DEPARTMENT OF THE ARMY UNITED STATES ARMY INTELLIGENCE...

The VIPER External Standing Operating Procedures

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DEPARTMENT OF THE ARMYUNITED STATES ARMY INTELLIGENCE AND SECURITY COMMAND

Fort Belvoir, Virginia 22060-5246

The INSCOM Virtual Intelligence Projection Equipment Reserve (VIPER) Program ExternalStanding Operating Procedures (SOP)

Chapter 1 Introduction Paragraph Page

Purpose ..............................................................................................................................1-1 1Scope .................................................................................................................................1-2 1Applicability......................................................................................................................1-3 1Responsibilities .................................................................................................................1-4 1Sponsors ............................................................................................................................1-5 1Virtual Warehouse.............................................................................................................1-6 2 ACofS, G3 and ACofS, G4 Validation Process ................................................................1-7 2 VIPER Owned Equipment vice VIPER Program Equipment ...........................................1-8 2VIPER Program Funding ..................................................................................................1-9 2Semi-Annual Review.......................................................................................................1-10 3

Chapter 2 VIPER Program Capabilities and Services

General ..............................................................................................................................2-1 4Equipment Management....................................................................................................2-2 4System/Equipment Deployments ......................................................................................2-3 4Equipment Integration .......................................................................................................2-4 4General Logistics Support .................................................................................................2-5 5

Chapter 3 How to Become a VIPER Program Sponsor

General ..............................................................................................................................3-1 6Sponsor Request Process...................................................................................................3-2 6

Chapter 4 Requesting VIPER Program Support

General ..............................................................................................................................4-1 7Program Support Request Process.....................................................................................4-2 7

Chapter 5 QRC Warehouse Equipment Additions, Deletions, and Transferring of Ownership

General ..............................................................................................................................5-1 9Equipment Request Process ..............................................................................................5-2 9Process for Equipment not Located in theMSRA Warehouse.............................................................................................................5-3 10


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Chapter 6 Receiving VIPER Program Equipment

General ..............................................................................................................................6-1 11Procedures for becoming Primary Hand Receipt Holder ..................................................6-2 11Receiving Equipment at the MSRA Warehouse ...............................................................6-3 12Receiving Equipment by Shipment ...................................................................................6-4 12Interim Sub-Hand Receipt Procedures ..............................................................................6-5 12Special Accountability Procedures....................................................................................6-6 12Sub-Hand Receipting to Contractors.................................................................................6-7 13

Chapter 7 Returning VIPER Program Equipment

General ..............................................................................................................................7-1 14VIPER Equipment Return Process....................................................................................7-2 14Preparing Shipping Documentation ..................................................................................7-3 15Partial Equipment Return Process .....................................................................................7-4 15Shipping Instructions.........................................................................................................7-5 15

Chapter 8 Requests for Extensions

General ..............................................................................................................................8-1 16Extension Request Process ................................................................................................8-2 16

Chapter 9 Reporting Lost or Damaged Equipment

General ..............................................................................................................................9-1 17Sensitive Items ..................................................................................................................9-2 17

Chapter 10 Maintenance of VIPER Program Equipment

General ............................................................................................................................10-1 18TRISA Support................................................................................................................10-2 18Basic Support Procedures................................................................................................10-3 18Support Costs ..................................................................................................................10-4 18Reporting Support Issues.................................................................................................10-5 19

Annex

A. ACofS, G3/G4 Memorandum............................................................................................ 20B. ACofS, G3 Sponsorship Memorandum ............................................................................. 21C. Requesting VIPER Program Support Memorandum......................................................... 22D. Primary Hand Receipt Holder Memorandum.................................................................... 23E. Primary Hand Receipt Holder Memorandum .................................................................... 24F. Example DA 2062.............................................................................................................. 25G. Example DA 3161 ............................................................................................................. 26H. Example DD 1149 ............................................................................................................. 27I. Directions to MSRA............................................................................................................ 28


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Appendix

A. References ......................................................................................................................... 29B. Glossary ............................................................................................................................. 33


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Chapter 1 Introduction

1-2 Purpose

The VIPER Program External SOP is an extension of INSCOM Regulation 700-33, The VirtualIntelligence Projection Equipment Reserve (VIPER) Program, providing further program definitionand specific procedures necessary for applicable organizations to request and receive VIPER ProgramSupport.

1-2 Scope

The VIPER Program SOP encompasses the procedures necessary for applicable users to acquireequipment from the Mission Stock Record Account (MSRA) Warehouse and Quick ReactionCapability (QRC) Mission support as established in INSCOM Regulation 700-33.

1-3 Applicability

This regulation applies to HQ INSCOM staff elements, subordinate units, contractors, and anyorganization requesting VIPER Program support.

1-4 Responsibilities

INSCOM Regulation 700-33 established the VIPER Program Office to manage the execution of thisSOP and the VIPER Program at large. The VIPER Program Office is under the direction of theMaintenance Division. The Maintenance Division is an operating element of the United States ArmyIntelligence and Security Command (USAINSCOM), Assistant Chief of Staff (ACofS), G4,headquartered at Fort Belvoir, Virginia.

