DEPARTMENT OF AGRICULTURE AND RURAL ......DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT DRAFT...
Transcript of DEPARTMENT OF AGRICULTURE AND RURAL ......DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT DRAFT...
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DEPARTMENT OF AGRICULTURE AND RURAL
DEVELOPMENT
DRAFT ANNUAL REPORT
FOR THE 2012/13 YEAR
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Contents
PART A: GENERAL INFORMATION 4
1. GENERAL INFORMATION................ ....................................................................................... 5
2. LIST OF ABBREVIATIONS/ACRONYMS................................................................................ 6
3. STRATEGIC OVERVIEW ........................................................................................................... 9
3.1. Vision ................................................................................................................................. 9
3.2. Mission ............................................................................................................................... 9
3.3. Values ................................................................................................................................. 9
3.4. Strategic outcome orientated goals ................................................................................... 10
4. LEGISLATIVE AND OTHER MANDATES .................................................................... ....... .10....
5. ORGANISATIONAL STRUCTURE .......................................................................................... 12
6. FOREWORD BY THE CHAIRPERSON.................................................................................... 13
7. ACCOUNTING OFFICER’S OVERVIEW ................................................................................ 17
PART B: PERFORMANCE INFORMATION 22
1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE INFORMATION ................... 23
2. AUDITOR’S REPORT: PREDETERMINED OBJECTIVES .................................................... 24
3. OVERVIEW OF PERFORMANCE ............................................................................................ 25
3.1. Service Delivery Environment ......................................................................................... 25
3.2. Organisational environment ............................................................................................. 32
3.3. Key policy developments and legislative changes ........................................................... 33
3.4. Strategic Outcome Oriented Goals ................................................................................... 34
4. PERFORMANCE INFORMATION BY PROGRAMME .......................................................... 36
4.1. Programme 1: Administration .......................................................................................... 36
4.2. Programme 2: Agricultural Support Services ................................................................... 82
4.3. Programme 3: District Services .................................................................................... 1282
4.4. Programme 4: Rural Development.........................................................................154
5. SUMMARY OF FINANCIAL INFORMATION ..................................................................... ... 173
5.1. Revenue Collection ..................................................................................................... 169
5.2. Programme Expenditure ............................................................................................. 17370
5.3. Capital investment, maintenance and asset management plan ....................................... 174
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PART C: GOVERNANCE 176
1. INTRODUCTION ..................................................................................................................... 17673
2. PORTFOLIO COMMITTEES (if applicable)........................................................................... 17773
3. EXECUTIVE AUTHORITY .................................................................................................... 17773
4. THE ACCOUNTING AUTHORITY / BOARD ...................................................................... 17773
5. RISK MANAGEMENT ............................................................................................................ 17774
6. INTERNAL CONTROL UNIT ................................................................................................. 17975
7. INTERNAL AUDIT AND AUDIT COMMITTEES ................................................................ 17975
8. COMPLIANCE WITH LAWS AND REGULATIONS ........................................................... 18076
9. FRAUD AND CORRUPTION ................................................................................................. 18076
10. MINIMISING CONFLICT OF INTEREST ............................................................................. 18278
11. CODE OF CONDUCT .............................................................................................................. 18379
12. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ....................................................... 18480
13. COMPANY /BOARD SECRETARY (IF APPLICABLE) ...................................................... 18480
14. SOCIAL RESPONSIBILITY .................................................................................................... 18480
15. AUDIT COMMITTEE REPORT ............................................................................................. 18480
PART D: HUMAN RESOURCE MANAGEMENT 18985
1. INTRODUCTION ..................................................................................................................... 19086
2. HUMAN RESOURCE OVERSIGHT STATISTICS ............................................................... 19389
PART E: FINANCIAL INFORMATION 19994
1. REPORT OF THE ACCOUNTING OFFICER .......................................................................... 197
2. REPORT OF THE AUDITOR GENERAL ............................................................................... 215
3. ANNUAL FINANCIAL STATEMENTS ................................................................................... 220
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PART A: GENERAL INFORMATION
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1. PUBLIC ENTITY’S GENERAL INFORMATION
REGISTERED NAME : DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT
REGISTRATION NUMBER (if applicable): NOT APPLICABLE
PHYSICAL ADDRESS : Agricentre Building
Cnr Dr. James Moroka Drive & Stadium Road
POSTAL ADDRESS: Private Bag X 2039
Mmabatho 2039
Mmabatho
2735
TELEPHONE NUMBER/S: +027(18) 389 5111
FAX NUMBER: +027 (86) 536 8496
EMAIL ADDRESS: [email protected]
WEBSITE ADDRESS: www.gov.za/agriculture
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2. LIST OF ABBREVIATIONS/ACRONYMS
ABET Adult Basic Education and Training
AEPIS Agricultural Economics Project Information System
AGRIBEE Agricultural Black Economic Empowerment
AHRS Animal Health Rating Scheme
AI Avian Influenza
AMP Agricultural Master Plan
APP Annual Performance Plan
BPDM Bojanala Platinum District
BSE Bovine Spongiform Encephalopathy
CA Contagious Abortion
CAADP Comprehensive Africa Agriculture Development Programme
CASP Comprehensive Agricultural Support Programme
CRDP Comprehensive Rural Development Programme
CSF Classical Swine Fever
DAFF Department of Agriculture, Forestry and Fisheries
DARD Department of Agriculture and Rural Development
DBSA Development Bank of Southern Africa
DMC Departmental Management Committee
DORA Division Of Revenue Act
DPSA Department of Public Service and Administration
EAP Employee Assistance Programme
EDMC Extended Departmental Management Committee
EID Economic and Infrastructure Development Cluster
EPWP Expanded Public Works Programme
FET Further Education and Training
GIS Geographic Information System
HEQF Higher Education Qualification Framework
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HET Higher Education and Training
HIV/AIDS Human Immunodeficiency Virus/ Acquired Immune Deficiency Syndrome
HOD Head of Department
HR Human Resource
HRM Human Resource Management
ICT Information and Communication Technology
IDC Industrial Development Corporation
IFS Interim Financial Statements
IMP Integrated Management Plan
IPMP Infrastructure Programme Management Plan
IRM Infrastructure Reporting Model
IT Information Technology
IT Information Technology Master System Plan
IYM In-Year Monitoring
KKDM Dr Kenneth Kaunda District
M&E Monitoring and Evaluation
MEC Member of Executive Council
MoU Memorandum of Understanding
MSP Master Systems Plan
MTEF Medium Term Expenditure Framework
MTSF Medium Term Strategic Framework
NMMDM Ngaka Modiri Molema District
NPI New Performance Indicator
NWP North West Province
OHS Occupational Health and Safety
PA Performance Agreement
PI Provincial Indicator
PMDS Performance Management and Development System
PPIMS Programme Performance Information Management System
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R&D Research and Development
RC Resource Centre
RSA Republic of South Africa
RSMDM Dr Ruth Segomotsi Mompati District
SCM Supply Chain Management
SDIP Service Delivery Improvement Programme
SG Strategic Goal
SIP Strategic Integrated Project
SLA Service Level Agreement
SMART Specific Measureable Accurate Reliable Time bound Act
SMS Senior Management Service
SO Strategic Objective
SSA Social Security Administration
StatsSA Statistics South Africa
TB Tuberculosis
ToR Terms of Reference
U-AMP User Asset Management Plan
WSP Workplace Skills Plan
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3. STRATEGIC OVERVIEW
3.1. Vision
It is our vision to strive for sustainable use of natural resources for growth and
development
3.2. Mission
It is our mission to provide Agricultural and Rural Development Services for sustainable
livelihoods
3.3. Values
Client focused We promise to be client orientated and responsive by displaying a positive
and helpful attitude to our clients. We undertake to be accessible,
approachable, friendly and sensitive and always show empathy towards our
clients.
Dedicated We resolve to be committed and motivated by approaching our work with
passion and diligence, be disciplined and take ownership of everything we
do. Of utmost significance, we commit to be punctual.
Integrity We undertake to be ethical, transparent, honest and approach our work with
openness and fairness. We pledge to be always trustworthy and reliable.
Productivity We must be results oriented and output driven so as to attain absolute
production.
Rational We guarantee to approach our work with purpose and logic by being
analytical, critical, reasonable and decisive.
Solution oriented We should be inclined towards creativity and innovation as well as be
flexible, initiative, reasonable and decisive.
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Team work In everything that we do, we will involve the collaboration and participation
of all people by consultation and cooperation. We will share information and
knowledge through the creation and consultative forums.
3.4. Strategic outcome orientated goals
The table below provides description for each strategic goal:
Strategic Goal 1 Effective legislation, policies and institutional framework
Goal statement Render relevant packages of legislative and policy instruments services to all
internal and external sector stakeholders, including institutions.
Strategic Goal 2 Increased capacity building intervention and Awareness
Goal statement Render relevant packages of capacity building services to external sector
stakeholders, including institutions.
Strategic Goal 3 Improved service delivery
Goal statement Render appropriate service delivery packages to qualifying external sector
stakeholders, including institutions.
Strategic Goal 4 Internal departmental excellence
Goal statement Provide a full package of administrative and appropriate professional support to
all internal stakeholders.
4. Legislative and other mandates
4.1. Constitutional mandates
The Department is governed by certain mandates that are enshrined in the Constitution of
South Africa. These relevant sections of the constitution are stipulated below.
Section 27b of the Constitution of South Africa, Act 108 of 1996 states that everyone has the
right to have access to sufficient food and the state must take reasonable legislative and
other measures within its available resources, to achieve the progressive realisation of this
right.
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4.2. Legislative mandates
The following list of Acts reflects the legislative mandate of the department:
Agricultural Debt Management Act, No. 45 of 2001 Agricultural Pests Act, No 36 of 1983
Animal Health Act, No7 of 2002 (To replace the Animal Diseases Act, 1984)
Animal Identification Act, No 6 of 2002
Animal Improvement Act No 62 of 1998
Communal Property Association Act, No. 28 of 1996
Conservation of Agricultural Resources Act, No 43 of 1983
Development Facilitation Act, No 67 of 1995
Extension of Security of Tenure Act, No. 62 of 1997
Land and Agricultural Development Bank Act, No 15 of 2002
Marketing of Agricultural Products Act, No 47 of 1996
Meat Safety Act, No 40 of 2002
North West Land Administration Act, No. 4 of 2001
Prevention of Illegal Eviction from Unlawful Occupation of Land Act, No.19 of 1998
Problem Animal Control Ordinance, No 26 of 1957
Provincial Growth and Development Strategy
Accelerated Shared Growth Initiative Of South Africa (ASGISA)
Subdivision of Agricultural Land Act, No 70 of 1970 as amended
Taung Agricultural College Amendment Act, No 16 of 1994
4.3. Policy mandates
Integrated Food Security Strategy, (2002
Land Redistribution Policy for Agricultural Development
Integrated and Sustainable Rural Development Programme
Comprehensive Rural Development Strategy, 2009
Provincial Growth and Development Strategy, 2004
4.4. Relevant court rulings
There are no any specific court rulings that have a significant, ongoing impact on operations
or service delivery obligations.
4.5. Planned policy initiatives
The Department of Agriculture and Rural Development is currently developing the North
West Agro-processing Strategy to aid the realisation of constitutional and policy mandates.
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4. ORGANISATIONAL STRUCTURE
PHOTOS???
Accounting Officer
Programme Manager Programme Manager
Programme Manager
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5. FOREWORD BY THE MEMBER OF EXECUTIVE COUNCIL
I take pleasure in presenting the annual report for the Department for the financial
year 2012/13, impressed by the achievements this Department has realised amid
organisational and sector challenges experienced. In the midst of a growing global
financial and food crisis, government must be able to reposition the agricultural
sector to ensure national food security, job creation and economic development.
The Consumer Price Index (CPI) released by Statistics South Africa indicates that
food and non alcoholic beverages inflation increased by 6, 77% from June 2012 to
June 2013; and this was down from 10, 3% in January 2012. Within a country the
importance of the items in the basket will be different between urban and rural
households because spending patterns of typical households in urban and rural
households differ. It is important that inflation must be kept at relatively low level.
The SA Reserve Bank aims to keep the inflation rate (CPIX) between 3% and 6%.
Agricultural products play an important role in the basket used to determine the
inflation rate. Continued increase in the prices of several agricultural products plays
a role to increase the inflation rate.
The diagram below gives an indication of the increases in prices of selected products.
The highest average annual increase of 15.9% was on the dairy products (cheese)
and 7.05% on the tea products was the lowest.
Increases in prices of selected products
Source: Stats SA, 2012
2002 2012
R4.18 R9.39
Total increase = 125 %
2002 2012 2002 2012
2002 2012 2002 2012 2002 2012
2002 2012 2002 2012 2002 2012
R3.96 R9.19 R3.31 R8.23
R14.55 R31.83 R5.56 R16.17 R4.16 R7.68
R11.47 R22.77 R6.62 R16.64 R9.94 R21.63
Total increase = 132 % Total increase = 149 %
Total increase = 99 %Total increase = 191 %Total increase = 119 %
Total increase = 118 %Total increase = 99 % Total increase = 150 %
Average/yr = 10.4 %
Average/yr = 9.9 %
Average/yr = 11.01 % Average/yr = 12.39 %
Average/yr = 15.9 % Average/yr = 7.05 %
Average/yr = 8.21 % Average/yr = 12.49 % Average/yr = 9.8 %
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Regarding the price increases of vegetables, the below diagram depicts the price
changes at both the National Fresh Produce Market and Retail levels. The highest
price increases of 19.3% for tomatoes at N.F.P.M level and 12.77% for potatoes at
Retail level. The lowest increases of 3.37% at N.F.P.M and 6.6% at Retail levels for
onions are also shown in the below diagram.
Increases in the prices of selected vegetables
Source: Stats SA, 2012
N.F.P.M. Level Retail Level
Apr 2002 Apr 2012
R1.19/kgTotal increase = 108 %
Average/yr = 10.8 %1 kg
1 kg
1 kg
Per 10 kg package
Apr 2002 Apr 2012
R1.72/kgTotal increase = 33.7%
Average/yr = 3.37%
Per 10 kg package
Apr 2002 Apr 2012
R1.94/kgTotal increase = 193 %
Average/yr = 19.3%
Per 10 kg package
Apr 2002 Apr 2012
R3.97/kgTotal increase = 127.7%
Average/yr = 12.77%
Per 1 kg package
Apr 2002 Apr 2012
R4.50/kgTotal increase = 66%
Average/yr = 6.6%
Per 1 kg package
Apr 2002 Apr 2012
R6.24/kgTotal increase = 121.47 %
Average/yr = 12.15 %
Per 1 kg package
R9.04/kg
R7.47/kg
R13.82/kg
R2.48/kg
R2.30/kg
R5.70/kg
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During the period under review, the value of agricultural exports and imports almost
balanced off. The most important agricultural products exported during the period
under review included wine, citrus, sugar, maize, grapes and apples. In the case of
imports, the important agricultural products include rice, wheat, palm oil, tobacco,
poultry meat & products and soya bean oilcake.
Regarding the creation of employment in the sector, the unemployment rate of the
country during the period under review was 29.8%, with North West Province being
the fifth largest in the country at 31.5%. The diagram below depicts the rate of
unemployment per province in the country:
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Unemployment Rate per Province
WC GP NC NW MP FS KZN EC LP SA
Census 2011 21.6 26.3 27.4 31.5 31.6 32.6 33.0 37.4 38.9 29.8
0
5
10
15
20
25
30
35
40
45
%
Only four provinces (EC, FS, NW and MP) experienced growth in employment and
total jobs created in the above-mentioned provinces in the 1st quarter of the
reporting period amounted to 65 000. The North West Province has shown a
decrease of 2000 in the 2nd of quarter as compared to a growth of 6 000 jobs in the
1st quarter of the same year.
Equally, these challenges dictate that we need a coherent strategy, public-private
and public-public partnerships, to guide and support the agricultural sector. There is
widespread recognition of the need to position the agricultural sector in such a way
that it will be capable of responding positively to the needs of the country and its
people, as well as other emerging challenges.
Farming depends to a great extent on the quality of rain. Climate change is very
likely to harm economies, the lives and health of millions of people, particularly in the
poor regions, but no country will be spared. Increased droughts and temperatures
will have a serious impact on agricultural production and food availability. It is
therefore critical that every government and national society should assess the range
of risks, and plan to reduce their scope of vulnerability.
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Any long or short term changes thereof, are paramount to our ability to feed our
nation with high quality affordable staple foods. Food security is important to the
economy of our province, as it impacts heavily on our poverty alleviation and
sustainable development plans. South Africa has national food security but not
household food security.
Our reference point has always been the ruling party’s manifesto, and our over-
arching responsibility is towards Outcome 7 of this government, which relates to the
achievement of “vibrant, equitable and sustainable rural communities, with food
security for all”.
Our ideal of comprehensive rural development linked to agrarian reform and food
security gained momentum during the period under review, as we also concentrated
on the five additional sites as approved by the provincial Executive Council.
I hope this report shall meet the expectations of the public we serve, and shall serve
as a record of our contribution to halve poverty and create employment to our
people.
DESBO MOHONO
MEC FOR AGRICULTURE AND RURAL DEVELOPMENT
DATE: 30 August 2013
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6. ACCOUNTING OFFICER’S OVERVIEW
This report reviews the annual performance and the contribution of the Department
to the growth and development of the North West province. It begins with an
overview of the sectoral socio-economic factors, service delivery and organisational
environment as well as the departmental performance for 2012/13. It then concludes
with a brief analysis of the governance structure; human and financial resources
related to the departmental performance.
The department has during the year under review adopted the following four
strategic goals in pursuit of growth and development for our clients
Effective legislation, policies and institutional framework
Increased capacity building intervention and Awareness
Improved service delivery
Internal departmental excellence
The department’s reference point during the period under review was underpinned
by the ruling party’s manifesto, and the over-arching responsibility towards
government Outcome 7, which relates to the achievement of “vibrant, equitable and
sustainable rural communities, with food security for all”. The Department also
contributed indirectly to outcomes 10, 4, 5 and 12.
Five key outputs which contribute to the achievement of the outcome 7 were high on
the departmental agenda during the year under review. These outputs include (1)
sustainable agrarian reform with thriving farming sector; (2) improved access to
affordable and diverse food; (3) improved services to support livelihoods; (4) rural
job creation and promoting economic livelihoods; and (5) enabling institutional
environment for sustainable and inclusive growth.
In response to these measurable outputs, the department embarked on a number of
activities during the period under review, with the primary objective of ensuring that
the lives of the North West community and the general citizenry are improved.
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The departmental strategy during the period under review was to eliminate or reduce
all the factors that hamper agricultural production whilst promoting food security and
food safety. We also ensured that agriculture contributes positively towards food
security and will:
o Create decent work
o Improve the livelihoods of communities
o Ensure access to markets and that products sold at markets are healthy
o The agricultural sector remains competitive by managing risks associated
with disasters
By co-ordinating activities within the rural development strategy we are in a position
to revitalize infrastructure for agricultural production. We also fully and actively
participated in both the national Technical Implementation Forums and other
provincial structures on the implementation of Outcome 7 during the period under
review. The department also adopted a multi-sectoral approach to project planning
and implementation to minimize the negative impact of agricultural production on the
environment.
The following significant events have taken place during the period under
review:
The 5th biennial Land Care Conference was successfully hosted by the department
in October 2012. The purpose was to bring together stakeholders within the
Agricultural Natural Resources Management sector, to showcase the programme
impact in addressing degradation, poverty and food security and to reward
communities who take bold steps in conserving our natural resources.
The Potchefstroom Veterinary Laboratory received international accreditation
from the South African National Accreditation System (SANAS) making this the
first government veterinary laboratory to be internationally accredited for
Veterinary Serology and Microbiology.
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Livestock handling and dipping facilities were officially handed over to the
Driefontein farmers in Ngaka Modiri Molema District by the National Emergent
Red Meat Producers Organization (NERPO) in partnership with Mutual and Federal
Insurance Company. This is a good example of Public Private Partnerships.
The Provincial Aquaculture and Fisheries Programme was launched at Disaneng
by the MEC in November 2012. This project is done in partnership with Rhodes
University.
North West Province to date is the only province in the country where the
Comprehensive African Agricultural Development Programme (CAADP) has been
launched and Provincial CAADP Team established comprising of representatives
from various key sector role players during the period under review.
Department successfully launched the Kgora Centre as a formidable Farmer
Training Centre on the 25th of October 2012. This was followed by the launch of
the Provincial Food Security Centre, which currently has 18 beneficiaries on
empowerment and agricultural skills development programme.
Some of the anchor projects undertaken/initiated by the department during the
period under review include:
Taung Agricultural College:- Our effort to re-engineer the potential of the
Taung Agricultural College as the Centre of Excellence in Irrigation Technology,
offering among other programmes a Diploma in Agriculture specialising in
Irrigation, was realised during the reporting when the Council of Higher Education
granted us the accreditation of a 360 credits Higher Education Qualifications
Framework level 6 Diploma in Agriculture specialising in Irrigation Technology.
Market Access:- Informed by the understanding that agriculture remains a key
driver of the rural economy and in the fight against poverty and hunger, we have
initiated and piloted the Mahikeng and Taung small-holder farmers’ market.
Rehabilitation of the Kraaipan, Springbokpan and Vryhof silos:- a
comprehensive assessment has already been conducted in this regard, the
outcome of which revealed that substantial financial resources will be needed to
bring them into full operation.
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NW/IDC Nguni Cattle Development project:- this project is indeed a matter
of proud record for the Department and the North West Province. We have since
the delivery of the first batch of these cows in 2007, distributed a total of 53 bulls
and 1 219 breeding cows to 156 qualifying farmers in the Province. Twelve sites
which received the cows during its first year of the pilot phase, have during the
year under review, returned back the 144 loaned cows with each site returning 12
cows as part of the project conditions.
Mechanisation:- 72 mechanisation packages arising from the Presidential
initiative through the Department of Agriculture, Forestry and Fisheries were on
the basis of the approved policy and control measures, distributed to developing
farmers mainly in Ngaka Modiri Molema District for dry land grain production.
Disaster management:- in response to the cruel events of the past seasons
which saw a huge number of livestock being affected by severe drought which hit
the Districts of Ngaka Modiri Molema and Dr Ruth Segomotsi Mompati, we
managed re-prioritise and distribute fodder as relief assistance to the tune of R 9
million, which translated into 37 400 bags to the hardest hit areas during the year
under review.
LandCare programme:- we have been able to implement a total of 6 LandCare
projects across the Province to deliver an actual of 4 418 hectares over the
targeted 3 100 hectares on bush control. On fencing, 176 km was rolled out of
the targeted 154 km planned.
The challenges facing us are many and varied. However, we are confident that –
with the policies, strategies and programmes that have been developed and
implemented vigorously – we will ultimately succeed in realising our vision of
sustainable use of natural resources for growth and development.
I take the opportunity to express my gratitude to the MEC and the Chairpersons of
the Legislature Committees for their leadership, oversight and support. Secondly, I
would like to extend my appreciation to the leadership and staff of agricultural and
rural development institutions, the agribusiness community and farmer organisations
for their contributions. Lastly, I would like to thank my management team and all
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the staff in the department for their hard work in contributing to the achievements of
the department
Dr P. J. MOKAILA
ACTING HEAD OF DEPARTMENT
DATE: 30 AUGUST 2013
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PART B: PERFORMANCE INFORMATION
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1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE INFORMATION
Statement of Responsibility for Performance Information for the year
ended 31 March 2013
In my opinion, the performance information fairly reflects the actual achievements
against planned objectives, indictors and targets as per the strategic and annual
performance plan of the Department of Agriculture and Rural Development for the
financial year ended 31 March 2013.
The Department of Agriculture and Rural Development performance information for
the year ended 31 March 2013 have been examined by the external auditors and
their report is presented on page XX.
The performance information of the entity set out on page xx to page xx were
approved by the board.
_______________________
Name:Dr P. Mokaila(Acting)
Head of Department
Date:
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2. AUDITOR’S REPORT: PREDETERMINED OBJECTIVES
The AGSA performed the necessary audit procedures on the performance
information to provide reasonable assurance in the form of an audit
conclusion. The audit conclusion on the performance against predetermined
objectives is included in the report to management, with material findings
being reported under the Predetermined Objectives heading in the Report on
other legal and regulatory requirements section of the auditor’s report.
Refer to page XXXX of the Report of the Auditors Report, published as Part E:
Financial Information.
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3. OVERVIEW OF PERFORMANCE
3.1. Service Delivery Environment
Source: Provincial Agricultural Master Plan (2010)
The western part of the province is arid with a rainfall of less than 300mm a year.
The eastern part of the province has a higher rainfall of 600mm a year and also
produces vegetables, flowers and poultry. The central part is typically semi-arid
receiving 500mm a year. Apart from mining, agriculture is the only sector in which
North West is acknowledged to have a comparative advantage over the other
province.
Sunflower seeds, groundnuts, maize, wheat and cattle dominate the sector.
Horticulture and aquaculture show particular promise for expansion in the North
West.
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The agricultural sector currently contributes less than 5% to the Gross domestic
Product of NWP and RSA respectively. The percentage contribution indicated is the
direct contribution without backward and forward linkages. Major field and fodder
crops making a meaningful contribution to economy of NWP include maize,
sunflower, wheat, groundnuts and lucerne.
According to StatsSA 2013 Quarterly Labour Force Survey, employment in the RSA
Agricultural Sector is on a downward trend. However there has been a slight
increase in the agricultural employment in the NWP during the October – December
period
The Table below indicates maize production trends in the RSA and NWP:
2009/2010 2010/2011 2011/2012
2012/2013
(2) Average
NWP AS
%
NWP
(tons) 2 868 000 2 332 000 2 574 000 1 645 500 2 354 875 20,30%
RSA
(tons) 12 815 000 10 360 000 11 830 000 11 394 800 11 599 950
NWP (ha) 775 000 645 000 765 000 740 000 731 250
Ton/ha 3,70 3,62 3,36 2,22 3,22
RSA (ha) 3 263 000 2 859 000 2 699 200 2 781 200 2 900 600
Ton/ha 3,93 3,62 4,38 4,10 3,99
The average contribution of the province to the total RSA maize production is
currently at 20.3%.
Sunflower production trends for the RSA and NWP are shown in the table below and
the average contribution by NWP is 34.02%
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2009/2010 2010/2011 2011/2012
2012/2013
(2) Average
NWP AS
%
NWP
(tons) 175 240 310 300 172 500 175 000 208 260 34,02%
RSA
(tons) 490 000 860 000 522 000 576 500 612 125
NWP (ha) 135 000 230 000 150 000 175 000 172 500
Ton/ha 1,29 1,35 1,15 1,0 1,21
RSA (ha) 398 000 643 000 453 350 504 700 499 763
Ton/ha 1,23 1,34 1,15 1,14 1,21
Average groundnuts contribution by the NWP is currently at 27.5% and production
trends are shown in the table below;
2009/2010 2010/2011 2011/2012
2012/2013
(2) Average
NWP AS
%
NWP
(tons) 22 000 20 900 16 800 10 000 17 425 27,5%
RSA
(tons) 88 000 64 250 59 000 42 300 63 388
NWP (ha) 20 000 22 000 16 000 20 000 19 500
Ton/ha 1,10 0,95 1,05 0.50 1,12
RSA (ha) 57 000 55 000 45 450 46 900 51 088
Ton/ha 1,54 1,17 1,30 0,90 1,24
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Most of the arable crops within the NWP are extensively produced under dry-land
conditions - 1% maize for grain is irrigated. Wheat and Lucerne are predominantly
produced under irrigation. In terms of physical output the Ngaka Modiri Molema
District (NMMDM) produces the most arable crops which include maize, sunflower
and wheat. Other districts where maize and wheat constitute a major part are the
Dr Ruth Segomotsi Mompati District (RSMDM) and to a lesser extent the Bojanala
Platinum District (BPDM). Important to remember that parts of the RSMDM and
NMMDM fall within the maize triangle of South Africa.
Major horticultural crops produced in the NWP are potatoes followed by oranges,
onions and carrots. Horticultural production extremely prominent in Bojanala
(Rustenburg, Brits, Madikwe) and nearly half of horticultural production in Bojanala is
made up of onions and oranges. Vegetable production is most prominent in RSMDM
and KKDM, with potatoes accounting for bigger portion of total horticultural
production. Citrus production is almost entirely absent in the RSMDM, NMMDM and
KKDM.
Source: StatsSA (2004)
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Province has considerable potential in terms of comparative and competitive
advantages in livestock production, especially in the western areas of the Province.
According to the North West Agricultural Master Plan (2010), North West accounts
for 12.9 % (fourth largest) of the total South African cattle herd. Contribution of the
different livestock enterprises in terms of animal numbers marketed in the NWP is
shown below:
Sheep
9.2%
Goats
0.4%
Pigs
28.4%
Dairy cattle
1.4%
Beef cattle
60.6%
Source: StatsSA
Majority of animals are produced within the RSMDM and KKDM. RSMDM is the
largest cattle-producing district of the province, with 49.7 % of total NWP beef cattle
being produced in the district. Beef cattle and pigs account for 30.8 and 77.4 %
respectively of animal production in the KKDM, making it the largest pig-producing
district in the NWP.
