Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.

Derivation

Sherry Pickering, Director, Fiscal Services

CSU, East Bay

April 22, 2015

Learning Objectives• List the NACUBO Program Codes• Review the reporting requirement• Define the derivation rules• Apply the rules to demonstrate the process • Review the maintenance steps that are required to keep

this process up to date

April 2015 Year-End New Employee Training 2

Wang, Lily

CSU Reporting Model - Visually


FIRMS Reporting Requirements


Who

Frequency

Data Type Monthly Quarterly Annually

Campus LegalCash Management

Campus Legal Financial

Campus Legal Budget

Campus GAAP Financial

Auxiliary Organizations Legal Financial

Auxiliary Organizations GAAP Financial

Legal FIRMS Financial Submissions


Budgets

Actuals [including FTE]

Encumbrances

NACUBO Program Code


Derivation Steps


CSU BU Derivation>Derivation Rules>CSU BU Rule1

Derivation Steps




Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code

Derivation Rules



Derivation Rules (cont.)

The NACUBO Program Code derivation rules are processed in a specific order for each account type



Assets, Liabilities, Equity• These account types use Rule 1 only• Program Code is assigned based on Account

Type• Program Code 9002 is assigned to all account

types for assets, liabilities and equity


Revenue

• These account types will first use Rule 2• Fund Processing Type + AAT Key• Sample: Fund 0948 + Trans In from DCF=

1301

• If not found in Rule 2 then the program code associated with Rule 1 will be used• Account Type R = 5000


Expense

• This account type will first use Rule 2• Fund Processing Type + AAT Key

• Sample CSU Operating Fund + Utilities = 0704

• If Rule 2 is not found it will look to Rule 3• FNAT Key has a program code• If no program code on FNAT key then PS FUND Attribute

• If Rule 3 is not found it will look to Rule 4• Department has a program code

Derivation Process


Derivation Concept

• Three PeopleSoft Business Units


CMP Business Unit

Legal Basis All six ChartFields

can be used Campus Business

Needs ChartField Values

based on Campus Information Needs

CSU Business Unit Legal Basis NACUBO Program

Code derived into PS Program ChartField

All ChartFields – with Program Code replaced

GAP Business Unit GAAP Basis Four ChartFields used

– Fund, Account, Program Code and Class

All ChartFields are derived


GAAP Business Unit Derivation (Look Up)

• Derived from CSU Business Unit – Actuals Only• Derives Net Asset Category from PS Fund

• Looks up Net Asset Category based on FNAT

• Derives Natural Classification from PS Account• Looks up Natural Classification based on AAT

• Derives Program Group based on Program Code• Derives Class code from CSU fund on FNAT key

GAAP FIRMS Submissions


Pre-Close

Closing Entries

Post Close

CSU_FIRMS_FILE – Stores Extract File• Used to debug errors or tie out to systemwide inquires


Record Type• http://www.calstate.edu/es/intranet/applications/fob/firms/

firms-data-element-dictionary/record-type.shtml


Maintenance

• CSU_CDIP_FUND_PROC_TYPE• CSU_CDIP_RULE_2_REVIEW• CSU_CDIP_RULE_4_REVIEW• CF_ATTRIB_TBL• PROGRAM_CD• GAAP_OVERRIDE


Override Review


www.calstate.edu


http://www.calstate.edu/

Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.

Documents

Transcript of Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.