1-5 Sponsors

The VIPER Program is dedicated to rapidly responding to QRC mission needs. To facilitate a rapid,yet managed, response time to QRC requirements, VIPER has implemented a process in whichindividuals assigned to intelligence organizations can receive immediate VIPER Program supportthrough a simple e-mail request. In Accordance With (IAW) INSCOM Regulation 700-33 eachintelligence organization that wants to participate in the VIPER Program must be designated inwriting as an authorized Sponsor by the ACofS, G3. Upon designation by the ACofS, G3, theSponsor holds the authority to approve VIPER Program support as it relates to their organization.Sponsors have full authority to exercise the capabilities and services of the VIPER Program with theexception of those responsibilities reserved for the ACofS, G3 and ACofS, G4 in INSCOM Reg 700-33 paragraph 1-4. Chapter 3 of this SOP provides detailed instructions for obtaining Sponsor status.

1-6 Virtual Warehouse

The MSRA Warehouse is just one of the sources that can be utilized to satisfy equipmentrequirements. Only equipment acquired IAW Chapter 4 will be VIPER owned equipment andmanaged in the MSRA Warehouse. However, under the virtual warehouse concept any equipmentcan be acquired on a temporary basis to accomplish a QRC mission. The VIPER Program Managerwill, upon receipt of a validated VIPER support request; directly coordinate with subordinate units,contractors holding GFE, other DA and DOD agencies, or any other source identified by therequester, to utilize that organization’s assets.


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1-7 ACofS, G3 and ACofS, G4 Validation Process

This validation process is required whenever new equipment is to be added to the MSRA Warehouse,equipment will be permanently removed from the program either through turn in or transfer orpurchase of equipment for the program is warranted. Throughout the remainder of this SOP, theprocess is referred to as the G3/G4 memorandum (see Annex A, Sample ACofS, G3/G4Memorandum).

1-8 VIPER Owned Equipment vice VIPER Program Equipment

VIPER owned equipment is simply that equipment that has been approved for addition to the programby an ACofS, G3/G4 memorandum and is managed by VIPER. VIPER Program equipment refers toany equipment that has been issued on a consolidated hand receipt through the VIPER Program.

1-9 VIPER Program Funding

The VIPER Program is not funded and therefore must rely upon users of the program to providefunds for each request. To facilitate the exchange of funds, VIPER has a line within the ACofS, G4budget and can receive CCP and BA1 program funds. Other program funds can be utilized but willbe approved on a case by case basis. In all instances, the VIPER PM is responsible for coordinationwith the Sponsors at the time of their request to ensure that adequate resources are available. TheVIPER PM will provide directions for the transfer of funds to support the request. In addition, theVIPER PM will provide budget input to Sponsors to defray the cost of supporting VIPER ownedequipment in the MSRA Warehouse.

1-10 Semi-Annual Review

The VIPER PM will provide the ACofS, G3 a listing of VIPER owned equipment every six months.The list will include recommendations for equipment disposition. The ACofS, G3 is responsible forreviewing the list and validating the requirement to continue maintaining the equipment,concur/nonconcur with recommendations from the Project Manager (PM), and/or make additionalrecommendations.


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Chapter 2 VIPER Program Capabilities and Services

2-1 General

The VIPER Program offers numerous services to provide logistics support to the QRC Missions. Theavailability of these services may depend on the availability of funds to support the request/mission.This chapter outlines these capabilities and services.

2-2 Equipment Management

a. Maintain authorization and accountability for standard and non-standard Army equipment acquiredby ACofS, G3 designated Sponsors to support QRC.

b. Maintain a database of MSRA Warehouse (VIPER owned) equipment that intelligenceorganizations can view when planning QRC initiatives.

c. Acquire equipment from other sources (Virtual Warehouse) to support QRC initiatives.

d. Provide consolidated accountability documents to the end user.

e. Conduct inspection, Preventive Maintenance Checks and Services (PMCS), and repair of VIPERequipment stored at the MSRA Warehouse.

2-3 System/Equipment Deployments

a. Issue equipment from the MSRA Warehouse when requested by Sponsor.

b. Coordinate transportation requirements to include Packaging and handling.

c. Provide personnel to assist or accomplish deployments and/or installations.

d. Provide maintenance training for deployed systems.

2-4 Equipment Integration

a. Provide equipment integration through INSCOM managed contracts.

b. Sole source contracting for equipment integration (Requires ACofS, G3/G4 memorandum).

2-5 General Logistics Support

a. Provide documented support procedures unique to each equipment or system issue or deployment.

b. Fly-away support capability.

c. Technical support capability for new equipment testing and evaluation.


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Chapter 3 How to Become a VIPER Program Sponsor

3-1 General

Determining eligibility for participation in the VIPER Program as a Sponsor is the responsibility ofthe ACofS, G3. IAW INSCOM regulation 700-33, anyone can participate in the program and requestto be a Sponsor. Use the following process to request to be a Sponsor.

3-2 Sponsor Request Process

a. Prepare a memorandum from the ACofS, G3, to the ACofS, G4, (IALO-M-VPR/VIPER PM),requesting designation as a VIPER Program Sponsor (See Annex B, ACofS, G3 SponsorshipMemorandum). Include the following information on the request:

(1) Subject line: Request for Designation as a VIPER Program Sponsor.(2) Name of organization making request.(3) Organizations mailing address.(4) Name, Rank and title of individual(s) who will be authorized to request VIPER Programsupport.(5) Office symbols(6) Phone numbers, secure line numbers, fax numbers and e-mail addresses, associated with thepersons nominated for Sponsor status.

b. Upon approval by the ACofS, G3, ensure that the VIPER PM receives the original copy of thememorandum.