Livestock production distribution in terms of the number of animals sold is as follows:
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Source: StatsSA
Dairy animals make a meaningful contribution to livestock products produced in the
NW province. According to Milk Producer Organisation (MPO) statistics, North West
contribution to RSA production is less than 4%.
Government together with all other key role players will have to consider the effects
of agriculture on climate change as well as the effects of climate change on
agriculture. We all know that agriculture is one of the many green house gas emitters
and therefore we must begin to quantify what the situation in South Africa is.
As part of our duty to protect public health, it is a priority to ensure that our animals
and plants are disease free. The department is also involved in the promotion of food
security, providing support to smallholder producers and improving agricultural
production to minimise the negative impact of high food prices and the global
financial crisis on the poor and vulnerable.
Some of the key challenges identified during the period under review include:
• Inaccessible output and input markets especially for small holder producers
• Lack of marketing skills among producers
• Limited access to finance
• Selection criteria for prospective small holder producers
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• Recapitization of distressed land reform farms
• Institutional arrangements within the Comprehensive Rural development
programme
• Capacity amongst black farmer organisations
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3.2. Organisational environment
The Department of Agriculture and Rural development functioned without a critical
mass of scientists and agricultural Engineers during the period under review. This
resulted in a situation where there were no linkages between the officials in the field
and scientists. Most of the scientists in the Department left and majority are still
attached to the colleges and the research institutions at Potchefstroom. Despite the
institution of the Extension Recovery Plan (ERP) accessibility to extension services by
the farmers remains a challenge and this was very eminent during the MEC’s road
shows conducted during the period under review.
The current structure does not allow the Department to coordinate activities
adequately. In some areas there are duplications of functions and some programmes
are not appropriately located in the structure. For us to function efficiently and
effectively as a department and reach out our client base, the review of the current
structure and the placing of all personnel to positions where they can perform better
is key strategic issue facing the department. To do this work properly the
Department will need resources to ensure that competent people are appointed in
different positions.
Continuing under expenditure trend, strengthening of departmental internal control
system, assessing the effectiveness of centralization and decentralization of
Corporate Services functions such as Supply Chain Management, Financial
Management and Human Resource Management functions featured high on the
departmental agenda during the 2012/13 financial year.
Other organisational related issues which were prioritized during the period under
review included employment of skilled personnel, level of compliance to government
prescripts as a whole and improve our capacity to serve the farming communities.
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The policies implemented during the period under review aimed at responding to
constraints associated with Agricultural production and all activities associated
therewith in the province. The role of government is to create an enabling
environment for agricultural production and trade with agricultural products whilst
ensuring that there is food security and food safety.
The departmental strategy during the period under review was to eliminate or reduce
all the factors that hamper agricultural production whilst promoting food security and
food safety. We also ensured that agriculture contributes positively towards food
security and will:
o Create decent work
o Improve the livelihoods of communities
o Ensure access to markets and that products sold at markets are healthy
o The agricultural sector remains competitive by managing risks associated
with disasters
By co-ordinating activities within the rural development strategy we are in a position
to revitalize infrastructure for agricultural production. We also fully and actively
participated in both the national Technical Implementation Forums and other
provincial structures on the implementation of Outcome 7 during the period under
review. The department also adopted a multi-sectoral approach to project planning
and implementation to minimize the negative impact of agricultural production on the
environment.
3.3. Key policy developments and legislative changes
There were no key policy developments and legislative changes that have affected
the operations of the department during the period under review.
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3.4. Strategic Outcome Oriented Goals
In terms of the contribution towards the twelve (12) performance outcomes as
pronounced by the Presidency, the department contributed towards the realization of
the following outcome:
The department contributed directly to Outcome 7: Vibrant, equitable and
sustainable rural communities with food security for all; comprising of the following
five key outputs:
Outcomes DARD indirectly contributed to during the period under review include:
Outcome 4 : Decent employment through inclusive economic growth.
Outcome 5 : A skilled and capable workforce to support a inclusive growth path
Outcome 10 : Environment assets and natural resources that are well protected
and continually enhanced
Outcome 12 : An efficient, effective and development oriented public service and
empowered, fair and inclusive citizenship.
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The report generally shows that most of the commitments made by the department
have been achieved or progress is on track. However, though there are still many
challenges which needs to be resolved to ensure that progress is brought on track.
Among the key challenges that must be addressed are the attraction of relevant skills
and lack of adequate funding to address infrastructure backlogs.
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4. PERFORMANCE INFORMATION BY PROGRAMME
4.1. Programme 1: Administration
Description of programme
The aim of this programme is to manage and formulate policy directives and
priorities and provides appropriate professional support service to all other
programmes with regard to finance, information, legal, human resources,
communication and other corporate related services.
The programme is structured as follows:
1.1. Office of the MEC
1.2. Senior Management
1.2.1. Office of the HOD
1.2.2. Security Services
1.3. Financial Management
1.3.1. Financial Administration
1.3.2. Supply Chain Management
1.3.3. Risk Management and Information Technology
1.4. Corporate Services
1.4.1. Human Resource Management
1.4.2. Human Resource Development
1.4.3. Communication Services
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Strategic objectives
Strategic Objectives (SO)
SO 10 : To improve internal stakeholders relations
SO 8 : To ensure business management and leadership
SO 2 : To develop and implement capacity building programmes
SO 9 : To implement resource management policies
SO 12 : Ensure implementation of service delivery improvement plan
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4.1.1. Strategic objectives, performance indicators planned targets and
actual achievements
4.1.1.1. Strategic objectives
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To Improve
internal
stakeholders
relations
1 Established
stakeholder
forum
12 Established
stakeholders forum
12 0 None
To ensure
business
management
and leadership
1 Reports
submitted to
Legislature
12 Reports
submitted to
Legislature
12 0 None
1 Parliamentary
response
submitted
12 Parliamentary
responses
submitted
13 1 Increased number of
required responses
from Parliament
0 Reports
submitted to
Governance
Structures
20 Reports
submitted to
Governance
Structures
20 0 None
2 ITCA/L
Meetings
attended
4 ITCA/L Meetings
attended
4 0 None
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Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
0 MinTECH
Meetings
attended
4 MinTECH
Meetings attended
2 (2) Two of the
scheduled meetings
were cancelled by
National department
3 Departmental
Committee
meetings held
12 Departmental
Committee
meetings held
12 0 None
3 Extended
Departmental
Management
Committee
meetings
4 Extended
Departmental
Management
Committee
meetings
4 0 None
To ensure
business
management
and leadership
2 Information
requests
processed
4 Information
requests processed
7 3 Increased demand
for the service
during the period
under review
14 Officers
provided with
the physical
security
2 Officers provided
with the physical
security
1 (1) One Security
contract was
extended
9 Security
operational
plans
3 Security
operational plans
44 41 Additional events in
the departmental
calendar of events
44 Z204 forms
submitted to
SSA
60 Z204 forms
submitted to SSA
105 45 Z204 forms were
issued during
induction
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Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
38 Linear
meters
destructed
10 Linear meters
destructed
0 (10) Awaiting approval of
retention schedule
5 Inspections
of records
offices
50 Inspections of
records offices
50 0 None
0 Policy
reviewed
1 Policy reviewed 1 0 None
NPI 1 manual reviewed 1 0 None
NPI 1 manual
developed
0 (1) Increased demand
for the service
38 shortlisted
service
providers
submitted to
SSA for
security
screening
10 shortlisted
service providers
submitted to SSA
for security
screening
14 4 Increased demand
for service from SCM
NPI 20 security
screening requests
of shortlisted
candidates
submitted to SSA
39 19 Increased demand
for service from
HRM
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Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
7 physical
security
monitoring
reports
compiled
4 physical security
monitoring reports
compiled
4 0 None
NPI 4 security audits
assessments
4 0 None
4 security
awareness
campaigns
6 security
awareness
campaigns
13 7 Increased demand
for service from
HRD
2 Processed
corruption
referrals
4 Processed
corruption referrals
2 (2) Decreased demand
for service from
Anti-corruption
Hotline
12 payroll
reports
complied
12 payroll reports
compiled
12 0 None
12 IRM reports
compiled
12 IRM reports
compiled
12 0 None
12 IYM reports
compiled
12 IYM reports
compiled
12 0 None
12 Compliance
certificates
issuance
12 Compliance
certificates
issuance
12 0 None
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Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
12
Management
expenditure
reporting
12 Management
expenditure
reporting
12 0 None
4 Quarterly
financial
statements
3 Quarterly
financial
statements
3 0 None
NPI 12 cash flow
statements
12 0 None
1 Annual
financial
statements
preparation
1 Annual financial
statements
preparation
1 0 None
0 Approved
adjustment
budget
1 Approved
adjustment budget
1 0 None
1 Approved
annual budget
1 Approved annual
budget
1 0 None
12 Suspense
accounts
clearing reports
12 Suspense
accounts clearing
reports
12 0 None
12 Bank
account
management
reports
12 Bank account
management
reports
12 0 None
12 Revenue
management
reports
12 Revenue
management
reports
12 0 None
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43
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
12 BAS system
control reports
12 BAS system
control reports
12 0 None
50 Proquote
and proqure
system
30 Proquote and
proqure system
28 (2) Non-functional
system and
inadequate support
from Treasury
1 Procurement
plan reviewed
1 Procurement
plan reviewed
1 0 None
5 SCM
Committees
reappointed
6 SCM Committees
reappointed
2 (4) The 3 bid
committees were
appointed in the last
quarter of 2011/12,
no need to
reappoint at this
stage
408 SCM
contracts
monitored
12 SCM contracts
monitored
12 0 None
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44
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
3 SCM policies
reviewed
6 SCM policies
reviewed
0 (6) Pool, SCM,
Subsidized &
Biological Assets
policies under
review, Telephone &
Cellphone policies
are at Consultative
Forum
2 Financial
delegations and
SCM Prescripts
reviewed and
implemented
1 Financial
delegations and
SCM Prescripts
reviewed and
implemented
1 0 None
6 Lists of
awarded bids
submitted
12 Lists of
awarded bids
submitted
12 0 None
10 Lists of
quotations
awarded
12 Lists of
quotations
awarded
12 0 None
4 Restricted
suppliers
database
maintained
12 Restricted
suppliers database
maintained
12 0 None
3 Accredited
suppliers
database
maintained
1 Accredited
suppliers database
maintained
1 0 None
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45
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
1 IT MTSP
Implementation
plans reviewed
1 IT MTSP
Implementation
plans reviewed
1 0 None
2 ICT
workshops
facilitated
2 ICT workshops
facilitated
2 0 None
1 ICT policy
reviewed
1 ICT policy
reviewed
1 0 None
1 Risk
Assessment
Exercise
conducted
1 Risk Assessment
Exercise conducted
1 0 None
1 Risk
management
strategy
reviewed
1 Risk
management
strategy reviewed
1 0 None
1 Risk
management
policy reviewed
1 Risk
management
policy reviewed
1 0 None
1 Fraud
Prevention Plan
reviewed
1 Fraud Prevention
Plan reviewed
1 0 None
1 Risk register
developed and
maintained
1 Risk register
developed and
maintained
1 0 None
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46
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
1 Audit action
plan developed
and
implemented
1 Audit action plan
developed and
implemented
1 0 None
0 Retention
Strategy
developed
1 Retention
Strategy developed
0 (1) Strategy awaiting
approval
NPI 1 Recruitment
Strategy developed
0 (1) Strategy awaiting
approval
NPI 1 Employment
Equity Plan
developed
1 0 None
20 Labour
Relations cases
resolved
32 Labour
Relations cases
resolved
44 12 Increased demand
for the service
during the period
under review
NPI 10 Disciplinary
Management
training/workshops
conducted
25 15 Workshops
conducted for all
approved policies
0 HR Plan
reviewed and
implemented
1 HR Plan
reviewed and
implemented
1 0 None
3 HRM
awareness
campaigns
conducted
10 HRM awareness
campaigns
conducted
26 16 Workshops held for
all approved policies
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47
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
NPI 1 Annual Adjusted
HR Plan developed
1 0 None
1 Persal system
guidelines
developed
1 Persal system
guidelines
developed
0 (1) Persal guidelines
remained as no
changes occurred
NPI 1 Human Resource
Management
Strategy developed
0 (1) The strategy
depends on
finalisation of all
policies
NPI 1 Directorate
Service Delivery
Improvement Plan
developed
0 (1) PI reported under
Human Resource
Development
0 Human
Resource
Records
System
established
5 Human Resource
Records System
established
0 (5) Procurement
challenges
0 HR
Delegations
reviewed
1 HR Delegations
reviewed
1 0 None
5 HRM
Treasury
reports
compiled
8 HRM Treasury
reports compiled
8 0 None
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48
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
1 HRM
Compliance
reports
2 HRM Compliance
reports
2 0 None
0 HRM Policy
developed
20 HRM Policies
developed
8 (12) Other policies still
undergoing
consultation process
0 HRM Policies
reviewed
6 HRM Policies
reviewed
1 (5) Other policies still
undergoing
consultation process
0 Departmental
Structure
reviewed
1 Departmental
Structure reviewed
0 (1) Structure still
undergoing
consultation
50 Job
Descriptions
reviewed
100 Job
Descriptions
reviewed
139 39 Increased demand
for the review of job
descriptions than
planned for
0 Posts
subjected to
job evaluation
60 Posts subjected
to job evaluation
0 (60) Lack of job analysis
NPI 60 Qualifications
verified
600 540 SAQA verifies
qualifications in bulk
only
NPI 1 HRD Strategy
reviewed
1 0 None
NPI 2 HRD strategy
monitoring &
evaluation reports
2 0 None
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49
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
1 WSP
approved
1 WSP approved 1 0 None
1 Training
Plans approved
1 Training Plans
approved
1 0 None
NPI 30 Training
monitoring
exercises
17 (13) Classes cancelled
due to budgetary
constraints and the
Directorate was
engaged in the
moderation process
NPI 4 skills
development
monitoring reports
4 0 None
NPI 4 survey reports
on compliance
4 0 None
0 PMDS
Awareness
Campaigns
25 PMDS
Awareness
Campaigns
0 (25) Policy not in place
NPI 35 Quality
assurance
exercises
conducted
35 0 None
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50
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
NPI 100% of signed
departmental
employees
performance
agreements
80% (20%) Most supervisors
failed to contract on
time.
1 Personnel
performance
assessment
reports
approved
1 Personnel
performance
assessment reports
approved
0 (1) Waiting for
signature
NPI 20 SMS
Performance
Agreements signed
2 (18) Other members
failed to sign their
PAs
NPI 2 half yearly
compliance reports
2 0 None
NPI 1 Annual
performance report
approved
0 (1) Waiting for
signature
33 HIV/AIDS
awareness
campaigns
30 HIV/AIDS
awareness
campaigns
33 3 More campaigns
provided than
planned because of
availability of free
services from Health
Department
27 EAP
awareness
campaigns
30 EAP awareness
campaigns
33 3 Increased demand
for the service
during the period
under review
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51
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
29 EAP
counselling
cases
conducted
15 EAP counselling
cases conducted
55 40 More counselling
services requested
than anticipated
10 OHS
Inspections
conducted
20 OHS
Inspections
conducted
29 9 There was a need
for more inspections
to manage
risks/hazards as a
result of the
conditions of most
buildings in the
department
2 Plans
compiled
1 Plan compiled 1 0 None
13 Awareness
workshops
conducted
5 Awareness
workshops
conducted
9 4 Awareness
campaigns had to be
conducted in District
Offices as well
1 Public
Participation
outreach
programme
coordinated for
the MEC
1 Public
Participation
outreach
programme
coordinated for the
MEC
1 0 None
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52
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
4 Broadcasts of
the structured
radio
interviews
4 Broadcasts of the
structured radio
interviews
7 3 Motsweding FM was
added to the list of
community radio
stations in an
attempt to broaden
the scope of
information sharing
2 Offices with
visible signage
5 Offices with
visible signage
0 (5) Action deferred to
new financial year
due to limited
financial resources
3 Regular
maintenance of
website
4 Regular
maintenance of
website
4 0 None
22 Publication
materials
produced
16 Publication
materials produced
13 (3) Staff Talk and
External newsletters
were still under
production at the
time of reporting
0 Media
briefings
arranged
2 Media briefings
arranged
0 (2) No strategic subject
which necessitated a
briefing for the
media was identified
56 Media
Statements
produced
44 Media
Statements
produced
52 8 Developments within
the department
guided the need for
additional media
releases
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53
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To ensure
business
management
and leadership
0 Developed
Departmental
Communication
Strategy
1 Developed
Departmental
Communication
Strategy
0 (1) Policy is currently
with the
Consultative forum
for engagement with
staff
NPI 1 Departmental
Communication
Policy Reviewed
0 (1) Awaiting approval of
the Provincial
Strategy for
purposes of
alignment and
integration
NPI 100
Graphic/artwork
produced
170 70 Increased demand
for the service
during the reporting
period
To develop and
implement
capacity
building
programmes
0 ABET
learners
275 ABET learners 0 (275) Procurement
challenges
pertaining to the
appointment of the
Service provider
0 Internship
programme
learners
50 Internship
programme
learners
0 (50) The program was
postponed to 1 April
2013
0 Learnership
programme
50 Learnership
programme
0 (50) The program was
postponed to 1 April
2013
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54
Programme Name : Administration
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviation
To develop and
implement
capacity
building
programmes
NPI 8 Public Service
inductions
conducted
5 (3) Compulsory
Induction
Programme replaced
the Public Service
Induction
To implement
resource
management
policies
1 Asset
management
register
produced
1 Asset
management
register produced
1 0 None
2 SCM
workshops
facilitated
5 SCM workshops
facilitated
7 2 Workshops were
also extended to
Risk Management
and the Districts
To ensure
implementation
of service
delivery
improvement
plan
0 Service
Delivery
Improvement
Report
compiled
1 Service Delivery
Improvement
Report compiled
1 0 None
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55
4.1.1.2. Key performance indicators, planned targets and actual
achievements
Sub-programme 1.1: Office of the MEC
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
4.8.1 Number of
established
stakeholders
forums
1 12 12 0 None
4.8.2 Number of
reports
submitted to
Legislature
1 12 12 0 None
4.8.3 Number of
parliamentary
response
submitted
1 12 13 1 Increased number
of required
responses from
Parliament
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56
Sub-programme 1.2: Senior Management
1.2.1 Office of the HOD
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
4.8.1 Number of
reports
submitted to
Governance
structures
0 20 20 0 None
4.8.2 Number of
ITCA/L meetings
attended
2 4 4 0 None
4.8.3 Number of
Min TECH
meetings
attended
0 4 2 (2) Two of the
scheduled
meetings were
cancelled by
National
department
4.8.4 Number of
Departmental
Committee
meetings held
3 12 12 0 None
4.8.5 Number of
Extended
Departmental
Committee
meetings
3 4 4 0 None
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57
Sub-programme 1.2: Senior Management
1.2.2 Security Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
4.8.1 Number of
information
requests
processed
2 4 7 3 Increased demand
for the service
during the period
under review
4.8.2 Number of
offices provided
with the
physical security
14 2 1 (1) Security contract
was extended
4.8.3 Number of
security
operational
plans
9 3 44 41 Additional events in
the departmental
calendar of events
4.8.4 Number of
Z204 forms
issued out and
submitted to
SSA
44 60 105 45 Z204 forms were
issued during
induction
4.8.5 Number of
linear meters of
records
destructed
38 10 0 (10) Awaiting approval
of retention
schedule
4.8.6 Number of
offices
inspected
5 50 50 0 None
4.8.7 Number of
reviewed
policies
0 1 1 0 None
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58
Sub-programme 1.2: Senior Management
1.2.2 Security Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
4.8.8 Number of
reviewed
manuals
0 1 1 0 None
4.8.9 Number
of developed
manuals
NPI 1 0 (1) Increased demand
for the service
4.8.10 Number
of shortlisted
service
providers
submitted to
SSA for security
screening
38 10 14 4 Increased demand
for service from
SCM
4.8.11 Number
of security
screening
requests of
shortlisted
candidates
submitted to
SSA
Not reported
during 2011/12
20 39 19 Increased demand
for service from
HRM
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59
Sub-programme 1.2: Senior Management
1.2.2 Security Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
4.8.12 Number
of physical
security
monitoring
reports
compiled
7 4 4 0 None
4.8.13 Number
of security
audits
assessments
NPI 4 4 0 None
4.8.14 Number
of awareness
campaign
conducted
4 6 13 7 Increased demand
for service from
HRD
4.8.15 Number
of processed
corruption
referrals
2 4 2 (2) Decreased demand
for service from
Anti-corruption
Hotline
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60
Sub-programme 1.4: Financial Management Services
1.4.1. Financial Administration
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.1 Number of
payroll reports
complied
12 12 12 0 None
4.8.2 Number of
compiled IRM
reports
12 12 12 0 None
4.8.3 Number of
IYM reports
compiled
12 12 12 0 None
4.8.4 Number of
compliance
certificates
issued
12 12 12 0 None
4.8.5 Number of
management
reports
compiled
12 12 12 0 None
4.8.6 Number of
quarterly
financial
statements
compiled
4 3 3 0 None
4.8.7 Number of
cash flow
statements
compiled
NPI 12 12 0 None
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Sub-programme 1.4: Financial Management Services
1.4.1. Financial Administration
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.8 Number of
Annual financial
statements
prepared
1 1 1 0 None
4.8.9 Number of
approved
adjustment
budget
0 1 1 0 None
4.8.10 Number
of approved
annual budget
1 1 1 0 None
4.8.11 Number
of suspense
accounts
clearing reports
compiled
12 12 12 0 None
4.8.12 Number
of bank account
management
reports
compiled
12 12 12 0 None
4.8.13 Number
of revenue
management
reports
12 12 12 0 None
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62
Sub-programme 1.4: Financial Management Services
1.4.1. Financial Administration
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
compiled
4.8.14 Number
of BAS system
control reports
12 12 12 0 None
Sub-programme 1.4: Financial Management Services
1.4.2 Supply Chain Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.1 Number of
roll outs of pro-
quote and pro-
qure system
50 30 28 (2) Non-functional
system and
inadequate support
from Treasury
4.8.2 Number of
reviewed
procurement
plan
1 1 1 0 None
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63
Sub-programme 1.4: Financial Management Services
1.4.2 Supply Chain Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.3 Number of
reappointed
SCM Committee
members
5 6 2 (4) The 3 bid
committees were
appointed in the
last quarter of
2011/12, no need
to reappoint at this
stage
4.8.4 Number of
reports on
monitored
contracts
408 12 12 0 None
4.8.5 Number of
reviewed SCM
policies
3 6 0 (6) Pool, SCM,
Subsidized &
Biological Assets
policies under
review, Telephone
& Cellphone policies
are at Consultative
Forum
4.8.6 Number of
Asset
Management
Registers
produced
1 1 1 0 None
4.8.7 Number of
facilitated SCM
workshops
2 5 7 2 Workshops were
also extended to
Risk Management
and the Districts
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Sub-programme 1.4: Financial Management Services
1.4.2 Supply Chain Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.8 Number of
reviewed &
implemented
financial
delegations and
SCM prescripts
2 1 1 0 None
4.8.9 Number of
submitted list of
bids awarded
6 12 12 0 None
4.8.10 Number
of submitted list
of quotations
awarded
10 12 12 0 None
4.8.11 Number
of maintained
database of
restricted
suppliers
4 12 12 0 None
4.8.12 Number
of maintained
accredited
supplier
database
3 1 1 0 None
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Sub-programme 1.4: Financial Management Services
1.43.3 Risk Management and Information Technology
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.1 Number of
IT MSP
implementation
plans developed
1 1 1 0 None
4.8.2 Number of
ICT workshops
facilitated
2 2 2 0 None
4.8.3 Number of
ICT policies
reviewed
1 1 1 0 None
4.8.4 Number of
Risk Assessment
exercises
conducted
1 1 1 0 None
4.8.5 Number of
risk management
strategies
reviewed
1 1 1 0 None
4.8.6 Number of
risk management
policies reviewed
1 1 1 0 None
4.8.7 Number of
fraud prevention
plans reviewed
1 1 1 0 None
4.8.8 Number of
risk registers
developed and
1 1 1 0 None
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Sub-programme 1.4: Financial Management Services
1.43.3 Risk Management and Information Technology
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
maintained
4.8.9 Number of
audit action
plans developed
and
implemented
1 1 1 0 None
Sub-programme 1.3: Corporate Services
1.3.1 Human Resource Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.1 Number
of Retention
Strategy
developed
0 1 0 (1) Strategy awaiting
approval
4.8.2 Number of
Recruitment
Strategy
developed
NPI 1 0 (1) Strategy awaiting
approval
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Sub-programme 1.3: Corporate Services
1.3.1 Human Resource Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.3 Number of
Employment
Equity Plan
developed
NPI 1 1 0 None
4.8.4 Number of
Labour
Relations cases
resolved
20 32 44 12 Needs driven
4.8.5 Number of
Disciplinary
Management
training
/workshops
conducted
NPI 10 25 15 Workshops
conducted for all
approved policies
4.8.6 Number of
HRM plan
reviewed
0 1 1 0 None
4.8.7 Number of
HRM awareness
campaigns
conducted
3 10 26 16 Workshops held for
all approved policies
4.8.8 Number of
Annual Adjusted
HR plans
developed
NPI 1 1 0 None
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Sub-programme 1.3: Corporate Services
1.3.1 Human Resource Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.9 Number of
Persal system
guidelines
developed
1 1 0 (1) Persal guidelines
remained as no
changes occurred
4.8.10 Number
of Human
Resource
Management
Strategy
developed
NPI 1 0 (1) The strategy
depends on
finalisation of all
policies
4.8.11 Number
of Directorate
Service Delivery
Improvement
Plan developed
0 1 0 (1) PI reported under
Human Resource
Development
4.8.12 Number
of Human
Resource
Records System
established
0 5 0 (5) Procurement
challenges
4.8.13 Number
of HR
delegations
reviewed
0 1 1 0 None
4.8.14 Number
of HRM
5 8 8 0 None
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Sub-programme 1.3: Corporate Services
1.3.1 Human Resource Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
Treasury
reports
compiled
4.8.15 Number
of HRM
Compliance
reports
compiled
1 2 2 0 None
4.8.16 Number
of HRM Policies
developed
0 20 8 (12) Other policies still
undergoing
consultation process
4.8.17 Number
of HRM Policies
reviewed
0 6 1 (5) Other policies still
undergoing
consultation process
4.8.18 Number
of Departmental
Structure
reviewed
0 1 0 (1) Structure still
undergoing
consultation
4.8.19 Number
of Job
Descriptions
reviewed
50 100 139 39 Increased demand
for the review of job
descriptions than
planned for
4.8.20 Number
of posts
subjected to
0 60 0 (60) Lack of job analysis
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Sub-programme 1.3: Corporate Services
1.3.1 Human Resource Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
Job Evaluation
4.8.21 Number
of qualifications
verified
NPI 60 600 540 SAQA verifies
qualifications in bulk
only
Sub-programme 1.3: Corporate Services
1.3.2 Human Resource Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.1 Number of
HRD Strategy
reviewed
NPI 1 1 0 None
4.8.2 Number of
HRD Strategy
Monitoring &
Evaluation reports
NPI 2 2 0 None
4.8.3 Number of
WSP approved
1 1 1 0 None
4.8.4 Number of
Training Plans
approved
1 1 1 0 None
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Sub-programme 1.3: Corporate Services
1.3.2 Human Resource Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.5 Number of
monitoring
exercises
conducted
NPI 30 17 (13) Classes cancelled
due to budgetary
constraints and
the Directorate
was engaged in
the moderation
process
4.8.6 Number of
skills development
monitoring reports
NPI 4 4 0 None
4.8.7 Number of
ABET learners
registered
0 275 0 (275) Procurement
challenges
pertaining to the
appointment of
the Service
provider
4.8.8 Number of
internship
programme
learners
0 50 0 (50) The program was
postponed to 1
April 2013
4.8.9 Number of
learnership
programme
0 50 0 (50) The program was
postponed to 1
April 2013
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Sub-programme 1.3: Corporate Services
1.3.2 Human Resource Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.10 Number of
Public Service
Inductions
conducted
NPI 8 5 (3) Introduction of
the new and
compulsory
Induction
Program by DPSA
has necessitated
the change in the
formal schedule
4.8.11 Number of
Service Delivery
Improvement
Reports compiled
0 1 1 0 None
4.8.12 Number of
Survey reports on
compliance
NPI 4 4 0 None
4.8.13 Number of
PMDS Awareness
campaigns
conducted
0 25 0 (25) Policy not in place
4.8.14 Percentage
of signed
departmental
employees
performance
agreements
NPI 100% 80% (20%) Most supervisors
failed to contract
on time
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Sub-programme 1.3: Corporate Services
1.3.2 Human Resource Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.15 Number of
quality assurance
exercises
conducted
NPI 35 35 0 None
4.8.16 Number of
personnel
performance
assessment
reports approved
1 1 0 (1) Waiting for
signature
4.8.17 Number of
SMS Performance
Agreements
signed
0 20 2 (18) Other members
failed to sign their
PAs
4.8.18 Number of
half yearly
compliance
reports compiled
NPI 2 2 0 None
4.8.19 Number of
Annual
performance
reports approved
NPI
1 0 (1) Waiting for
signature
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Sub-programme 1.3: Corporate Services
1.3.2 Human Resource Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.20 Number of
HIV/AIDS
awareness
campaigns
33 30 33 3 More campaigns
provided than
planned because
of availability of
free services from
Health
Department
4.8.21 Number of
EAP awareness
campaigns
27 30 33 3 Needs driven
4.8.22 Number of
EAP counselling
cases conducted
29 15 55 40 More counselling
services
requested than
anticipated
4.8.23 Number of
OHS inspections
conducted
10 20 29 9 There was a need
for more
inspections to
manage
risks/hazards as a
result of the
conditions of most
buildings in the
department
4.8.24 Number of
Transformational
Plan compiled
2 1 1 0 None
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Sub-programme 1.3: Corporate Services
1.3.2 Human Resource Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.25 Number of
Transformational
awareness
workshop
conducted
13 5 9 4 Awareness
campaigns had
to be
conducted in
District Offices
as well
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Sub-programme 1.5: Communication Services
1.5.1. Communication Services
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.1 Number
of Public
Participation
outreach
programmes
coordinated for
the MEC
1 1 1 0 None
4.8.2 Number of
4.8.2 Broadcasts
of the structured
radio interviews
4 4 7 3 Motsweding FM was
added to the list of
community radio
stations in an
attempt to broaden
the scope of
information sharing
4.8.3 Number of
offices with
visible signage
2 5 0 (5) Funds redirected to
new departmental
priorities including
Motsweding FM Talk
Show
4.8.4 Number of
regular
maintenance of
website
3 4 4 0 None
4.8.5 Number of
Publication
materials
produced
22 16 13 (3) Staff Talk and
External newsletters
were still under
production at the
time of reporting
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Sub-programme 1.5: Communication Services
1.5.1. Communication Services
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
4.8.6 Number of
Media briefings
arranged
0 2 0 (2) No strategic subject
which necessitated a
briefing for the
media was identified
4.8.7 Number of
Media
Statements
produced
56 44 52 8 Developments within
the department
guided the need for
additional media
releases
4.8.8 Number of
Departmental
Communication
Strategy
developed
0 1 0 (1) Policy is currently
with the
Consultative forum
for engagement with
staff
4.8.9 Number of
Communication
Policy reviewed
NPI 1 0 (1) Awaiting approval of
the Provincial
Strategy for
purposes of
alignment and
integration
4.8.10 Number
of graphic/
artwork
produced
NPI 100
Graphic/artwork
produced
170 70 Increased demand
for the service
during the reporting
period
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4.2. Strategy to overcome areas of under performance
Review targets in the next financial year; ensure adequate resources as well
as enforcing compliance pertaining to regulatory requirements.
