DEPARTMENT OF ENERGY

DEPARTMENT OF ENERGY

2

PPC PRESENTATION ON THE

4th QUARTER PERFORMANCE PROGRAMME 1 :SUB PROGRAMME:

CORPORATE SERVICES

Mr G MnguniDeputy Director General

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 1: Sub-programme: Corporate Services

Annual Target Quarterly Target Progress this Quarter

Comments/ Corrective actions

3

Implementation of phase 2 of the HR Plan and compile a report on 1st phase of the HR plan progress.

Implementation of the framework for OCC classification and management of staff by 31 March 2013

Partially achieved:The draft document is finalised but can only be implemented after the full line function structure is implemented . This mean that the finalisation of this item can only be realised in the 2013/14 reporting period.

There were major delays with the finalisation of the line function structure due to stakeholder consultation.

Update skills gaps to resource the structure by 31 March 2013.

Partially achieved:WSP finalised but alignment with the new structure is not yet aligned due to late finalisation .

Same as the above

Conduct workshops on PMDS.

Achieved Workshops with all Branches concluded




4


Continue implementation of labour problem analysis interventions

Achieved None

Implementation of the second phase of the HRD Strategy.

Achieved None

Roll out of pilot project to recruit disabled employees to other components finalised by 31 March 2013.

Achieved Two disabled interns were appointed




5


Roll out of pilot project to recruit disabled employees to other components finalised by 31 March 2013.

Achieved Two disabled interns were appointed

Maintenance of an acceptable vacancy rate of less than 15% by the end of the quarter.

Achieved: A vacancy rate of less than 10% were maintained.

None




6


Alignment of HR policies and procedures with all relevant government HR directives.

Achieved:All identified policies and procedures were finalised and approved by the DBC where necessary

None

Maintain electronic HR Calendar of Events, HR Contact list, HR newsletter inputs, HR policies and Prescripts as per Business Plan.

Achieved None




7

Relocation of identified DoE Offices to new accommodation

Close out report submitted and outstanding issues from relocation resolved.

Achieved ;Most outstanding issues were resolved except those with extra financial implications

None

Approved Plan submitted to DPW.

Achieved None

Development and approval of Immovable asset management plan.

Immovable Asset management plan revised as needed.

Achieved(same as above)

None




8

Facilities Management Framework implemented

Facilities Management Plan implemented and monitored.

Not achieved Will be finalised in the 1st Q of 2013/14

Maintenance Plan implemented and monitored.

Not achieved Will be finalised in the 1st Q of 2013/14




9

Records Management plan developed, approved and implemented.

Records Management plan approved and implementation commenced in line with Operational procedures

Partially Achieved: Records Management Plan approved but implementation did not commence

Implementation scheduled for 2013/14

Phase 2 of the SRS plan implemented by 30 June 2012 and

Review implementation. of the 1st phase.

Policy and standard operating procedures submitted for approval

Partially achieved: Documents finalised but processes in the DBC not concluded yet

Processses in the DBC (Multilateral) took longer than anticipated

Review of the membership of the Security Committee

Achieved: Membership still valid until 31March 2013

This can only be finalised in 2013/14




10

Maintenance of Vehicles for the HQ and Regional Offices

Maintain functional Vehicles for the HQ and Regional Offices

Achieved None

100% of all requests received processed within prescribed or agreed timeframes.

100% of the following requests received processed within prescribed or agreed timeframes

Draft and vet legislation including subordinate legislation administered by the Department 100%

3 Regulations received; One vetted, and two being dealt with in consultation with State Law Adviser. All processed within agreed timeframes




11


Comply with legal processes for conclusion of international agreements as set out in Chapter 5 of the 2006 Manual on Executive Acts of the President of the RSA;

100%

two received. One Agreement finalised and signed. Other agreement being processed, currently awaiting opinion from DoJCD. All processed in terms of prescribed process

Vet contracts entered into by the Department and advise on implications;

100%

13 received and finalised

Research and draft Legal Opinions;

100%

21 received, 16 finalised by Legal Services; 3 awaiting further instructions, 2 with DoJCD for second opinion. All within timeframes




12


Process appeals to the Minister for decision;

100%. As at April 2013 no appeal backlogs at Legal Services. All appeal records submitted from Controller since 1 April 2013 being attended to within agreed timeframe. 50 appeals have been finalised since 1 April 2012 to 15 April 2013, eliminating previous backlogs

2012/2013 (a) 42 appeals received in year (b) 16 Finalised (c) 26 awaiting response from Controller; 2009-2012 Backlog: (a) 34 finalised (b) 11 matters remain outstanding from Controllers office. Outstanding appeals cannot be finalised until record received from Controller.

Manage all litigation for and against the; Department/Minister; and

100%

4 new matters received. All new and pending litigation matters dealt with in terms of court rules




13


Ensure that PAJA and PAIA complied with.

100%

49 PAIA requests received and dealt with in accordance with prescripts. One appeal was not finalised and being handled by Nuclear unit, it related to the release of sensitive nuclear information.