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Chapter 4 Requesting VIPER Program Support

4-1 General

a. VIPER Sponsors can: (1) Request and receive immediate validation for any or all services listed in Chapter 2. (2) Validate request for non-Sponsors who have requested services or equipment under theiroperational control.

b. All requests are subject to availability of equipment and resources.

c. Sponsors making or validating a request are responsible for all funding associated with the request.

d. Requests are not limited to the services described in Chapter 2. Any request that fits thecapabilities of the VIPER Program will be considered.

4-2 Program Support Request Process

Contact the VIPER PM with all requests (See Annex C, Requesting VIPER Program SupportMemorandum). The preferred method of contacting VIPER PM with requests is the use of theACofS, G4 Portal, however, any means used will be accepted. Sponsors request will be immediatelyvalidated, acknowledged, and processed for the appropriate action. Non-sponsor request will beforwarded to the appropriate Sponsor for validation. Provide as much information pertaining to therequest as possible however; the following minimum information is required before processing ofrequest will begin:

a. Service (as offered in Chapter 2) being requested.

b. Organization making request. Include primary and secondary decision maker point of contactinformation.

c. Requirement date.

d. Information on what is needed. Nomenclature, Model, Make, NSN, Serial number, and quantitywill be included at a minimal.

e. Reason for request.

f. Availability of funds to support the requirement. The requestor will pay all cost associated withrequested and validated VIPER Program Support. Exceptions will be on a case by case basis and willrequire approval from the ACofS, G3 and ACofS, G4 before execution of the request. The VIPERPM will assist in the expeditious processing of these requests to ensure that financial difficulties donot hinder the timely execution of the mission. All work that can be completed prior to funding beingavailable will be accomplished as if funds were already present.

g. Point of Contact (POC) information along with an alternate when possible.


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Chapter 5 QRC Warehouse Equipment Additions, Deletions, and Transferring of Ownership

5-1 General

VIPER Sponsors can request equipment additions, deletions, and transferring of ownership, but allrequests must be made using an ACofS, G3/G4 memorandum.

5-2 Equipment Request Process

a. The Sponsor will prepare a memorandum providing a brief description of the circumstances for thetransaction. The subject line of the memorandum will state whether the request is for addition,deletion or transfer action and the text of the memorandum will support the appropriate transaction(See Annex A, ACofS, G3/G4 Memorandum).

b. Regardless of the type of action, the following information pertaining to the equipment will beprovided:

(1) Make(2) Model number(3) Nomenclature(4) National Stock Number(5) Part Number(6) Manufacturer(7) Price(8) Serial number

c. Sponsor point of contact information and, in the case of a transfer, receiving organization point ofcontact information must be provided.

d. Obtain ACofS, G3 signature.

e. Forward memorandum to the ACofS, G4, ATTN: IALO-M-VPR.

f. Upon validation of the request, the VIPER PM will coordinate the appropriate supply action withthe Sponsor and/or agency providing or receiving the equipment.

g. When the request is for addition of equipment, that equipment will become VIPER ownedequipment under the exclusive operational control of the requesting Sponsor and will be posted to theVIPER database by the VIPER PM. Refer to INSCOM Regulation 700-33 paragraph 2-3a(1) for anexplanation of VIPER owned equipment.

5-3 Process for Equipment not Located in the MSRA Warehouse

It is VIPER policy that all equipment be physically processed through the MSRA warehouse. Somecircumstances may warrant exceptions to this policy and will be dealt with on a case by case basis.However, the paperwork process described above in paragraph 5-2 must still be completed.


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Chapter 6 Receiving VIPER Program Equipment

6-1 General

The recipient of VIPER Program equipment, whether the equipment is VIPER owned or borrowed,will be required to sign a hand receipt or sub-hand receipt document assuming propertyaccountability. This may be a DA form 2062 (sub hand receipt) (See Annex D, Example DA 2062),DA form 3161 (temporary hand receipt) (See Annex E, Example DA 3161), or an ALV-151/153(automated hand receipt). The type of hand receipt that will be used will be at the discretion of theVIPER Property Book Officer (PBO). Per Army regulation, there is no limitation as to the number oftimes equipment can be sub-hand receipt. However, the individual who holds the hand receiptdirectly from the VIPER PBO will be responsible for tracking and returning the equipment to theVIPER Program. The person that holds the hand receipt directly from the PBO is referred to as thePrimary Hand Receipt Holder (PHRH). The PHRH must be appointed in writing (see Annex D,Primary Hand Receipt Holder Memorandum) by the commander having command responsibility overthem IAW DA PAM 710-2-1 paragraph 5.3. A copy of the signed memorandum must be forwardedto the VIPER PBO.

6-2 Procedures for becoming Primary Hand Receipt Holder

All Primary Hand Receipt Holders will be appointed in writing (see Annex D, Primary Hand ReceiptHolder Memorandum) giving them the authority to be a Primary Hand Receipt Holder. The PHRHwill be assigned by their commander IAW DA PAM 710-2-1 paragraph 5-3 which states “Thecommander having command responsibility appoints primary hand receipt holders (PHRHs).” Thismemorandum will be obtained by using the following procedures.

a. The unit will completely fill out the memorandum and the PHRH’s Commander will sign thememorandum. The hand receipt number will be obtained from the VIPER PBO.

b. The unit will return a copy of the signed memorandum to the PBO.

c. If there are any problems in getting the memorandum, or if there is a problem with thememorandum, the PBO will deal with the individual or the unit to resolve.

