DEPARTMENTATION

Superfil product limited is functioning with the Great deal to the

customer with the co-ordinates hands of different types of department which are

the “Heart Beat” of the Company. Department functioning are maintained by

the department head.

Inter link between different department and the management to plan for

the future prospective and co-ordination between the management and the

personnel make the concern to get the world wide popularity or the industry.

These are the different types of department such as

DEPARTMENTS

PURCHASE

PRODUCTION

SALES

MARKETING

IT

HUMANRESOURCE

FINANCE

PURCHASE DEPARTMENT

Purchasing the raw material plays a vital role in maintaining the quality

of products to ensure customer satisfaction. Superfil Products Limited

purchasing Nylon Chips.

Purchasing function thus implies planning material, supplies and service

needed for the production and maintenance of the concern.

During the time of purchase the concept to be borne in minds in the 6R’s.

Right price

Right time

Right Quality

Right Quantity

Right place

Right mode

The main duty of the purchase department into prepares and update list of

material required by difficult department and organization with a specified span

of time.

Purchasing department has to maintain records of all purchase. It is the

duty of the department to keep an uninterrupted supply of material. So that

production process will continue without any stoppage at work.

General purchase procedure:

Issue of purchase order dated on pre-released.

Quotation for the non-items and non-availability of raises for the existing

items.

Negotiations against quotations record from party supplies.

Follow up of purchase order and ensure the material reaches as per

commitment.

Receipt of material with invoices duty stamped and part on or stores.

PRODUCTION DEPARTMENT

Production is a process of connecting the raw-material in to finished

products. Production process must be carefully planned to ensure that proper

methods are used and the amount of work center etc. also to be planned

properly.

Only if the production is done there can be sales and the company can

earn profit. The production department has to give regular report to the accounts

department of their expenses. This helps the accounts departments to prepare its

statements of income and expenditure. So that production sales and accounts

departments are interrelated.

The purchase department plays a very important role in an organisation

because purchasing has its effect on every vital factor concerning the

manufacture, quality, cost, efficiency and prompt delivery of goods to

customers. Its function is to procure materials, supplies, services, machines and

tools at the most favorable terms consistent with maintaining the desired

standard of quality.

Objectives of Production:

Right Quality, Quantity.

Maximize profitability.

Fixation of production target.

To ensure optimum utilization of resource.

To avoid breakdown.

To ensure the positive feedback is obtained from the customer.

To develop good supplier relationship this will ensure the best terms of

supply of materials.

To make continuous availability of materials so that there may be

uninterrupted flow of materials for production.

SALES DEPARTMENT

The motive of every company is to achieve profit. This can be done only

if production and sales are taking place. It is not enough if the company

produces that product but it is equally important to sell those products. This

process is done only by sales departments look after the Quality of products

produced and distribution of goods to various customers. The transpiration

responsibility is take care by the sales departments.

This department is held responsible to have the records of the stock

available. The anticipation of sales is also done by the sales research executives

based on depend sustaining in the market. According to the analysis given by

the executions, the productions department produces the products.

Higher the sales turnover, higher the companies efficiency. Lower the

sales turnover, lower is the companies officer. When there is high sales turnover

the credit are paid off, employees are given high bonus. Superfil Products

Limited sales Nylon threads.

Attaching Sales Statistical Data for five years

2008 2009 2010 2011 20120

10

20

30

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50

60

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80

Series1

Ye ar s

In C

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MARKETING DEPARTMENT

The marketing department is often seen as of prime importance within the

functional level of an organization. Information from an organization's

marketing department would be used to guide the actions of other departments

within the firm. As an example, a marketing department could ascertain (via

marketing research) that consumers desired a new type of product, or a new

usage for an existing product. With this in mind, the marketing department

would inform the R&D (research and development) department to create a

prototype of a product or service based on the consumers' new desires.

The production department would then start to manufacture the product,

while the marketing department would focus on the promotion, distribution,

pricing, etc. of the product. Additionally, a firm's finance department would be

consulted, with respect to securing appropriate funding for the development,

production and promotion of the product. Inter-departmental conflicts may

occur, should a firm adhere to the marketing orientation. Production may

oppose the installation, support and servicing of new capital stock, which may

be needed to manufacture a new product.

Aims of Marketing department:

Marketing involves a range of processes concerned with finding out what

consumers want, and then providing it for them. This involves four key

elements, which are referred to as the 4 P's (the marketing mix). A useful

starting point therefore is to carry out market research to find out about

customer requirements in relation to the 4 P’s.

Right Product

Right Price

Right Place

Right Promotions

Market research

There are two main types of market research: Quantitative research

involves collecting a lot of information by using techniques such as

questionnaires and other forms of survey. Qualitative research involves working

with smaller samples of consumers, often asking them to discuss products and

services while researchers take notes about what they have to say. The

marketing department will usually combine both forms of research.