Implement, align and evaluate DoE communication strategy in line with the National priorities

Implement Communication Strategy and Plan in line with the operational plan.

Partly Achieved Budgetary Constraints prevent full implementation.

Implement policy and procedures

Achieved 4 Outstanding Standard Operating Procedures (of total of 9) completed.




14

Develop a Resource Centre Strategy and Plan

Implement Resource Centre Strategy as per Operational Plan

Achieved Not applicable.


15


4th QUARTER PERFORMANCE PROGRAMME 1: SUB-PROGRAMME: FINANCIAL

MANAGEMENT SERVICES

Ms Y ChettyChief Financial Officer

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 1: Sub-programme: Financial Mgt Services



16

Submit 4 budget submissions per annum to NT

Submit 1 budget submission to NT

Achieved: The second draft of the ENE was submitted to the NT on the 9th of January 2013

No challenges anticipated

Submission of 12 (monthly IYM) reports per annum

Submission of 3 (monthly) IYM reports

Achieved: IYM Reports completed and submitted to NT and to the Minister in January, February & March


Submission of 12 (monthly) Budget expenditure statements to Branches

Submission of 3 (monthly) Budget expenditure statements to Branches

Achieved: Budget expenditure statements were drawn from BAS and submitted to all Branches in January, February and March 2013





17

Rate(%) of compliance with Revenue surrender to NT

Surrender 100% revenue collected and classified to NT as per NT Schedule

Achieved: All revenue deposited into the Department's bank account was classified and submitted to NT as per NT Schedules


Number of Debtors age analysis reports compiled

Compile 3 debtors age analysis per quarters.

Achieved: Monthly age analysis compiled for January, February and March 2013


Number of Monthly Bank reconciliation completed and submitted to NT

Complete and submit 3 Bank Reconciliations per quarter

Achieved: Bank reconciliation completed and submitted to NT in January, February and March 2013





18

Perform 12 asset reconciliations per annum

Perform 3 (monthly) asset reconciliations per quarter

Achieved: Asset reconciliation compiled for January, February and March 2013


Conduct 16 Assets verifications per annum

Conduct 8 asset verifications

Achieved: Conducted a total of 13 asset verifications this quarter, 7 in January, 3 in February and 3 in March 2013


100% transfers as per approved monthly schedule from transferring Branches

100% payment of transfers as per approved monthly schedule from transferring Branches

Achieved: 100% payment of transfers as per approved monthly schedule from transferring Branches for January and March 2013





19

Submit 12 Reports to NT, at 100% rate of compliance

Submit 3 (monthly) Reports to National Treasury by 7th of each month on compliance and exceptions on 30 days payments.

Achieved: Reports to National Treasury submitted on 7th of February, 7th of March and 5th of April, on compliance and exceptions on 30 days payments for this quarter.


Submit 12 compliance reports annually

Submit 3 (monthly) compliance reports to NT

Achieved: The January, February and March 2013 Compliance Reports have been completed, approved and submitted to National Treasury by the due date


Submit 4 (quarterly) Interim Financial Statements to NT

Submit 1 Interim Financial Statements to National Treasury

Achieved: The March2013 Interim Financial Statements were completed, approved and submitted to National Treasury by the due date





20

Develop and circulate 1 AFS Work Plan

Circulate AFS Work Plan to all role-players by 31 January

Achieved: The AFS Plan was circulated to all role-players in January 2013


Submit 2 Annual Financial Statements to NT and AGSA annually

None Not applicable in Quarter 4

This target is only due in the 1st quarter of the new financial year.

100% Alignment of SCM policies to NT SCM prescripts

Align SCM Policy as per Instruction Notes issued by NT, where applicable

Achieved: The SCM Policy has been reviewed and is aligned to the TR and all issued Instruction Notes from NT

The Policy is reviewed and is aligned to the TR and NT Instruction Notes and has to follow the Multi-lateral and DBC consultation process in order to be approved by the Accounting Officer.




21

100% Compliance to the SCM checklist

All (100%) orders generated only after SCM checklist criteria is met.

Achieved: All orders have been generated once the SCM criteria has been met and checked and signed by the Director: SCM


Conduct 2 of awareness and training sessions on SCM matters per annum

None Not applicable in Quarter 4At the time of target setting, it was carefully considered that due to the intensive year end procurement processes and the volume of BAC submisions, no awareness sessions can be conducted in the 4th quarter.

Conduct 12 reviews of commitment and accrual register per annum

Conduct 3 (monthly) reviews of commitment and accrual register

Achieved: Review of the Commitment and Accrual Register has been conducted in January, February and March 2013





22

Submit 1 procurement plan per annum

None Not applicable in Quarter 4This target is only due in the 1st quarter of the new financial year.

Perform 1 Update to the Supplier database per annum

Maintain supplier database

Achieved: The Supplier Database was updated monthly in the 3rd Quarter


Perform 4 warehouse inventory counts and reconciliation per annum

Perform 1 warehouse inventory count and reconciliation per quarter

Achieved: One warehouse and inventory count was conducted in Quarter 4


Achieve 95% Wide Area Network Availability

Maintain a 95% Wide Area Network Availability

Achieved: Wide Area Network available at > 97%

Wide Area Network availability of > 95% is likely to be maintained




23

Achieve 95% Server Availability

Maintain a 95% Server Availability

Achieved: Server availability at > 98%

Server availability of > 95% is likely to be maintained.

