Deploying Integrated Academic Information System at UI
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Transcript of Deploying Integrated Academic Information System at UI
Deploying Integrated Academic Information System at UI
Information System Development and Services (PPSI) University of Indonesia
Workshop on Integrated Information System Implementation at Universities
(Teleconference Session)
September 15th 2008University of Indonesia
Agenda UI Profile Toward Integrated Infrastructure Toward Integrated Information System History of SIAK-NG Deployment at UI Stages of SIAK-NG Deployment UI Academic Information System at a
glance. Lesson Learnt Summary
UI Profile 34,595 students 3,592 staffs 320 hectare
(Depok) 9.4 hectare
(Salemba) 12 Faculties and 1 Interdisciplinary
Graduate program
Toward Integrated Infrastructure
Services
HTTP
SMTP
POP/IMAP
NNTP
NTP
Syslog
Printing
Secure FTP
Remote LoginInstallation and Configuration
Switch Layer Distribusi/Core
Router
Enabling, Testing, Troubleshooting
VLAN
Access Point
Operation
DNS
Routing
Firewall
Management
LDAP
Class 4 VoIP Switch
Video Multi-Conference Unit
Planning
Pengelolaan Alokasi IP 152.118.0.0/16,
ASN-3382Domain ui.ac.id, ui.edu,
ENUM, ISN
Design Jaringan
Pengaturan Penggunaan/Pengaksesan
JUITA
IPv4/IPv6 Deployment
Training & Sosialisasi Layanan
Riset dan Pengembangan
Toward Integrated Information System
Directorateof Finance
Directorateof HR
Directorateof Education
DirectorateStd. Affairs &
AlumniLibrary
SIAK NG SIPEG SI BP
Deputyof Fasilities
SIMAF LONTAR SIRAMA
DataDepen-dency
DBAcademic
DB HR
DBBP
DBClass
DBLibrary
Loan
Student StatusClassrooms
Tuition Payment Status
Lecturer
DBStds/
Alumni
Student Status
Under Development
Directorateof General Affairs
ComunityServices
Directorateof Research Ventura
DBResearch
DBComm.Serv
DBOffice Mail
DBCollaboration
Directorateof Finance
Directorateof HR
Directorateof Education
DirectorateStd. Affairs &
AlumniLibrary
SIAK NG SIPEG SI BP
Deputyof Fasilities
SIMAF LONTAR SIRAMA
DataDepen-dency
DBAcademic
DB HR
DBBP
DBClass
DBLibrary
Loan
Student StatusClassrooms
Tuition Payment Status
Lecturer
DBStds/
Alumni
Student Status
Under Development
Directorateof General Affairs
ComunityServices
Directorateof Research Ventura
DBResearch
DBComm.Serv
DBOffice Mail
DBCollaboration
History of SIAK-NG Deployment at UI
Before System based on mainframe (centrally)
2004 - Initiation of the Directorate of Information System Development and Services (Start of SIAK-NG User Requirement)- Account direct debet system for payment
2005 - SIAK online: FISIP and Fasilkom
2006 -J uly 2006: Payment gateway system and tution fee information system life-May 2006: Data migration from all Faculties to SIAK-NG-September 2006: Integrated UI Academic information System life (excluding: FE, FK, FKG), Smart Card UI delivered to new students
2007 January 2007: FK and FE joins SIAK-NGFK: data migration to SIAK-NG
2008 -Online registration for all programs-Smart Card deployment for Lab/ Class access and attendance system
Stages of SIAK-NG Deployment User Requirement and Analysis -> All
user involved Compiling current condition report Data migration Implementation/ Coding Testing Sosialization: workshop, manual book,
hands on practice on computer Functions Addition Maintenance
UI Academic Information System at a glance.
SIAK-NG Application is an online application that can be used for academic activities at the University of Indonesia.
The aim of SIAK-NG Users can use SIAK-NG in the academic
activity process. Users will be able to know the academic
process during the whole study program at UI
The User of SIAKNG SIAK-NG have 4 users category (role):
Academic Administration Staff (make schedule, curiculum, etc)
Student (fill IRS, view schedule, etc) Lecturer (give score, course, etc) Directorate of Education) (maintain
activity academic period, etc) User given account. Account get 1 or
more than role, can be access to SIAKNG.
The Benefit of SIAK-NG for Students
Score academic activity and activity monitoring can be conducted online.
Academic Registration (IRS) online. Lecture and exam schedule online. Payment status online and updated as
soon as the payment is made at ATMs. Add and Drop of Courses
Using SIAKNG Process(Academic Registration)
Student:Fill IRS
Docent PA/WD I:Approval IRS
SBA:Make Schedule
Student :Registration
Administration
Docent of Course: Fill in Abcent and
Score
Using SIAKNG Process(Academic Registration for Short Term)
Student:Fill in IRS
Docent PA/WD I:Approval IRS
SBA:Making
Schedule
Student:Administration
Registration
Dosent of course: Fill in Abcent and
Score
SBA - Home
SBA – Per Semester Routine Report
SBA – Per Semester Routine Report
Student – Academic History
MHS – Academic Data summary
Student Payment Information
Lecturer - Names of students advised
Lecturer - Advisory information Process
Lecturer – Marking Process
Lesson Learnt
User requirement must be made by all stakeholders
Facilities, willingness to collaborate, Rigid Operating procedure, leadership
Change management Socialization process Enforcement: Stick and Carrot
Summary
Requires hard work and a cohesive team work.
Leadership and followership Facilities and never ending
maintenance (Solid IT team). Efficient, effective, reliable, just in time,
integrated system will pay off the effort