The marketing department will seek to make sure that the company has a

marketing focus in everything that it does. It will work very closely with

production to make sure that new and existing product development is tied in

closely with the needs and expectations of customers.

Modern market focused organisations will seek to find out what their

customers want. For example, financial service organisations will want to find

out about what sort of accounts customers want to open and the standard of

service they expect to get. Retailers like Argos and Homebase will seek to find

out about customer preferences for store layouts and the range of goods on

offer. Airlines will find out about the levels of comfort that customer’s desire

and the special treatment that they prefer to receive. A useful definition of

marketing is the anticipation and identification of customer needs and

requirements so as to be able to meet them, make a profit or achieve other key

organisational objectives.

IT DEPARTMENT

As the use of electronic communication has become more common for

businesses of all sizes, so has the need for the creation and staffing of IT

department in Superfil’s company that employs telephony and Internet devices

to conduct business.

Information technology is all about allowing for the most effective and

competent forms of electronic communication to take place. These

communications may come in the form of telephony, such as point to point

phone calls or audio conference calls. They may also be provided as video and

web conferences, internal communications such as common network drives or

server access, and external devices such as electronic mail that is sent through a

secure server. Obviously, there has to be someone within the organization that

understands how these forms of communication work, and can ensure they

remain in proper working order at all times. This is where the concept of an

IT department comes into play.

Essentially, the IT department is a collection of persons who are experts

when it comes to electronic communications of all kinds. In addition to

understanding what forms of electronic data, visual, and audio communication

are available, the IT department will be able to evaluate available services and

determine which services and vendors can provide the best equipment and

service support for the company. Along with making determinations about what

equipment to use and which vendors to work with, the IT department will also

oversee the day to day operations of all electronic communication devices

within the company.

Oversight of all equipment would include configuring network access,

setting up and making changes to existing workstations, and assigning access

rights at various levels to key personnel within the company. The competent IT

technology would also ensure there is a workable disaster recovery backup in

the event that some section of the network should happen to fail. The best

IT department teams understand the importance of network redundancy to the

continued healthy operations of the company.

The IT department plays a valuable role in making all other departments

productive and successful in their endeavors.

CLOVE Network connects the branches and factory locations of Superfil

Products Ltd.

Superfil Products Ltd uses (ERP) ORACLE server for Database

Administration (DBA). It also uses mail server and FOXPRO for other

administration purposes and linking the user accounts.

CLOVENETWORK

HEAD OFFICE

NAGARCOIL

PONDY-2

PONDY-1

TULIP NETWORK

S

PONNERI

HUMAN RESOURCES DEPARTMENT

A human resources department is a critical component of employee well

being in any business, no matter how small. HR responsibilities include payroll,

benefits, hiring, firing, and keeping up to date with state and federal tax laws.

In regard to how individuals respond to the changes in a labour market,

the following must be understood:

Geographical spread: how far is the job from the individual? The

distance to travel to work should be in line with the pay offered, and the

transportation and infrastructure of the area also influence who applies for

a post.

Occupational structure: the norms and values of the different careers

within an organization. Mahoney 1989 developed 3 different types of

occupational structure, namely, craft (loyalty to the profession),

organization career (promotion through the firm) and unstructured

(lower/unskilled workers who work when needed).

Generational difference: different age categories of employees have

certain characteristics, for example, their behavior and their expectations

of the organization.

Functions of the Human Resources:

Payroll administration, including produce checks, handling taxes, and

dealing with sick time and vacation time.

Employee benefits, including health, medical and life insurance and

cafeteria plans.

HR management, including recruiting, hiring and firing. This also

includes background interviews, exit interviews and wage reviews.

Risk management, including workers' compensation, dispute resolution,

safety inspection, office policies and handbooks.

ACCOUNTS DEPARTMENT

Accounts department is regarding the day-to-day transactions of the

company and posting into the ledger accounts and preparing trial balance, profit

and loss account and balance sheet of the company. To know the profit it the

company preparing the account of the company is to find out the tax liability of

the company.

Accounting is the development and communication of the financial and

operational information necessary for management decisions. Accounting seeks

to measure the results of an organization's economic activities and convey this

information to management, investors, creditors, regulatory agencies,

consumers, and employees.

Accounts department is said to be an “Arms of the Company”

Functions of the accounts department:

To find out the financial position of the company

The accounts department also undertakes the function of maintaining the

cost records and preparing the cost accounts.

It records in connection with banking transactions.

The increase and expenditure of the company must be checked

frequently. It cannot become by of the company. Accounts of the company

consists of profit and loss account, balance sheet etc. there has to be prepared

with proper care so that accurate profit can determine.

The accounts department helps in the ascertainment at profit and loss of

the business after taking into accounts all expenses and incomes, paid and

received during the accounting period. It plays a dominant role valuing the

stocks of the company, as it helps and effective control and equipment. All the

department transactions are reported to the accounts department.