971.94 LESS: OUTSTANDING CHEQUES _______2,800.09 (SEE ATTACHED LIST - CDS.660) EXPECTED STATEMENT BALANCE $23,171.85 *************** CURRENT BANK BALANCE 1.BANK.000 $22,846.04CR ** BANK BALANCES DO NOT MATCH **

Questions & Things to consider₮ Progress with browse/attach ₮ Distr Bank Reconciliations Cheques Receipts J/E RETSD, 7OAKS YES YES YES YES FMPSD,ISD,TMSD YES YES YES PLPSD YES SD72,SD37,SD23,SD83, BSD … nothing consistent in eFile

₮ How are you at District Office checking on schoolbooks ..₮ Monthly GNS.588 .. Could we do better?₮ Handing in Bank Reconciliations?

Auditing Thoughts₮ Are auditors working off of actual cheque and cash receipt

reports … OR … should you just be going into your bank account and pressing <Download>

₮ Request from RETSD to start placing GE x on reporting as auditor wants all cheques >x or all receipts >x ….

Take2 Future Enhancements₮ Desire to add 0 value cheque lines to print on cheque. Note that

this would not be available text anywhere else in the G/L

₮ Be able to create a ‘fake invoice’ .. Something to record and reference when money arrives. Not real A/R.