Develop 1 Petroleum Licensing Lodgement Module

develop and deploy 1 license lodgement module as per project schedule

Partially Achieved: Development of Lodgement Amendment function is in progress. 77% of the module has been developed.

The development of Query/Maintain & Amendments function went slightly beyond scheduled time frames. This was due to further consultation with the users on additional functionality that was requested by the business user.

Conduct 9 site inspections to assess site readiness for installation of VPN data lines at regional offices

Conduct 3 site inspections to assess site readiness for installation of VPN data lines at regional offices.

Achieved: 3 offices were visited



24


4th QUARTER PERFORMANCE PROGRAMME 1: SUB-PROGRAMME:

GOVERNANCE AND COMPLIANCE

Mr L MulaudziActing Chief Operating Officer

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 1: Sub-programme: Governance & Compliance Annual Target Quarterly Target Progress this

Quarter Comments/

Corrective actions

25

Develop and implement an Enterprise-wide Risk Management system of the Department as required by statutory and regulatory prescripts.

Conduct annual risk assesments , update the existing risk register and add emerging risks.

Achieved

Compile Risk an updated risk register and present to the risk management structures

Achieved To be presented at the next Risk Management Committee and Audit Committee meetings.

Develop an updated risk reponse action plan and present it to branches/ risk structures

Achieved


Quarter Comments/

Corrective actions

26


Analyse the implementation of branch mitigations plans by way of 1 meeting with risk management structures by 31 March 2013 .

Partially achieved Risk Management Committee meeting scheduled for 14 & 27 March postponed. The meeting is scheduled for 30/04/2013

Conduct fraud risk workshop to educate people on how to prevent and how to deal with it.

Achieved


Quarter Comments/

Corrective actions

27


Coordinate with SOEs for the development of a standardised DoE/SOE integrated risk management system by way of participating in the DOE risk management structures

Partially achieved

Present progress report on the effectiveness of the implantation plan of the mitigation strategies

Achieved


Quarter Comments/

Corrective actions

28

Develop and implement the Anti-Fraud and –Corruption strategy within the Department as required by statutory and regulatory prescripts.

Conduct Fraud and Corruption Risk exposure assessments in terms of the revised Strategic Plan and 2012/13 APP by 31 March 2013.

Not achieved Due to time constraints during risk assesssment workshops. To be conducted in the first quarter of 2013/14 FY

Facilitate/coordinate the review/compilation of fraud and corruption risk exposure Mitigation Strategies and 2012/13 Risk Response Action Plans.

Not achieved Due to time constraints during risk assessment workshops. To be conducted in the first quarter of 2013/14 FY


Quarter Comments/

Corrective actions

29

Develop and implement the Anti-Fraud and –Corruption strategy within the Department as required by statutory and regulatory prescripts.

Produce 1 annual progress Report on the implementation of fraud and corruption Mitigation Strategies and Response Action Plans to risk management oversight structure

Not achieved Due to time constraints during risk assessment workshops. To be conducted in the first quarter of 2013/14 FY

Annual review of Strategic Plan and develop the Annual Performance Plan and Service Delivery Improvement Plan.

Review and update the Departmental Planning Framework.

Not achieved Will be addressed in 2013/14

Final Annual Performance Plan tabled in Parliament to NT by end February 2013.

Achieved - APP tabled in Parliament.


Quarter Comments/

Corrective actions

30

Annual review of Strategic Plan and develop the Annual Performance Plan and Service Delivery Improvement Plan.

Template for Business Plans circulated to Management.

Not achieved Template for Business Plans circulated in April 2013.

Assist and advise Units to develop Business Plans for 2013/14.

Achieved Assisted Units where requested.

Facilitate the –- identification of services rendered;- setting of service standards; and- compilation of improvement targets for 2012/13 2015/16.

Not Achieved Request for Price Quotations was issued twice but no suitable Service Provider could not be identified


Quarter Comments/

Corrective actions

31

Implement on a continuous basis the Monitoring and Evaluation Policies and Procedures of the Department of Energy

3rd quarter branch performance information received and processed via eight branch templates pre-populated with respective target

Achieved: Eight branch performance information reports for the third quarter were received, processed and analysed.

Facilitate and track the implementation of M&E recommendations via branch improvement plans on a quarterly basis

At least two performance information results verified per branch.

Achieved: The M&E unit requested 24 verification documents across all eight branches 11 were submitted and 13 were not submitted, this constitutes a 46% submission rate.

Constraints:Branches do not submit all the verification documents requested.

Corrective action:Senior managers must ensure that all verification documents requested are submitted to the M&E unit.


Quarter Comments/

Corrective actions

32

Facilitate and track the implementation of M&E recommendations via branch improvement plans on a quarterly basis

At least eight recommendations (one per branch) for DoE performance improvement advanced in quarterly M&E compilation report

Achieved: 13 recommendations were advanced across eight branches in the 3rd quarter.

Eight pre-populated branch improvement plans distributed with previously approved M&E recommendations

Achieved: Branch improvement plans templates for the second quarter were pre- populated with approved M&E recommendations and distributed to branches for further processing.


Quarter Comments/

Corrective actions

33

Develop and implement the SOE Oversight Framework.

Final draft submissions of schedule 3A SOE’s Strategic Plans reviewed, analysed and submitted to Minister for approval

Achieved:

Strategic plans were received from three schedule 3A entities and have since been approved.

The NNR & NERSA strategic plans and APPs were approved on 10 March 2013 and the SANEDI plans were approved on 21 March 2013.


Quarter Comments/

Corrective actions

34


NERSA Levies and NNR Authorization Fees submitted to Minister of Finance for concurrence by 28 February 2013

Not achieved:

NERSA submitted the proposed Piped Gas levies on 25 February 2013.

NNR submitted the proposed authorisation fees on 11 March 2013 . The letter requesting concurrence from the Minister of Finance was sent on 12 April 2013.

NNR and NERSA submitted the proposed authorisation fees and levies late. NNR indicated that they wanted to consult the industry stakeholders prior to submitting whilst the NERSA acting CFO indicated that he was under the impression that submission is only due after Ministerial approval of the Strategic Plan and APP.


Quarter Comments/

Corrective actions

35


SOE’s 3rd quarter performance reports reviewed, analysed and submitted to the Minister by 28 February 2013

Not achieved:

3rd quarter review meetings were held for all five entities between the 8 and 19 February 2013.

The 3rd quarter reports have not been analysed nor submitted to the Minister for approval yet.

Drafting of submission for the review of 3rd quarter reports is behind schedule due to the fact that the submission and review of 3rd quarter performance reports coincides with the submission and review review of the strategic plans and annual performance plans. The Directorate does not have the resources to run both processes concurrently


Quarter Comments/

Corrective actions

36


Schedule 2 SOE’s Corporate Plans analysed, reviewed for alignment to DOE strategic plans and submit recommendations to the Minister for approval by 31 March 2013

Not achieved:

CEF and NECSA submitted their corporate plans on 01 March and 05 March respectively. Their corporate plans have been reviewed and routed to the Minister for approval. CEF submission was sent out on 09 April and NECSA on 17 April 2013.

Review of the corporate plans was delayed by finalisation of the NNR authorisation fees and NERSA levies.


Quarter Comments/

Corrective actions

37

Develop and implement the Department’s Compliance Framework.

Partially Achieved:

The framework is compiled and confirmed by Reporting Managers. Submission on route to DG's office for Approval

Subsequent to the approval, the framework will be monitored on monthly and quaterly basis.

Support the Minister, Deputy Minister, Department and Energy Sector with their obligations in terms of international engagements.

Consolidate inputs and present draft International Strategy to ICTS cluster for final consultation.

Strategy was referred to the Global Governance Committee (GGC) which met on 26/02/2013 and most Departments approved the strategy except few officials from DIRCO.

DIRCO Multilateral desk requested further consultations as they felt that the strategy was encroaching on their mandate and are of the view that the DoE International strategy should be under DIRCO.


Quarter Comments/

Corrective actions

38

Support the Minister, Deputy Minister, Department and Energy Sector with their obligations in terms of international engagements.

Produce an 1 annual report on international engagements by 31 March 2013.

Achieved. Draft Annual report done.

Experienced challenges in sourcing information. From participants.

Compile progress report on the implementation of international Agreement by 31 March 2013

Achieved. An updated progress report compiled.


39


4th QUARTER PERFORMANCE PROGRAMME 2: POLICY & PLANNING

Mr O AphaneDeputy Director General

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 2: Policy and Planning



40

Draft IEP produced including reports outlining model results

Draft IEP document tabled for Cabinet approval

Achieved Analytical work for the Integrated Energy Plan Achieved Draft Integrated Energy Planning Report

Analytical work for Integrated Energy Planning (IEP) incorporated into the IEP Report Draft IEP Report circulated to the IEP Steering Committee.

Energy Statistics compiled and disseminated timeously (according to reporting obligations)

Joint Oil Data Initiative Achieved Preliminary JODI Oil Achieved JODI Gas Not Achieved Final JODI Oil

Preliminary Jodi Oil questionnaire for February 2013 submitted. Final Jodi Gas questionnaires for February 2013 submitted. Final JODI Oil questionnaires for February is still outstanding.

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 2: Policy & Planning



41


Petroleum product sale Achieved 2012 FSV data Achieved 2012 disaggregated data

All the 2012 Fuel Sales Volume (FSV) data was collected, quality checked and stored in the database. 2012 Disaggregated data was published on the website and the disaggregated data was provided to the stakeholders as per recommendation made by the Competition Commission.