6-3 Receiving Equipment at the MSRA Warehouse

When picking up equipment from the MSRA (See Annex G, Directions to MSRA), equipment will beissued by the PBO on a hand receipt. Per paragraph 6-1 above, this individual will be responsible fortracking and returning the equipment to the VIPER Program. Paragraph 6-5 below provides forinterim accountability when equipment is being accounted for while being delivered to its ultimatelocation.

6-4 Receiving Equipment by Shipment

a. The following documents should be enclosed as part of the shipping documentation when receivingequipment:

(1) Shipping Document – DD Form 1149 (2 copies)(2) Hand receipt Document – DA Form 3161 or DA Form 2062 (2 copies)

b. Upon receipt of the equipment, the receiving organization will take the following actions:


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(1) Inspect and inventory received package. If discrepancies are found, refer to AR 735-5Chapter 6 for instructions and notify the VIPER PM.(2)Sign both copies of the hand receipt and one copy of DD-1149.(3)Fax signed copies of Hand Receipt and shipping document to the PBO at 703-806-6243 (DSN656).(4)Verify faxed copies were received by PBO.(5)Mail the original documentation to the PBO. The address is:

Commander USAINSCOMATTN: IALO-SS-PB (Ms. Moyer)8825 Beulah StreetFort Belvoir, VA 22060-5246

c. A memorandum needs to be given to the PBO in order to become a PHRH for VIPER. The

6-5 Interim Sub-Hand Receipt Procedures

When equipment is sub-hand receipted to an individual for the purpose of accountability duringdeployment or delivery, a DA form 2062 will be used (See Annex D, Example DA 2062).

6-6 Special Accountability Procedures

It may be necessary to meet mission requirements, to acquire equipment for the VIPER Program in aTheater of Operation. In this instance, the procedures provided in chapters 2 and 3 for the acquisitionand addition of VIPER equipment applies. However, the issue procedures described above may not.Under these conditions, the following equipment issue procedure will apply:

a. The Sponsor will prepare the necessary acquisition and addition documentation. (See paragraph 4-2for more information)

b. A copy of all documentation assembled during acquisition of the equipment will be provided to theVIPER PM.

c. The VIPER PBO will either update the sub-hand receipt holders hand receipt reflecting the newequipment or generate a new hand receipt. Coordination between the PBO and hand receipt holderwill determine a means of acquiring the proper signature on the documentation needed.

6-7 Sub-Hand Receipting to Contractors

Army regulation prescribes that equipment utilized by contractors be provided to the contractor asGovernment Furnished Property (GFE), therefore prohibiting contractors from signing for DODproperty on a sub-hand receipt. However, Federal Acquisition Regulations (FAR) do provide relieffor organizations that employee contractors to perform duties traditionally reserved for soldiers orgovernment civilians. Specifically, contracts must contain reference to the appropriate FAR andClause to allow sub-hand receipting under the provisions of AR 735-5 and DA Pam 710-2-1.Organizations that require sub-hand receipting of VIPER equipment to contractors should contact theVIPER PM for assistance in resolving the documentation needed.


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Chapter 7 Returning VIPER Program Equipment

7-1 General

VIPER equipment will be returned as issued with all components, accessories, and documentation.Less fair wear and tear (FWT), VIPER equipment will be returned in the same condition in which itwas issued. VIPER equipment is managed by serial number. Substituting like items of differentserial numbers is forbidden unless the exchange was accomplished under the provisions of theequipment's support procedures and was the result of an approved maintenance action.Documentation Supporting the serial number differences or maintenance action will be required at thetime of turn-in. Items returned in other than fair wear and tear (OTFWT) condition, shortcomponents, and/or accessories will be handled IAW AR 735-5 Chapter 13. VIPER Equipment willnever be provided to a contractor by a sub-hand receipt holder unless instructed to do so in writingby the VIPER PM or unless the return is IAW support procedures provide with the VIPERequipment.

7-2 VIPER Equipment Return Process

Use the following procedure to return equipment to VIPER:

a. Notify VIPER PM that equipment is being prepared for turn-in. E-mail is the preferred method.

b. Perform all services and organizational maintenance required under the equipment's supportprocedures. Record the results on the form specified in the Support Procedures.

c. Prepare DA3161 (turn-in) and provide copy to PBO. This must be done prior to turn-in orshipment.

d. If equipment is to be shipped, properly pack and secure equipment IAW TESOP paragraph 4-6.2(2). Equipment will be shipped via an authorized government carrier. Refer to paragraph 7-5.

e. Retain copies of all shipping documentation until confirmation of receipt is provided by the VIPERPM.

f. Upon receipt and satisfactory inventory by VIPER, the VIPER PBO will send confirmation to theuser that their hand receipt is clear.

7-3 Preparing Shipping Documentation

When authorized by a program sponsor to ship equipment to a designated location, the followingdocumentation will be packed with the equipment:

a. The DD Form 1149 shipping document (2 copies). One copy of the DD Form 1149 will becompleted and inserted inside of the shipping container. The other copy will be signed and retuned tothe VIPER PBO.

b. Hand receipt document (2 copies). For all DOD organizations, either a DA Form 3161 (for issuesof 30 days or less), a DA Form 3063 (all other durations over 30 days), or an ALV-151/153(Computerized hand receipt) will be used. Which document to use is at the discretion of the PBO.


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c. Equipment technical documentation. OEM manuals and TM’s will be provided when available.

7-4 Partial Equipment Return Process

Partial returns of equipment are authorized. Use the following process to request retention of selecteditems.

a. For partial equipment returns that do not need an equipment extension approval by the Viper PM,follow the equipment return process outlined in paragraphs 7-2 and 7-3.

b. For partial equipment returns that need an equipment extension, prior approval by the Viper PMmust be granted before a partial equipment return can occur. For equipment extensions follow theequipment extension process outlined section 8-2. Once the decision for the equipment extension hasbeen granted, follow the equipment return processes outlined in paragraphs 7-2 and 7-3 to return theitems that are being turned in.

7-5 Shipping Instructions

a. The VIPER PM will provide specific instructions to the user prior to returning equipment orsystems when special handling or shipping procedures are required.

b. In general, when the user has completed their requirement for the VIPER equipment, theequipment will be returned using the user’s local DOD transportation office. The return to address isprovided below:

US Army Intelligence and Security CommandMission Stock Record Account (W81GNX)ATTN: VIPER Program9801 Dalrymple Road, BLDG 712Fort Belvoir, VA 22060-5453


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Chapter 8 Request for Extension

8-1 General

Requests for extension only apply when specific return dates are provided at the time of equipmentissue or deployment. Because projected equipment availability for other projects will be based uponthis date, request should be made at least 30 days from the specified return date. Sponsors need notrequest extensions for VIPER owned equipment for which they are the approving authority. Sponsorswill be provided an e-mail indicating that the equipment required date will be extended if a specifiedreturn date was provided at time of issue. Sponsors will request extensions for equipment on loanfrom other organizations through the VIPER PM.

8-2 Extension Request Process

a. Send an e-mail to the VIPER PM requesting the extension - provide the following information:(1) Organization.(2) Equipment or system. (3) Duration of extension requested. (4) Reason for extension.

b. Extension request for VIPER owned equipment will be forwarded to the appropriate Sponsor forapproval.

c. The VIPER PM will obtain and issue approval for extension of equipment on loan from otherorganizations.

d. When extensions are approved, the user will conduct a 100% inventory of the equipment or systemand provide a copy of the inventory to the VIPER PM.


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Chapter 9 Reporting Lost or Damaged Equipment

9-1 General

If equipment in the possession of an organization becomes damaged beyond use through accident, oris lost or stolen, the VIPER PM will be notified immediately. If equipment is lost or damagedthrough perceived negligence, the using unit will be issued a document number by the VIPER PBO.The using unit will initiate the report of survey IAW AR 735-5 paragraph 13-4/13-6 and processthrough unit’s report of survey chain. A copy of the Report of Survey will be forwarded to theVIPER PBO. The Report of Survey is the authorization document to correct the PHR.

9-2 Sensitive Items

If lost equipment is a sensitive item, then an AR 15-6 action will be conducted per AR 735-5, chapter13, paragraph 13-2a(6).


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Chapter 10 Maintenance of VIPER Program Equipment

10-1 General

The INSCOM managed GENESIS contract provides the VIPER Program with its primary means ofmaintenance support through the utilization of existing TROJAN Intermediate Support Activities(TRISA) as well as contractor engineers and technicians located at various INSCOM facilitiesthroughout the world. However, support is not limited to this support concept. When the requirementis for other than TRISA support or a hybrid of TRISA and other support options, specific procedureswill be documented by the VIPER Program and provided as part of the system or equipmentaccountability documentation.

10-2 TRISA Support

When it is established that TRISA is the primary support provider for VIPER equipment, a copy ofthe TROJAN External Standing Operating Procedure (TESOP) will be provided with the deployingsystem and/or equipment. The specific TRISA will be determined at the time of deployment and willbe based on requirements and theater of operation.

10-3 Basic Support Procedures

When TRISA is not the primary support for VIPER Program equipment, support procedures relevantto the equipment issued will be a part of the documentation package provided to the user at the timeof delivery. These procedures will contain the following minimum information:

a. Organization responsibilities.

b. Level of maintenance authorized at organization level.

c. Points of contact for direct support.

d. PMCS requirements.

e. Maintenance requirements when returning equipment to VIPER.

10-4 Support Costs

Support costs are the responsibility of the equipment Sponsor. Requirement for up front funding orcost reimbursement will be determined prior to system or equipment deployment or issue. Whenpractical, annual support cost will be estimated and provided to VIPER negating the need forfinancial transactions on each support action. This philosophy would apply primarily to organizationssuch as MASINT, where VIPER is providing basically a property accountability function.


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10-5 Reporting Support Issues

The VIPER Program maintains overall maintenance responsibility for VIPER Program equipment.Issues relating to the inability to obtain adequate support will be reported to:

Commander HQ USAINSCOMATTN: IALO-M-VPR (VIPER PM)8825 Beulah St.Fort Belvoir, VA 22060-5246

COML 703-706-1119DSN 235-1119NSTS 964-7738


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Annex A ACofS, G3/G4 Memorandum

IAOP (710)

MEMORANDUM FOR ACofS, G4

SUBJECT: Type of Action needed (i.e. Acquisition of Equipment for the Name of Program)

1. Request the ACofS, G4 make arrangements to add equipment previously acquired in support of(Name of operation or give reason for acquisition). Equipment should be added for accountability,warehousing and maintenance purposes. The items to be added to the VIPER books are as follows:

MakeModelNomenclatureNSNPart NumberManufacturerPriceSerial NumberAny other information you have on this item.

2. The POC for this action is NAME, TITLE, and Phone Number.

DAVID B. LACQUEMENTColonel, GSG3


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Annex B ACofS, G3 Sponsorship Memorandum

IAOP (700)

MEMORANDUM FOR ACofS, G4, (IALO-M-VPR/VIPER PM)

SUBJECT: Request for Designation as a VIPER Program Sponsor

1. IAW INSCOM Regulation 700-33, the following organization is an authorized Sponsor.

a. Unit name b. Street address of unitc. Name, Rank and Title of individual(s) who will be authorized to request VIPER Program

support.d. Office symbole. Phone Numbers (secure line, commercial, DSN, and FAX)f. E-mail addresses

2. The POC for this action is NAME, TITLE, and Phone Number.

DAVID B. LACQUEMENTColonel, GSG3


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Annex CRequesting VIPER Program Support Memorandum

XXXX-X-XXX1 January 2002

MEMORANDUM FOR ACofS, G4

SUBJECT: (Type of action needed) of VIPER Equipment

1. Request ACofS, G4 initiate action to (state type of action needed).

2. (Name of Organization with POC and contact info)

3. (Explanation of what is needed and requirement date)

4. (All needed information to include, but not be limited to: NSN, Nomenclature, Model, Serialnumber, and Quantity)

5. (Reason for request)

6. (Availability of funds to support the requirement)

7. (POC information)

Signature block


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Annex DPrimary Hand Receipt Holder Memorandum

XXXX-X-XXX(710) 1 January 2002

MEMORANDUM FOR Commander UNIT (OFFICE SYMBOL/PHRH NAME), UNIT ADRESS

SUBJECT: Duty Appointment as Primary Hand Receipt Holder, VIPER Property Book

1. Effective this date you are appointed as the Primary Hand Receipt Holder (PHRH) for HandReceipt W00Y##. This duty appointment designates you as the responsible person for all items yousign for on the hand receipt.

2. Authority: AR 710-2, Chapter 2, paragraph 2-5g(3)(a).

3. Purpose: To perform the duties as PHRH with direct responsibility for property authorized onTDA W00YAA.

4. Period: Until officially relieved from appointment.

5. Special instructions:

a. All previous duty appointments for this hand receipt are rescinded upon your assumption ofresponsibility as the hand receipt holder.

b. As a minimum requirement, you will familiarize yourself with the following published procedureson accounting, using, caring, and the proper custody and safekeeping of Government property:

(1) AR 710-2, Chapter 2 and Tables 1-1 and 2-1.(2) DA Pam 710-2-1, Chapters 2 thru 5, and Chapter 9.(3) AR 735-5, Chapters 2, 7, 12, and 13; and paragraph 6-3.(4) INSCOM Reg 700-7.

c. Direct responsibility is defined as follows: The obligation of a person to ensure that allgovernment property for which he or she has receipt for, is properly used and cared for, and thatproper custody and safekeeping are provided. Direct responsibility results from assignment as anaccountable officer, receipt of formal written delegation, or acceptance of the property of hand receiptfrom an accountable officer. Commanders and/or supervisors will determine and assign in writing theindividuals who will have direct responsibility for property.


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6. You have thirty (30) days from the date of this document to inventory all organizational andinstallation property associated with this organization. If you require additional time, you mustrequest it in writing through me to the Property Book Officer (PBO). You have available to you theTDA, Supplement in Section III to the TDA, CTAs, SCs, TMs, etc. to assist you in researching theproperty's identity.

COMMANDERSIGNATUREBLOCK

CF:Chief, IALO-M-VPR, (PBO, VIPER (Ms. Moyer))c


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Annex EPrimary Hand Receipt Holder MemorandumIALO-M-VPR (710) DATE

MEMORANDUM FOR Commander UNIT (OFFICE SYMBOL/PHRH NAME), UNIT ADRESS

SUBJECT: Duty Appointment as Primary Hand Receipt Holder, VIPER Property Book

1. Effective this date you are appointed as the Primary Hand Receipt Holder (PHRH) for HandReceipt W00Y##. This duty appointment designates you as the responsible person for all items yousign for on the hand receipt.

2. Authority: AR 710-2, Chapter 2, paragraph 2-5g(3)(a).

3. Purpose: To perform the duties as PHRH with direct responsibility for property authorized onTDA W00YAA.

4. Period: Until officially relieved from appointment.

5. Special instructions:

a. All previous duty appointments for this hand receipt are rescinded upon your assumption ofresponsibility as the hand receipt holder.

b. As a minimum requirement, you will familiarize yourself with the following published procedureson accounting, using, caring, and the proper custody and safekeeping of Government property:

(1) AR 710-2, Chapter 2 and Tables 1-1 and 2-1.(2) DA Pam 710-2-1, Chapters 2 thru 5, and Chapter 9.(3) AR 735-5, Chapters 2, 7, 12, and 13; and paragraph 6-3.(4) INSCOM Reg 700-7.

c. Direct responsibility is defined as follows: The obligation of a person to ensure that allgovernment property for which he or she has receipt for, is properly used and cared for, and thatproper custody and safekeeping are provided. Direct responsibility results from assignment as anaccountable officer, receipt of formal written delegation, or acceptance of the property of hand receiptfrom an accountable officer. Commanders and/or supervisors will determine and assign in writing theindividuals who will have direct responsibility for property.


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6. You have thirty (30) days from the date of this document to inventory all organizational andinstallation property associated with this organization. If you require additional time, you mustrequest it in writing through me to the Property Book Officer (PBO). You have available to you theTDA, Supplement in Section III to the TDA, CTAs, SCs, TMs, etc. to assist you in researching theproperty's identity.

COMMANDERSIGNATUREBLOCK

CF:Chief, IALO-M-VPR, (PBO, VIPER (Ms. Moyer)c


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Annex FExample DA 2062

The person listed in the “TO” block will sign in the next available column.


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Annex GExample DA 3161


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Annex HExample DD 1149

REQUISITION AND INVOICE / SHIPPING DOCUMENT

4. APPROPRIATIONS SYMBOL AND SUBHEAD

RECAPITULATION

OF

SHIPMENT

AMOUNTBUREAUCONTROL NO.

BUREAU CONTROLACTIVITY NO.

CHARGEABLEACTIVITY

OBJECTCLASS

Form Approved OMB N o. 0704-0246Expir es Dec 13, 1996

NO. OFSHEETS

TOTALCON-

TAINERSTYPECON-

TAINERDESCRIPTION

TOTALWEIGHT

TOTALCUBE18. 19.

RECEIPT

EXPENDITURE ACCOUNT(From) (To)

REQUISITIONDATE

SHEETNO.

Public reporting burden for this coll ecti on of information is est imated to average 1 hour per response, i ncluding the time for review ing instruct ions , searching exis ting data sources, gathering and mai ntai ning the data needed, and completing andreviewing the collection of information. Send comments regarding this bur den es timate or any other aspect of thi s coll ect ion of infor mation, i ncl udi ng suggestions for reduc ing this bur den, to W ashington Headquar ter s Serv ices, Dir ectorate forInformation Operations and Reports, 1215 Jefferson Dav is Highway, Sui te 1204, Arl ington, VA 22202-4302, and to the Office of M anagement and Budget, Paper wor k R educti on Projec t ( 0704-0246), Washington, DC 20503.

ITEMNO.(a)

FEDERAL STOCK N UMBER, DESCR IPTION, AND CODING OF MATERIEL AND / OR SERVICES(b)

UNIT OF

ISSUE(c)

QUANTITYREQUESTED

(d)

SUPPLYACTION

(e)

CONTAINERSRECEIVEDEXCEPT AS

NOTED

QUANTITIESRECEIVEDEXCEPT AS

NOTED

POSTED

DD Form 1149, DEC 93 (EF) 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

UNIT PRICE (h)

TOTAL COST(i)

TYPECON-

TAINER (f)

CON-TAINER

NOS.(g)

TOTAL

SHIPPING CONTAINER TALLY

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO EITHER OF THESE ADDRESSES, RETURN COMPLETED FORM TO THE ADDRESS IN ITEM 25. 6. REQUISIT ION NUMBER

PREVIOUS EDITION MAY BE USED.

RECEIVER'SVOUCHER NO.

1NSN, Noumenclature, Model, Serial number

------------------------------NOTHIN G FOLLOWS---------------------------------------------

15. AIR MOVEM ENT DESIGNAT OR OR PORT R EFERENCE NO.

1. FROM: (Include Z IP C ode)Name, Address, Phone Number, and POC of unit shipping equipment

1

3. SHIP TO - MARK FOR

RECEIVED BY: ____________(sign and date once received)_________________________

EA 1

2. T O: (Include Z IP C ode)Name, Address, Phone Number, and POC of unit to receive equipment

Control number from PBO7. DATE MATERIAL R EQUIRED (YYMMDD) 8. PRIORITY

9. AUTHOR ITY OR PURPOSE

10. SIGNATURE 11a. VOUC HER NUMBER & DATE (YYMMDD)

12. DAT E SHIPPED (YYMMDD) b.

13. MODE OF SHIPMENT 14. BILL OF LADING NUMBER

17. SPEC IAL HAND LING 16. TRANSPORTATION VIA MATS OR M STS CHARGEABLE TO

ISSUED BY

CHECKED BY

PACKED BY

11

SHEET TOTALDATE (YYMMDD)

DATE (YYMMDD)

DATE (YYMMDD)

BY

BY

BY

GRAND TOTAL

20.

Used for shipping and also provides documentation to change Hand receipt.


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Annex IDirections to MSRA

From Route 1 enter Ft. Belvoir using Tulley Gate (Pohick Rd).Turn Right (at MP station) on Theote Rd.Turn Left (corner where RV storage lot is) on 16th St.Turn Right (fuel pumps on left) on Dalrymple Rd.MSRA is first building on left. Entrance is in middle of building.

US Army Intelligence and Security CommandMission Stock Record Account (W81GNX)ATTN: VIPER Program9801 Dalrymple Road, BLDG 712Fort Belvoir, VA 22060-5453


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Appendix A Reference

Section I Required Publications

ADSM 25-L18-ALV-ZZZ-EMStandard Property Book System-Redesign (SPBS-R) (For Single and Multiple-Users) Using PersonalComputers

AR 710-2Inventory Management Supply Policy Below the Wholesale Level

AR 735-5Policies and Procedures for Property Accountability

AR 750-1Army Material Maintenance Policy and Retail Maintenance Operations

DA Pam 710-2-1Using Unit Supply System (Manual Procedures)

DA Pam 738-750Functional Users Manual for the Army Maintenance Management System (TAMMS)

INSCOM Regulation 5-50Configuration Management

INSCOM Regulation 700-33The Virtual Intelligence Projection Equipment Reserve (VIPER) Program

(O) TB 380-41Procedures for Safeguarding, Accounting, and Supply Control of COMSEC Material

TESOPTrojan External Standing Operating Procedure

Section II Related Publications

AR 5-9Area Support Responsibilities

AR 25-400-2The Modern Army Record Keeping System (MARKS)

AR 55-38Reporting of Transportation Discrepancies in Shipments (RCS: MTMC-54)

AR 58-1Management, Acquisition and Use of Administrative Use Motor Vehicles


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Appendix A Reference Cont.

AR 71-9Materiel Requirements

AR 71-32Force Development and Documentation-Consolidated Policies

AR 190-11Physical Security of Army, Ammunition and Explosives

AR 190-51Security of Unclassified Army Property (Sensitive and Non-sensitive)

AR 220-1Unit Status Reporting

(C) AR 381-143Logistic Policies and Procedures (U)

AR 700-4Logistics Assistance

AR 710-1Centralized Inventory Management of the Army Supply System

AR 708-1Cataloging of Supplies and Equipment Cataloging and Supply Management Data

AR 725-50Requisition, Receipt, and Issue System

AR 750-43Army Test, Measurement and Diagnostic Equipment Program

CTA 50-900Clothing and Individual Equipment

CTA 50-909Field and Garrison Furnishings and Equipment

DA Pam 25-30Consolidated Index of Army Publications and Blank Forms

DA Pam 710-2-2Supply Support Activity System: Manual Procedures

TM 38-230-1Packaging of Material: Preservation (Vol 1)


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Appendix A Reference Cont.

TM 38-250Preparing Hazardous Materials for Military Air Shipments

INSCOM Pam 5-50Configuration Management Procedures

INSCOM Pam 25-30Index of Administrative Publications and Command Forms

INSCOM Regulation 25-70Acquisition and Management of Information Resources

INSCOM Regulation 25-400-2Records Management Program

INSCOM Pam 25-30Index of Administrative Publications and Command Forms

INSCOM Pam 310-3Equipment Authorizations

Section III Prescribed Forms

This Section contains no entries.

Section IV Referenced Forms

ALV-151Hand Receipt

ALV-153Systems Component Listings

DA Form 2028Recommended Changes to Publications and Blank Forms

DA Form 2062Hand Receipt/Annex Number

DA Form 3161Request for Issue or Turn-in

DD Form 1149Requisition and Invoice/Shipping Document


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Appendix B Glossary

Section I Abbreviations

ACofS, G3Assistant Chief of Staff, G3

ACofS, G4Assistant Chief of Staff, G4

COMSECCommunication Security

COTSCommercial off-the-shelf

CSSAConsolidated Cryptologic Support Activity

DODAACDepartment of Defense Activity Address Code

FMCFully Mission Capable

FWTFair Wear and Tear

GFPGovernment Furnished Property

HQHeadquarters

IAWIn Accordance With

INSCOMUnited States Army Intelligence and Security Command

MSRAMission Stock Record Account

NMCNon-mission Capable

OEMOriginal Equipment Manufacture


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Appendix B Glossary Cont.

OTFWTOther than Fair Wear and Tear

PHRHPrimary Hand Receipt Holder

PMCSPreventive Maintenance Checks and Services

QRCQuick Reaction Capability

RICCReportable Item Control Code

SIGINTSignals Intelligence

SPBS-RStandard Property Book System-Redesigned

TDATable of Distribution and Allowances

TRISATROJAN Intermediate Support Activity

UICUnit Identification Code

VIPERVirtual Intelligence Projection Equipment Reserve

Section II Terms

AcquisitionThe act of acquiring VIPER Program Equipment.

Borrowed equipmentEquipment used in the VIPER Program that is not VIPER owned equipment.

SponsorAny Intelligence Discipline, Staff element, or organization designated by the ACofS, G3 to haveauthorization to validate VIPER Program support requests.

Supporting unitAny organization responsible to provide mission support for deployed equipment under the VIPERprogram


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Appendix B Glossary Cont.

VIPER owned equipmentEquipment owned by the VIPER Program that is either held against the VIPER Property Book orstocked at MSRA and coded as VIPER property.

VIPER Program EquipmentAny equipment, owned or borrowed, used in a VIPER supported mission or requirement; or that couldpotentially be borrowed and issued by VIPER.

VIPER Program ManagerIndividual that is responsible for establishing and managing the VIPER Program Office.

VIPER Program supportAny inherent resources, or any resource, that can be leveraged through the VIPER Program.

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