4.2.1. Changes to planned targets
4.1.3.1 The following three 2012/13 target for Office of HOD; Risk and
Information Technology and Communication Services were incorrectly
captured in the APP and in-year corrections effected as shown below in Table
4.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15
Sub – Programme 1.2: Senior Management
1.2.1. Office of the HOD
Strategic
objective
Actual Performance Estimated
Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.3: Business processes, systems, decision rights and accountability
Sub-output 12.3.8 Business process
4.8 To ensure business
management and
leadership
70% 70% 20 Reports submitted
to Governance
structures
20 Reports submitted to
Governance structures
20 Reports submitted
to Governance
structures
22 Reports submitted
to Governance
structures
22 Reports submitted
to Governance
structures
Sub – Programme 1.3: Financial Management Services
1.3.3. Risk Management and Information Technology
Strategic
objective
Actual Performance Estimated
Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.3: Business processes, systems, decision rights and accountability
Sub-output 12.3.8: Business process
4.8 To ensure business
management and
leadership
NPI NPI 5
2 ICT workshops
facilitated
2 ICT workshops
facilitated
4 ICT workshops
facilitated
6 ICT workshops
facilitated
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Sub – Programme 1.4: Corporate Services
1.4.3. Communication Services
Strategic objective
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.1: Service delivery quality and access
Sub-output 12.1.2 : Access to government services
4.8 To ensure
business
management and
leadership
55 80 1 4 Regular
maintenance
of the website
4 Regular
maintenance
of the website
4 Regular
maintenance
of the website
4 Regular
maintenance
of the website
4.1.3.2. The following quarterly targets were incorrectly captured in the APP and in-
year correction was effected as shown below in Table 4.3. QUARTERLY TARGETS FOR
2012/13
Sub – Programme 1.4: Corporate Services
1.4.1. Human Resource Management
Performance Indicator Reporting
period
Annual
target
Quarterly targets
2012/13 1st 2nd 3rd 4th
Output 12.2: Human Resource Management and Development
Sub output 12.2.4 HR planning, skills development and cadre development
4.8.7 Number of HRM awareness campaigns
conducted
Quarterly 10 5 0 5 0
4.1.3.3. The following performance indicator and targets for Communication Services
were erroneously omitted as part of the APP and in-year changes made to
incorporate them as part of the Communications Services Annual Performance Plan in
Tables 4.1; 4.2 and 4.3 below:
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4.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15
Sub – Programme 1.4: Corporate Services
1.4.3. Communication Services
Strategic
objective
Actual Performance Estimated
Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.1: Service delivery quality and access
Sub-output 12.1.2 : Access to government services
4.8 To ensure
business
management
and
leadership
NPI NPI NPI NPI 100 designs or artworks
produced
100 designs or artworks
produced
100 designs or artworks
produced
4.2. PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Sub – Programme 1.4: Corporate Services
1.4.3. Communication Services
Activities Programme performance
indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.1: Service delivery quality and access
Sub-output 12.1.2 : Access to government services
Production of
corporate designs or
artworks
4.8.6 Number of
corporate designs
or
artworks produced
NPI NPI NPI NPI 100 designs or
artworks produced
100 designs or
artworks produced
100 designs or
artworks produced
4.3. QUARTERLY TARGETS FOR 2012/13
Sub – Programme 1.4: Corporate Services
1.4.3. Communication Services
Performance Indicator Reporting
period
Annual
target
Quarterly targets
2012/13 1st 2nd 3rd 4th
Output 12.1: Service delivery quality and access
Sub-output 12.1.2 : Access to government services
4.8.6 Number of designs / artwork
produced
Quarterly 100 25 25 25 25
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4.2.2. Linking performance with budgets
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 MEC'S OFFICE
Current payment 4 454 4 454 7 478 (3 024) 167.9% 3 792 5 815
Transfers and subsidies - - 190 (190) -
Payment for capital assets 12 12 11 1 91.7% 10
Payment for financial assets - -
1.2 SENIOR MANAGEMENT
Current payment 21 381 21 381 8 600 12 781 40.2% 24 638 27 693
Transfers and subsidies 1 303 1 303 1 293 10 99.2% -
Payment for capital assets 240 240 162 78 67.5% 167 163
Payment for financial assets 131 131 131 - 100.0%
1.3 CORPORATE SERVICES
Current payment 37 213 37 213 31 359 5 854 84.3% 36 799 26 411
Transfers and subsidies 328 328 208 120 63.4% 225 126
Payment for capital assets 279 279 233 46 83.5% 15 15
Payment for financial assets - - -
1.4 FINANCIAL MANAGEMENT Current payment 71 981 71 981 83 056 (11 075) 115.4% 96 997 84 264
Transfers and subsidies - - 17 (17) 64 104
Payment for capital assets 535 535 370 165 69.2% 588 535
Payment for financial assets - - -
Total 137 857 - - 137 857 133 108 4 749 96.6% 163 285 145 136
2011/122012/13
Details per Sub-Programme
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4.2. Programme 2: Agricultural Support Services
Description of each programme
The aim of the sub - programme is to provide agricultural support services to farmers
through District Services in order to ensure that there is sustainable management of
Agricultural resources, sustainable agricultural development and meaningful
contribution to the economy of the province.
The sub - programme comprises of the following five components:
2.1.1. Veterinary services
2.1.2. Structured Agricultural Training
2.1.3. Agricultural Economics
2.1.4. Policy and Planning
2.1.5. Disaster Management
Strategic objectives
Strategic Objectives (SO)
SO 2: To develop and implement capacity building programmes
SO 5: To ensure implementation of legislative or policy instruments
SO 3: To develop and implement programme plans
SO 7: To establish service delivery Partnerships
SO 8: To ensure business management and leadership
SO 11: To improve monitoring and evaluation of programmes
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4.2.1. Strategic objectives, performance indicators planned targets and
actual achievements
4.2.1.1. Strategic objectives
Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To develop and
implement
capacity building
programmes
167 Animal
health
Information
days held
177 Animal
health
Information days
held
112 (65) Travelling kilometer
limitations
183 Public
awareness
campaigns
sessions held
140 Public
awareness
campaigns
sessions held
172 32 Increased demand for
the service during the
period under review
95 Contact
sessions
industry role
players
160 Contact
sessions industry
role players
163 3 Increased demand for
the service during the
period under review
To develop and
implement
capacity building
programmes
216 Small
holder farmers
trained on skills
programme
350 Small holder
farmers trained
on skills
programme
53 (297) Training contracts
approved late
To develop and 195 Subsistence 100 Subsistence 30 (70) Training contracts
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implement
capacity building
programmes
farmers trained
on skills
programme
farmers trained
on skills
programme
approved late
0 Farmer groups
mentored
4 Farmer groups
mentored
0 (4) No eligible projects
470 Small
holder farmers
completing
short courses
70 Small holder
farmers
completing short
courses
20 (50) Training contracts
approved late
323
Subsistence
farmers
completing
short courses
300 Subsistence
farmers
completing short
courses
144 (156) Training contracts
approved late
4 Demonstration
trials
established at
Kgora Resource
Support Centre
4 Demonstration
trials established
at Kgora
Resource
Support Centre
0 (4) Needs driven(review)
415 farmer
demonstrations
at Kgora
Resource
Support Centre
100 farmer
demonstrations
at Kgora
Resource
Support Centre
0 (100) Needs driven(review)
To develop and 77 students 90 students 103 13 Academic year and
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implement
capacity building
programmes
registering into
higher
education
training(HET )
Qualifications
registering into
higher education
training(HET )
Qualifications
financial year are not
in sync(Review)
26 students
completing HET
qualifications
25 students
completing HET
qualifications
29 4 Including 2011
students who couldn’t complete
seminars on time
854 learners
completing
short courses
160 learners
completing short
courses
148 (12) Training contracts
approved late
To develop and
implement
capacity building
programmes
1731
Materials loaned
from the
Resource
Centres
1440
Materials loaned
from the
Resource
Centres
1831 391 Increased demand for
the service by YARD
members and NWU
students during the
period under review
88 303
Brochures,
pamphlets and
booklets
disseminated
70 000
Brochures,
pamphlets and
booklets
disseminated
95 480 25 480 Department was
invited to take part in
the Social
Development
information Blitz,
hence increased
demand for the
service during the
period under review
To develop and 899 GIS maps 550 GIS maps 942 392 Additional and
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implement
capacity building
programmes
developed developed unplanned for
requests from
Provincial GIS forum
members and local
schools introducing
GIS as part of their
curriculum
NPI 800 farmers
registered
5 654 4854 Additional information
on Lehurutshe
Commercial &
Aquaculture farmers
for Bojanala
To develop and
implement
capacity building
programmes
43 Disaster risk
workshops
conducted
96 Disaster risk
workshops
conducted
57 (39) Two staff members
left the unit
4 Early warning
advisory reports
issued
4 Early warning
advisory reports
issued
2 (2) 4 Additional
publications issued
but not reported
To ensure
implementation
of legislative or
policy
instruments
362 138 animal
vaccinations
against
controlled
animal disease
389 900 animal
vaccinations
against
controlled
animal disease
235 429
(154 471) Delays in
procurement process.
Travelling Kilometre
limitations
To ensure 7 980 Samples 8 065 Animals 13 817 5 752 High number of
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implementation
of legislative or
policy
instruments
taken for
surveillance
surveyed for
diseases
animals brought by
farmers than
expected
655 Abattoir
inspection
conducted
650 Abattoir
inspection
conducted
420 (230) 2 VPHOs on maternity
leave. Travelling
Kilometer limitations
NPI 75 Abattoirs
registered
53 (22) Increased demand for
the service during
period under review
1 Primary
animal health
care (PAHC)
interactions held
224 Primary
animal health
care (PAHC)
interactions held
233 9 Increased awareness
amongst farmers
46 Animal by-
products and
edible animal
products
facilities
inspected
50 Animal by-
products and
edible animal
products
facilities
inspected
65 15 Depended on
compliance rate
2 Abattoir plans
processed
6 Abattoir plans
processed
0 (6) Decreased demand
for the service during
the period under
review
To ensure 19 AHRS 57 AHRS 42 (15) 2 VPHOs on maternity
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implementation
of legislative or
policy
instruments
inspections
conducted
inspections
conducted
leave. Travelling
Kilometer limitations
124 Illegal
slaughter
investigations
conducted
100 Illegal
slaughter
investigations
conducted
160 60 Increased demand for
the service during the
period under review
1 549 Hygiene
monitoring
specimens
tested
500 Hygiene
monitoring
specimens
tested
468 (32) 2 VPHOs on maternity
leave. Limitation of
travelling. Staff
shortages
164 397
Specimens
tested for
diseases
155 600
Specimens
tested for
diseases
147 832 (7768) Decreased demand
for the service during
the period under
review
24 Necropsy
specimens
processed
100 Necropsy
specimens
processed
65 (35) Decreased demand
for the service during
the period under
review
206 068 Tests
performed
220 000 Tests
performed
211 233 (8 767) Decreased demand
for the service during
the period under
review
To ensure 0 Epidemiologic 3 Epidemiologic 0 (3) PMP is an ongoing
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implementation
of legislative or
policy
instruments
studies
conducted
studies
conducted
project/study.
Impossible to start
another project before
a SV epidemiology is
appointed
7 530 Cattle
tested for TB
with Skin TB
test
12 000 Cattle
tested for TB
with Skin TB test
8 546 (3454) Decreased demand
for the service during
the period under
review
78 478 CA
samples
collected
124 200 CA
samples
collected
122 888 (1312) Stock of drugs
dwindled and went
dry countrywide
NPI 12 920 Animal
inspections for
regulatory
purposes
6 871 (6 049) Travelling kilometre
limitations
54
Establishments
registered for
exports
65
Establishments
registered for
exports
46 (19) Decreased demand
for the service during
the period under
review
48 Import and
export
facilitation
audits
132 Import and
export
facilitation audits
78 (54) The definition has
increased to include
State veterinary
offices that facilitate
exports
To ensure NPI 142 samples 166 24 Program was going to
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implementation
of legislative or
policy
instruments
collected for
residue
monitoring at
export
establishment
be performed by NW
DARD on behalf of
DAFF. It commenced
late.
1 506 veterinary
export
certificates
issued
2 350 veterinary
export
certificates
issued
3288 938 Increased demand for
the service during the
period under review
612 Official
veterinary
movement
documents
issued
552 Official
veterinary
movement
documents
issued
867 315 Increased demand for
the service during the
period under review
NPI 116 Buffalo
movements
facilitated
119 3 Increased demand for
the service during the
period under review
NPI 16 Control audit
reports
76 60 Increased because
the Lab was preparing
for accreditation
To ensure
implementation
of legislative or
policy
instruments
9 Contracts
Drafted
15 Contracts
Drafted
4 (11) Only 4 requests were
received
To ensure 59 Verified 30 Verified 35 5 Increased demand for
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implementation
of legislative or
policy
instruments
contracts contracts the verification service
during the period
under review
1 Legislative
instruments
developed
3 Legislative
instruments
developed
1 (2) Only 1 request
received
1 Legislative
instruments
reviewed
1 Legislative
instruments
reviewed
2 1 Discovered omissions
on the Pounds Act &
had to review
7 Legislative
instruments
simplified
6 Legislative
instruments
simplified
7 1 Increased demand for
the service during the
period under review
36 Legal opinion
provided
15 Legal opinion
provided
18 3 Increased demand
for legal opinions
322 Litigious
matters
concluded
10 Litigious
matters
concluded
11 1 More cases received
and pending in court
due to court
processes
2 Policy
instruments
supported
3 Policy
instruments
supported
16 13 Additional policy
instruments from Risk
Management and
Finance supported
To ensure 9 Policies 5 Policies 13 8 Unforeseen high
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
implementation
of legislative or
policy
instruments
developed
(including AMP)
developed
(including AMP)
demand for new
policy instruments
4 Strategic
plans developed
4 Strategic plans
developed
4 0 None
12 Policies
reviewed
9 Policies
reviewed
23 15 Unforeseen high
demand for policy
reviews
54 Database
updates
15 Database
updates
76 61 Increased demand for
the service from
finance and new
sector documents
received from DAFF
1 Support
provided to
PGDS
Agriculture and
Agribusiness
Working Group
meetings
6 Support
provided to
PGDS
Agriculture and
Agribusiness
Working Group
meetings
0 (6) PGDS currently under
review
4 AMP
implementation
activities
coordinated
4 0 None
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To develop
and implement
programme
plans
83 New
Business plans
developed
85 New Business
plans developed
54 (31) Delay in approval of
CASP Project list for
2012/13
9 Business plans
appraised
10 Business
plans appraised
9 (1) Less requests
received than planned
26 Business
plans upgraded
20 Business
plans upgraded
20 0 None
4 New
enterprise
budgets
developed
3 New
enterprise
budgets
developed
1 (2) No requests for new
enterprise budgets
received
20 Enterprise
budgets
updated
18 Enterprise
budgets updated
26 8 Higher demand for
additional updated
budgets
46 Business
plans populated
into AEPIS
70 Business
plans populated
into AEPIS
47 (23) Problem with AEPIS
computer programme
6 Agricultural
feasibility
studies
conducted
3 Agricultural
feasibility studies
conducted
5 2 Increased demand
due to the need to roll
out Farmers’ Market
in other districts
To develop 4 Agricultural 3 Agricultural 3 0 None
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
and implement
programme
plans
impact
assessment
studies
conducted
impact
assessment
studies
conducted
NPI 2
Macroeconomic
reports
developed
4 2 Additional requests
received than planned
718 Clients
supported with
agricultural
economic advice
800 Clients
supported with
agricultural
economic advice
730 (70) Fewer requests
received than planned
3 Agri business
supported to
access markets
8 Agri business
supported to
access markets
65 57 Establishment of
Mahikeng Farmers’
Market provided an
opportunity for more
agribusinesses to
access markets
1 138 Agri –
business
supported with
marketing
information
1 840
Macroeconomic
requests
responded to
877 (963) Received less
requests than planned
To develop 4 Commodity 4 Commodity 1 (3) Focus shifted to
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Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
and implement
programme
plans
marketing
guidelines
developed
marketing
guidelines
developed
establishment of
Mahikeng Farmers’
Market
NPI 3 Agricultural
marketing
infrastructure
facilitated
2 (1) Establishment of
Bojanala Farmers’
Market dependant on
the results of the
evaluation of the
Mahikeng Farmers’
Market.
NPI 1 Agri –
businesses
updated in
CODAS
1 0 None
0 WFBBP
livestock
cooperatives
supported
5 WFBBP
livestock
cooperatives
supported
1 (4) WFBBP is currently
under review
NPI 191 EPWP
projects
reported on
172 (19) Delayed projects
approval
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96
Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To develop
and implement
programme
plans
1 Disaster
Management
Plan reviewed
1 Disaster
Management
Plan reviewed
3 2 Level one plan with
PDMC (review)
1 Disaster relief
schemes
managed
2 Disaster relief
schemes
managed
6 4 Unexpected
occurrence. Floods
and drought
2 Farmer profile
database
reviewed
1 Farmer profile
database
reviewed
4 3 Unexpected
occurrence.
Emergency drought
2 Reported
Disasters
registered
2 Reported
Disasters
registered
3 1 Unexpected
occurrence. Floods
and drought
NPI 4 Agro
meteorological
reports compiled
4 0 None
NPI 4 Departmental
Risk
Management
Advisory Forums
attended
4 0 None
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97
Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To establish
service delivery
partnerships
0 Service
delivery
partnerships
established
7 Service
delivery
partnerships
established
2 (5) WFBBP under review
To ensure
business
management
and leadership
8 Economic and
Development
Infrastructure
Cluster Report
12 1 Additional reports
compiled for two
Lekgotlas
5 Compliance
reports
submitted
6 Compliance
reports
submitted
7 0 Additional report
submitted to DAFF
NPI 12 Outcome
Based
Monitoring
reports compiled
12 0 None
NPI 4 New Growth
Path Reports
3 (1) Discontinued and
reported as part of
EPWP reports
NPI 12 Infrastructure
(ISF)Reports
compiled
6 (6) Reporting
discontinued by ISF
Committee
To improve 4 Maintenance 4 Maintenance 0 (4) System has not been
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98
Programme Name: Agricultural Support Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
monitoring and
evaluation of
programmes
of PPIMS of PPIMS maintained due to
service provider
challenges
12 Departmental
(M&E) analysis
reports
submitted
12 None None
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99
4.2.1.2. Key performance indicators, planned targets and actual
achievements
Programme 2: Agriculture
2.1: Sustainable Resource Management
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
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100
4.3. Programme 3: District Services
Description of each programme
The sub - programme renders agricultural extension and environmental services to
departmental clients in order to ensure that there is sustainable management of
resources, sustainable development and meaningful contribution to the economy of
the North West Province.
Sub Programmes:
The sub - programme consists of four components, namely:
1. Bojanala
2. Ngaka Modiri Molema
3. Dr Kenneth Kaunda
4. Dr Ruth Segomotsi Mompati
Strategic Objectives:
Strategic Objectives (SO)
SO 2 : To develop and implement capacity building programmes
SO 3 : To develop and implement programme plans
SO 5 : To ensure implementation of legislative/ policy instruments
SO 6 : To conduct appropriate research and technology transfer
SO 7 : To establish service delivery Partnerships
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101
4.3.1. Strategic objectives, performance indicators planned targets and
actual achievements
4.3.1.1. Strategic objectives
Programme Name : District Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To develop and
implement
capacity building
programmes
167 Agricultural
demonstrations
facilitated
319 Agricultural demonstrations
facilitated
288 (31) Budgetary
constraints in
purchasing
demonstration
materials
77 Farmers days
held
105 Farmers days
held
92 (13) Postponement of
farmers’ days due
to unavailability
of farmers
9 Functional
commodity
groups supported
19 Functional
commodity groups supported
9 (10) Human resource
capacity
constraints
18967 Farmers
supported with
advice
17980 Farmers supported with
advice
15172 (2808) Decreased
demand for the
service during the
period under
review
NPI 2 Awareness
Campaigns
conducted on
landcare
5 3 Funds redirected
to Crop
production
programme
2 Capacity
building exercises
conducted within
approved Land
care projects
3 1 Funds redirected
to Crop
production
programme
377 Beneficiaries
adopting practicing
sustainable production
technologies and
31 (346) Challenges
encountered with
the contracted
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102
Programme Name : District Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
practices service provider –
exorbitant pricing
To develop and
implement
programme
plans
34 Small holder
farmers
established
315 Small holder farmers
supported
1 (314) Reported under
PI (farmers
advice ) above
70 Farm
assessment
reports
37 Farm
assessments
completed
60 23 Increased
demand for the
service during the
reporting period
81 Projects
implemented
78 Projects
implemented
0 (78) Project funds
redirected to
other projects
due to under
spending
602 Newly
verified food
insecure
households
1060 Newly
verified food insecure
households
666 (394) Department of
Social
Development,
Women and
people with
disability was not
able to deliver list
of food insecure
households
0 Food security
interventions
implemented
6 Food security
interventions
implemented
0 (6) Project funds
redirected to
other projects
due to under
spending
104 Food gardens
supported
126 Food gardens
supported
91 (35) Project funds
redirected to
other projects
due to under
spending
4 Community
gardens
established
15 Public, Community and
Institutional gardens
established
0 (15) Project funds
redirected to
other projects
due to under
spending
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103
Programme Name : District Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To develop and
implement
programme
plans
21 Food security
information days
held
41 Food security information days
held
34 (7) Human resource
capacity
constraints
480 Food insecure
households
benefiting from
the intervention
1070 Food
insecure
households benefiting from
the intervention
112 (958) Procurement
challenges
regarding
acquisition of
starter packs
37 Starter Packs
Distributed to
households
260 Starter Packs
Distributed to households
60 (200) Project funds
redirected to
other projects
due to under
spending
544 EPWP jobs
created
1255 EPWP jobs
created
339 (916) A total of 671
jobs were created
(as per MIS)
through EPWP
and only 339
were reported
17 Extension
Officers offering
quality services
75 Extension
Officers offering quality services
65 (10) Human resource
capacity
constraints
0 Farms
supported
through
government
support.
4 Farms supported
through government
support.
