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Department of Finance and Administration Office of the Mississippi Management and Reporting System 1 MAGIC ERP Workshop April 29, 2009
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Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
1
MAGIC ERP Workshop
April 29, 2009
22
Welcome and Introductions Housekeeping American Recovery and Reinvestment Act MAGIC Status Breakout Sessions Lunch Breakout Sessions, cont.
Agenda
33
American Recovery and Reinvestment Act General Overview GOALS Impact MAGIC Overall Impact
Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
4
MAGIC Status
April 29, 2009
55
Alternative 1
Continue the Current Model Alternative 2
Enhance the Legacy Systems Alternative 3
Implement an Enterprise Resource Planning (ERP) System
Alternatives
66
Acquire a new Statewide ERP system using commercial off-the-shelf software
Follow the five-phase approach to implement Finance and Procurement followed by HR/Payroll
Finance the MAGIC initiative with a combination of bond funds and current appropriations
Recommendations
77
Why not Alternatives 1 or 2?
Postponing the inevitable Costs associated are lost Age of current technology Trained staff are retiring SAAS has no vendor support Every infrastructure software upgrade introduces
additional risks of critical system malfunctions Economic climate places existing niche system
components in jeopardy
Additional risks are listed in the MAGIC Business Case
88
MERLIN1996
SAAS1989
ACE2003
MELMS2005
I2K2001
PayMode®Payments – 2002
WebProcure®2007
BankingSystem
Current System Architecture
VitalChek2001
E-Gov Portal
PATSEarly 1980s
BRICKS2010
Protégé Enterprise Asset/Fleet Management
2007-2008
Genie
SPAHRS1997
Invoicing – 2007
99
MERLIN1996
ACE2003
MELMS2005
I2K2001
PayMode®Payments – 2002
BankingSystem
VitalChek2001
E-Gov Portal
BRICKS2010
MAGIC
Finance & Procurement
SPAHRS1997
Phase 3 – Finance & Procurement
Invoicing – 2007
1010
MERLIN1996
PayMode®Payments – 2002
BankingSystem
VitalChek2001
E-Gov Portal
BRICKS2010
MAGIC
Finance & Procurement
HR / Payroll
Phase 4 – HR / Payroll
Invoicing – 2007
1111
PayMode®Payments – 2002
BankingSystem
VitalChek2001
E-Gov Portal
BRICKS2010
MAGIC
Phase 5 – On-going Support
Invoicing – 2007
1212
ERP Benefits Improved Security / Single Sign-On Fully Integrated Functions Workflow Capability Expanded Standard and Adhoc Reporting Up to Date Technical Architecture Document Repository
Additional benefits are listed in the MAGIC Business Case
1313
Risks of Implementing ERP Costs Scope of Change Insufficient Staffing Insufficient Funding Ongoing Statutory Mandates Ongoing Operational Needs
1414
Accomplishments
Functional Requirements60+ meetings held with subject matter experts1,000+ given on-line access to review and provide feedback7,000+ requirements identified
Business Case Analysis (BCA) Adopted http://www.mmrs.state.ms.us/MAGIC/index.shtml
Documented “As-Is” processes
1515
Next Steps
Obtain control agency requirement approval Obtain ITS approval (4/30) to complete RFP Document “To-Be” processes Obtain Task Force approval of requirements Develop RFP Evaluation Team Complete, Release & Evaluate Software RFP Develop, Release, & Evaluate Implementation
Services RFP
1616
Software RFP TimelinesTask Date First Advertisement Date for RFP 08/04/2009 Second Advertisement Date for RFP 08/11/2009
Mandatory Vendor Conference 08/25/2009
Deadline for Vendor’s Written Questions 09/08/2009
Deadline for Questions Answered and Posted to ITS Web Site
09/29/2009
Open Proposals 10/27/2009
Evaluation of Proposals 10/28/2009 – 01/08/2010
Vendor Onsite Presentations (3 Days per vendor) 01/11/2010-02/12/2010
Final Clarifications and QA of evaluations 02/15/2010-02/24/2010
MAGIC Task Force Presentation 03/02/2010
MMRS Steering Committee Presentation 03/09/2010 ITS Board Presentation 03/25/2010
Contract Negotiation Completed 05/30/2010
1717
SPAHRSSAASMERLIN
WebProcureMELMSI2K
There are no more outlets without …
Why do we need MAGIC?
1818
MELMS
1919
Breakout Sessions
Participating VendorsADPCogsdaleEmpowerKronosLawsonOracleSAP
2020
Questions?
Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
21
DFA/MMRS
501 North West Street, Jackson, MS 39201
1201A Woolfolk Building
P. O. Box 267, Jackson, MS 39205-0267
Phone: (601) 359-6570 Fax: (601) 359-6551
MAGIC ERP Workshop