Fuel levies and taxes Achieved 2013 First Quarter Fuel Levies and Taxes questionnaire

2013 First quarter Fuel Levies and Taxes questionnaires compiled and submitted to IEA.




42


Data bank (upstream Oil, gas)

Achieved APPA Databank

APPA Databank was updated with data up to December 2012.

Energy balances Partially Achieved 2010 Energy Balances Not Achieved 2010 Energy Balances Submission

2010 Energy Balances finalised and circulated for internal approval. Submission for 2010 Energy balances is still undergoing internal approval process.




43

Developed policy and plans for the expansion and rehabilitation of electricity transmission and distribution infrastructure

Database with information of critical municipal infrastructure that is in need of rehabilitation

Partially Completed Procurement process delayed. Terms of Reference will be re-issued in the first quarter of the next financial year.

None

Policy and plans for providing universal access to energy (grid and off-grid)

Plans for Universal Access Integrating TDP (Transmission Development Plan) Distribution Masterplan, RE IPP and, off-grid programme

Partially Achieved Universal Access Plan development incomplete; RE IPP projects digitally mapped for accelerating electrification in those areas through the utilisation of substations from the RE IPP programme

The consultation processes on the TDP is underway, and the IEP will start in June 2013. Integration of the Universal Access plan (grid and off-grid) will be completed once these plans are completed




44

Policy options, implications and if viable, modalities for the introduction of ISMO

Developed options for parliament of ISMO with/ without transmission assets

Achieved Final ISMO report submitted to Parliament.

National Assembly considering the ISMO establishment Bill (without the transmission assets).

Developed strategy and plans for the introduction of new economic infrastructure as per the IEP/IRP

IPP bidding programmes put in place for renewables (next bidding rounds), baseload coal and gas, biomass, cogeneration and imported hydro

Partially Achieved Financial close reached for window 1 projects under the REIPP. Bidding documents for baseload programme partially completed

Window 2 of the REIPPP due for financial close on 9 May 2013. Procurement documents for cogeneration and other base load are being prepared.

Draft liquid fuels roadmap report completed

Partially Achieved. Preliminary Draft Liquid Fuels Report

None




45

Developed strategy and plans for the expansion of LP Gas usage as a domestic modern thermal fuel

Report outlining barriers to LP Gas usage.

Not Achieved Report has not yet been initiated.

The focus this month has been on winding up the LPG Pilot Projects. Separate meetings with both PetroSA and the Tshwane Municipality have been held with regard to the possible take over of the Atteridgeville Plant.

Development of coal and gas policy documents including the development of clean coal technology options

Draft report outlining coal supply constraints and possible interventions

Not Achieved. A Discussion Paper to serve as input into the work of the Interdepartmental Coal Task Team has been drafted and submitted for approval as DoE's official input.




46

Development of coal and gas policy documents including the development of clean coal technology options

Draft report outlining coal supply constraints and possible interventions

Not Achieved. A Discussion Paper to serve as input into the work of the Interdepartmental Coal Task Team has been drafted and submitted for approval as DoE's official input.

Developed policy options for the pricing of electricity, gas and coal.

Promulgated discussion document on the maximum refinery gate pricing (LP Gas) model

Achieved in Q3. Electricity Pricing Policy communicated to Nersa as input to MYPD3 process. Partially Achieved. The Discussion Document on the Maximum Refinery Gate Price (MRGP) of LPG was published, comments received and stakeholder workshop was held on 19 March 2013 to discuss comments.

None




47

Develop policy and amendments to regulatory framework (Petroleum Products Act, Gas Act, Electricity Regulation Act, National Energy Regulator Act) to improve governance and operational efficiencies of regulated entities

Legislation introduced in parliament

Achieved . Recommendation on the Final ISMO Bill submitted to National Assembly. Partially achieved ERA, NERA Nedlac consultation completed. Nedlac report received. Partially Achieved The Gas Amendment Bill was released for public comments until 01 July 2013. Partially Achieved A final Draft of both the Petroleum Products Bill and the Concept Document have been finalized.

None




48

Developed strategy and plan for the development of the Solar Park concept

Implementation strategy and plan completed for Solar Park provided feasibility study completed

Feasibility Study not yet completed

Delays experienced with accessing the site in Upington have been resolved. Meanwhile an alternative site (Prieska) has been identified for the FS . Two FS processes underway and due for completion by March 2014


49


4th QUARTER PERFORMANCE PROGRAMME 3 : PETROLEUM PRODUCTS &

PETROLEUM REGULATIONS

Mr T MaqubelaDeputy Director General

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 3: Petroleum Regulations



50

90% compliance rate by the Controller on finalising site and retail New-to-Industry (NTI) applications within 60 days.

90% compliance rate by the Controller on finalising site and retail New-to-Industry (NTI) applications within 60 days.

Partially achieved: Received (Accepted) = 222 Retail NTI Finalised by Controller = 46 . 225 (179 + 46) were finalized by the controller. Of the 225, some were received in the previous quarter and of the 222 some will be finalised in the next quarter as there is an overlap.)