0 (4) Project funds
redirected to
other projects
due to under
spending
1 Mechanisation
packages given to
farmers
2 Mechanisation
packages given to farmers
2 None None
To ensure
implementation
of legislative
and policy
instruments
12
Recommendations
made on sub
division/rezoning/
change of
7
Recommendations
made on sub
division/rezoning/
change of
10 3 Increased
number of farms
acquired by Rural
Development and
Land Reform
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104
Programme Name : District Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
agricultural land
use
agricultural land
use
during the
reporting period
To ensure
implementation
of legislative
and policy
instruments
2468 Hectares planned for
sustainable farming purposes
5500 Hectares planned for
sustainable farming purposes
3885 (1615) Decreased
demand for the
service during the
reporting period
NPI 6 Farm plans
completed
9 3 Increased
demand for the
service during the
period under
review
To conduct
appropriate
research and
technology
transfer
25 Research projects
implemented
which address specific
commodity’s
production
constraints
32 Research projects
implemented
which address specific
commodity’s production
constraints
21 (11) Disruption due to
restoration of the
research building
0 Demonstration
trials conducted
6 Demonstration
trials conducted
2 (4) Project funds
redirected to
other projects
due to under
spending
4 Scientific/semi
scientific papers
published
4 Scientific/semi scientific papers
published
4 None None
714 Farm land
hectares
improved through
conservation
measures
1500 Farm land
hectares
improved through
conservation
measures
0 (1500) Project funds
redirected to
other projects
due to under
spending
8 Information
packs developed
4 Information
packs developed
3 (1) Disruption due to
restoration of the
research building
128 Presentations
made at technology
20 Presentations
made at technology
128 108 Increased
demand for the
service during the
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105
Programme Name : District Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
transfer events transfer events reporting period
To conduct
appropriate
research and
technology
transfer
NPI 20 Presentations made at
scientific events
1 (19) Decreased
demand for the
service during the
reporting period
5 Research
infrastructure
provided
5 Research
infrastructure provided
5 None None
NPI 5 Research infrastructure
maintained
5 None None
131 Engineering
advisory reports
prepared
16 Engineering advisory reports
prepared
20 4 Increased
demand for the
service during the
period under
review
75 Designs
specifications for Agric engineering
Solutions
prepared
26 Designs
specifications for Agric engineering
Solutions prepared
51 25 Increased
demand for the
service during the
period under
review
150 Final certificates issued
for infrastructure
constructed
20 Final certificates issued
for infrastructure
constructed
22 2 Increased
demand for the
service during the
period under
review
350 clients
provided with ad
hoc engineering
advise during
official
90 clients
provided with
engineering
advise during
official visits
117 27 Increased
demand for the
service during the
period under
review
NPI 50 green jobs
created through land care
45 (5) Re-direction of
funds
To establish 11 Presentation made at the
18 Presentations made at the
9 (9) Decreased
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106
Programme Name : District Services
Strategic
objectives
Actual
Achievement
2011/2012
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
service delivery
partnerships
engagement
sessions
engagement
sessions
demand for the
service during the
reporting period
To establish
service delivery
partnerships
12 Extension & advisory
committees
/groups facilitated
11 Extension & advisory
committees
/groups facilitated
6 (5) Human resource
capacity
constraints
1 Service delivery
partnerships
established
1 Service delivery
partnerships
established
0 (1) Project funds
redirected to
other projects
due to under
spending
4.3.1.2. Key performance indicators, planned targets and actual
achievements
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.1: Bojanala Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
2.2.1. Number of agricultural
demonstrations facilitated
18 18 18 0 None
2.2.2. Number of farmers days held
32 24 23 (1) Postponement
of farmers’
days due to
unavailability
of farmers
2.2.3. Number of
functional
1 8 2 (6) Human
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107
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.1: Bojanala Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
commodity groups
supported
resource
capacity
constraints
2.2.4. Number of farmers supported
with advice
6112 4600 3489 (1111) Human
resource
capacity
constraints
3.3.5 Number of smallholder farmers
supported
22 272
0 (272) Reported
under PI
(farmers
advice ) above
3.3.6 Number of
farm assessments
completed
25 8 15 7 Increased
demand for
the service
during the
period under
review
3.3.7 Number of projects
implemented
23 17 0 (17) Project funds
redirected to
other projects
due to under
spending
3.3.8 Number of
newly verified food
insecure households
66 110 173 63 Social
Development,
Women and
People with
disability was
not able to
deliver list of
food insecure
households
3.3.9 Number of food security
interventions implemented
0 2 0 (2) Project funds
redirected to
other projects
due to under
spending
3.3.10 Number of
food gardens
8 80 52 (28) Project funds
redirected to
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108
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.1: Bojanala Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
supported other projects
due to under
spending
3.3.11 Number of
public/community and institutional
gardens established
4 1 0 (1) Project funds
redirected to
other projects
due to under
spending
3.3.12 Number of food security
information days held
5 12 7 (5) Human
resource
capacity
constraints
3.3.13 Number of food insecure
households benefiting from the
intervention
24 120 40 (80) Procurement
challenges
regarding
acquisition of
starter packs
3.3.14 Number of
starter packs distributed
56 60 59 (1) Project funds
redirected to
other projects
due to under
spending
3.5.15 Number of
EPWP jobs created
220 495 74 (421) Procurement
challenges
regarding
employment of
workers
3.7.16 Number of
presentations made
4 12
7 (5) Human
resource
capacity
constraints
3.5.17 Number of
recommendations made on sub
division/rezoning
change of agricultural
7 2 3 1 Increase in the
number of
farms acquired
by Rural
development
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109
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.1: Bojanala Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
land use and Land
Reform
3.6.18 Number of farm land hectares
improved through
conservation measures
714 500 0 (500) Project funds
redirected to
other projects
due to under
spending
2.2.19. Number of awareness campaigns conducted on LandCare
NPI 2 0 (2) Funds
redirected to
crop
production
programme
2.2.20. Number of capacity building exercises conducted within approved Land Care projects
NPI 2 0 (2) Funds
redirected to
crop
production
programme
2.2.21. Number of beneficiaries adopting sustainable production technologies and practices
NPI 18 0 (18) Challenges
encountered
with the
contracted
service
provider
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110
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.2: Ngaka Modiri Molema Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviation
2.2.1 Number of agricultural
demonstrations facilitated
122 224 185 (39) Project funds
redirected to
other projects
due to under
spending
2.2.2 Number of
farmers days held
15 28 22 (6) Postponement
of farmers’ days
due to
unavailability of
farmers
2.2.3 Number of functional
commodity groups
supported
0 3 0 (3) Human resource
capacity
constraints
3.3.4 Number of
farmers supported with advice
3985 4880 4064 (816) Human resource
capacity
constraints
3.3.5 Number of smallholder farmers
supported
11 9 0 (9) Reported under
PI (farmers
advice ) above
3.3.6 Number of
production starter
packs distributed
7 9 0 (9) Project funds
redirected to
other projects
due to under
spending
3.3.7 Number of
projects implemented
28 26 0 (26) Project funds
redirected to
other projects
due to under
spending
3.3.8 Number of Extension Officers
offering quality
0 61 0 (61) Human resource
capacity
constraints
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111
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.2: Ngaka Modiri Molema Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviation
services
3.3.9 Number of farm assessments
completed
PI not in plan 16 8 (8) Project funds
were redirected
3.3.10 Number of farms supported
through government
programme
NPI 3 0 (3) Project funds
were redirected
3.3.11 Number of newly verified food
insecure households
0 200 0 (200) Social
Development,
Women and
People with
Disability was
not able to
deliver list of
food insecure
households
3.3.12 Number of food security
interventions
implemented
0 2 0 (2) Project funds
redirected to
other projects
due to under
spending
3.3.13 Number of
food gardens
supported
11 28 19 (9) Project funds
redirected to
other projects
due to under
spending
3.3.14 Number of
public/community and institutional
gardens established
0 3 0 (3) Project funds
redirected to
other projects
due to under
spending
3.3.15 Number of food security
information days
0 7 3 (4) Human resource
capacity
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Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.2: Ngaka Modiri Molema Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviation
held constraints
3.3.16 Number of food insecure
households benefiting from the
intervention
12 200 0 (200) Procurement
challenges
regarding
acquisition of
starter packs
3.3.17 Number of
distributed starter packs
29 200 1 (199) Funds redirected
to crop
production
programme
3.7.18 Number of
EPWP jobs created
106 500 110 (390) Procurement
challenges
regarding
employment of
workers
3.7.19 Number of presentations made
5 6 2 (4) Human capacity
constraints
3.7.20 Number of
Extension Committees
facilitated
0 4 0 (4) Human capacity
constraints
3.5.21 Number of hectares planned
for sustainable farming purposes
0 2500 0 (2500) Project funds
redirected to
other projects
due to under
spending
3.5.22 Number of
farm land hectares improved through
conservation
measures
0 1 000 ha 0 (1000) Project funds
redirected to
other projects
due to under
spending
2.2.22 Number of
awareness
campaigns
conducted on
LandCare
NPI 7 0 (7) Funds redirected
to crop
production
programme
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113
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.2: Ngaka Modiri Molema Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviation
2.2.23 Number of
capacity building
exercises
conducted within
approved Land
Care projects
NPI 4 0 (4) Funds redirected
to crop
production
programme
2.2.24 Number of
beneficiaries
adopting
sustainable
production
technologies and
practices
NPI 100 0 (100) Challenges encountered with the contracted service provider – exorbitant pricing
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.3: Dr Kenneth Kaunda Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
2.2.1 Number of
agricultural demonstrations
facilitated
12 15 18 3 Increased demand
for the service
during the
reporting period
2.2.2 Number of
farmers days held
12 17 10 (7) Postponement of
farmers’ days due
to unavailability of
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114
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.3: Dr Kenneth Kaunda Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
farmers
2.2.3 Number of functional
commodity groups
supported
8 5 1 (4) Human resource
capacity
constraints
2.2.4 Number of
farmers supported with advice
1713 1000 1392 392 Increased demand
for the service
during the
reporting period
3.3.5 Number of
smallholder farmers
supported
1 10 0 (10) Reported under PI
(farmers advice )
above
3.3.6 Number of
farm assessments completed
40 8 24 16 Increased demand
for the service
during the
reporting period
3.3.7 Number of
projects implemented
20 14 0 (14) Project funds
redirected to other
projects due to
under spending
3.3.8 Number of
Extension Officers offering quality
services
17 14 65 30 Officers upgrading
qualifications at
the University
3.3.9 Number of
farms supported through government
support
PI not in plan 1 0 (1) Project funds
redirected to other
projects due to
under spending
3.3.10 Number of
newly verified food insecure households
476 600 335 (265) Department of
Social
Development,
Women, Youth and
People with
Disability was not
able to deliver list
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115
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.3: Dr Kenneth Kaunda Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
of food insecure
households
3.3.11 Number of food security
interventions
implemented
0 1 0 (1) Project funds
redirected to other
projects due to
under spending
3.3.12 Number of
public/community and institutional
gardens established
0 10 0 (10) Project funds
redirected to other
projects due to
under spending
3.3.13 Number of
food security information days
held
0 4 1 (3) Human resource
capacity
constraints
3.3.14 Number of
food insecure households
benefitting from the
intervention
444 600 22 (578) Procurement
challenges
regarding
acquisition of
starter packs
3.3.15 Number of
EPWP jobs created
43 60 57 (3) Procurement
challenges
regarding
employment of
workers
3.7.16 Number of Extension
Committees facilitated
2 1 0 (1) Human resource
capacity
constraints
3.5.17 Number of
recommendations made on
subdivision/rezoning /change of
agricultural land use
5 5 6 1 Increase in the
number of farms
acquired by Rural
development and
Land Reform
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116
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.3: Dr Kenneth Kaunda Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.5.18 Number of
research projects
implemented which
address specific commodity’s
production constraints
25 32 21 (11) Disruption due to
restoration of the
research building
3.5.19 Number of
demonstration trials conducted
0 6 2 (4) Project funds
redirected to other
projects due to
under spending
3.6.20 Number of
scientific/semi scientific papers
published
4 4 4 None Disruption due to
restoration of the
research building
3.6.21 Number of
Information
packs developed
8 4 3 (1) Disruption due to
restoration of the
research building
3.6.22 Number of
presentations made at technology
transfer events
128 20 128 108 Increased demand
for the service
during the
reporting period
3.6.23 Number of
presentations made at scientific events
PI not in plan 8 1 (7) Decreased demand
for the service
during the
reporting period
3.6.24 Number of
research infrastructure
provided
5 5 5 None None
3.6.25 Number of
research infrastructure
maintained
PI not in plan 5 5 None None
3.6.26 Number of
agricultural
engineering advisory reports prepared
131 16 20 4 Increased demand
for the service
during the
reporting period
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117
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.3: Dr Kenneth Kaunda Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.6.27 Number of
designs with specifications for
Agric engineering
solutions prepared
75 26 51 25 Increased demand
for the service
during the
reporting period
3.6.28 Number of
Final
certificates issued for infrastructure
constructed
145 20 22 2 Increased demand
for the service
during the
reporting period
3.6.29 Number of Clients provided with
engineering advice during official visits
350 90 117 27 Increased demand
for the service
during the
reporting period
2.2.30 Number of
beneficiaries
adopting sustainable
production
technologies and
practices
NPI 97 0 (97) Challenges
encountered with
the contracted
service provider –
exorbitant pricing
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.4: Dr Ruth Segomotsi Mompati Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.1 Number
of mechanisation
packages given
0 2 2 None None
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118
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.4: Dr Ruth Segomotsi Mompati Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
to farmers
2.2.2 Number
of agricultural
demonstrations facilitated
15 42 67 25 Increased demand
for the service
during the
reporting period
2.2.3 Number of farmers days
held
18 36 37 1 Increased demand
for the service
during the
reporting period
2.2.4 Number of functional
commodity
groups supported
0 3 6 3 Increased demand
for the service
during the
reporting period
2.2.5 Number of farmers
supported with advice
7147 7500 6227 (1273) Decreased demand
for the service
during the
reporting period
3.3.6 Number
of smallholder farmers
supported
0 24 1 (23) Project funds
redirected to other
projects
3.3.7 Number
of farm assessments
completed
5 5 13 8 Increased demand
for the service
during the
reporting period
3.3.8 Number
of projects implemented
10 21 0 (21) Project funds
redirected to other
projects due to
under spending
3.3.9 Number
of newly verified food
insecure households
60 150 158 8 Increased demand
for the service
during the
reporting period
3.3.10 Number
of food security 0 1 0 (1) Project funds
redirected to other
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119
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.4: Dr Ruth Segomotsi Mompati Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
interventions
implemented
projects due to
under spending
3.3.11 Number
of food gardens supported
8 18 20 2 Increased demand
for the service
during the
reporting period
3.3.12 Number
of food security information
days held
16 18 23 5 Increased demand
for the service
during the
reporting period
3.3.13 Number of food insecure
households benefiting from
the intervention
0 100 50 (50) Procurement
challenges
regarding
acquisition of
starter packs
3.3.14 Number
of EPWP jobs created
175 200 98 (102) Procurement
challenges
regarding
employment of
workers
3.7.15 Number of service
delivery
partnerships established
1 1 0 (1) Re-direction of
funds
3.7.16 Number
of Extension Committees
facilitated
1 6
6 None None
3.5.17 Number of hectares
planned for sustainable
farming purposes
1348 3000
3885 885 Increased demand
for the service
during the
reporting period
3.5.18 Number
of farm plans completed
PI not in plan 6 9 3 Increased demand
for the service
during the
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120
Programme 2 : Agriculture
2.2. Sub-programme 2.2: Farmer Support and Development
2.2.4: Dr Ruth Segomotsi Mompati Farmer Support and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
reporting period
3.7.20 Number
of green jobs
created through landcare
PI not in plan 50 45 (5) Project funds
redirected to other
projects
2.2.21 Number
of awareness
campaigns
conducted on
LandCare
NPI 4 5 1 Additional
programme was
implemented
during period
under review
2.2.22 Number
of capacity
building
exercises
conducted
within approved
Land Care
projects
NPI 2 3 1 Additional
programme was
implemented
during period
under review
2.2.23 Number
of beneficiaries
adopting
sustainable
production
technologies
and practices
NPI 162 31 131 Challenges
encountered with
the contracted
service provider
– exorbitant
pricing
4.3.2. Strategy to overcome areas of under performance
Providing adequate resources for human resources and infrastructure
development and maintenance.
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121
Inclusive, integrated and coordinated planning and implementation with all the
key stakeholders including other government departments.
Aligning implementation/activities to the Departmental Annual Performance Plan
and other related plans
Strengthening procurement processes by ensuring that competent and reliable
service providers are engaged
Strengthening and capacitating monitoring, evaluation and reporting at district
level.
4.3.3. Changes to planned targets
4.3.3.1. The following three Landcare National Indicators (transversal) and targets
were erroneously omitted as part of the 2012/13 Annual Performance Plan in the
four districts and were incorporated in-year as shown in the below Tables:
6.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15
Programme 3: District Services
3.1: Bojanala
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
2.2 To develop
and implement
capacity
building
programmes
NPI NPI NPI NPI 2 Awareness
Campaigns
conducted on
landcare
4 Awareness
Campaigns
conducted on
landcare
6 Awareness
Campaigns
conducted on
landcare
NPI NPI NPI NPI 2 Capacity
building exercises
conducted within
approved Land
care projects
4 Capacity
building exercises
conducted within
approved Land
care projects
6 Capacity
building exercises
conducted within
approved Land
care projects
NPI NPI NPI NPI 18 Beneficiaries
adopting
sustainable
production
technologies and
20 Beneficiaries
adopting
sustainable
production
technologies and
28 Beneficiaries
adopting
sustainable
production
technologies and
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122
Programme 3: District Services
3.1: Bojanala
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
practices practices practices
6.2. PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Programme 3: District Services
3.1: Bojanala
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
Landcare awareness campaigns
2.2.19 Number of
awareness
campaigns
conducted on
LandCare
NPI NPI NPI NPI 2 Awareness
Campaigns
conducted on
landcare
4 Awareness
Campaigns
conducted on
landcare
6 Awareness
Campaigns
conducted on
landcare
Landcare capacity building exercises
2.2.20 Number of
capacity
building
exercises
conducted
within approved
Land Care
projects
NPI NPI NPI NPI 2 Capacity
building
exercises
conducted
within
approved
Land care
projects
4 Capacity
building
exercises
conducted
within
approved
Land care
projects
6 Capacity
building
exercises
conducted
within
approved
Land care
projects
Adoption of sustainable production technologies and practices
2.2.21 Number of
beneficiaries
adopting
sustainable
production
technologies
and practices
NPI NPI NPI NPI 18
Beneficiaries
adopting
sustainable
production
technologies
and practices
20
Beneficiaries
adopting
sustainable
production
technologies
and practices
28
Beneficiaries
adopting
sustainable
production
technologies
and practices
Programme 3: District Services
3.1. Bojanala
Annual target Quarterly targets
Performance Indicator Reporting
period
2012/13 1st 2nd 3rd 4th
2.2.19. Number of awareness campaigns conducted
Quarterly 2 0 0 2 0
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123
on LandCare
2.2.20. Number of capacity building exercises conducted within approved Land Care projects
Quarterly 2 0 0 0 2
2.2.21. Number of beneficiaries adopting sustainable production technologies and practices
Quarterly 18 3 6 6 3
6.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15
Programme 3: District Services
3.2: Ngaka Modiri Molema
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/11 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
2.2 To develop
and
implement
capacity
building
programmes
NPI NPI NPI NPI 7 Awareness
Campaigns
conducted on
land care
7 Awareness
Campaigns
conducted on
land care
7 Awareness
Campaigns
conducted on
land care
NPI NPI NPI NPI 4 Capacity
building
exercises
conducted within
approved Land
care projects
4 Capacity
building
exercises
conducted within
approved Land
care projects
4 Capacity
building
exercises
conducted within
approved Land
care projects
NPI NPI NPI NPI 100 Beneficiaries
adopting
practicing
sustainable
100 Beneficiaries
adopting
practicing
sustainable
100 Beneficiaries
adopting
practicing
sustainable
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124
Programme 3: District Services
3.2: Ngaka Modiri Molema
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/11 2010/11 2011/12 2012/13 2013/14 2014/15
production
technologies and
practices
production
technologies and
practices
production
technologies and
practices
6.2. PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Sub – Programme 2.2: District Services
2.2.2: Ngaka Modiri Molema
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
Landcare awareness
campaigns
2.2.22 Number of
awareness
campaigns
conducted
on LandCare
NPI NPI NPI NPI 7 Awareness
Campaigns
conducted
on land care
7 Awareness
Campaigns
conducted
on land care
7 Awareness
Campaigns
conducted
on land care
Landcare
capacity building
exercises
2.2.23 Number of
capacity
building
exercises
conducted
within
approved
Land Care
projects
NPI NPI NPI NPI 4 Capacity
building
exercises
conducted
within
approved
Land care
projects
4 Capacity
building
exercises
conducted
within
approved
Land care
projects
4 Capacity
building
exercises
conducted
within
approved
Land care
projects
Adoption of sustainable production technologies and practices
2.2.24 Number of
beneficiaries
adopting
sustainable
production
technologies
and
practices
NPI NPI NPI NPI 100
Beneficiaries
adopting
practicing
sustainable
production
technologies
and
practices
100
Beneficiaries
adopting
practicing
sustainable
production
technologies
and
practices
100
Beneficiaries
adopting
practicing
sustainable
production
technologies
and
practices
Programme 3: District Services
3.2. Ngaka Modiri Molema
Annual target Quarterly targets
Performance Indicator Reporting
period
2012/13 1st 2nd 3rd 4th
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125
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management 2.2.22 Number of
awareness
campaigns
conducted
on
LandCare
Quarterly 7 1 1 3 2
2.2.23 Number of
capacity
building
exercises
conducted
within
approved
Land Care
projects
Quarterly 4 0 2 2 0
2.2.24 Number of
beneficiaries
adopting
sustainable
production
technologies
and
practices
Quarterly 100 0 100 0 0
6.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15
Programme 3: District Services
3.3: Dr Kenneth Kaunda
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
2.2 To develop
and implement
capacity
building
programmes
NPI NPI NPI NPI 97 Beneficiaries
adopting
practicing
sustainable
production
technologies and
practices
100 Beneficiaries
adopting
practicing
sustainable
production
technologies and
practices
100 Beneficiaries
adopting
practicing
sustainable
production
technologies and
practices
6.2. PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Programme 3: District Services
3.3: Dr Kenneth Kaunda
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
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126
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
Adoption of sustainable production technologies and practices
2.2.30 Number of
beneficiaries
adopting
sustainable
production
technologies
and
practices
NPI NPI NPI NPI 97
Beneficiaries
adopting
practicing
sustainable
production
technologies
and practices
100
Beneficiaries
adopting
practicing
sustainable
production
technologies
and practices
100
Beneficiaries
adopting
practicing
sustainable
production
technologies
and practices
6.3. QUARTERLY TARGETS FOR 2012/13
Programme 3: District Services
3.3: Dr Kenneth Kaunda
Performance Indicator Reporting period Annual target Quarterly targets
2012/13 1st 2nd 3rd 4th
Sub output 10.3. Sustainable environmental management Sub output 10.3.3: Sustainable land use Management
2.2.30 Number of beneficiaries adopting
sustainable production technologies
and practices
Quarterly 97
0 48 49 0
6.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15
Programme 3: District Services 3.4: Dr Ruth Segomotsi Mompati
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
2.2 To develop
and
implement
capacity
building
programmes
NPI NPI NPI NPI 4 Awareness
Campaigns
conducted on
landcare
4 Awareness
Campaigns
conducted on
landcare
4 Awareness
Campaigns
conducted on
landcare
NPI NPI NPI NPI 2 Capacity
building
exercises
conducted
within approved
Land care
projects
4 Capacity
building
exercises
conducted
within approved
Land care
projects
4 Capacity
building
exercises
conducted
within approved
Land care
projects
162 162 162
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127
Programme 3: District Services 3.4: Dr Ruth Segomotsi Mompati
Strategic objective Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Beneficiaries
adopting
practicing
sustainable
production
technologies
and practices
Beneficiaries
adopting
practicing
sustainable
production
technologies
and practices
Beneficiaries
adopting
practicing
sustainable
production
technologies
and practices
6.2. PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Programme 3: District Services 3.4: Dr Ruth Segomotsi Mompati
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 4.6: Improved support to small business and cooperatives
Sub output 4.6.1: Reduced constraints and improved support to SMMEs and cooperatives
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
Landcare awareness campaigns
2.2.21 Number of
awareness
campaigns
conducted
on
LandCare
NPI NPI NPI NPI 4
Awareness
Campaigns
conducted
on landcare
4
Awareness
Campaigns
conducted
on landcare
4
Awareness
Campaigns
conducted
on landcare
Landcare capacity building exercises
2.2.22 Number of
capacity
building
exercises
conducted
within
approved
Land Care
projects
NPI NPI NPI NPI 2 Capacity
building
exercises
conducted
within
approved
Land care
projects
4 Capacity
building
exercises
conducted
within
approved
Land care
projects
4 Capacity
building
exercises
conducted
within
approved
Land care
projects
Adoption of sustainable production technologies and practices
2.2.23 Number of
beneficiaries
adopting
sustainable
production
technologies
and
practices
NPI NPI NPI NPI 162
Beneficiaries
adopting
practicing
sustainable
production
technologies
and
practices
162
Beneficiaries
adopting
practicing
sustainable
production
technologies
and
practices
162
Beneficiaries
adopting
practicing
sustainable
production
technologies
and
practices
6.3. QUARTERLY TARGETS FOR 2012/13
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128
Programme 3: District Services
3.4: Dr Ruth Segomotsi Mompati
Performance Indicator Reporting period Annual target Quarterly targets
2012/13 1st 2nd 3rd 4th
Output 10. 3. Sustainable environmental management
Sub output 10.3.3: Sustainable land use Management
2.2.21 Number of awareness
campaigns conducted on
LandCare
Quarterly 4
0 2 2 0
2.2.22 Number of capacity
building exercises
conducted within
approved Land Care
projects
Quarterly 2
0 0 1 1
2.2.23 Number of beneficiaries
adopting sustainable
production technologies
and practices
Quarterly 162 0 0 0 162
4.3.3.2. The following Indicator Titles to be changed as indicated in the table below
to align to the Treasury QPR Model:
Current Indicator Title New Indicator Title
Number of farm assessments reports Number of farm assessments completed
Number of farm plans produced Number of farm plans completed
Number of households involved in
smallholder production
Number of smallholder farmers supported
Number of functional commodity groups
supported
Number of commodity groups supported
Research projects implemented which
address specific commodity’s production
constraints
Number of Research projects implemented
which address specific commodity’s production
constraints
Demonstration trials conducted Number of Demonstration trials conducted
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129
Scientific/semi scientific papers published Number of Scientific/semi scientific papers
published
Information packs developed Number of Information packs developed
Presentations made at technology transfer
events
Number of Presentations made at technology
transfer events
Presentations made at scientific events Number of Presentations made at scientific
events
Research infrastructure provided Number of Research infrastructure provided
Research infrastructure maintained Number of Research infrastructure maintained
Engineering advisory reports prepared Number of agricultural engineering advisory
reports prepared
Designs with specifications for Agric
engineering Solutions prepared
Number of designs with specifications for
agricultural engineering solutions prepared
Final certificates issued for infrastructure
constructed
Number of final certificates issued for
infrastructure constructed
Clients provided with ad-hock eng advice
during official visits
Number of clients provided with engineering
advice during official visits
4.3.3.3. The following performance indicator and targets MTEF were for Bojanala
were erroneously omitted and corrected in-year as shown below in Table 6.2.
PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Programme 3: District Services
3.1: Bojanala
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output.7.2: Improved access to affordable and diverse food
Sub output 7.2.4. Establishing community and school gardens to enable at least 30% of poor households to produce some of their food and improve income.
Establish Community gardens
3.3.11 Number of public/ community and institutional gardens
NPI NPI NPI 8 Community gardens established
1 Community, gardens established
1 Community, gardens established
1 Community, gardens established
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130
Programme 3: District Services
3.1: Bojanala
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
established
4.3.3.4. The following MTEF targets Dr Ruth Segomotsi Mompati were incorrectly
captured and were corrected in-year as shown below in Table 6.2. PROGRAMME
PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Programme 3: District Services 3.4: Dr Ruth Segomotsi Mompati
Activities Programme performance
indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 7.4: Improved employment opportunities and promotion of economic livelihoods
Sub output 7.4.1. Creating jobs by EPWP in rural areas and these jobs are largely providing value added services in rural areas ranging from
land care, farmer -to- farmer extension, fencing etc.
Create EPWP
Jobs
3.3.14 Number of
EPWP jobs
created
NPI NPI 220 500 EPWP jobs created
200 EPWP
jobs created
300 EPWP
jobs created
400 EPWP
jobs created
4.3.4. Linking performance with budgets
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131
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
3.1 FARMER SUPPORT AND
DEVELOPMENT
Current payment 27 915 27 915 23 759 4 156 85.1% 22 846 14 226
Transfers and subsidies 213 476 213 476 202 377 11 099 94.8% 169 657 160 247
Payment for capital assets 3 077 3 077 5 436 (2 359) 176.7% 5 001 5 025
Payment for financial assets - - -
3.2 BOJANALA
Current payment 58 714 58 714 64 657 (5 943) 110.1% 49 794 57 273
Transfers and subsidies 40 40 202 (162) 505.0% 12 109
Payment for capital assets - - 20 -
Payment for financial assets - - -
3.3 DR. RUTH MOMPATI Current payment 54 572 54 572 48 441 6 131 88.8% 41 960 45 510
Transfers and subsidies - - 116 (116) 13 186
Payment for capital assets - - 18 (2)
Payment for financial assets - - -
3.4 NGAKA MODIRI MOLEMA Current payment 59 847 59 847 66 838 (6 991) 111.7% 62 620 62 999
Transfers and subsidies - - 415 (415) - 168
Payment for capital assets - - 3 -
Payment for financial assets - - -
3.5 DR. KENNETH KAUNDA Current payment 76 243 76 243 81 794 (5 551) 107.3% 83 784 77 148
Transfers and subsidies - - 193 (193) - 708
Payment for capital assets 1 369 1 369 1 022 347 74.7% 1 398 1 186
Payment for financial assets - - -
Total 495 253 - - 495 253 495 250 3 100.0% 437 126 424 783
2011/122012/13
Details per Sub-Programme
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132
Sub-programme: 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
2.2.1 Number of
animal health
Information
days held
167 177 112 (65) Travelling kilometre
limitations
2.2.2 Number of
public
awareness
campaigns
sessions held
183 140 172 32 Increased demand
for the service
during the period
under review
2.2.3 Number of
contact sessions
with food safety
industry role
players
95 160 163 3 Increased demand
for the service
during the period
under review
2.2.4 Number of
animal
vaccinations
against
controlled
animal disease
362 138 389 900 235 429
(154 471) Delays in
procurement
process. Travelling
Kilometre
limitations
2.2.5 Number of
animals
surveyed for
7 980 8 065 13 817 5 752 High number of
animals brought by
farmers than
expected
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133
Sub-programme: 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
diseases
2.2.6 Number of
abattoir
inspection
conducted
655 650 420 (230) 2 VPHOs on
maternity leave.
Travelling Kilometre
limitations
2.2.7 Number of
Abattoirs
Registered
NPI 75 53 (22) Increased demand
for the service
during period under
review
2.2.8 Number of
primary animal
health care
(PAHC)
interactions held
1 224 233 9 Increased
awareness amongst
farmers
2.2.9 Number of
inspections on
facilities
processing
animal by-
products and
edible animal
products
46 50 65 15 Depended on
compliance rate
2.2.10 Number
of abattoir
plans processed
2 6 0 (6) Decreased demand
for the service
during the period
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134
Sub-programme: 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
under review
2.2.11 Number
of AHRS
inspections
conducted
19 57 42 (15) 2 VPHOs on
maternity leave.
Travelling Kilometre
limitations
2.2.12 Number
of illegal
slaughter
investigations
conducted
124 100 160 60 Increased demand
for the service
during the period
under review
2.2.13 Number
of hygiene
monitoring
specimens
tested
1 549 500 468 (32) 2 VPHOs on
maternity leave.
Limitation of
travelling. Staff
shortages
2.2.14 Number
of specimens
tested for
diseases
164 397 155 600 147 832 (7768) Decreased demand
for the service
during the period
under review
2.2.15 Number
of necropsy
specimens
24 100 65 (35) Decreased demand
for the service
during the period
under review
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135
Sub-programme: 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
processed
2.2.16 Total
number of tests
performed
206 068 220 000 211 233 (8 767) Decreased demand
for the service
during the period
under review
2.2.17 Number
of epidemiologic
studies
conducted
0 3 0 (3) PMP is an ongoing
project/study.
Impossible to start
another project
before a SV
epidemiology is
appointed
2.2.18 Number
of cattle tested
for TB with Skin
TB test
7 530 12 000 8 546 (3454) Decreased demand
for the service
during the period
under review
2.2.19 Number
of CA samples
collected
78 478 124 200 122 888 (1312) Stock of drugs
dwindled and went
dry countrywide
2.2.20 Number
of animal
inspections for
regulatory
purposes
NPI 12 920 6 871 (6 049) Travelling kilometre
limitations
2.2.21 Number
of
establishments
54 65 46 (19) Increased demand
for the service
during the period
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136
Sub-programme: 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
registered for
exports
under review
2.2.22 Number
of import and
export
facilitation
audits
conducted
NPI 132 78 (54) The definition has
increased to include
State veterinary
offices that
facilitate exports
2.2.23 Number
of samples
collected for
residue
monitoring at
export
establishments
NPI 142 166 24 Program was going
to be performed by
NW DARD on
behalf of DAFF. It
commenced late.
