Department of Arts and Culture

HR Landscape & Suspensions

SIBUSISO XABADirector- General

Presentation to

Portfolio Committee

On

Arts and Culture

29 June 2011

TABLE OF CONTENTS

1. Background.

2. Current HR Landscape derived from.

3. OD Exercise.

4. Implementation Status.

5. Annual allocation of Compensation Budget.

6. Status of the Current Establishment.

7. Suspensions and Progress regarding the Investigations.

8. The Way Forward.

1. BACKGROUND

• In August 2002 the then Department of Arts, Culture, Science and Technology was split into two separate Departments of,

• Arts and Culture and

• Science And Technology.

• The two Departments remained under one Ministry.

BACKGROUND (2)

• The Department’s activities were then organised into four areas, namely:

• Administration (Programme 1);

• Arts and Culture and Language in Society (Programme 2);

• Cultural Development and International Relations (Programme 3) and

• Heritage, National Archives and National Library Services (Programme 4).

BACKGROUND (3)

• The staff compliment of Department of Arts and Culture consisted of:

• Total posts: 530

• Filled posts: 370

• Vacant posts: 160

EMPLOYMENT AND VACANCY RATE BY PROGRAMME MARCH 2004

42

23

19

171

113

49

219

163

51

98

71

18

0 50 100 150 200 250

Number of Posts(530)

Number of postsfilled (370)

Vacancy Rate(138)

Arts, Culture and Language in Society

Heritage National Archives and National Library Services

Arts and Culture and International Relations

Administration

MALE VS FEMALE DISTRIBUTION MARCH 2004

102

5 19

1035

74

74

12

0

50

100

150

200

African Coloured Indian White

Male Female

BACKGROUND (4)

• During 2004/2005 the Department of Arts and Culture moved from four programmes to six programmes, nl:

1) Administration (Programme 1)

2) Arts and Culture in Society (Programme 2)

3) National Language Service (Programme 3)

4) Cultural Development and International Cooperation (Programme 4)

5) Heritage Promotion (Programme 5)

6) National Archives, Records, Meta-Information and Heraldic Services (Programme 6)

2. CURRENT HR LANDSCAPE

• The Department of Arts and Culture did not immediately embark on an organisational development investigation during its establishment in 2004.

• Top Management then started with a process to re-align the functions, post establishment and organisational structure which was finalised in April 2006.

EMPLOYMENT AND VACANCIES 2006

7846 34.8

131

201

1431 54.8

41

52.726

55

133

203

34.5

8753

39

0

50

100

150

200

250

Total Posts (655) Posts Filled (403) Vacancy Rate (38.5)

Administration

Arts and Culture in Society

Cultural Development and International Cooperation

Heritage Promotion

National Archives, Rec Meta and Heraldic

National Language Service

FILLED ESTABLISHMENT (GENDER AND RACE) 2006

145

11 4

55

123

9 4 290

50

100

150

African Coloured Indian White

Male

Female

Male Female

3. OD EXERCISE

• The 2006 post establishment was never fully implemented due to the fact that Top Management realised that it did not completely meet the changed priorities of Government.

• It resulted in the appointment of an external consultant to conduct a thorough OD investigation so that the organizational structure and establishment can be better aligned to the strategic objectives of the Department and the priorities of Government.

• The OD investigation started 1 April 2008.

• The final report was received in June 2009.

• The MPSA concurred with the proposed revised establishment, on condition that funds are confirmed by Treasury and all positions be job evaluated.

REVISED STRUCTURE AS A RESULT OF THE OD

284

169

233

4671

471

0

50

100

150

200

250

300

350

400

450

500

Total Posts (824) Filled Posts (448)

SMS

MMS

Production

ESTIMATED COST OF THE REVISED STRUCTURE

Million

214

164

0

50

100

150

200

250

Available Budget2011/12

To fill total revisedestablishment

4. Implementation of the revised structure

• The Department envisaged a phased implementation of the structure due to the limited compensation budget and only a number of critical positions were identified to be filled during the first phase.

• While the compensation budget was initially sufficient to fund the approved structure the following slide illustrates that the annual allocation percentage decreased over the past three years.

5. ANNUAL INCREASE IN ALLOCATION OF THE COMPENSATION OF EMPLOYEE

BUDGET

5.20%

7.85%

29.70%

12.86%

15%4.46%

2005/2006 2006/2007 2007/2008 2008/2009

2009/2010 2010/2011 2011/2012

CURRENT COMPENSATION BUDGET

• 2011/2012 = R164 million.

• Filled positions = R144,208 million

• Minus other estimates to be covered from the compensation budget, for example, (pay progression, allowances, overtime, performance bonus).

• Available budget: R6,296 million.

EMPLOYMENT AND VACANCIES PER PROGRAMME AS ON 31 MAY

2011

239

174

37 26 29.770

434624

154130

27.2

38.647.8

15.629.8

5984

050

100150200250300

Total Posts(630)

Posts Filled(456)

VacancyRate(27.6%)

Administration

Arts and Culture in Soc

Cultural Development and International Cooperation

Heritage Promotion

National Archives and Library Services

National Language Services

6. STATUS OF THE CURRENT ESTABLISHMENT AS ON 31 MAY

2011

• The following slides illustrate the promotions, appointments, race and gender distribution in the department as well as the vacancy rate, race and gender distribution per programme.

PROMOTIONS SINCE 1 APRIL 2010 TO DATE (LEVEL VS. GENDER)

132

0

1

2

3

SMS (0) MMS (3) Production(3)

African Male

African Female

African Male African Female

APPOINTMENTS SINCE 1 APRIL 2010 TO DATE (RACE AND GENDER

PER LEVEL)

6

3

0

1

2

2

100

00 00 00 00100

0

1

2

3

4

5

6

7

8

9

AM AF CM CF IM IF WM WF

Production(2)

MMS(5)

SMS (9)

PROGRAMME 1: ADMINISTRATION(DISTRIBUTION)

0

5

10

15

20

25

30

CM CF IM IF AM AF WM WF

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7 Level 8

Level 9 Level 10 Level 11 Level 12 Level 13 Level 14 Level 15 Level 16

PROGRAMME 1: ADMINISTRATION VACANCY RATE

0

20

40

60

80

100

120

140

TOTAL POSTS(237)

FILLEDPOSTS(164)

VACANTPOSTS(63)

SMS MMS PRODUCTION

PROGRAMME 2: ARTS AND CULTURE IN SOCIETY (DISTRIBUTION)

0

1

2

3

4

5

6

CM CF IM IF AM AF WM WF

Level 1Level 2Level 3Level 4Level 5Level 6Level 7Level 8 Level 9Level 10Level 11Level 12Level 13Level 14Level 15

PROGRAMME 2: ARTS AND CULTURE IN SOCIETY VACANCY RATE

0

5

10

15

20

25

TOTALPOSTS (43)

FILLEDPOSTS (24)

VACANTPOSTS (19)

SMS

MMS

PRODUCTION

PROGAMME 3: NATIONAL LANGUAGE SERVICE (DISTRIBUTION)

0

5

10

15

20

25

30

35

40

45

50

CM CF IM IF AM AF WM WF

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

Level 7

Level 8

Level 9

Level 10

Level 11

Level 12

Level 13

Level 14

PROGAMME 3: NATIONAL LANGUAGE SERVICE VACANCY RATE

0

5

10

15

20

25

30

35

40

45

Total Posts(82)

Filled Posts(59)

VacantPosts (23)

SMS

MMS

Production

PROGAMME 4: CULTURAL DEVELOPMENT AND INTERNATIONAL

RELATIONS (DISTRIBUTION)

0

1

2

3

4

5

6

7

8

9

CM CF IM IF AM AF WM WF

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

Level 7

Level 8

Level 9

Level 10

Level 11

Level 12

Level 13

Level 14

PROGAMME 4: CULTURAL DEVELOPMENT AND INTERNATIONAL

RELATIONS VACANCY RATE

0

5

10

15

20

25

30

35

40

45

Total Posts(68)

FilledPosts (43)

VacantPosts (25)

SMS

MMS

Production

PROGAMME 5: CULTURAL HERITAGE (DISTRIBUTION)

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

CM CF IM IF AM AF WM WF

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

Level 7

Level 8

Level 9

Level 10

Level 11

Level 12

Level 13

Level 14

PROGAMME 5: CULTURAL HERITAGE VACANCY RATE

0

5

10

15

20

25

30

Total Posts(81)

FilledPosts (24)

VacantPosts (14)

SMSMMSProduction

PROGAMME 6: NATIONAL ARCHIVES AND LIBRARY SERVICES (DISTRIBUTION)

0

2

4

6

8

10

12

14

16

18

CM CF IM IF AM AF WM WF

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

Level 7

Level 8

Level 9

Level 10

Level 11

Level 12

Level 13

Level 14

PROGAMME 6: NATIONAL ARCHIVES AND LIBRARY SERVICES VACANCY

RATE

0

50

100

150

200

250

Total Posts(295)

FilledPosts (129)

VacantPosts (166)

SMS

MMS

Production

7. Suspensions and Progress regarding Investigations

• The following slides illustrates the initial outcome of the suspension cases, the number of disputes and their outcomes and finally the current status of these cases in the Department.

SUSPENSIONS PER LEVEL: FIRST OUTCOME

0

2

4

6

8

10

12

14

Top Mgt Snr Mgt Mid Mgt Prod

Suspended (24)

Dismissed (20)

Still on suspension(2)

Awaiting sanction(1)

DISPUTES PER LEVEL: OUTCOME

0

2

4

6

8

10

12

14

Top Mgt Snr Mgt Mid Mgt Prod

Appeals (23)

Awaits ruling (1)

Awaits setdown(11)Re-instated (4)

Letter of demand(1)Settlement (3)

Dismissal Upheld(1)

SUSPENSIONS PER LEVEL: CURRENT SITUATION

0

2

4

6

8

10

12

14

Top Mgt(2)

Snr Mgt(16)

Mid Mgt(26)

Production(4)

Suspensions

Referred to SIU forcivil recovery andasset forfeiturePossible criminalinvestigations

Re-instated, nofurther inverstigation

Awaiting sanction

None

8. The Way Forward

• Filling of critical funded vacancies.

• Re-align the post establishment of the Department with the current compensation budget.

• Motivate for additional funds to Treasury.

ThankThankYouYou