Main challenges 1.Lack or insufficient information from applicants 2. PPALS does not distinguish between (NTI) and other applications liket CoH. 3. Previous years' appeals backlog are being processed and some of the outcomes from legal services recommending re-evaluation. 4. An increase in the number of Temporary Licence applications due to Site & Retail, Change of Hands.




51

100% compliance rate by the Controller on finalising all applications within 90 days excluding Site and Retail NTI applications.

100% compliance rate by the Controller on finalising all applications within 90 days excluding Site and Retail NTI applications.

Partially achieved: Received (Accepted) = 222 Finalised by Controller = 179 Analysed but not yet finalised = 53 (225 (179 + 46) were finalized by the controller. Of the 225, some were received in the previous quarter and of the 222 some will be finalised in the next quarter as there is an overlap.)

Main challenges 1. Lack or insufficient information from applicants 2. PPALS does not distinguish between Retail, New to Industry (NTI). 3. Previous years' appeals backlog and outcomes from legal services recommending re-evaluation. 4. An increase in the number of Temporary Licence applications due to Site & Retail, Change of Hands.




52

1500 Compliance Inspections conducted at the sites.

Compliance Inspections conducted on 1500 (cumulative target) licensed sites.

Achieved: 1592 ( cummulative) site inspections conducted.

92 site inspections above the target were conducted.

Number of fuel samples tested for compliance to fuel specifications and standards.

1080 (cumulative target) fuel samples tested for compliance with fuel specifications and standards

No fuel samples and testing conducted. This target was deferred to next year.

There is no budget for this function.

Fuels stock levels monitored and corrective action to avoid distribution shortages coordinated.

n/a Ten (10) LPT and 3 Heads of Supply Managers' meetings were held during the Quarter.




53

100% of arbitration notices issued within the 14 day turnaround time for processing

100% compliance Achieved: One (01) arbitration request was received and it was facilitated within 14 working days.

Six (06) public complaints were received and these were facilitated within 14 working days.

Conduct a desktop study on Basic Fuel Price (BFP).

Conduct a desktop study on Basic Fuel Price (BFP).

Achieved: The desktop study was completed. The DOE had a follow up meeting with Platts 3 to discuss the Import Parity Pricing elements on 25 March 2013. The SAPIA-KBC report on the review of the BFP was discussed during the Branch meeting on 14 March 2013.




54

Published Bio-fuels manufacturing support mechanism

Bio-fuels manufacturing support mechanism gazetted.

Partially achieved: The Minister of Finance announced during the tabling of the Appropriation Bill in February 2013 that a fuel levy would be introduced to support Biofuels manufacturers.

The Inter-Departmental Biofuels Task Team meeting is scheduled for 12 April 2013 to discuss the implementation of the financial support mechanism. The target would be achieved during the 2013/14 financial year.

Promulgation of a fixed retail margin for IP.

All inputs consolidated into the draft Regulations.

Partially achieved: The Stakeholder Consultation process was finalised on 26 March 2013. The comments were consolidated into a report and will be incorporated into the regulations.




55

Pricing of Petroleum Products Administered.

n/a Achieved: Fuel prices were adjusted in January, February and March in line with the BFP Working Rules and the Regulations.

Nine (9) Petroleum Products Act and Licensing Awareness campaigns conducted per annum.

Nine (9) cumulative target of awareness campaigns conducted.

Achieved: Thirteen (13) cumulative target of awareness campaigns conducted.

The annual target was exceeded by four (4) awareness campaigns. North West conducted two more awareness campaigns; Northern Cape and Mpumalanga also conducted one more awareness campaign.


56


4th QUARTER PERFORMANCE PROGRAMME 4 : NUCLEAR

Mr Z MbamboDeputy Director General

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 4: Nuclear



57

Completion of IAEAexternal Review of nuclear infrastructure

INIR Mission and Assessment Report submitted to Executive.

Partially Achieved Final report submission to executive is constrained as IAEA will only be done with final report by May 2013.

Nuclear Energy Technical Committee (NETC) submission for nuclear procurement process specifications completed by March 2013

NETC submission for recommendation of procurement specifications completed

Not Achieved Delayed due to procurement processes. Corrective Action: The procurement studies were divided into two parts The Benchmark study& Detailed study. The Benchmark study will be completed in May 2013 and the target will be achieved in the 1st quarter of the new financial year.




58

Operationalise the National Radioactive Waste Disposal Institute (NRWDI) by establishing the Board of Directors

Launching of Institute after Board Directors Appointments

Partially Achieved Screening results for candidates were delayed by about 2 months from SSA. Corrective Action: Expedite on a Minister's submission and Cab Memo for cabinet approval.

Enhance Security Measures at Strategic Points

Standard operation procedures developed

Achieved Standard Operating Procedure developed

100% of Authorisation applications received for nuclear material and related equipment processed within 8 weeks.

100% authorisations or denials for nuclear materials and related equipment issued within 8 weeks

Partially Achieved 80% authorisations for nuclear materials and related equipment issued within 8 weeks. In some authorisations Government to Government assurances lead to the delays. Corrective actions: develop an electronic management tool to track delayed applications




59

Four(4) Nuclear Safeguards Compliance inspections and one (1) audit conducted per year

Three (3) nuclear safeguards compliance inspections and, 1 audit completed.

Partially Achieved 3 nuclear safeguards inspection conducted. Audit not conducted due to lack of resources . Corrective action: prepare an audit plan and conduct audits

National Nuclear Regulator Act amendment Proposal Submitted to Cabinet.

NNR Act proposal submitted to Cabinet

Partially Achieved Amendments comments from FOSAD cluster being addressed through the Nuclear Energy Sub Working Group on Legislation.

Draft Fund Bill for long term Radioactive Waste Management Submitted to Minister of Energy

Draft Fund Bill submitted to Minister of Energy

Partially Achieved Submission to Minister delayed due to lengthy consultation process between CSLA and the Department.




60

Framework for withdrawal of theSafeguards function from a licensedoperator completed

Framework for withdrawal of safeguards function from a licensed operator approved by the Minister.

Partially Achieved The draft framework in place, however the Integrated Nuclear Infrastructure Review (INIR) mission inputs to be incorporated. Corrective Action: Include the INIR inputs in the framework and submit the framework for approval.

Three (3) Nuclear community outreach events in this financial year. Including a media campaign

community outreach event and 1 media campaign completed

Partially Achieved Done 2 community outreach events plus a media campaign.

Could not do a third one due to the Africa Nuclear Conference which took place on 18 March 2013, which required Minister and Deputy President to be present..




61

Completion of IAEAexternal Review of nuclear infrastructure

INIR Mission and Assessment Report submitted to Executive.

Partially Achieved Final report submission to executive is constrained as IAEA will only be done with final report by May 2013.

Nuclear Energy Technical Committee (NETC) submission for nuclear procurement process specifications completed by March 2013

NETC submission for recommendation of procurement specifications completed

Not Achieved In process of conducting studies to inform the procurement framework. The procurement process for appointment of a service provider could not be finalised by year end as anticipated.




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Operationalise the National Radioactive Waste Disposal Institute (NRWDI) by establishing the Board of Directors

Launching of Institute after Board Directors Appointments

Partially Achieved Detailed screening of the candidates prolonged the process. Corrective Action: Expedite on a Minister's submission and Cab Memo for cabinet approval.

Enhance Security Measures at Strategic Points

Standard operation procedures developed

Achieved Standard Operating Procedure developed

100% of Authorisation applications received for nuclear material and related equipment processed within 8 weeks.

100% authorisations or denials for nuclear materials and related equipment issued within 8 weeks

Partially Achieved 80% authorisations for nuclear materials and related equipment issued within 8 weeks. In some authorisations Government to Government assurances lead to the delays. Corrective actions: develop an electronic management tool to track delayed applications




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Four(4) Nuclear Safeguards Compliance inspections and one (1) audit conducted per year

Three (3) nuclear safeguards compliance inspections and, 1 audit completed.

Partially Achieved 3 nuclear safeguards inspection conducted. Audit not conducted due to capacity constrain. Corrective action: prepare an audit plan and conduct audits

National Nuclear Regulator Act amendment Proposal Submitted to Cabinet.

NNR Act proposal submitted to Cabinet

Partially Achieved Amendments comments from FOSAD cluster being addressed through the Nuclear Energy Sub Working Group on Legislation.

Draft Fund Bill for long term Radioactive Waste Management Submitted to Minister of Energy

Draft Fund Bill submitted to Minister of Energy

Partially Achieved Submission to Minister delayed due to detailed consultation process with stakeholders and submitted in the first quarter of 2013/14.




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Framework for withdrawal of theSafeguards function from a licensedoperator completed

Framework for withdrawal of safeguards function from a licensed operator approved by the Minister.

Partially Achieved The draft framework in place, however the Integrated Nuclear Infrastructure Review (INIR) mission inputs to be incorporated. Corrective Action: Include the INIR inputs in the framework and submit the framework for approval.

Three (3) Nuclear community outreach events in this financial year. Including a media campaign

community outreach event and 1 media campaign completed

Partially Achieved 2 community outreach events and a media campaign conducted.

In addition the Africa Nuclear Conference which took place on 18 March 2013 and the media coverage received constituted an additional media campaign.


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4th QUARTER PERFORMANCE PROGRAMME 5: CLEAN ENERGY

Mr O AphaneDeputy Director General

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 5: Clean Energy



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Strategies and plans for various energy efficiency interventions

Developed municipal energy consumption baselines to inform the intervention plan

Partially Achieved. A monitoring and evaluation tool for the municipal EEDSM programme, which captures energy consumption baselines and savings, has been developed.

(1) Challenges experienced were to receive the baseline information from the Municipalities. However, 15 of the 28 participating municipalities in the EEDSM programme projected an accumulative figure of 31 349 MWh savings per annum, which is translated into R36, 700, 749 savings a year. (2) Workshops, site visits and technical audits will be conducted in order to assist, particularly the struggling municipalities to comply with the requirements.




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Clean development mechanism (CDM) applications processed in line with regulated time frames and negotiation of UNFCCC position

CDM status report completed

Achieved. UNFCCC negotiation was done in Nov / December 2012 in Qatar was produced. It should be noted that no CDM applications were received in the last quarter. However, a total accumulative target of time. 68 CDM project Proposals received by the DNA, including 64 PDDs and 4 PINs. 64 LoA for PDDs and 4 LoNO issued. CDM project Monitoring was Partially Achieved: Site inspection for only 3 registered CDM projects was done.

Variance: Applications declined due to the post 2012 Kyoto Protocol Sceond Commitment period. Constraints: Lack of financial resources. Corrective measure: Additional financial resources should be allocated so that all the M&E inspections could executed.Only Three projects were inspected in the last quarter. Bethlehem Hydro on the 23 November 2012 and The Catalytic Reduction of N2o Emissions With a Secondary Catalyst inside the Ammonia Reactor of the No.9 and11 Nitric Acid Plant at African Explosives Ltd (“AEL”), on the 3rd December 2012.




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Developed strategy and plan for Working for Energy Programme

Developed strategy and plans for interventions in (i) biomass, (ii) biogas, (iii) biofuels

Not Achieved. Report from SANEDI still outstanding; It has been proposed that the DoE should take over the programme from SANEDI. Engagement with Extended Public Works programme is in progress to align the WfE programme for further funding and Job creation in terms of the national statics.




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Developed strategy and plan for Working for Energy Programme

Developed strategy and plans for interventions in (i) biomass, (ii) biogas, (iii) biofuels

Not Achieved. Report from SANEDI still outstanding; It has been proposed that the DoE should take over the programme from SANEDI. Engagement with Extended Public Works programme is in progress to align the WfE programme for further funding and Job creation in terms of the national statics.


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4th QUARTER PERFORMANCE PROGRAMME 6 : PROGRAMMES AND PROJECTS

Dr W BarnardDeputy Director General

DoE 4th Qtr. 2012/13 Performance Information ReportProgramme 6: Programmes & Projects



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86% of formal backlog households (2.5m figure when INEP established in 2001) electrified (170 000 connections annually with an additional 10,000 off grid connections).

Eskom – 95% of connections are completed.

Achieved TARGET: 95% = 108 525 of 114 236ACHIEVED: 104% = 118926QUATERLY: 73764A total number of 73 764 households connections were achieved under Eskom programme in this quarter.A total of 118 926 connections were achieved for the 2012/13 financial year including 16 780 connections achieved from roll over funds.




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Municipalities – 60% of the connections completed.

Achieved:TARGET: 60% = 44 309 of 73 848ACHIEVED: 64% = 47204QUARTERLY: 13571The year to date achieved connections under the municipality program is 17 711 connections for the F/Y 2012/13 only, the connections achieved including rollovers between January 2013 to March 2013 are 13571. The total connections including the rollovers year to date is 47204.




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Non-grid Programme – 80% of connections completed.

Achieved:TARGET: 80% of 8000 = 10000ACHIEVED: 93% 9343The year to date non-grid connections achieved is 9343 (93%) against the target of 10 000 connection. The connections achieved between January 2013 to March 2013 is 5264.




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Two Integrated Energy Centres (IeC’s) established and operational

Official launch of IeC by the Minister.

Achieved2 IeC's were successfully established, namely Mbizana (Eastern Cape) and Ulundi (KZN).

10 000 Jobs created in Energy Sector

Report on data received for projects aimed at poverty alleviation interventions.

Not Achieved Due to resource constraints, this target will only be reported on during the 2013/14 financial year.




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Monitoring of the mainstreaming / upliftment / empowerment of disadvantaged / vulnerable groups and rural areas and skills development and empowerment of the vulnerable groups per project and compilation of related energy sector statistics

Report on data received for projects aimed at skills development and empowerment of the vulnerable groups.


Identify, implement, manage and coordinate five Energy Awareness Campaigns

One (1) campaign undertaken

AchievedSite event on Career and business opportunities available within the department and the Energy Sector during CSW in New York during, March 2013.




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Monthly project dashboards available to EXCO, MANCO and PICC secretariat

Report on monthly basis on project progress to MANCO and EXCO meetings as well as PICC secretariat


Obtain information relevant to planning, do physical inspections on the execution of Access to Energy projects as well as the implementation of Community Upliftment projects and liaise between beneficiaries of projects, service providers and the Department.

Monitor the execution of projects via monthly regional reporting





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Provide specialised assistance to the programme/project managers and management in general to apply project management principles, coordinating project information and report on projects in an unbiased manner within the DOE.

Report on monthly basis on project progress to MANCO and EXCO meetings as well as PICC secretariat.

Partially AchievedReports sent to PICC on DOE projects as per their request, e.g. SWH, INEP.

Constraints:APP not yet completedVariances:N/ALikelihood of Achievement:NoneCorrective Actions:With the APP finalised the population of the software can be completed.

Thank YouKe ya leboga

Ke a lebohaKe a leboga

Ngiyabonga Ndiyabulela

NgiyathokozaInkomu

Ndi khou livhuhaDankie

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DEPARTMENT OF ENERGY

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