2.2.24 Number
of health
certificates
issued for
export
1 506 2 350 3288 938 Increased demand
for the service
during the period
under review
2.2.25 Number
of official
veterinary
movement
612 552 867 315 Increased demand
for the service
during the period
under review
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137
Sub-programme: 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
documents
issued
2.2.26 Number
of buffalo
movements
facilitated
NPI 116 119 (3) Decreased demand
for the service
during the period
under review
2.2.27 Number
of control audit
reports
NPI 16 76 60 Increased because
the Lab was
preparing for
accreditation
Programme 2: Agriculture
2.4: Technology Research and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
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138
Programme 2: Agriculture
2.4: Technology Research and Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
Programme:2: Agriculture
2.5.: Agricultural Economics
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.1 Number of
business plans
developed
83 85 54 (31) Project list for
CASP for the new
year not available
to start with
business plan
development
3.3.2 Number of
business plans
appraised
9 10 9 (1) Fewer requests
received than
planned
3.3.3 Number of
business plans
26 20 20 0 None
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139
Programme:2: Agriculture
2.5.: Agricultural Economics
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
upgraded
3.3.4 Number of
new enterprise
budgets
developed
4 3 1 (2) No requests for
new enterprise
budget received
3.3.5 Number of
enterprise
budgets updated
20 18 26 8 More requests
received
3.3.6 Number of
business plans
populated into
AEPIS
46 70 47 (23) Problem with
AEPIS computer
programme
3.3.7 Number of
agricultural
feasibility studies
conducted
6 3 5 2 Increased demand
due to the need to
roll out Farmers’
Market in other
districts
3.3.8 Number of
agricultural
impact
assessment
studies
conducted
4 3 3 0 None
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140
Programme:2: Agriculture
2.5.: Agricultural Economics
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.9 Number of
macroeconomic
reports
developed
NPI 2 4 2 More requests
received
3.3.10 Number
of clients
supported with
agricultural
economic advice
718 800 730 (70) Fewer requests
received than
planned
3.3.11 Number
of Agri-Business
supported to
access markets
3 8 65 57 Establishment of
Mahikeng Farmers’
Market provided
an opportunity for
more
agribusinesses to
access markets
3.3.12 Number
of
macroeconomic
requests
responded to
1138 1840 877 (963) Received less
requests than
planned
3.3.13 Number
of commodity
marketing
guidelines
developed
4 4 1 (3) Focus shifted to
establishment of
Mahikeng Farmers’
Market
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Programme:2: Agriculture
2.5.: Agricultural Economics
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.14 Number
of agricultural
marketing
infrastructure
facilitated
NPI 3 2 (1) Establishment of
Bojanala Farmers’
Market dependant
on the results of
the evaluation of
the Mahikeng
Farmers’ Market.
3.3.15 Number
of Agri –
businesses
updated in
CODAS
NPI 1 1 0 None
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Programme 2: Agriculture
2.6: Structured Agricultural Training
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
2.2.1 Number of
Small holder
farmers trained
on skills
programme
216 350 53 (297) Training contracts
approved late
2.2.2 Number of
Subsistence
farmers trained
on skills
programme
195 100 30 (70) Training contracts
approved late
2.2.3 Number of
farmer groups
mentored
0 4 0 (4) No eligible
Projects
2.2.4 Number of
Small holder
farmers trained
on short courses
470 70 20 (50) Training contracts
approved late
2.2.5 Number of
Subsistence
farmers
trained on short
courses
323 300 144 (156) Training contracts
approved late
2.2.6 Number of
Demonstration
trials
established at
Kgora Resource
Support Centre
4 4 0 (4) Needs driven(review)
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Programme 2: Agriculture
2.6: Structured Agricultural Training
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
2.2.7 Number of
farmer
demonstrations
at Kgora
Resource
Support Centre
415 100 0 (100) Needs driven(review)
2.2.8 Number of
students
registering into
higher
education
training(HET )
Qualifications
77 90
103 13 Academic year and
financial year are not
in sync(review)
2.2.9 Number of
students
completing HET
qualifications
26 25 29 4 Including 2011
students who couldn’t complete
seminars on time
2.2.10 Number
of learners
completing
short courses
854 160 148 (12) Training contracts
approved late
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4.4. Programme 4: Rural Development
Description of each programme
The aim of this programme is to enable rural people to take control of their destiny,
thereby dealing effectively with rural poverty through the optimal use and
management of natural resources.
Sub-programmes:
This programme consists of the following two sub – programmes:
1. Rural Development
2. Agribusiness Development
Strategic objectives
Strategic Objectives (SO)
SO 1 : To review and develop legislative and policy instruments
SO 2 : To develop and implement capacity building programmes
SO 3 : To develop and implement programme plans
SO 7 : To establish service delivery Partnerships
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4.4.1. Strategic objectives, performance indicators planned targets and actual
achievements
4.4.1.1. Strategic objectives
Programme Name: Rural Development
Strategic
objectives
Actual
Achievement
2012/2013
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
To develop and
implement capacity
building programmes
PI not in the
plan
5 Food security
awareness campaigns
21 16 Increased demand
for the service from
other departments
during the reporting
period
PI not in the
plan
100 Entrepreneurs trained in business
management
63 (37) Decreased demand
for the service
during the reporting
period
PI not in the
plan
10 Specialised advisory services
rendered on value adding enterprise
8 (2) Staff shortage
PI not in the
plan
1 Agribusiness
Data Banks established
1 None None
To develop and implement
programme plans
PI not in the
plan
126 Community food gardens
monitored
31 95 Decreased demand
for the service during
the reporting period
PI not in the
plan
1 Food security programme plans
implemented
0 (1) Staff shortage
PI not in the 1020 Household food security
126 (894) Extension Officers
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Programme Name: Rural Development
Strategic
objectives
Actual
Achievement
2012/2013
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
plan beneficiaries
monitored
upgrading
qualifications at the
University
PI not in the
plan
200 School
gardens
beneficiaries
58 (142) Decreased demand
for the service during
the reporting period
To develop and
implement
programme
plans
PI not in the
plan
4 Food security
monitoring Reports
3 (1) Staff shortage
PI not in the
plan
1 Indigenous
Knowledge Systems
Programme Plan
1 None None
PI not in the
plan
4 IKS projects implemented
0 (4) Staff shortage
PI not in the
plan
6 Basket of
services developed
6 0 None
PI not in the
plan
2 District Basket of services developed
0 (2) Staff shortage
PI not in the
plan
8 Projects
implemented
0 (8) Staff shortage
PI not in the
plan
32 Farm plans completed
29 (3) Decreased demand
for the service
during the reporting
period
PI not in the
plan
120 000 hectares of land surveyed
21 551 (98 449) Decreased demand
for the service
during the reporting
period
PI not in the
plan
4 800 beneficiaries
supported
0 (4800) Decreased demand
for the service
during the reporting
period
PI not in the
plan
300 farm
inspections
conducted
259 (41) Decreased demand
for the service
during the reporting
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Programme Name: Rural Development
Strategic
objectives
Actual
Achievement
2012/2013
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
period
PI not in the
plan
150 farm
assessment
completed
76 (74) Decreased demand
for the service
during the reporting
period
To develop and
implement
programme
plans
PI not in the
plan
300 land reform
projects monitored
274 (26) Staff shortage
PI not in the
plan
10 land conflict
cases resolved
0 (10) No conflicts reported
PI not in the
plan
200 Youth participants
Provincial Youth Summit and
Educational Excursions
297 97 High turnout at
summit
PI not in the
plan
1 Databank for
youth in different sectors of
agriculture and
rural development developed
1 0 None
PI not in the
plan
4 Youth Exchange
Programmes coordinated
2 (2) Staff shortage
PI not in the
plan
1 Youth
development plans implemented
0 (1) Capacity constraints
PI not in the
plan
100 Youth
engaged in agriculture and
rural development activities
141 41 High interest due to
summit presentations
PI not in the
plan
1 Women
development programmes
implemented
1 0 None
PI not in the
plan
450 women participants in the
female
entrepreneur
0 (450) Event postponed
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Programme Name: Rural Development
Strategic
objectives
Actual
Achievement
2012/2013
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
programme and
events
PI not in the
plan
200 women engaged in
agricultural and rural development
activities
275 75 Increased demand
from stakeholders
To develop and
implement
programme
plans
PI not in the
plan
5 Information sharing seminars
6 1 Increased demand
for the service
during the reporting
period
PI not in the
plan
4 Women exchange
programmes coordinated
1 (3) Staff shortage
PI not in the
plan
1 disabled persons
development programmes
implemented
1 None None
PI not in the
plan
50 disabled persons
capacitated in
primary and secondary
production in agriculture and
rural development
activities
102 52 Participants from
other departments
PI not in the
plan
1 Programme Plan
for older persons
development
1 0 None
PI not in the
plan
40 older persons
participating in
agricultural and rural development
activities
63 23 Increased demand
for the service
during the reporting
period
PI not in the
plan
5 Value adding enterprise funded
0 (5) Staff shortage
PI not in the
plan
1 Agribusiness
Summit Report
0 (1) Summit postponed
PI not in the
plan
5 Government owned local
storage facilities
3 (2) Delayed appointment
of service provider
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Programme Name: Rural Development
Strategic
objectives
Actual
Achievement
2012/2013
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
audited
PI not in the
plan
2 Government
owned storage facilities revived
0 (2) Funds and staff
shortage
To develop and
implement
programme
plans
PI not in the
plan
10 Value adding enterprises
business plans
facilitated
9 (1) Staff shortage
PI not in the
plan
3 AGRIBEE initiatives
developed
0 (3) Staff shortage
To establish
service delivery
partnerships
PI not in the
plan
4 clubs in IKS and arts and crafts
1 (3) Staff shortage
PI not in the
plan
1 Established multi
stakeholder forum
1 0 None
PI not in the
plan
5 Stakeholders (IFSNTT) meeting
coordinated
1 (4) Staff shortage
PI not in the
plan
2 PPP facilitated 3 1 Due to MOA’s
PI not in the
plan
2 District council of
stakeholders established
0 (2) Staff shortage
PI not in the
plan
1 CRDP technical committee
established
0 (2) Staff shortage
PI not in the
plan
32 Technical
committee
meetings held
6 (26) Synergising between
War on Poverty and
CRDP
PI not in the
plan
5 Service delivery
partnerships established
1 (4) Staff shortage
PI not in the 5 Commodity 1 (4) Stakeholder
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Programme Name: Rural Development
Strategic
objectives
Actual
Achievement
2012/2013
Planned Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from
planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
plan associations
formed
engagement started
late due to lack of
information.
To establish
service delivery
partnerships
PI not in the
plan
10 Institutional
support
programmes developed
0 (10) Awaiting signed
MOU’s
To review and develop
legislative and policy
instruments
PI not in the
plan
1 Agribusiness strategy
1 0 Agro-processing
strategy to be
adopted as agri-
business strategy
PI not in the
plan
1 Policy guideline
0 (1) Staff shortage
PI not in the
plan
1 Provincial
Food Security Strategy
development
1 None None
4.4.1.2. Key performance indicators, planned targets and actual
achievements
3.1: Agribusiness Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
1.1.1 Number of
Provincial Agribusiness
Strategy developed
PI not in the
plan
1 1 0 Agro-processing
strategy to be
adopted as agri-
business strategy
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3.1: Agribusiness Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
2.2.2
Agribusiness
Policy guidelines Developed
PI not in the
plan
1 0 (1) Staff shortage
3.3.3 Number of
entrepreneurs trained in
business management
PI not in the
plan
100 63 (37) Decreased demand
for the service
during the reporting
period
3.3.4 Number of
Specialised advisory
services rendered on
value adding enterprise
PI not in the
plan
10 8 (2) Staff shortage
3.3.5 Number of
Agribusiness Data Banks
established
PI not in the
plan
1 1 None None
3.3.6 Number of value adding
enterprises funded
1 5 0 (5) Staff shortage
3.3.7 Number of
Agribusiness Summit Report
PI not in the
plan
1 0 (1) Summit postponed
3.3.8 Number of government
owned local
storage facilities audited
3 5 3 (2) Delayed
appointment of
service provider
3.3.9 Number of government
owned storage facilities revived
PI not in the
plan
2 0 (2) Funds and staff
shortage
3.3.10 Number
of Value adding enterprises
business plans facilitated
5 10 9 (1) Staff shortage
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3.1: Agribusiness Development
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.11 Number
of AGRIBEE
initiatives developed
PI not in the
plan
3 0 (3) Staff shortage
3.7.12 Number
of partnerships established
PI not in the
plan
5 1 (4) Staff shortage
3.7.13 Number
of Commodity associations
formed
PI not in the
plan
5 1 (3) Stakeholder
engagement started
late due to lack of
information.
3.7.14 Number
of Institutional support
programmes developed
PI not in the
plan
10 0 (10) Awaiting signed
MOU’s
3.2: Rural Development Planning and Coordination
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from
planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
1.1.1 Number of
Provincial Food security strategy
developed
PI not in the
plan
1 1 None None
2.2.2 Number of Food security
awareness
campaigns
PI not in the
plan
5 21 16 Increased demand from
other departments
3.3.3 Number of
Community food gardens monitored
PI not in the
plan
126 31 (95) Decreased demand for
the service during the
reporting period
3.3.4 Number of
Food security PI not in the 1 0 (1) Staff shortage
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3.2: Rural Development Planning and Coordination
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from
planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
programme plan
implemented plan
3.3.5 Number of household food
security beneficiaries monitored
PI not in the
plan
1020 126 (894) Extension Officers
upgrading qualifications
at the University
3.3.6 Number of school garden
beneficiaries
supported
PI not in the
plan
200 58 (142) Decreased demand for
the service during the
reporting period
3.3.7 Number of
Food security monitoring Reports
PI not in the
plan
4 3 (1) Staff shortage
3.3.8 Number of IKS
programme plan implemented
PI not in the
plan
1 1 None None
3.3.9 Number of IKS
projects implemented PI not in the
plan
4 0 (4) Staff shortage
3.3.10 Number of basket of services
developed
PI not in the
plan
6 6 0 None
3.3.11 Number of district basket
services developed
PI not in the
plan
2 0 (2) Staff shortage
3.3.12 Number of
projects implemented PI not in the
plan
8 0 (8) Staff shortage
3.3.13 Number of district council of
stakeholders
established
PI not in the
plan
2 0 (2) Staff shortage
3.3.14 Number of CRDP technical
committees established
PI not in the
plan
1 0 (1) Staff shortage
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3.2: Rural Development Planning and Coordination
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from
planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.15 Number of
technical committee meetings held
PI not in the
plan
32 6 (26) Staff shortage
3.3.16 Number of farm plans completed
PI not in the
plan
32 29 (3) Decreased demand for
the service during the
reporting period
3.3.17 Number of hectares of land
surveyed
PI not in the
plan
120000 21 551 (98 449) Decreased demand for
the service during the
reporting period
3.3.18 Number of beneficiaries
supported
PI not in the
plan
4800 0 (4800) Decreased demand for
the service during the
reporting period
3.3.19 Number of farm inspections
conducted
PI not in the
plan
300 259 (41) Decreased demand for
the service during the
reporting period
3.3.20 Number of
farm assessments
completed
PI not in the
plan
150 76 (74) Staff shortage
3.3.21 Number of
land reform projects
monitored
PI not in the
plan
300 274 (26) Decreased demand for
the service during the
reporting period
3.3.22 Number of
land conflict cases
resolved
PI not in the
plan
10 0 (10) Decreased demand for
the service during the
period under review
3.3.23 Number of Youth participants
Provincial Youth Summit and
Educational
Excursions
PI not in the
plan
200 297 97 Higher interest due to
summit
3.3.24 Number of
Databank for youth
in different sectors of agriculture and rural
development
PI not in the
plan
1 1 0 None
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3.2: Rural Development Planning and Coordination
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from
planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
developed
3.3.25 Number of
Youth Exchange Programmes
coordinated
PI not in the
plan
4 2 (2) Staff shortage
3.3.26 Number of Youth development
plans implemented
PI not in the
plan
1 0 (1) Staff shortage
3.3.27 Number of
Youth engaged in agriculture and rural
development
activities
PI not in the
plan
100 141 41 Increased demand for
the service during the
reporting period
3.3.28 Number of
Women development
programmes implemented
PI not in the
plan
1 1 0 None
3.3.29 Number of
women participants in the female
entrepreneur programme and
events
PI not in the
plan
450 0 (450) Event postponed
3.3.30 Number of women engaged in
agricultural and rural development
activities
PI not in the
plan
200 275 75 Increased demand for
the service from
stakeholders
3.3.31 Number of Information sharing
seminars
PI not in the
plan
5 6 1 Increased demand for
the service from
stakeholders
3.3.32 Number of
Women exchange
programmes coordinated
PI not in the
plan
4 1 (3) Staff shortage
3.3.33 Number of disabled persons
development
programmes implemented
PI not in the
plan
1 1 None None
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3.2: Rural Development Planning and Coordination
Performance
Indicator
Actual
Achievement
2012/2013
Planned
Target
2013/2014
Actual
Achievement
2013/2014
Deviation
from
planned
target to
Actual
Achievement
for
2013/2014
Comment on
deviations
3.3.34 Number of
disabled persons capacitated in
primary and secondary production
in agriculture and
rural development activities
PI not in the
plan
50 102 52 Increased demand for
the service from
stakeholders
3.3.35 Number of
Programme Plan for older persons
development
PI not in the
plan
1 1 0 None
3.3.36 Number of older persons
participating in agricultural and rural
development
activities
PI not in the
plan
40 63 23 Increased demand for
the service from
stakeholders
3.3.37 Number of
clubs in IKS and arts
and crafts
PI not in the
plan
4 1 (3) Staff shortage
3.3.38 Number of
established multi
stakeholder forum
PI not in the
plan
1 1 0 None
3.3.39 Number of
Stakeholders (IFSNTT) meetings
coordinated
PI not in the
plan
5 1 (4) Staff shortage
3.3.40 Number of PPP facilitated
PI not in the
plan
2 3 1 Due to MOU’s
4.4.2. Strategy to overcome areas of under performance
Providing adequate resources to enhance human resource capital
Inclusive, integrated and coordinated planning and implementation with all the
key stakeholders including other government departments.
Aligning implementation/activities to the Departmental Annual Performance Plan
and other related plans
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Strengthening procurement processes by ensuring that competent and reliable
service providers are engaged on time
Reviewing target setting in the next financial year
Strengthening and capacitating monitoring, evaluation and reporting at district
level.
4.4.3. Changes to planned targets
4.4.3.1. The following performance indicator and MTEF targets was erroneously
included in the APP and was therefore deleted in-year as part of the 7.1. STRATEGIC
OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2013/14
3.1. Rural Development Planning and Coordination
Strategic
objective
Actual Performance Estimated
Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 7.3: Rural services and sustainable Livelihoods
Sub output 7.3.1. Coordinating the implementation of the Comprehensive Rural Development
Programme in the province.
3.7 To establish
service
delivery partnerships
NPI NPI NPI NPI 62 Council
of
stakeholders meetings
held
100 Council
of
stakeholders meetings
held
120 Council
of
stakeholders meetings
held
4.4.3.2. The following MTEF targets were incorrectly captured in the APP and in-
year corrections were effected as shown below in Table 7.2. PROGRAMME
PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
3.1. Rural Development Planning and Coordination
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 7.3: Rural services and sustainable Livelihoods
Sub output 7.3.1. Coordinating the implementation of the Comprehensive Rural Development Programme in the province.
Establish district council of stakeholders
3.7.13 Number of district council of stakeholders established
NPI NPI NPI NPI 2 District Council of stakeholders established
4 District Council of stakeholders established
4 District Council of stakeholders established
Output 7.5: Enabling institutional environment for sustainable and inclusive growth
Sub output 7.5.1: Organizing small farmers into producer associations and marketing coops to give collective power in negotiating for inputs and marketing
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3.1. Rural Development Planning and Coordination
Activities Programme performance indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Coordinate stakeholder(IFSNTT) meetings
3.7.39 Number of stakeholder (IFSNTT) meetings coordinated
NPI NPI 10 5 Stakeholder (IFSNTT) meetings coordinated
5 Stakeholder (IFSNTT) meetings coordinated
10 Stakeholder (IFSNTT) meetings coordinated
15 Stakeholder (IFSNTT) meetings coordinated
1.4.3.3. The following 4th quarterly target was incorrectly captured in the APP and in-
year correction was effected as shown below in Table 7.3. QUARTERLY
TARGETS FOR 2012/13
3.1. Rural Development Planning and Coordination
Performance Indicator Reporting period
Annual target
Quarterly targets
2012/13 1st 2nd 3rd 4th
Output.7.2: Improved access to affordable and diverse food
Sub output 7.2.4. Establishing community and school gardens to enable at least 30% of poor households to produce some of their food and improve income.
2.2.2 Number of
Food security awareness campaigns
Quarterly 5 0 4 1 0
4.4.4. Linking performance with budgets
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
4.1 COOPERATIVES AND FOOD SECURITY
Current payment 15 080 15 080 10 445 4 635 69.3% 12 875 32 461
Transfers and subsidies 22 455 22 455 20 349 2 106 90.6% 22 500 83
Payment for capital assets 145 145 739 (594) 509.7% -
Payment for financial assets - - -
4.2 PLANNING AND COORDINATION Current payment 6 000 6 000 11 052 (5 052) 184.2% 4 000 6 995
Transfers and subsidies 78 287 78 287 56 78 231 0.1% 55 280 -
Payment for capital assets - - -
Payment for financial assets - - -
Total 121 967 - - 121 967 42 641 79 326 35.0% 94 655 39 539
2012/13 2011/12
Details per Sub-Programme
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Sub-programme: 2.1: Agricultural Support Services
2.1.4: Policy and Planning
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
1.1.1 Number of
contracts drafted
9 15 4 (11) No requests
received
1.1.2 Number of
verified contracts
59 30 35 5 Increased
demand for the
verification
service
1.1.3 Number of
legislative
instruments
developed
1 3 1 (2) No requests
received
1.1.4 Number of
legislative
instruments
reviewed
1 1 2 1 Discovered
omissions on
the Pounds Act &
had to review
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Sub-programme: 2.1: Agricultural Support Services
2.1.4: Policy and Planning
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
1.1.5 Number of
legislative
instruments
simplified
7 6 7 1 Increased
demand for the
service during the
period under
review
1.1.6 Number of
legal opinion
provided
36 15 18 3 Increased
demand for legal
opinions
1.1.7 Number of
litigious matters
concluded
322 10 11 1 More cases
received and
pending in court
1.1.8 Number of
supported policy
instruments
2 3 16 13 Additional policy
instruments from
Risk Management
and Finance
1.1.9 Number of
policies developed
(including AMP)
9 5 13 8 Unforeseen high
demand for new
policy
instruments
1.1.10 Number of
strategic plans
developed
4 4 4 0 None
1.1.11 Number of
policies reviewed
12 8 23 15 Unforeseen high
demand for policy
reviews
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Sub-programme: 2.1: Agricultural Support Services
2.1.4: Policy and Planning
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
1.1.12 Number of
database updates
54 15 76 61 Increased
demand for the
service from
finance and new
sector documents
received from
DAFF
2.2.13 Number of
material loaned
from the Resource
Centres
1 731 1 440 1831 391 Increased
demand for the
service during the
reporting period
2.2.14 Number
brochures,
pamphlets and
booklets
disseminated
88 303 70 000 95 480 25 480 Increased
demand for the
service during the
reporting period
2.2.15 Number of
farmers registered
NPI 800 5 654 4854 Additional
information on
Lehurutshe
Commercial &
Aquaculture
farmers for
Bojanala
2.2.16 Number of
GIS maps
899 550 942 392 Additional and
unplanned for
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Sub-programme: 2.1: Agricultural Support Services
2.1.4: Policy and Planning
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
developed requests from
Provincial GIS
forum members
and local schools
introducing GIS
as part of their
curriculum
3.1.17 Number of
WFBBP livestock
cooperatives
supported
0 5 1 (4) WFBBP is
currently under
review
3.1.18 Number of
EPWP projects
reported on
NPI 191 172 (19) Delayed projects
approval
3.5.19 Number of
support provided
to PGDS
Agriculture and
Agribusiness
Working Group
1 6 0 (6) PGDS currently
under review
3.5.20 Number of
AMP
implementation
activities
coordinated
3 4 4 0 None
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Sub-programme: 2.1: Agricultural Support Services
2.1.4: Policy and Planning
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
3.7.21 Number of
service delivery
partnerships
established
0 7 2 (5) WFBBP under
review
3.8.22 Number of
Economic and
Development
Cluster report
compiled
NPI 8 12 4 Additional reports
compiled for two
Lekgotlas
4.8.23 Number of
compliance
reports submitted
5 6 7 1 Additional report
compiled and
submitted to
DAFF
4.8.24 Number of
outcome based
reports compiled
NPI 12 12 0 None
4.8.25 Number of
New Growth Path
reports submitted
NPI 4 4 0 None
4.8.26 Number of
Infrastructure
(ISF) reports
compiled
NPI 12 12 None None
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Sub-programme: 2.1: Agricultural Support Services
2.1.4: Policy and Planning
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
4.11.27 Number
of maintenance on
Programme
Performance
Information
Management
System
4 4 0 (4) System has not
been maintained
due to service
provider
challenges
4.11.28 Number
of Departmental M
& E Reports
submitted
4 4 4 0 None
4.11.29 Number
of M&E sub-
committee reports
compiled
NPI 4 4 0 None
4.11.30 Number
of National
Steering
Committee reports
compiled
NPI 4 4 0 None
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Sub-programme: 2.1: Agricultural Support Services
2.1.5: Disaster Management
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
2.2.1 Number of
disaster risk
management
workshops
conducted
43 96 57 (39) Two staff members
left the unit
2.2.2 Number of
early warning
publications
4 4 2 (2) 4 Additional
publications issued
but not reported
3.3.3 Number of
Disaster
Management
Plans reviewed
1 1 3 2 Level one plan with
PDMC (review)
3.3.4 Number of
disaster relief
schemes
managed
1 2 6 4 Unexpected
occurrence. Floods
and drought
3.3.5 Number of
farmer profile
database
2 1 4 3 Unexpected
occurrence.
Emergency drought
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Sub-programme: 2.1: Agricultural Support Services
2.1.5: Disaster Management
Performance
Indicator
Actual
Achievement
2011/2012
Planned
Target
2012/2013
Actual
Achievement
2012/2013
Deviation
from planned
target to
Actual
Achievement
for
2012/2013
Comment on
deviations
developed
3.3.6 Number of
reported
Disasters
registered
2 2 3 1 Unexpected
occurrence. Floods
and drought
3.3.7 Number of
National agro-
meteorological
reports
compiled
NPI 4 4 0 None
3.3.8 Number of
Provincial
Departmental
Risk
Management
Advisory
Forums
attended
NPI 4 4 0 None
4.2.2. Strategy to overcome areas of under performance
Ensure provision of adequate resources, review some of the targets in the
next financial year to align to the available resources, improve planning and
procurement processes.
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4.2.3. Changes to planned targets
1.2.3.1. The following two Indicator titles for Programme 4(Veterinary Services)
and 6 (Agricultural Economics) were changed in-year as indicated in the
table below to align to the Treasury QPR Model:
Current Indicator Title New Indicator Title
3.5.5. Number of samples taken for surveillance Number of animals surveyed for diseases
3.3.12. Number of Agri-Businesses supported with marketing information
Number of macroeconomic information requests
responded to
1.2.3.2. The following four performance indicators and MTEF targets for
Veterinary Services and Policy and Planning were erroneously omitted
and corrected/included in-year as shown below in Table 6.1. STRATEGIC
OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15,
Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Strategic objective
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 7.2: Improved access to affordable and diverse food
Sub output 7.2.1: The % of population that experience hunger from 52% - 30% using national food consumption data.
3.5 To ensure
implementation of legislative or
policy instruments
NPI NPI NPI NPI 75 Abattoirs
Registered
75 Abattoirs
Registered
85 Abattoirs
Registered
Output 4.4: Increased competitiveness to raise net exports and grow trade as a share of world trade and improve its composition
Sub output 4.2: Increased share of world trade
3.5 To ensure implementation
of legislative or
NPI NPI NPI NPI 142 samples collected for
residue
142 samples collected for
residue
142 samples collected for
residue
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Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Strategic objective
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
policy
instruments
monitoring at
export establishment
monitoring at
export establishment
monitoring at
export establishment
Sub – Programme 2.1: Agricultural Support Services
2.1.4. Policy and Planning
Strategic objective
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.3: Business processes, systems, decision rights and accountability
Sub output 12.3.8 Business process
4.11 To improve
monitoring
and evaluation
of programmes
NPI NPI NPI 4 4 M&E
sub-
committee reports
compiled
4 M&E
sub-
committee reports
compiled
4 M&E
sub-
committee reports
compiled
NPI NPI NPI 4 4 National Steering
Committee
reports compiled
4 National Steering
Committee
reports compiled
4 National Steering
Committee
reports compiled
4.2.2.3. The following two MTEF targets for Veterinary Services and Policy and
Planning were incorrectly captured in the APP and corrections were effected in-year
as shown below in Table 5.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 –
2014/15
Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Strategic objective
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 4.4: Increased competitiveness to raise net exports and grow trade as a share of world trade and
improve its composition
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Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Strategic objective
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Sub output 4.2: Increased share of world trade
3.5 To ensure
implementation
of legislative or policy
instruments
NPI NPI NPI NPI 142 samples
collected for
residue monitoring at
export establishment
142 samples
collected for
residue monitoring at
export establishment
142 samples
collected for
residue monitoring at
export establishment
Sub – Programme 2.1: Agricultural Support Services
2.1.4. Policy and Planning
Strategic
objective
Actual Performance Estimated
Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 12.3: Business processes, systems, decision rights and accountability
Sub output 12.3.8 Business process
1.1 To review
and
develop legislative
and policy instruments
NPI 6 14 8 8 Policies
reviewed
10
Policies
reviewed
10
Policies
reviewed
4.2.2.4. The following MTEF targets for Veterinary Services were incorrectly captured
in the APP and corrections were effected in-year as shown below in Table 5.2.
PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13
Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Activities Programme performance
indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Output 7.1: Sustainable agrarian reform
Sub output 7.1.2: The number of small holder farmer should rise from 200 000 to 250 000
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Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Activities Programme performance
indicator
Actual Performance Estimated Performance
Medium Term Targets
2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Contact session
with industry
role players
2.2.3 Number of
contact sessions
industry role
players
NPI NPI 200 150 Contact sessions
industry role players
160 Contact
sessions industry
role players
160 Contact
sessions industry
role players
160 Contact
sessions industry
role players
4.2.2.5. The 2nd Quarterly target was incorrectly captured in the APP and an in-year
correction was effected as shown below in Table 5.1.3. QUARTERLY TARGETS FOR
2012/13
Sub – Programme 2.1: Agricultural Support Services
2.1.1: Veterinary Services
Performance Indicator Reporting
period
Annual
target
Quarterly targets
2012/13 1st 2nd 3rd 4th
Output 7.1: Sustainable agrarian reform
Sub output 7.1.2: The number of small holder farmer should rise from 200 000 to 250 000
3.5.5 Number of samples taken for surveillance
Quarterly 8 065 2 016 2 017 2 016 2 016
4.2.4. Linking performance with budgets
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Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
2.1 SUSTAINABLE RESOURCE
MANAGEMENT
Current payment 2 822 2 822 2 758 64 97.7% 3 240 3 653
Transfers and subsidies - - - 6
Payment for capital assets 15 15 9 6 60.0% 60 23
Payment for financial assets - - -
2.2 VETERINARY SERVICES
Current payment 27 296 27 296 23 885 3 411 87.5% 9 643 13 515
Transfers and subsidies - - 8 (8) - 63
Payment for capital assets 193 193 176 17 91.2% 168 161
Payment for financial assets - - -
2.3 ECONOMICS AND PLANNING
SERVICES
Current payment 8 936 8 936 17 093 (8 157) 191.3% 8 650 9 145
Transfers and subsidies - - 61 (61) - -
Payment for capital assets 42 42 22 20 52.4% 30 24
Payment for financial assets - - -
2.4 STRUCTURED AGRICULTURAL
TRAINING Current payment 64 625 64 625 59 117 5 508 91.5% 61 441 54 196
Transfers and subsidies 23 23 374 (351) 1626.1% - 232
Payment for capital assets 285 285 249 36 87.4% 311 268
Payment for financial assets - - -
Total 104 237 - - 104 237 103 752 485 99.5% 83 543 81 286
2012/13
Details per Sub-Programme
2011/12
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4. SUMMARY OF FINANCIAL INFORMATION
5.1. Revenue Collection
2012/2013 2011/2012
Sources of
revenue
Estimate Actual
Amount
Collected
(Over)/
Under
Collection
Estimate
Actual
Amount
Collected
(Over)/Under
Collection
R’000 R’000 R’000 R’000 R’000 R’000
Dividends
10
9 1
9
9 0
Fines 0 0 0 447 447 0
Interest 8 12 (4) 9 9 0
Revenue:finan
cial assets
900 314 586 349 349 0
Sale Goods
&Services
Produceds by
Dept
6,622 7,578 (956) 5,997 5,997 0
Sale:
Scrap,waste,
Oth Goods
0
2 (2) 426 426 0
Total 7,540 7,915 (375) 7,237 7,237 0
5.2. Programme Expenditure
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Final Actual Expenditure Final Actual
Appropriation Expenditure as % of Appropriation Expenditure
final
appropriation
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1. ADMINISTRATION
Current payment 135 029 - - 135 029 130 493 4 536 96.6% 162 226 144 183
Transfers and subsidies 1 631 - - 1 631 1 708 (77) 104.7% 289 230
Payment for capital assets 1 066 - - 1 066 776 290 72.8% 770 723
Payment for financial assets 131 - - 131 131 - 100.0% - -
137 857 - - 137 857 133 108 4 749 163 285 145 136
2. AGRICULTURAL SUPPORT
Current payment 103 679 - - 103 679 102 853 826 99.2% 82 974 80 509
Transfers and subsidies 23 - - 23 443 (420) 1926.1% - 301
Payment for capital assets 535 - - 535 456 79 85.2% 569 476
Payment for financial assets - - - - - - - -
104 237 - - 104 237 103 752 485 83 543 81 286
3. AGRICULTURAL DISTRICT SERVICES
Current payment 277 291 - - 277 291 285 489 (8 198) 103.0% 261 004 257 156
Transfers and subsidies 213 516 - - 213 516 203 303 10 213 95.2% 169 682 161 418
Payment for capital assets 4 446 - - 4 446 6 458 (2 012) 145.3% 6 440 6 209
Payment for financial assets - - - - - - - -
495 253 - - 495 253 495 250 3 437 126 424 783
4. RURAL DEVELOPMENT
Current payment 21 080 - - 21 080 21 497 (417) 102.0% 16 875 39 456
Transfers and subsidies 100 742 - - 100 742 20 405 80 337 20.3% 77 780 83
Payment for capital assets 145 - - 145 739 (594) 509.7% - -
Payment for financial assets - - - - - - - -
121 967 - - 121 967 42 641 79 326 94 655 39 539
Subtotal 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744
Statutory Appropriation Current payment - -
Transfers and subsidies - -
Payment for capital assets - -
Payment for financial assets - -
TOTAL 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744
Virement Variance
2012/13 2011/12
Adjusted
Appropriation
Shifting of
Funds
5.3. Capital investment, maintenance and asset management plan
5.1.1. Capital investment
The department did not have any capital projects for the year under review.
5.1.2. Maintenance
The Department does not own any immovable properties. Ownership of all
government immovable properties in the North West Province falls under the
Department of Public Works, Roads and Transport.
Majority of the buildings occupied by the Department are leased and therefore all
maintenance related issues are the responsibility of the Landlord.
5.1.3. Asset Management plan
All departmental assets are maintained on an electronic asset register which was
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Implemented in 2002/03 financial year. All departmental assets are being managed
and monitored in line with the Provincial Asset Management Policy and Policy
manual. Assets are being reconciled on a monthly basis to ensure that the asset
register remained up-to-date during the period under review.
80% of assets are in good condition, 3% of assets are in fair condition while 17% of
assets are in poor/redundant state. Approximately 340 items have been disposed off
during the period under review.
Strategy to overcome areas of under performance
Ensure that adequate support from Treasury is sought and improve the functionality
of the procurement systems. The fast-tracking of the review of the SCM policies to be
prioritized during the next financial year.
Changes to planned targets
There were no changes to the performance indicators or targets in-year.
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PART C: GOVERNANCE
1. INTRODUCTION
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Corporate governance embodies processes and systems by which public entities
are directed, controlled and held to account. In addition to legislative
requirements based on a public entity’s enabling legislation, and the
Companies Act, corporate governance with regard to public entity’s is applied
through the precepts of the Public Finance Management Act (PFMA) and run in
tandem with the principles contained in the King’s Report on Corporate
Governance.
Parliament, the Executive and the Accounting Authority of the public entity are
responsible for corporate governance.
2. PORTFOLIO COMMITTEES
All the scheduled dates and meetings of the Portfolio Committee on
Agriculture and Rural Development were honoured by the department. This
also included the submission of all the reports requested by the Portfolio
Committee by the department.
3. EXECUTIVE AUTHORITY
All the Governance and compliance reports were submitted to the Executive
Authority as requested and on time. There were no major issues raised by the
Executive Authority during the period under review.
4. THE ACCOUNTING AUTHORITY / BOARD
Not applicable to the Department during the period under review.
5. RISK MANAGEMENT
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Nature of risk management
Risk management provides a specialist efficient and quality Governance
system and related practices which include:
To manage and maintain a quality implementation process for risk
management in the organization through the facilitation of risk
identification and risk analysis;
To coordinate the management of risks on behalf of the organization to
minimize the risk exposure levels;
To profile the risks on behalf of the organization to enable the
organization to know its potential risk factors for appropriate action;
To enable the organization to smarter operations;
To implement appropriate systems that will allow system improvement;
Enable reasonable assurance for the organization to achieve its
strategic objectives.
Risk management strategies to identify risks and manage the risks
The Department has reviewed its Risk Management Strategy and Risk
Management Policy for the year under review, which where aligned with the
Corporate Governance of ICT Framework in relation towards ICT Risk
Assessments for compliance. These departmental Risk Management policies
and strategies are also aligned with the Public Sector Risk Management
Framework which outlines the methodologies, practices and procedures to
execute risk management within the organization.
Progress made in addressing risks identified
The Department hosted various risk assessment exercises during the year
under review, which enables the department to review and update its Risk
Profile. The Department also incorporated MPAT and FMCMM Credentials
formulated by both the DPSA and the Departments of Performance Monitoring
and Evaluation to smarter systems and utilize these credentials during risk
assessment exercises as an improvement strategy for system improvements.
The department also reviewed and re-adopted its top 10 risks in relation
towards its risk register which enables the department to reflect integrity, true
governance and providing a real case risk scenario on behalf of the
organization to improve systems as an additional improvement strategy to
tighten controls. Regular risk status reports are forwarded to the EID Cluster
Audit Committee and other relevant structures as required. The department
also made use of more practical measures (video presentation material) to
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communicate risk practices within the organization to enable officials to
understand that they are living risks on a day to day basis and to ensure that
it is made part and parcel of their daily working operations to minimize risk
exposure on behalf of the organization and to maximize our success rate
towards system improvements. This has healed positive results as
management and the department has taken risk management serious as the
risk culture had tremendously improve in the organization that is reflected in
the Auditor-General report as systems had indeed improved.
6. INTERNAL CONTROL UNIT
The unit is located in Office of the Chief Financial Officer, due to the
compliance challenges experienced in the past a focal point for the year under
review was internal control measures. All transactions are tested at the point
of entry or transaction level for compliance test.
Furthermore, a committee was established to assess all irregular expenditure
incurred for recommendation to the accounting officer to either regularise or
institute necessary disciplinary actions. The process has yielded positive
results as the prior year’s irregular expenditure has reduced significantly, and
the current year was curbed at a minimal level.
7. INTERNAL AUDIT AND AUDIT COMMITTEES
Key responsibilities of the Audit Committee include:
Conduct quarterly reviews on the performance of the department
Monitor the effectiveness of departmental internal control systems
Review and discuss audited annual financial statements for inclusion in
the annual report
Evaluate financial statements for the consistent application of
accounting policies
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Attendance of audit committee meetings by Audit Committee members is
reflected in the Audit Committee report in Section 15.
8. COMPLIANCE WITH LAWS AND REGULATIONS
The department has conducted awareness sessions to educate the end users
for complying with the financial instruments and prescripts. In addition to that
the Internal Control has conducted inspections for testing and ensuring that
the transactions are compliant to the laws and regulations.
9. FRAUD AND CORRUPTION
The Department has reviewed and approved its Fraud Prevention Plan / Strategy
during the year under review. The Department also reviewed and approved
additional policies in accordance with the Fraud Prevention Plan / Strategy as
follows:
Fraud Prevention Policy;
Whistle-blowing policy;
Ethics management policy; and
Gifts, donation, hospitality and sponsorship policy.
Implementation progress of the Fraud prevention plan
Directives were reviewed and reminders were forwarded to officials in relation
towards financial and non-financial disclosures including remunerative work
outside the public service.
The Code of Conduct booklet was circulated to all staff and the circulation
register is constantly updated and safeguarded.
An ethics assessment survey was facilitated to assess the ethical culture of the
organisation to determine and assess its governance and ethical maturity
levels including assessing potential business red flags.
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Anti-Corruption workshops were hosted targeting low, junior, middle and senior
staff levels aimed at the following focus areas for educational awareness:
o Ethical awareness and upliftment of the ethical morale;
o Awareness on gifts, donations, hospitality and sponsorships;
o Conflicts of Interest;
o Code of Conduct;
o ICT Governance;
o Risk Management;
o Corporate Governance compliance;
o Whistle-blowing;
o Fraud and anti-corruption prevention;
o Information security;
o Information privacy;
o Information management; and
o Information Technology Security.
Business red flags as part of the ethical and fraud related risks are incorporated
into the Departmental Risk Profile.
Hotline cases reported and misconduct cases are properly recorded and
maintained through appropriate registers.
Regular reports on Hotline cases and its status are forwarded to the relevant
structures as required.
Regular Status reports are forwarded to the EID Cluster Audit Committee in
relation towards the practices and process followed in the implementation of
the Fraud Prevention Plan / Strategy.
Posters were developed on Fraud prevention and Ethical values that was
circulated and strategically place at all entrances of the departments buildings
to create awareness and to encourage officials to report corruption and
unethical behaviour in the workplace.
Various flyers, newsletter articles and brochures were circulated to educate
officials on anti-corruption, good governance and just administrative
procedures.
Anti-Corruption practitioners were trained in on a NQF level 5 Anti-corruption
programme through PALAMA.
Mechanisms in place to report fraud and corruption and how these
operate.eg: Whistle blowing –
The Whistle-blowing policy was reviewed and approved to address confidential
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disclosure and mechanisms to report fraud and corruption that also incorporated
various agencies that can be used to report fraud and corruption to manage the
integrity of the confidential nature of disclosures by officials.
A Whistle-blowing brochure had been formulated and circulated to staff to create
educational awareness.
The Whistle-blowing policy was also circulated to staff and awareness training
sessions took place.
Posters were developed on Fraud prevention and Ethical values that was
circulated and strategically place at all entrances of the departments buildings to
create awareness and to encourage officials to report corruption and unethical
behaviour in the workplace.
How these cases are reported and what action is taken
Security Services receives cases from Anti- Corruption Hotline and then conduct the preliminary investigation. Cases which needs further investigation they are referred to other relevant law in forcement agencies. The report or results are then send to Forensic Management Services in the office of the Premier. If there are findings which can be implemented internally then we send the report to the office of the HOD for implementation.
10. MINIMISING CONFLICT OF INTEREST
To encourage transparency with regards to conflict of interest, all Departmental
Bid Committee members make verbal and written declaration of interests before
each meeting on the submissions to be tabled. All members of the bid committees
subscribe to a code of conduct of Bid Committees which is issued to each member
upon appointment to refrain from transactions that could lead to conflicts of interest
while they hold that office. Furthermore, the Department has adopted the Code of
Conduct for SCM practitioners issued by the National Treasury which all SCM
practitioners have signed. The Department recorded no conflicts for the year under
review.
In addition to this, at the beginning of each financial year, all senior managers in
the Department sign a financial disclosure form declaring all their financial
interests to the Executive Authority.
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11. CODE OF CONDUCT
Nature of the Code of Conduct / ethics and the effect it has on the
department:
The Code of Conduct / ethics in the workplace is an important fraud prevention
key initiative. A good ethical culture that is sound and stable increases the
entity’s ability to provide quality and integrity of services that is compliant with
good governance practices and principles. The higher an organisations ethical
culture has matured, the bigger the changes of the organisation is, to minimise
possible business red flags, operational surprises, collapse of systems, possibility
of fraud and corruption and increases the organisations changes for service and
system delivery improvement towards good governance and a clean audit
approach / target.
Discuss the process followed for the breach of Code of Conduct:
Some of the processes followed to create awareness and educate officials on
unethical behaviour that could lead towards a breach of the Code of Conduct:
The Department has reviewed and adopted the following ethics policies within
the period under review:
o Ethics Management policy;
o The Gifts, donation, hospitality and sponsorship policy;
o These policies also incorporate conflicts of interest and consequences for
unethical behaviour.
Directives were reviewed and reminders were forwarded to officials in relation
towards financial and non-financial disclosures including remunerative work
outside the public service.
The Code of Conduct booklet was circulated to all staff and the circulation
register is constantly updated and safeguarded.
An ethics assessment survey was facilitated to assess the ethical culture of the
organisation to determine and assess its governance and ethical maturity levels
including assessing potential business red flags.
Ethical workshops were hosted targeting, low, junior, middle and senior staff
levels.
Education and awareness on the Code of conduct were also made part of the
internship, learnership and new induction training programmes.
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Ethical values posters and brochures were developed and circulated to staff for
adequate educational awareness and to discourage officials from engaging in
unethical behaviour and practices.
12. HEALTH SAFETY AND ENVIRONMENTAL ISSUES
Occupational Health and Safety (OHS) inspections were conducted in the Department to eliminate hazards and occupational health risks in the Department .First aid cases were attended to, to assist clients who sustained minor injuries at work. COIDA cases handled and taken to compensation houses.
There is a challenge of non compliance on OHS inspection reports/recommendations in the Department. Poor maintenance of Departmental buildings is also a long standing challenge. The Department is experiencing backlog of COIDA due to slow responses from the Compensation House.
13. COMPANY /BOARD SECRETARY (IF APPLICABLE)
Not applicable to the Department during the period under review.
14. SOCIAL RESPONSIBILITY
Transformation functions are conducted in the Department. 16 days on no violence against women and children campaigns, Disability Audits were conducted in Departmental buildings as well as Disability awareness campaigns conducted. Plans are underway to conduct Departmental Women’s day event.
Location of the Transformation Unit in HRD has been a challenge in terms of programme implementation and reporting lines.
15. AUDIT COMMITTEE REPORT
We are pleased to present our report for the financial year ended 31 March 2013.
Audit Committee Members and Attendance
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The Audit Committee consists of the members listed hereunder and should meet at
least four times per annum as the Central Audit Committee and also four times per
annum as the Cluster Audit Committee as per its approved terms of reference.
During the current year five meetings were held by the Central Audit Committee and
four meetings was held by the Cluster Audit Committee.
The term of office of the Provincial Audit Committee ended on 30 November 2012.
Due to delays in the finalisation of the appointment of the new Provincial Audit
Committee the term of office of the Audit Committee was extended by the MEC for
Finance in May 2013 up to the conclusion of the 2013 reporting cycle. This however
affected the Audit Committee functioning in that specific meetings could not be held
to review quarters 3 and 4 so as to provide oversight as planned of the 2012/13
financial year. The Audit Committee did however receive the reports prepared for
these quarters. These reports were taken into consideration in preparation for the
reviews of the draft annual financial statements, pre-determined objectives as well as
the preparation of this certificate.
Central Audit Committee
Scheduled
Meetings Special Meetings
Name Role Held Attended Held Attended
Mr. M. Mohohlo Chairperson 3 3 2 2
Mr. P. Mnisi External Member 3 3 2 2
Ms. P. Mzizi External Member 3 1 2 2
Ms. N. Mtebele External Member 3 3 2 2
Mr. P. Zwane External Member 3 3 2 2
Mr. G. Paul Ex Officio Member 3 1 2 0
Cluster Audit Committee
Scheduled Meetings
Name Role Held Attended
Mr. P. Zwane Chairperson and External Member 4 4
Mr. A.
Mahlalutye External Member 4 2
Mr. M. Mohohlo* External Member 4 2
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Ms. N. Mtebele* External Member 4 3
Ms. M. Kgomo Internal Member 4 0
Dr. A. Robinson Internal Member 4 3
*Co-opted for specific meetings.
Audit Committee Responsibility
The Audit Committee reports that it has complied with its responsibilities arising from
section 38(1) (a) (ii) of the PFMA and Treasury Regulation 3.1, within the constraints
as also outlined above.
The Audit Committee also reports that it has adopted appropriate formal terms of reference as
its Audit Committee Charter, has regulated its affairs in compliance with this charter and has
discharged all its responsibilities as contained therein.
The effectiveness of internal control
The system of internal control was not entirely effective for the year under review. During the year
under review, several deficiencies in the system of internal control were reported by the internal
auditors especially at district level. The following specific areas of concern were noted and reported:
Procurement (SCM)
Conditional Grants
Governance related controls
The report of the Auditor General South Africa for the 31 March 2013, presented to
the Audit Committee for review has also confirmed the above status quo.
Based on the quarterly reviews performed, the departmental fraud and risk
management system is not adequate and effective. The basis of this conclusion
emanates largely from the inadequate capacity within the department to perform a
comprehensive risk management function as well as a dysfunctional Risk
Management Committee.
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Evaluation of Financial Statements
The Audit Committee has:
reviewed and discussed the audited annual financial statements to be included
in the annual report, with the AGSA and the Department;
evaluated the annual financial statement for the consistent application of
accounting policies and practices;
reviewed of the Auditor-General’s management report and management’s
response thereto;
reviewed of changes in accounting policies and practices and
reviewed the information on predetermined objectives to be included in the
annual report.
During the year under review, deficiencies in compliance with laws and regulations
were reported by the internal auditors. This has also been highlighted by the AGSA in
their management and audit reports to the department at year end.
The Committee remains concerned with the submission and quality of interim
financial statements prepared by the Department.
Most regrettably; the Committee noted a regression in the department’s governance
controls during this financial year. This was evidenced by a significant increase in
irregular expenditure as well as a significant under spending of the budget resulting in
failure to achieve most KPI commitments in the APP.
Internal audit
The Audit Committee is satisfied that the Internal Audit function operated effectively
during the year under review. However the level of resourcing and strategic
placement of the function can still be improved upon. The Audit Committee also
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notes that the deficiencies in risk management mentioned above impact on the
adequate implementation of the risk based audit approach.
Auditor-General South Africa
The Audit Committee is not aware of any unresolved issues with respect to the
current audit.
Signed on behalf of the Cluster Audit Committee by:
Chairperson of the ..................................
Cluster Audit Committee Phumlani Zwane CA(SA)
Date 8 August 2013
The above report was presented to, considered and approved by the Central Audit
Committee at a meeting held on 8 August 2013 and is signed by:
Chairperson of the ………………………………….
Provincial Audit Committee M.M Mohohlo
Date 8 August 2013
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PART D: HUMAN RESOURCE MANAGEMENT
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1. INTRODUCTION
1.1. Overview of Human Resource (HR) matters at the public entity
The aim of Human Resource Management is to ensure that future human resource and concomitant needs of the Department must be quantitatively and qualitatively met. The Department ultimately have the right number and type of human resource and practices to deliver a relevant, comprehensive, professional and efficient agricultural public sector service to the people of the North West based on the existing situation and circumstances vis-â-vis future expectations and demands as can be derived from inter alia, the –
Departmental Strategic and Annual Performance Plan
Initiatives and priorities of the National Department of Agriculture, forestry and Fisheries as well as that of the Provincial Minister of Agriculture and Rural Development.
Departmental specific plans, policies and strategies e.g. employment equity; work skills plan; compulsory training; human capital development strategy, ect.
Operational targets and relevant national and provincial statistics and impact studies.
In order to determine appropriate staffing and concomitant human resources needs, the following ten key areas will be explored –
Organisational structure. Competencies. Training and development.
Types of employment and resourcing. The profile of the workforce. Employment equity. Staffing patterns. Staff turnover, vacancy and stability.
Employee health and wellness. Value and ethical behaviour.
The following aspects will be taken into consideration –
Scarce and critical skills occupations. Current and future availability of staff i.e. race, gender, youth, disability,
qualifications, occupations and subcategories thereof.
Current and future costs attached to the above. An appropriate programme of action regarding implementation of
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interventions resulting from a qualitative and quantitative the analysis, as well as monitoring, evaluation and reporting measures to ensure appropriate staffing and skills development.
As wayforward:
The department is indeed faced with an arduous task that has a wide scope with variants of complexity. The extenuating factors in this regard are the influence that aspects stemming from the internal and external environment have on service delivery. The Department nevertheless view and regard this as a critical challenge that must be addressed.
Steady progress has over the years been made regarding employment equity targets and requirements.
Existing staff are found to be appropriately and suitably qualified for the posts and positions they occupy. In addition the loyalty and staff stability ratios are regarded as encouraging when reasons for exiting the department are looked at.
The existing vacancy rate as well as difficulty to fill key and critical posts with staff from the designated groups, needs attention.
Also encouraging are the good human resources practices applied by the Department such as retention of scarce and critical skilled staff, incentive schemes and awards, all types of employment, training and development programmes, employee wellness and assistance intervention and other transformation and empowerment initiatives.
Approximately 371 employees will retire during this MTEF period. Only a small
number of these retirements will affect the critical and skilled personnel of the
Department. But measures will be taken to ensure recruitment of a large
percentage of young and skills transfer interventions shall take place.
1.2. Set HR priorities for the year under review and the impact of
these priorities
The following are HR priorities:
Review of the organisational structure
Talent Management
Employment Equity
Training and Development
Performance Management
Job Evaluation
Change Management and
Succession Planning
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1.3. Workforce planning framework and key strategies to attract
and recruit a skilled and capable workforce
The Departmental Human Resource Plan has been developed as well as the
Recruitment Strategy shall be implemented so as not only to attract a skilled
and capable workforce, but also to ensure improvement of numerical targets
in as far as recruitment of women and people with disabilities are concerned.
The following policies were developed and some were reviewed:
Human Resource Plan
Employment Equity Plan
Employment Equity Policy
Recruitment Policy
Recruitment Strategy
Human Resource Delegations
Abscondment Policy
Overtime Policy
Internal Grievance Policy
Job Evaluation Policy
Retention Policy
Special Leave Policy
Official Working Policy
Resettlement Policy
Sexual Harassment Policy
1.4. Challenges faced by the department
The Department of Public Service and Administration issues instructions for
payment of unfunded mandates such as implementation of Job Evaluation and
Occupation Specific Dispensation. Implementation must be defrayed from the
compensation budget, and this reduces compensation budget, especially where
budget for vacant posts must be utilised.
1.5. Future HR plans /goals
The following policy documents shall be developed:
Human Resource Delegations shall be reviewed.
Roll out of implementation of the above-mentioned approved plans and
policies.
Diversity Management Policy
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Succession Planning Policy
Change Management Strategy
Service Delivery Model
Disciplinary Management Policy
2. HUMAN RESOURCE OVERSIGHT STATISTICS
Personnel Cost by programme
Programme Total Expenditure (R’000)
Personnel Expenditure (R’000)
Personnel exp. as a % of total exp. (R’000)
No. of employees
Average personnel cost per employee (R’000)
ADMINISTRATION 13 310 62 181 16 280 222
AGRICULTURE 599 001 313 280 80 1354 455
RURAL
DEVELOPMENT
42 641 13 626 3 44 299
Personnel cost by salary band
Level Personnel Expenditure (R’000)
% of personnel exp.
to total personnel cost (R’000)
No. of employees Average personnel cost per employee
(R’000)
Top Management
2 789 0 2 1 394
Senior Management
16 093 5 24 670
Professional qualified
112 874 28 272 414
Skilled 164 945 43 623 264
Semi-skilled 54 280 14 422 287
Unskilled 37 641 10 351 174
TOTAL 388 622 100 1694 3 203
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Performance Rewards
Programme Performance rewards
(R’000)
Personnel Expenditure
(R’000)
% of performance
rewards to total
personnel cost (R’000)
Top Management 0 0 0
Senior Management 95 5,897 1.61%
Professional qualified 2,766 63,031 4.39%
Skilled 2,558 147,112 1.74%
Semi-skilled 944 89,471 1.06%
Unskilled 580 79,948 0.72%
TOTAL 6,943 385,458 1.80%
Training Costs
Directorate/
Business Unit
Personnel
Expenditure
(R’000)
Training
Expenditure
(R’000)
Training
Expenditur
e as a %
of
Personnel
Cost.
No. of
employees
trained
Avg training
cost per
employee
HRD 9,693 9,693 0.66% 4 15,894
SCM 7,862 7,862 2.32% 20 9,106
Risk Management 2,567 2,567 0.65% 3 5,600
Policy & Planning 2,963 2,963 0.33% 3 3,249
Rural
Development 8,000 8,000 0.89% 6
11,840
Communications
Services 5,970 5,970 0.44% 3
8,752
Member of
Executive Council 3,145 3,145 0.49% 1
15,375
Corporate Service 1,574 1,574 1.26% 3 6,626
HRM 847 3,002 0.53% 6 2,665
VET 3,002 7,572 1.67% 17 7,456
Structured
Training 7,572 43,372 0.05% 2
11,888
Agricultural 43,372 7,273 0.81% 5 11,805
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Economics
Bojanala District 7,273 56,051 0.51% 27 10,543
Dr. Kenneth
Kaunda District 56,051 1,500 5.76% 22
3,928
NMM 1,500 354 41 8,637
Dr. RSM District 50,901 50,905 0.56% 33 8,585
Finance 2,937 2,937 4.00% 9 13,050
1,756 205
Employment and vacancies
Programme 2011/2012 No. of
Employees
2012/2013 Approved
Posts
2012/2013 No. of
Employees
2013/2014 Vacancies
% of vacancies
Administration 211 249 214 35 14
Agriculture 320 382 310 72 19
District Services
1002 1412 959 453 32
Rural Development
38 65 42 23 35
Total 1571 2108 1525 583 28
All posts were widely advertised so as reach an adequate pool of both external
applicants as well as internal employees without exception due to the principle of
open competition. Vacancies took on the average more than six months to fill due to
two moratotiums which were placed because of restructuring. The retention policy
was developed and only approved towards the end of the financial year.
Employment changes
Provide information on changes in employment over the financial year. Turnover rates provide
an indication of trends in employment profile of the public entity.
Salary Band Employment at
beginning of period
Appointments Terminations Employment
at end of the
period
Top Management 2 0 0 0
Senior Management 19 3 3 0
Professional qualified 253 17 9 25
Skilled 588 45 28 13
Semi-skilled 358 4 25 4
Unskilled 318 3 29 5
Total 1538 72 94 47
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Reasons for staff leaving
Termination Type Number % of total
Death 15 16
Resignation 13 14
Expiry of contract 8 9
Dismissal – operational changes 0 0
Dismissal – misconduct 2 2
Dismissal – inefficiency 0 0
Discharged due to ill-health 2 2
Retirement 41 44
Transfers to other Public Service Departments 13 14
Other 0 0
Total 94 100
Total number of employees who left as a % of the total employment 6
Staff were leaving due to promotion, transfers and retirements. Vacancies were
advertised to fill the posts.
Labour Relations: Misconduct and disciplinary action
Outcomes of disciplinary hearings Number % of total
Correctional counselling 0 0
Verbal warning 0 0
Written warning 1 8
Final written warning 3 25
Suspended without pay 2 17
Fine 0 0
Demotion 0 0
Dismissal 1 8
Not guilty 0 0
Case withdrawn 5 42
Total 12 100
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Equity Target and Employment Equity Status
Levels MALE
African Coloured Indian White
Current Target Current Target Current Target Current Target
Top Management
0 0 0 0 0
Senior Management
11 0 1 1 0
Professional qualified
84 0 1 24 0
Skilled 347 1 1 34 0
Semi-skilled 178 4 0 2 0
Unskilled 217 8 0 0 0
TOTAL 837 13 3 61 0
Levels FEMALE
AFRICAN COLOURED INDIAN WHITE
Current Target Current Target Current Target Current Target
Top Management
2 0 0 0 0
Senior Management
4 0 0 2 1
Professional qualified
40 2 1 9 5
Skilled 259 1 0 39 10
Semi-skilled 163 1 0 2 0
Unskilled 86 0 0 0 0
TOTAL 554 4 1 52 16
Levels Disabled Staff
Male Female
Current Target Current Target
Top Management 0 0 0 0
Senior Management 0 0 0 0
Professional qualified 1 1 2 2
Skilled 6 6 5 5
Semi-skilled 1 1 2 2
Unskilled 2 2 0 0
TOTAL 10 10 9 9
The Department received very few to none applicants on those categories of previously disadvantaged backgrounds. More effective interventions as planned in the Recruitment Strategy shall be employed henceforth.
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PART E: FINANCIAL INFORMATION
Annual Financial Statements for
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
for the year ended 31 March 2013
Report of the Accounting Officer
197
Report of the Auditor General
215
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Accounting Policies
220
Appropriation Statement
241
Notes to the Appropriation Statement
Statement of Financial Performance
Statement of Financial Position
Statement of Changes in Net Assets
Cash Flow Statement
Notes to the Annual Financial Statements
Disclosure Notes to the Annual Financial Statements
Immovable Assets disclosure note
Transfer of Functions
Statement of Conditional Grants Received
Statement of Unconditional Grants Received
Statement of Conditional Grants Paid to the Provinces
Statement of Unconditional Grants Paid to the Provinces
Statement of Grants Paid to Municipalities
Annexures
Annexure 1A
Annexure 1B
Annexure 1C
Annexure 1D
Annexure 1E
Annexure 1F
Annexure 1G
Annexure 1H
Annexure 1I
Annexure 1J
Annexure 1K
Annexure 1L
Annexure 2A
Annexure 2B
Annexure 3A
Annexure 3B
Annexure 4
Annexure 5
Annexure 6
Annexure 7
Annexure 8A
Annexure 8B
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Annual Financial Statements
for
for the year ended 31 March 2013
File name PNWAGRIC
STRUCTURED AGRICULTURAL TRAINING
Programme 2
Programmes within the department
AGRICULTURAL DISTRICT SERVICES
Contact e-mail address:
Programme 3
Programme 1
AGRICULTURAL SUPPORT
Programme 4
Contact Information:
Vote number: Vote 13
Pakiso Mothupi
Name of Department:
Julio Camm
Name of Chief Financial Officer:
Contact telephone number:
Contact telephone number:
Contact e-mail address: [email protected]
018-294 3301
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Name of contact at provincial treasury:
Contact e-mail address:
018 389 5496Contact telephone number:
Contact e-mail address:
Thabo Lehutso
018-3884302
Sub-Programme 4
MEC'S OFFICE
Name of relevant Auditor:
SENIOR MANAGEMENT
CORPORATE SERVICES
ADMINISTRATION
Star Kafu
FINANCIAL MANAGEMENT
Contact telephone number:
Programme 1 - ADMINISTRATION
Sub-Programme 3
Sub-Programme 2
RURAL DEVELOPMENT
Sub-Programme 1
Sub-Programme 4
Sub-Programme 2 VETERINARY SERVICES
Programme 2 - AGRICULTURAL SUPPORT
Sub-Programme 3 ECONOMICS AND PLANNING SERVICES
Sub-Programme 1 SUSTAINABLE RESOURCE MANAGEMENT
Name of contact at National Treasury:
012 315 5763
COOPERATIVES AND FOOD SECURITY
Programme 4 - RURAL DEVELOPMENT
Sub-Programme 1
Sub-Programme 2 PLANNING AND COORDINATION
BOJANALA
Programme 3 - AGRICULTURAL DISTRICT SERVICES
Sub-Programme 3
Sub-Programme 2
Sub-Programme 1 FARMER SUPPORT AND DEVELOPMENT
NGAKA MODIRI MOLEMA
Sub-Programme 5 DR. KENNETH KAUNDA
DR. RUTH MOMPATI
Sub-Programme 4
NW:AGRICULTURE AND RURAL DEVELOPMENT
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Department of Agriculture and Rural Development
Vote 13
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
1. GENERAL REVIEW OF THE STATE OF FINANCIAL AFFAIRS
1.1.1 Important policy decisions and strategic issues facing the
department
The Department of Agriculture and Rural development functioned without a critical
mass of scientists and agricultural Engineers during the period under review. This
resulted in a situation where there were no linkages between the officials in the field
and scientists. Most of the scientists in the Department left and majority are still
attached to the colleges and the research institutions at Potchefstroom. Despite the
institution of the Extension Recovery Plan (ERP) , accessibility to extension services
by the farmers remains a challenge and this was very eminent during the MEC’s road
shows conducted during the period under review.
The current structure does not allow the Department to coordinate activities
adequately. In some areas there are duplications of functions and some programmes
are not appropriately located in the structure. For us to function efficiently and
effectively as a department and reach out our client base, the review of the current
structure and the placing of all personnel to positions where they can perform better
is key strategic issue facing the department. To do this work properly the
Department will need resources to ensure that competent people are appointed in
different positions.
The continuing drought is creating a challenge for the department. Farming depends
to a great extent on the quality of the received rainfall. Climate change is continuing
to harm economies and the lives and health of millions of people particularly in the
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REPORT OF THE ACCOUNTING OFFICER
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poor rural areas. National Cabinet declared the Ngaka Modiri Molema District and Dr
Ruth Segomotsi Mompati districts as part of the 23 district municipalities which are
poor. These two districts are currently hit by drought. If we do not receive quality
rainfall in these mentioned areas, agricultural production and food availability will be
negatively impacted in these two districts.
The policies implemented during the period under review aimed at responding to
constraints associated with Agricultural production and all activities associated
therewith in the province. The role of government is to create an enabling
environment for agricultural production and trade with agricultural products whilst
ensuring that there is food security and food safety.
The departmental strategy during the period under review was to eliminate or reduce
all the factors that hamper agricultural production whilst promoting food security and
food safety. We also ensured that agriculture contributes positively towards food
security and will:
o Create decent work
o Improve the livelihoods of communities
o Ensure access to markets and that products sold at markets are healthy
o The agricultural sector remains competitive by managing risks associated
with disasters
By co-ordinating activities within the rural development strategy we are in a position
to revitalize infrastructure for agricultural production. We also fully and actively
participated in both the national Technical Implementation Forums and other
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Department of Agriculture and Rural Development
Vote 13
REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
provincial structures on the implementation of Outcome 7 during the period under
review. The department also adopted a multi-sectoral approach to project planning
and implementation to minimize the negative impact of agricultural production on the
environment.
1.2 Comments on significant events that have taken place during the year
The 5th biennial Land Care Conference was successfully hosted by the department
in October 2012. The purpose was to bring together stakeholders within the
Agricultural Natural Resources Management sector, to showcase the programme
impact in addressing degradation, poverty and food security and to reward
communities who take bold steps in conserving our natural resources.
The Potchefstroom College’s Veterinary Clinic received international accreditation
from the South African National Accreditation System (SANAS) making this the
first government veterinary laboratory to be internationally accredited for
Veterinary Serology and Microbiology.
Livestock handling and dipping facilities were officially handed over to the
Driefontein farmers in Ngaka Modiri Molema District by the National Emergent
Red Meat Producers Organization (NERPO) in partnership with Mutual and Federal
Insurance Company. This is a good example of Public Private Partnerships.
Mr. Clifford Nkokou received the award for the ABSA-ARC Best National Emerging
Beef Farmers of the year and hails from Ganyesa. He won a trip to America as
part of the prize.
The Provincial Aquaculture and Fisheries Programme was launched at Disaneng
by the MEC in November 2012. This project is done in partnership with Rhodes
University.
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REPORT OF THE ACCOUNTING OFFICER
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Female Entrepreneur Ministerial Special Award given to Itekeng Garden and
Farming Cooperative an enterprise belonging to people with disabilities in
Morokweng to expand the operations of the project. The Enterprise received a
sum of R100 000.
North West Province to date is the only province in the country where the
Comprehensive African Agricultural Development Programme (CAADP) has been
launched and Provincial CAADP Team established comprising of representatives
from various key sector role players during the period under review.
Mr. Sanele Makinane, a young farmer who is both a member of the North West
Provincial CAADP Task Team and the Black Young Farmers’ Association
(BAYOFA), represented the North West Province and the country at this 9th
CAADP Partnership Platform meeting in Addis Ababa. Our participartion at the 9th
CAADP Partnership Platform meeting symbolised the potential young farmers
have in the agricultural sector and a very clear message that young people are
certainly claiming their space in the fight against poverty and joblessness, and as
such this passion must be nurtured.
Department successfully launched the Kgora Centre as a formidable Farmer
Training Centre on the 25th of October 2012. This was followed by the launch of
the Provincial Food Security Centre, which currently has 18 beneficiaries on
empowerment and agricultural skills development programme.
1.3 Major projects undertaken or completed during the year
Anchor projects undertaken/initiated by the department during the period under
review include:
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Kgora Farmer Training Centre:- successfully launched with the Provincial
Food Security Centre, which currently has 18 beneficiaries on empowerment and
agricultural skills development programme. Kgora is being modelled further as a
Comprehensive Rural Development Programme site, and for the roll out of
Expanded Public Works Programme.
Taung Agricultural College:- Our effort to engineer the potential of the Taung
Agricultural College as the Centre of Excellence in Irrigation Technology, offering
among other programmes a Diploma in Agriculture specialising in Irrigation, was
realised during the reporting when the Council of Higher Education granted us the
accreditation of a 360 credits Higher Education Qualifications Framework level 6
Diploma in Agriculture specialising in Irrigation Technology.
Market Access:- Informed by the understanding that agriculture remains a key
driver of the rural economy and in the fight against poverty and hunger, we have
initiated and piloted the Mahikeng and Taung small-holder farmers’ market.
Rehabilitation of the Kraaipan, Springbokpan and Vryhof silos:- a
comprehensive assessment has already been conducted in this regard, the
outcome of which revealed that substantial financial resources will be needed to
bring them into full operation.
NW/IDC Nguni Cattle Development project:- this project is indeed a matter
of proud record for the Department and the North West Province. We have since
the delivery of the first batch of these cows in 2007, distributed a total of 53 bulls
and 1 219 breeding cows to 156 qualifying farmers in the Province. Twelve sites
which received the cows during its first year of the pilot phase, have during the
year under review, returned back the 144 loaned cows with each site returning 12
cows as part of the project conditions.
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Mechanisation:- 72 mechanisation packages arising from the Presidential
initiative through the Department of Agriculture, Forestry and Fisheries were on
the basis of the approved policy and control measures, distributed to developing
farmers mainly in Ngaka Modiri Molema District for dry land grain production.
Disaster management:- in response to the cruel events of the past seasons
which saw a huge number of livestock being affected by severe drought which hit
the Districts of Ngaka Modiri Molema and Dr Ruth Segomotsi Mompati, we
managed re-prioritise and distribute fodder as relief assistance to the tune of R 9
million, which translated into 37 400 bags to the hardest hit areas during the year
under review.
LandCare programme:- we have been able to implement a total of 6 LandCare
projects across the Province to deliver an actual of 4 418 hectares over the
targeted 3 100 hectares on bush control. On fencing, 176 km was rolled out of
the targeted 154 km planned.
1.4 Spending trends
The department spent 99.71% of the total allocated budget for the financial
year 2010/2011. The department surrendered R21m during the adjustment
budget due to the slow spending ratio level.
The department performed well in the implementation of the BAS as the new
financial system and all challenges were addressed.
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An analysis of the spending on development funds give the figures as stated
below:
o DORA funds
Land Care : 91.5%
CASP : 97.9%
Drought Relief : 95.7%
Illima/Letsema : 98.9%
Rural Development : 88.6%
o Equitable share
Settlement Support : 95.3%
1.5 Virements
No virements were effected after adjustment budget.
2 Service rendered by the department
2.1. List of key services rendered by the Department:
Veterinary services
Economic and Business Planning Support services
Farmer Support and Development services
Farmer Training services
Extension services and advisory services
Research and Engineering services
Sustainable Resource Management services
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Women and Youth Development programmes
Disaster and risk management services
Rural development services
2.2. Tariff Policy
Tariffs charged by the Department are reviewed and recommended
annually by the Task Team and approved by the Provincial Treasury.
District offices determine the fee appropriate for the rendering of services
or sale of agricultural commodities and recommend any additional sources.
Revenue in respect of Veterinary Services is determined by National
Department of Agriculture, the ITCA veterinary working group and the
South African Veterinary Association under the following categories:
- Clinical services
- Laboratory services
- Dipping fees
2.3. Free Services
Free services rendered by the Department that would have yielded revenue if a
tariff had been charged, are as follows:
Veterinary services
Extension and advisory services
Business Planning services
Export/Import Control (Animals certified for export to SADC & other countries)
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Inspection and export certification of animals and animal products
Farm Planning
Basic Agricultural Infrastructure Support services
3 Capacity Constraints
The Department experienced inadequate skills base for effective and efficient
implementation of earmarked and DORA funds. The areas that posed the
greatest challenges were economists and engineers.
The department is unable to compete with its private sector counterparts in the
recruitment and retention of particularly, engineering and environment personnel.
4. Utilisation of donor funds
The Department has not received any donor funding during the period under
review.
5. Trading and public entities
Department did not have any trading and public entities during the period under
review.
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Department of Agriculture and Rural Development
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REPORT OF THE ACCOUNTING OFFICER
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6. Organisations to whom transfer payments have been made
The department did not transfer funds to any entity during the period under
review.
7. Strategic Partnerships
The Department established strategic partnerships to assist service delivery and
for mutual benefit of the parties. These are not private public partnerships as
envisaged by the Treasury Regulations but rather joint projects undertaken.
8. Corporate governance arrangements
Risk management and fraud prevention
A Strategic risk assessment exercise was facilitated and the risk profile was
developed and implemented during the year under review. The Risk
Management policy and strategy was reviewed and as a result the Risk
Committee was established and was functional during the period. The Risk
Profile of the Department was monitored through the development of a risk
register to track and monitor progress over the implementation process which
was reported to the various structures as required. The risk management
programme also assisted in developing and implementing an audit action plan
that tracked and reported progress over the audit recommendations to
improve the financial management performance of the department. The fraud
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
prevention programme is forming part of the risk management programme as
per the legislative requirements.
Fraud prevention policy
Several fraud preventative policies such as the gift, donation, hospitality and
sponsorship policy; the ethics management policy; whistle-blowing policy;
fraud prevention policy and strategy were developed. The department also
amended an internal Admin Circular to manage all types of financial
disclosures of respective personnel within the department. Brochures and
newsletter articles were published to educate staff on the legislative
requirements.
Effectiveness of Internal Audit and Audit Committee
Internal Audit and the Audit Committee are centralized and the department
receives service from this arrangement. Within the financial year an additional
Committee the EDI Cluster Audit Committee was specifically established to
assist departments in terms of risk management, financial management,
corporate governance, budget and other audit challenges. During the period
under review the Provincial Internal Audit developed an audit plan for the
department which was approved and some of the audit assignments agreed
was reported upon. However some of the assignments were reported during
the end of the financial period, which the department can only start
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
implementing its recommendations within the 2011/2012 financial period in
order to improve on its financial performance. We believe that a closer
working relationship between the department and the Provincial internal audit
team can be established in 2011/2012 to assist the department to improve the
audit work performance within the Department, particularly on dealing with
previous audit findings.
Implementation of a Code of Conduct
The department has implemented a system to manage the conflict of interests
of employees by ensuring that all senior managers obtain security clearance
and declare their interests. The Code of Conduct was communicated to all
managers and staff for implementation.
9. Discontinued activities/activities to be discontinued
Some of the projects faced with the challenge of underspending were discontinued during the period under review but will still be prioritized during the 2013/14 financial year.
Department of Agriculture and Rural Development
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
10. New/ proposed activities
Some of the new priorities for the next financial year include:
Priority Deliverables
Resuscitation of three rural towns, namely
Groot Marico, Mahikeng and Taung
Resuscitated Taung, Groot Marico &
Mahikeng towns
Establishing Taung Agricultural College as
a Centre for Irrigation Technology and
strengthening the Potchefstroom
Agricultural College
Centre for irrigation Technology
Installation of Campus High Mast
Lighting and Maximum Security
Fencing
Establishing libraries in the two
campuses for students.
Strengthening of the Kgora Training
Center
Infrastructure in place in order to ensure
that adequate facilities exist for the
farmers training.
Livestock Development Programme
Improved livestock production and
health of animals by improving the
quality of livestock through improving
breeding potential and improving
nutrition and health of animals
throughout the value chain
Department of Agriculture and Rural Development
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
Priority Deliverables
Crop Production Programme
Implement the grain strategy in the grain
producing area
Implement the fruit industry plan
Implement the vegetable production plan.
Promote indigenous food for the North
West province
Implement the plant improvement plan
Resuscitation of Kraaipan; Springbok pan
and Vryhof silos.
Construction of access roads to silos.
Recapitalisation of Research in terms of
infrastructure, machinery and equipment
Maintenance of machinery and equipment of
the research unit including laboratory
Strengthening the Aquaculture and Inland
Fisheries in the North West Province
Promotion of inland Fisheries and aquaculture
in the 6 identified dams in the province.
Transformation of the Taung Irrigation
Scheme
Resuscitation and expansion of the Taung
Irrigation schemes
Implementation of CAADP Agricultural Investment Plan formulation and
design detailing:
• Costed priorities
• Financing gap
• Implementation Plan defining roles and
responsibilities of the public and private
sector
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Department of Agriculture and Rural Development
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
11. Asset Management (Compliance with Asset Management Reforms –
AMR)
The department is managed the asset according to the Asset Management
Framework, the asset register is updated accordingly.
12. Events after the reporting date
No events after the reporting date
13. Performance information
The 2012/13 budget was aligned to the Annual Performance Plan which was
developed in consultation with the stakeholders. The budgeting process was
informed by inputs from the departmental programmes and its key service
delivery partners.
As part of evaluating performance of the Department, an approved Annual
Performance Plan (APP) that set clear targets to be achieved with the
approved funding provided was used as a basis. Quarterly performance
reports were compiled and submitted to both Provincial Treasury and
Department of Agriculture, Forestry and Fisheries at National during the year
as part of In Year Monitoring and Reporting year. Furthermore, performance
of all the programmes on the predetermined objectives was evaluated during
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
the quarterly Extended Departmental Committee meetings held during the
reporting period.
14. Provincial Public Accounts Committee (PPAC) resolutions
The progress report on the Resolutions of the Honourable Committee for the First
Report, 2013 for Resolution No. 12. The Department had received a unqualified
audit opinion for the 2011/12 financial year and amongst others under the
matters of emphasis the department had developed audit action plan to address
those matters on the quarterly basis. The status reports on the progress on the
resolutions are per the table below:
Reference to previous audit
report and PPAC resolutions
Subject Findings on progress
Unauthorised expenditure prior
years for R20 679 000
Main division
exceeded
2009/10 : Programme 1 :- R4 155 00
{overspending on compensation of
employees}
2009/10 : Programme 2:- R5 109 000
{split of the programmes programme
2&3}
2010/11 : Programme 2 {overspending
of compensation of employees}
The matter is under review at
Provincial Treasury.
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2011/2012 : irregular
expenditure :- R37 982 000
Prior years :- R114 515 000
Irregular
expenditure
The department is under review for
assessment, some of the expenditures
approved for regularisation
Fruitless and wasteful
expenditure of R37 000
Fruitless and
wasteful
The department had done the necessary
process to approve the write offs hereof
Control measures Predetermined
objectives
The department implemented the internal
control measures to validate the evidence in
line with the National standards
Control measures Expenditure
management
Implemented the pre audit system to test the
compliance to the regulations and laws prior
to procurement or committing the
department
Human resource management Human
resource
The department developed a human resource
management plan
Interest charges Revenue
management
The department had introduced the policy to
levy the interest on student debt
15. Prior modifications to audit report
15.1 Property Plant and Equipment
The physical verification and reconciliation of assets has been done during the
financial year..
15.2 Leases
All the labour saving devices (machinery and equipment) recorded as financial
leases are now being converted into operating leases as and when they expire.
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Department of Agriculture and Rural Development
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REPORT OF THE ACCOUNTING OFFICER
for the year ended 31 March 2013
16. Approval
The Annual Financial Statements set out on pages 29 to 88 have been
approved by the Accounting Officer.
_____________________
Dr P. MOKAILA (ACTING)
ACCOUNTING OFFICER
DATE _____________
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REPORT OF THE AUDITOR-GENERAL TO THE NORTH WEST PROVINCIAL
LEGISLATURE ON VOTE NO. 13: THE DEPARTMENT OF AGRICULTURE AND RURAL
DEVELOPMENT
REPORT ON THE FINANCIAL STATEMENTS
Introduction
1. I have audited the financial statements of the Department of Agriculture and Rural Development set out on pages XX to XX, which comprise the appropriation statement, the statement of financial position as at 31 March 2013, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended, and the notes, comprising a summary of significant accounting policies and other explanatory information.
Accounting officer’s responsibility for the financial statements
2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the departmental financial reporting framework prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2012 (Act No. 5 of 2012) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor-General’s responsibility
3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting
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estimates made by management, as well as evaluating the overall presentation of the financial statements.
5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
Opinion
6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Agriculture and Rural Development as at 31 March 2013, and its financial performance and cash flows for the year then ended in accordance with the departmental financial reporting framework prescribed by the National Treasury and the requirements of the PFMA and the DoRA.
Emphasis of matters
7. I draw attention to the matters below. My opinion is not modified in respect of these matters.
Unauthorised and irregular expenditure
8. As disclosed in note 13 to the financial statements, the unauthorised expenditure in respect of prior years of R20 679 000 had not yet been dealt with in accordance with section 34 of the PFMA.
9. As disclosed in note 35 to the financial statements, irregular expenditure of R144 483 000 was incurred in the current year and irregular expenditure from prior years of R10 443 000 is still awaiting condonation.
Material under spending of the budget
10. As disclosed in the appropriation statement, the department has materially under spent the budget on programmes 1, 2, 3 and 4 by R 84 563 000. Consequently, the department has not achieved the objectives of these programmes, mainly due to the allocation being ring fenced by the Office of the Premier and Provincial Treasury.
Additional matters
11. I draw attention to the matters below. My opinion is not modified in respect of these matters.
Unaudited supplementary schedules
12. The supplementary information as set out on pages XX to XX does not form part of the financial statements and is presented as additional information. I have not audited these annexures and, accordingly, I do not express an opinion thereon.
Financial reporting framework
13. The financial reporting framework prescribed by the National Treasury and applied by the department is a compliance framework. The wording of my opinion on a compliance framework should reflect that the financial statements have been prepared in accordance with this framework and not that they “present fairly”. Section 20(2)(a) of the PAA, however, requires me to express an opinion on the fair presentation of the financial statements. The wording of my opinion therefore reflects this requirement.
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REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS
14. In accordance with the PAA and the General Notice issued in terms thereof, I report the following findings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.
Predetermined objectives
15. I performed procedures to obtain evidence about the usefulness and reliability of the information in the annual performance report as set out on pages XX to XX of the annual report.
16. The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance is consistent with the planned objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well defined, verifiable, specific, measurable and time bound) and relevant as required by the National Treasury Framework for managing programme performance information (FMPPI).
17. The reliability of the information in respect of the selected is assessed to determine whether it adequately reflects the facts (i.e. whether it is valid, accurate and complete).
18. The material findings are as follows:
Reliability of information
19. The National Treasury FMPPI requires that institutions should have appropriate systems to collect, collate, verify and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets. Significantly important targets with respect to the programme for district services were materially misstated. This was due to a significant portion of the funding for the district services programme being ring-fenced for use on a specifically identified project. This project was not originally included in the annual performance plan and the actual performance on this specific project was not reported on the annual performance report.
Additional matters
20. I draw attention to the following matter below. This matter does not have an impact on the predetermined objectives audit findings reported above:
Achievement of planned targets
21. Of the total number of 350 targets planned for the year, 155 of targets were not achieved during the year under review. This represents 44% of total planned targets that were not achieved during the year under review. A significant portion of the funding for the district services programme was ring-fenced for use on a specifically identified project was not included in the annual performance plan and also not reported on in the annual performance report.
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Compliance with laws and regulations
22. I performed procedures to obtain evidence that the department has complied with applicable laws and regulations regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key applicable laws and regulations as set out in the General Notice issued in terms of the PAA are as follows:
Expenditure management
23. The accounting officer did not take effective steps to prevent irregular expenditure, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.
Human resource management
24. Not all senior managers had signed performance agreements for the year under review as required by Public Service Regulation 4/III/B.1.
Procurement and contract management
25. Goods and services of a transaction value above R500 000 were procured without inviting competitive bids, as required by Treasury Regulations 16A6.1.
26. Employees of the department performed remunerative work outside their employment in the department without written permission from the relevant authority as required by section 30 of the Public Service Act.
Internal control
27. I considered internal control relevant to my audit of the financial statements, the annual performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the significant deficiencies that resulted in the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.
Leadership
28. Management did not establish controls to ensure that performance indicators are achieved as reported in the strategic plan and annual performance plan.
Financial and performance management
29. Management did not prepare regular, accurate and complete financial and performance management reports that are supported and evidenced by reliable information.
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Governance
30. Though the audit committee fulfilled its function and the department responded to the concerns raised by the audit committee and internal audit, these initiatives were not able to ensure that the internal control environment over performance information and compliance with laws and regulations were free from material reportable matters.
Rustenburg 31 July 2013
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
The Financial Statements have been prepared in accordance with the following
policies, which have been applied consistently in all material aspects, unless
otherwise indicated. However, where appropriate and meaningful, additional
information has been disclosed to enhance the usefulness of the Financial
Statements and to comply with the statutory requirements of the Public Finance
Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury
Regulations issued in terms of the Act and the Division of Revenue Act, Act 1 of
2010.
1. Presentation of the Financial Statements
1.1 Basis of preparation
The financial statements have been prepared on a modified cash basis of accounting.
Under this basis, the effects of transactions and other events are recognised in the
financial records when the resulting cash is received or paid. The “modification”
results from the recognition of certain near-cash balances in the financial statements
as well as the revaluation of foreign investments and loans and the recognition of
resulting revaluation gains and losses.
In addition supplementary information is provided in the disclosure notes to the
financial statements where it is deemed to be useful to the users of the financial
statements.
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Department of Agriculture and Rural Development
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ACCOUNTING POLICIES
for the year ended 31 March 2013
1.2 Presentation currency
All amounts have been presented in the currency of the South African Rand (R)
which is also the functional currency of the department.
1.3 Rounding
Unless otherwise stated all financial figures have been rounded to the nearest one
thousand Rand (R’000).
1.4 Comparative figures
Prior period comparative information has been presented in the current year’s
financial statements. Where necessary figures included in the prior period financial
statements have been reclassified to ensure that the format in which the information
is presented is consistent with the format of the current year’s financial statements.
1.5 Comparative figures - Appropriation Statement
A comparison between actual amounts and final appropriation per major
classification of expenditure is included in the Appropriation Statement.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
2. Revenue
2.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges
against revenue fund (i.e. statutory appropriation).
Appropriated funds are recognised in the financial records on the date the
appropriation becomes effective. Adjustments made in terms of the adjustments
budget process are recognised in the financial records on the date the adjustments
become effective.
Unexpended appropriated funds are surrendered to the National/Provincial Revenue
Fund. Any amounts owing to the National/Provincial Revenue Fund at the end of the
financial year are recognised as payable in the statement of financial position.
Any amount due from the National/Provincial Revenue Fund at the end of the
financial year is recognised as a receivable in the statement of financial position.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
2.2 Departmental revenue
All departmental revenue is recognised in the statement of financial performance
when received and is subsequently paid into the National/Provincial Revenue Fund,
unless stated otherwise.
Any amount owing to the National/Provincial Revenue Fund at the end if the financial
year is recognised as a payable in the statement of financial position.
No accrual is made for amounts receivable from the last receipt date to the end of
the reporting period. These amounts are however disclosed in the disclosure notes
to the annual financial statements.
2.3 Direct Exchequer receipts
All direct exchequer receipts are recognised in the statement of financial performance
when the cash is received and is subsequently paid into the National/Provincial
Revenue Fund, unless stated otherwise.
Any amount owing to the National/Provincial Revenue Funds at the end of the
financial year is recognised as a payable in the statement of financial position.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
2.4 Direct Exchequer payments
All direct exchequer payments are recognised in the statement of financial
performance when final authorisation for payment is effected on the system (by no
later than 31 March of each year).
2.5 Aid assistance
Aids assistance is recognised as revenue when received
All in-kind aid assistance is disclosed at fair value on the date of receipt in the
annexures to the Annual Financial Statements
The cash payments made during the year relating to aid assistance projects are
recognised as expenditure in the statement of financial performance when final
authorisation for payments is effected on the system (by no later than 31 March of
each year)
The value of the assistance expensed prior to the receipt of funds is recognised as a
receivable in the statement of financial position.
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Department of Agriculture and Rural Development
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ACCOUNTING POLICIES
for the year ended 31 March 2013
Inappropriately expensed amounts using aid assistance and any unutilised amounts
are recognised as payables in the statement of financial position.
All CARA funds received must be recorded as revenue when funds are received. The
cash payments made during the year relating to CARA earmarked projects are
recognised as expenditure in the statement of financial performance when final
authorisation for payments effected on the system (by no later then 31 March of
each year)
Inappropriately expensed amounts using CARA funds are recognised as payables in
the statement of financial position. Any unutilised amounts are transferred to
retained funds as they are not surrendered to the revenue fund.
3. Expenditure
3.1 Compensation of employees
3.1.1 Salaries and wages
Salaries and wages are expensed in the statement of financial performance when the
final authorisation for payment is effected on the system (by no later than 31 March
of each year).
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
Other employee benefits that give rise to a present legal or constructive obligation
are disclosed
in the disclosure notes to the financial statements at its face value and are not
recognised in the statement of financial performance or position.
Employee costs are capitalised to the cost of a capital project when an employee
spends more than 50% of his/her time on the project. These payments form part of
expenditure for capital assets in the statement of financial performance.
3.1.2 Social contributions
Employer contributions to post employment benefit plans in respect of current
employees are expensed in the statement of financial performance when the final
authorisation for payment is effected on the system (by no later than 31 March of
each year).
No provision is made for retirement benefits in the financial statements of the
department. Any potential liabilities are disclosed in the financial statements of the
National Revenue Fund and not in the financial statements of the employer
department.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
Employer contributions made by the department for certain of its ex-employees (such
as medical benefits) are classified as transfers to households in the statement of
financial performance.
3.2 Goods and services
Payments made during the year for goods and/or services are recognised as an
expense in the statement of financial performance when the final authorisation for
payment is effected on the system (by no later than 31 March of each year).
The expense is classified as capital if the goods and/or services were acquired for a
capital project or if the total purchase price exceeds the capitalisation threshold
(currently R5, 000). All other expenditures are classified as current.
Rental paid for the use of buildings or other fixed structures is classified as goods
and services and not as rent on land.
3.3 Interest and rent on land
Interest and rental payments are recognised as an expense in the statement of
financial performance when the final authorisation for payment is effected on the
system (by no later than 31 March of each year). This item excludes rental for the
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
use of buildings or other fixed structures. If it is not possible to distinguish between
payment for the use of land and the fixed structures on it, the whole amount should
be recorded under goods and services.
3.4 Payments for financial assets
Debts are written off when identified as irrecoverable. Debts written-off are limited
to the amount of savings and/or underspending of appropriated funds. The write off
occurs at year-end or when funds are available. No provision is made for
irrecoverable amounts but an estimate is included in the disclosure notes to the
financial statements.
All other losses are recognised when authorisation has been granted for the
recognition thereof.
3.5 Transfers and subsidies
Transfers and subsidies are recognised as an expense when the final authorisation
for payment is effected on the system (by no later than 31 March of each year).
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
3.6 Unauthorised expenditure
When confirmed unauthorised expenditure is recognised as an asset in the statement
of financial position until such time as the expenditure is either approved by the
relevant authority, recovered from the responsible person or written off as
irrecoverable in the statement of financial performance.
Unauthorised expenditure approved with funding is derecognised from the statement
of financial position when the unauthorised expenditure is approved and the related
funds are received.
Where the amount is approved without funding it is recognised as expenditure in the
statement of financial performance on the date stipulated in the Act.
3.7 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recognised as expenditure in the statement of
financial performance according to the nature of the payment and not as a separate
line item on the face of the statement. If the expenditure is recoverable it is treated
as an asset until it is recovered from the responsible person or written off as
irrecoverable in the statement of financial performance.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
3.8 Irregular expenditure
Irregular expenditure is recognised as expenditure in the statement of financial
performance. If the expenditure is not condoned by the relevant authority it is
treated as an asset until it is recovered or written off as irrecoverable.
4. Assets
4.1 Cash and cash equivalents
Cash and cash equivalents are carried in the statement of financial position at cost.
Bank overdrafts are shown separately on the face of the statement of financial
position.
For the purposes of the cash flow statement, cash and cash equivalents comprise
cash on hand, deposits held, other short-term highly liquid investments and bank
overdrafts.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
4.2 Other financial assets
Other financial assets are carried in the statement of financial position at cost.
4.3 Prepayments and advances
Amounts prepaid or advanced are recognised in the statement of financial position
when the payments are made and are derecognised as and when the goods/services
are received or the funds are utilised.
Prepayments and advances outstanding at the end of the year are carried in the
statement of financial position at cost.
4.4 Receivables
Receivables included in the statement of financial position arise from cash payments
made that are recoverable from another party (including departmental employees)
and are derecognised upon recovery or write-off.
Receivables outstanding at year-end are carried in the statement of financial position
at cost plus any accrued interest. Amounts that are potentially irrecoverable are
included in the disclosure notes.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
4.5 Investments
Capitalised investments are shown at cost in the statement of financial position.
Investments are tested for an impairment loss whenever events or changes in
circumstances indicate that the investment may be impaired. Any impairment loss is
included in the disclosure notes.
4.6 Loans
Loans are recognised in the statement of financial position when the cash is paid to
the beneficiary. Loans that are outstanding at year-end are carried in the statement
of financial position at cost plus accrued interest.
Amounts that are potentially irrecoverable are included in the disclosure notes.
4.7 Inventory
Inventories that qualify for recognition must be initially reflected at cost. Where
inventories are acquired at no cost, or for nominal consideration, their cost shall be
their fair value at the date of acquisition.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
All inventory items at year-end are reflected using the weighted average cost or FIFO
cost formula.
4.8 Capital assets
4.8.1 Movable assets
Initial recognition
A capital asset is recorded in the asset register on receipt of the item at cost. Cost of
an asset is defined as the total cost of acquisition. Where the cost cannot be
determined accurately, the movable capital asset is stated at fair value. Where fair
value cannot be determined, the capital asset is included in the asset register at R1.
All assets acquired prior to 1 April 2002 are included in the register R1.
Subsequent recognition
Subsequent expenditure of a capital nature is recorded in the statement of financial
performance as “expenditure for capital assets” and is capitalised in the asset
register of the department on completion of the project.
Repairs and maintenance is expensed as current “goods and services” in the
statement of financial performance.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
4.8.2 Immovable assets
Initial recognition
A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined
as the total cost of acquisition. Where the cost cannot be determined accurately, the
immovable capital asset is stated at R1 unless the fair value for the asset has been
reliably estimated.
Subsequent recognition
Work-in-progress of a capital nature is recorded in the statement of financial
performance as “expenditure for capital assets”. On completion, the total cost of the
project is included in the asset register of the department that is accountable for the
asset.
Repairs and maintenance is expensed as current “goods and services” in the
statement of financial performance.
4.8.3 Intangible assets
Initial recognition
An intangible asset is recorded in the asset register on receipt of the item at cost.
Cost of an intangible asset is defined as the total cost of acquisition. Where the cost
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
cannot be determined accurately, the intangible asset is stated at fair value. Where
fair value cannot be determined, the intangible asset is included in the asset register
at R1.
All intangible assets acquired prior to 1 April 2002 can be included in the asset
register at R1.*
Subsequent expenditure
Subsequent expenditure of a capital nature is recorded in the statement of financial
performance as “expenditure for capital asset” and is capitalised in the asset register
of the department.
Maintenance is expensed as current “goods and services” in the statement of
financial performance.
5. Liabilities
5.1 Payables
Recognised payables mainly comprise of amounts owing to other governmental
entities. These payables are carried at cost in the statement of financial position.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
5.2 Contingent liabilities
Contingent liabilities are included in the disclosure notes to the financial statements
when it is possible that economic benefits will flow from the department, or when an
outflow of economic benefits or service potential is probable but cannot be measured
reliably.
5.3 Contingent assets
Contingent assets are included in the disclosure notes to the financial statements
when it is probable that an inflow of economic benefits will flow to the entity.
5.4 Commitments
Commitments are not recognised in the statement of financial position as a liability or
as expenditure in the statement of financial performance but are included in the
disclosure notes.
5.5 Accruals
Accruals are not recognised in the statement of financial position as a liability or as
expenditure in the statement of financial performance but are included in the
disclosure notes.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
5.6 Employee benefits
Short-term employee benefits that give rise to a present legal or constructive
obligation are disclosed in the disclosure notes to the financial statements. These
amounts are not recognised in the statement of financial performance or the
statement of financial position.
5.7 Lease commitments
Finance lease
Finance leases are not recognised as assets and liabilities in the statement of
financial position. Finance lease payments are recognised as a capital expense in the
statement of financial performance and are not apportioned between the capital and
the interest portions. The total finance lease payment is disclosed in the disclosure
notes to the financial statements.
Operating lease
Operating lease payments are recognised as an expense in the statement of financial
performance. The operating lease commitments are disclosed in the discloser notes
to the financial statement.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
5.8 Impairment
The department tests for impairment where there is an indication that a receivable,
loan or investment may be impaired. An assessment of whether there is an
indication of possible impairment is done at each reporting date. An estimate is
made for doubtful loans and receivables based on a review of all outstanding
amounts at year-end. Impairments on investments are calculated as being the
difference between the carrying amount and the present value of the expected future
cash flows / service potential flowing from the instrument.
5.9 Provisions
Provisions are disclosed when there is a present legal or constructive obligation to
forfeit economic benefits as a result of events in the past and it is probable that an
outflow of resources embodying economic benefits will be required to settle the
obligation and a reliable estimate of the obligation can be made.
6. Receivables for departmental revenue
Receivables for departmental revenue are disclosed in the disclosure notes to the
annual financial statements. These receivables are written off when identified as
irrecoverable and are disclosed separately.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
7. Net Assets
7.1 Capitalisation reserve
The capitalisation reserve comprises of financial assets and/or liabilities originating in
a prior reporting period but which are recognised in the statement of financial
position for the first time in the current reporting period. Amounts are recognised in
the capitalisation reserves when identified in the current period and are transferred
to the National/Provincial Revenue Fund when the underlying asset is disposed and
the related funds are received.
7.2 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous
financial year becomes recoverable from a debtor in the current financial year.
Amounts are either transferred to the National/Provincial Revenue Fund when
recovered or are transferred to the statement of financial performance when written-
off.
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Department of Agriculture and Rural Development
Vote 13
ACCOUNTING POLICIES
for the year ended 31 March 2013
8. Related party transactions
Specific information with regards to related party transactions is included in the
disclosure notes.
9. Key management personnel
Compensation paid to key management personnel including their family members
where relevant, is included in the disclosure notes.
10. Public private partnerships
A description of the PPP arrangement, the contract fees and current and capital
expenditure relating to the PPP arrangement is included in the disclosure notes.
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Final Actual Expenditure Final Actual
Appropriation Expenditure as % of Appropriation Expenditure
final
appropriation
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1. ADMINISTRATION
Current payment 135 029 - - 135 029 130 493 4 536 96.6% 162 226 144 183
Transfers and subsidies 1 631 - - 1 631 1 708 (77) 104.7% 289 230
Payment for capital assets 1 066 - - 1 066 776 290 72.8% 770 723
Payment for financial assets 131 - - 131 131 - 100.0% - -
137 857 - - 137 857 133 108 4 749 163 285 145 136
2. AGRICULTURAL SUPPORT
Current payment 103 679 - - 103 679 102 853 826 99.2% 82 974 80 509
Transfers and subsidies 23 - - 23 443 (420) 1926.1% - 301
Payment for capital assets 535 - - 535 456 79 85.2% 569 476
Payment for financial assets - - - - - - - -
104 237 - - 104 237 103 752 485 83 543 81 286
3. AGRICULTURAL DISTRICT SERVICES
Current payment 277 291 - - 277 291 285 489 (8 198) 103.0% 261 004 257 156
Transfers and subsidies 213 516 - - 213 516 203 303 10 213 95.2% 169 682 161 418
Payment for capital assets 4 446 - - 4 446 6 458 (2 012) 145.3% 6 440 6 209
Payment for financial assets - - - - - - - -
495 253 - - 495 253 495 250 3 437 126 424 783
4. RURAL DEVELOPMENT
Current payment 21 080 - - 21 080 21 497 (417) 102.0% 16 875 39 456
Transfers and subsidies 100 742 - - 100 742 20 405 80 337 20.3% 77 780 83
Payment for capital assets 145 - - 145 739 (594) 509.7% - -
Payment for financial assets - - - - - - - -
121 967 - - 121 967 42 641 79 326 94 655 39 539
Subtotal 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744
Statutory Appropriation Current payment - -
Transfers and subsidies - -
Payment for capital assets - -
Payment for financial assets - -
TOTAL 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Appropriation Statement
for the year ended 31 March 2013
Virement Variance
Appropriation per programme
2012/13 2011/12
Adjusted
Appropriation
Shifting of
Funds
Add:
133 -
- -
- -
- -
859 447 778 609
Add: - -
774 751 690 744
Actual amounts per Statement of Financial Performance
Expenditure
Departmental receipts
Reconciliation with Statement of Financial Performance
Direct Exchequer receipts
NRF Receipts
Aid assistance
Actual amounts per Statement of Financial Performance (Total
Revenue)
Aid assistance
Prior year unauthorised expenditure approved without funding
Direct Exchequer payments
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Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of employees 380 705 - - 380 705 385 457 (4 752) 101.2% 362 121 347 046
Goods and services 156 335 - - 156 335 155 122 1 213 99.2% 160 958 174 232
Interest and rent on land 39 - - 39 702 (663) 1800.0% - 40
Transfers & subsidies
Provinces & municipalities - - - - - - - -
Departmental agencies &
accounts 103 - - 103 - 103 - -
Universities & technikons - - - - - - - -
Foreign governments &
international organisations - - - - - - - -
Public corporations & private
enterprises - - - - - - - -
Non-profit institutions - - - - - - - -
Households 315 809 - - 315 809 224 904 90 905 71.2% 247 751 162 034
Gifts and donations - - - - - - - -
Payment for capital assets
Buildings & other fixed structures - - - - - - - -
Machinery & equipment 5 692 - - 5 692 8 042 (2 350) 141.3% 7 029 6 772
Heritage assets - - - - - - - -
Specialised military assets - - - - - - - -
Biological assets 500 - - 500 393 107 78.6% 750 620
Land & subsoil assets - - - - - - - -
Software & other intangible
assets - - - - - - - -
Payment for financial assets 131 - - 131 131 - 100.0% - -
Total 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
List all direct charges against the
Revenue Fund
President and Deputy President salaries - -
Member of executive
committee/parliamentary officers - -
Judges and magistrates salaries - -
Sector education and training authorities
SETA - -
National skills fund - -
Total - - - - - - - -
2011/122012/13
Statutory Appropriation
2011/122012/13
Direct charge against the National/Provincial
Revenue Fund
Appropriation per Economic classification
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Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 MEC'S OFFICE
Current payment 4 454 4 454 7 478 (3 024) 167.9% 3 792 5 815
Transfers and subsidies - - 190 (190) -
Payment for capital assets 12 12 11 1 91.7% 10
Payment for financial assets - -
1.2 SENIOR MANAGEMENT
Current payment 21 381 21 381 8 600 12 781 40.2% 24 638 27 693
Transfers and subsidies 1 303 1 303 1 293 10 99.2% -
Payment for capital assets 240 240 162 78 67.5% 167 163
Payment for financial assets 131 131 131 - 100.0%
1.3 CORPORATE SERVICES
Current payment 37 213 37 213 31 359 5 854 84.3% 36 799 26 411
Transfers and subsidies 328 328 208 120 63.4% 225 126
Payment for capital assets 279 279 233 46 83.5% 15 15
Payment for financial assets - - -
1.4 FINANCIAL MANAGEMENT Current payment 71 981 71 981 83 056 (11 075) 115.4% 96 997 84 264
Transfers and subsidies - - 17 (17) 64 104
Payment for capital assets 535 535 370 165 69.2% 588 535
Payment for financial assets - - -
Total 137 857 - - 137 857 133 108 4 749 96.6% 163 285 145 136
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of employees 65 864 65 864 65 039 825 98.7% 90 342 80 623
Goods and services 69 165 69 165 64 854 4 311 93.8% 71 884 63 532
Interest and rent on land - - 680 (680) - 28
Transfers & subsidies
Provinces & municipalities - -
Departmental agencies &
accounts 80 80 - 80
Universities & technikons - -
Foreign governments &
international organisations - -
Public corporations & private
enterprises - -
Non-profit institutions - -
Households 1 551 1 551 1 628 (77) 105.0% 289 230
Gifts and donations - -
Payment for capital assets
Buildings & other fixed structures - -
Machinery & equipment 1 066 1 066 776 290 72.8% 770 723
Heritage assets - -
Specialised military assets - -
Biological assets - -
Land & subsoil assets - -
Software & other intangible
assets - -
Payment for financial assets 131 131 131 - 100.0%
Total 137 857 - - 137 857 133 108 4 749 96.6% 163 285 145 136
Detail per programme 1 - ADMINISTRATION
For the year ended 31 March 2013
2011/122012/13
Details per Sub-Programme
2012/13 2011/12
Programme 1 Per Economic classification
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Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
2.1 SUSTAINABLE RESOURCE
MANAGEMENT
Current payment 2 822 2 822 2 758 64 97.7% 3 240 3 653
Transfers and subsidies - - - 6
Payment for capital assets 15 15 9 6 60.0% 60 23
Payment for financial assets - - -
2.2 VETERINARY SERVICES
Current payment 27 296 27 296 23 885 3 411 87.5% 9 643 13 515
Transfers and subsidies - - 8 (8) - 63
Payment for capital assets 193 193 176 17 91.2% 168 161
Payment for financial assets - - -
2.3 ECONOMICS AND PLANNING
SERVICES
Current payment 8 936 8 936 17 093 (8 157) 191.3% 8 650 9 145
Transfers and subsidies - - 61 (61) - -
Payment for capital assets 42 42 22 20 52.4% 30 24
Payment for financial assets - - -
2.4 STRUCTURED AGRICULTURAL
TRAINING Current payment 64 625 64 625 59 117 5 508 91.5% 61 441 54 196
Transfers and subsidies 23 23 374 (351) 1626.1% - 232
Payment for capital assets 285 285 249 36 87.4% 311 268
Payment for financial assets - - -
Total 104 237 - - 104 237 103 752 485 99.5% 83 543 81 286
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of employees 71 772 71 772 73 305 (1 533) 102.1% 60 212 58 502
Goods and services 31 900 31 900 29 558 2 342 92.7% 22 762 22 022
Interest and rent on land 7 7 4 3 57.1% - -
Transfers & subsidies
Provinces & municipalities - -
Departmental agencies &
accounts 23 23 - 23
Universities & technikons - -
Foreign governments &
international organisations - -
Public corporations & private
enterprises - -
Non-profit institutions - -
Households - - 429 (429) 303
Gifts and donations - -
Payment for capital assets
Buildings & other fixed structures - -
Machinery & equipment 535 535 456 79 85.2% 569 459
Heritage assets - -
Specialised military assets - -
Biological assets - - -
Land & subsoil assets - -
Software & other intangible
assets - -
Payment for financial assets - -
Total 104 237 - - 104 237 103 752 485 99.5% 83 543 81 286
2012/13
Programme 2 Per Economic classification
2012/13 2011/12
Detail per programme 2 - AGRICULTURAL SUPPORT
Details per Sub-Programme
2011/12
For the year ended 31 March 2013
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Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
3.1 FARMER SUPPORT AND
DEVELOPMENT
Current payment 27 915 27 915 23 759 4 156 85.1% 22 846 14 226
Transfers and subsidies 213 476 213 476 202 377 11 099 94.8% 169 657 160 247
Payment for capital assets 3 077 3 077 5 436 (2 359) 176.7% 5 001 5 025
Payment for financial assets - - -
3.2 BOJANALA
Current payment 58 714 58 714 64 657 (5 943) 110.1% 49 794 57 273
Transfers and subsidies 40 40 202 (162) 505.0% 12 109
Payment for capital assets - - 20 -
Payment for financial assets - - -
3.3 DR. RUTH MOMPATI Current payment 54 572 54 572 48 441 6 131 88.8% 41 960 45 510
Transfers and subsidies - - 116 (116) 13 186
Payment for capital assets - - 18 (2)
Payment for financial assets - - -
3.4 NGAKA MODIRI MOLEMA Current payment 59 847 59 847 66 838 (6 991) 111.7% 62 620 62 999
Transfers and subsidies - - 415 (415) - 168
Payment for capital assets - - 3 -
Payment for financial assets - - -
3.5 DR. KENNETH KAUNDA Current payment 76 243 76 243 81 794 (5 551) 107.3% 83 784 77 148
Transfers and subsidies - - 193 (193) - 708
Payment for capital assets 1 369 1 369 1 022 347 74.7% 1 398 1 186
Payment for financial assets - - -
Total 495 253 - - 495 253 495 250 3 100.0% 437 126 424 783
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of employees 231 390 231 390 234 093 (2 703) 101.2% 205 692 202 505
Goods and services 45 869 45 869 52 233 (6 364) 113.9% 55 312 54 638
Interest and rent on land 32 32 18 14 56.3% - 12
Transfers & subsidies
Provinces & municipalities - -
Departmental agencies &
accounts - - -
Universities & technikons - -
Foreign governments &
international organisations - -
Public corporations & private
enterprises - -
Non-profit institutions - -
Households 213 516 213 516 202 442 11 074 94.8% 169 682 161 418
Gifts and donations - -
Payment for capital assets
Buildings & other fixed structures - - -
Machinery & equipment 3 946 3 946 6 071 (2 125) 153.9% 5 690 5 590
Heritage assets - - -
Specialised military assets - - -
Biological assets 500 500 393 107 78.6% 750 620
Land & subsoil assets - - -
Software & other intangible
assets - - -
Payment for financial assets - -
Total 495 253 - - 495 253 495 250 3 100.0% 437 126 424 783
2011/12
2011/12
Programme 3 Per Economic classification
Detail per programme 3 - AGRICULTURAL DISTRICT SERVICES
For the year ended 31 March 2013
2012/13
Details per Sub-Programme
2012/13
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Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
4.1 COOPERATIVES AND FOOD SECURITY
Current payment 15 080 15 080 10 445 4 635 69.3% 12 875 32 461
Transfers and subsidies 22 455 22 455 20 349 2 106 90.6% 22 500 83
Payment for capital assets 145 145 739 (594) 509.7% -
Payment for financial assets - - -
4.2 PLANNING AND COORDINATION Current payment 6 000 6 000 11 052 (5 052) 184.2% 4 000 6 995
Transfers and subsidies 78 287 78 287 56 78 231 0.1% 55 280 -
Payment for capital assets - - -
Payment for financial assets - - -
Total 121 967 - - 121 967 42 641 79 326 35.0% 94 655 39 539
Adjusted
Appropriation
Shifting of
Funds Virement
Final
Appropriation
Actual
Expenditure Variance
Expenditure
as % of final
appropriation
Final
Appropriation
Actual
Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of employees 11 679 11 679 13 020 (1 341) 111.5% 5 875 5 416
Goods and services 9 401 9 401 8 477 924 90.2% 11 000 34 040
Interest and rent on land - - -
- - -
Transfers & subsidies
Provinces & municipalities - -
Departmental agencies &
accounts - -
Universities & technikons - -
Foreign governments &
international organisations - -
Public corporations & private
enterprises - -
Non-profit institutions - -
Households 100 742 100 742 20 405 80 337 20.3% 77 780 83
Gifts and donations - -
Payment for capital assets
Buildings & other fixed structures - -
Machinery & equipment 145 145 739 (594) 509.7%
Heritage assets - -
Specialised military assets - -
Biological assets - -
Land & subsoil assets - -
Software & other intangible
assets - -
Payment for financial assets - -
Total 121 967 - - 121 967 42 641 79 326 35.0% 94 655 39 539
2012/13 2011/12
Details per Sub-Programme
Detail per programme 4 - RURAL DEVELOPMENT
For the year ended 31 March 2013
2012/13 2011/12
Programme 4 Per Economic classification
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1.
2.
3.
4. Explanations of material variances from Amounts Voted (after virement):
4.1 Per programme:
Final
Appropriation
Actual
Expenditure
Variance Variance as a %
of Final Approp.
R’000 R’000 R’000 %
Administration
137,857 133,108 4,749 3%
Agriculture Support
104,237 103,752 485 0%
Agriculture District Services
495,253 495,250 3 0%
` Rural Development
121,967 42,641 79,326 65%
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual
Financial Statements.
Detail of specifically and exclusively appropriated amounts voted (after Virement):
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Notes to the Appropriation Statement
for the year ended 31 March 2013
Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note to Payments for financial assets to the Annual Financial
Statements.
The variance in the programme mainly relates to Goods and Services. At the time of reporting, the department had not
paid for services of state attorney fees (R1,1 million), Head Office rental for March(R610,000.00), Telkom March
account(R191,000) among major accounts making up R2,1 million accrued aacounts in this programme. Most of the
accounts were recived late in the final days of the financial year and could not be processed into the financial system
The saving in this programme is mainly the R78 million budget allocated to the department but ring-fenced for use by
treasury and department of premier for provincial water and sources of energy.
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4.2 Per economic classification:
Final
Appropriation
Actual
Expenditure
Variance Variance as a %
of Final Approp.
R’000 R’000 R’000 %
Current expenditure
Compensation of employees 380,705 385,457 (4,752) -1%
Goods and services 156,335 155,122 1,213 1%
Interest and rent on land 39 702 (663) -1700%
Unauthorised expenditure approved
Transfers and subsidies
Provinces and municipalities - - -
Departmental agencies and accounts 103 - 103 100%
Universities and technikons - - -
Public corporations and private enterprises - - -
Foreign governments and international organisations - - -
Non-profit institutions - - -
Households 315,809 224,904 90,905 29%
Gifts and donations - - -
Payments for capital assets
Buildings and other fixed structures - - -
Machinery and equipment 5,692 8,042 (2,350) -41%
Heritage assets - - -
Specialised military assets - - -
Biological assets 500 393 107 21%
Land and subsoil assets - - -
Software and other intangible assets - - -
Payments for financial assets 131 131 - 0%
Compensation of employees : Implementation of the national job evaluation for veterinary public health officials was
not budgeted for. The cost of the implementation is R6,3 million. Goods and Services : A total of R2,3 million was
accrued at the end of the financial year due to various reasons including late receipt of accounts and non -confirmation
of delivery of services. