Technology UpdateDr. Mike HallJune 4, 2014

WAN/Internet Access (June 30, 2014) Centralized Datacenter (June 15, 2014) Exchange/AD – In place and running – In testing Cabling (Sept 30) 19 of 49 locations Electronics (Sept 30) 19 of 49 locations Wireless (Sept 30) 19 of 49 locations Safari Montage – All locations up and running IP Phone/Fax – All new lines in place/currently changing

equipment (June 30) Student Computer Initiative (Phase I – have installed all

devices in 12 of 17 locations. All locations have been ordered.)

Staff Computer Initiative (Phase I – begins in July) Media Center Upgrade (nComputing) Completed by Aug.

15

June 2 – Riley, Hartley, Heritage, Ballard June 3 – Bruce, Skyview, Weaver, Westside June 4 – Springdale, Lane, Taylor June 5 – Vineville, Alex II, Hutchings June 6 – Miller, Welcome Center, Central June 9 – Porter, Rutland MS/HS, Heard June 10 – Bernd, Appling, Northeast June 11 – Barden, Burghard, Bloomfield,

Southwest June 12 – Carter, Union, Howard MS/HS

Previously Started New

Schools Completed ◦ Northeast◦ Appling◦ Williams◦ Burdell-Hunt◦ Central◦ Hutchings

Schools/Locations Completed◦ Northwoods◦ Elam @ Burke◦ Hartley◦ Riley◦ Westside◦ Springdale◦ Brookdale◦ Sonny Carter◦ Miller◦ Bloomfield◦ Campus Police◦ 484 Mulberry◦ Rosa Taylor (Today)◦ Heritage (Tomorrow)

June/July July/August

Heritage (This week) Taylor (This week) Lane Ingram-Pye Ballard-Hudson Union Howard MS/HS Porter

Rutland MS/HS Barden Bernd Burghard Bruce Jones Morgan Rice

Good Things Pain Points

You are finally getting a new email system

Many more capabilities More stability Standardizing on

Office 2013 and Office 365 for students. You will be using Outlook as your client

NO new ID creations for summer

Must save emails New rules for email

(1 Year MAX!) All Sign-ons will

change USE the BSCD website

to get information

The domain name will move from bibb.k12.ga.us to BCSDk12.net (The website will be an important communication tool in this process.)

Signing on to any computer in the district will change. All of your “rights” will be changed.

Your email naming convention will change to:◦ Firstname.lastname@BCSDk12.net◦ If there are two people with the same first and last name it

will go to Firstnamefirstletterofmiddlename.lastname@BCSDk12.net

You will receive an email soon with your new Network username and password. (Active Directory)

What if I receive IMPORTANT REQUIRED emails from the state? ◦ If you are getting emails from the state or other agencies, your

email account will still recognize bibb.k12.ga.us as a valid address. We are pulling this data nightly from the AS400

When will all of this happen EXACTLY?◦ We are racking/stacking the data center this week. We will begin

testing next week. Active Directory and Exchange implementations are being set up now and will be moved into the data center after testing. We will begin system data migration with “ESSENTIAL” systems following testing and then move school by school for Teacher/Student Data.

DatacenterPrimary

DatacenterSecondary

COLO

Testing of Equipment

Active Directory/Exchange

Backup of GroupwiseMigration to Datacove

Migration of all ESSENTIAL Systems:AS400School NutritionPupil ServicesTransportationCentral Office DNS/DHCP servers

Migration of all School-based Servers

Backup of AS400Virtualization of all servers and Backups to COLONew structure of traffic to Hutchings from 484 Mulberry

All Schools now have access to SAFARI Montage. All Schools now have video conferencing

capabilities (SAFARI Montage Live) with Chat 50 units for the following:◦ Principal◦ Testing Coordinator◦ Media Specialist

There are 4 pieces to SAFARI:◦ Video Resource Library◦ LOR (Learning Object Repository) ◦ IPTV – 22 Channels Live Media (In progress)◦ Digital Learning Platform for Students

Active Directory

SAFARI Montage

InfiniteCampus

Performance Matters

My BigCampus

TKESLKES

OutlookSchoolwires Destiny FIP

As we move forward with digital content you must always ask 3 questions before you buy, 1. Is this IMS Global compliant?2. Can you provide me Common Cartridge?3. Are you going to provide LTI?

Single Sign On

We are repairing our “ailing” phone system right now. We have added additional POTS lines to every school. We are adding new routers to the 22 locations with the heaviest network traffic and installing SIP trunks at both Hutchings (data center) and 484 Mulberry.

The TOP priority for 2014-15 E-Rate filing will be a hosted IP Phone solution with an online fax solution.

New computers for students. $142.00 per student. $3.5M

Phase I will be complete prior to June 30. The following schools are in Phase I:◦ Brookdale

Springdale◦ Burdell-Hunt

Williams◦ Sonny Carter

Appling

◦ Hartley ◦ Heritage◦ Ingram-Pye◦ Northwoods◦ Riley◦ Springdale◦ Miller◦ Bloomfield ◦ Central◦ Howard◦ Northeast◦ Westside◦ Elam @ Burke

July August

Barden Bruce Lane Porter Taylor Union Howard MS Hutchings CC

Rutland MS Rutland HS BAE Barden BAE Bloomfield BAE Hutchings

Alexander Bernd Burghard Heard Jones King-Danforth Morgan Rice Skyview Vineville Ballard Hudson Weaver MS Southwest

Completed in September

We will start rolling out computers in July. We will follow the same sequence as the

student computer initiative. Our Project Managers will meet with

principals with a list of eligible employees for verification. ◦ Who gets a computer? 2 Options – Desktop Laptop with Docking Station (Optional monitor)

Project to be completed by September 30, 2014

The standard will be Office 2013 for Staff and Office 365 for Students.

Your computers must be running Windows 7 or higher!

Your XP machines will not run on the new network!!!!

20 nComputing devices per Media Center (42 Locations)

All licensing, install, keyboards, monitors Server per location

Schools will need to provide furniture. We plan to have all installed by Aug. 15

Support will change drastically with the new data center.

ITS’s have been reduced by 2. We will not be assigning ITS’s to schools. We can now touch every computer in every location from the data center.

We will certainly still be supporting keeping the equipment up and running.

The emphasis will be on training! Because of the great demand (from ALL departments) and the limited time we are quickly moving to online training modules.

Hosted VOIP phone system with online FAX capabilities.

New HELP Desk solution. New ERP System (Moving away from the

AS400)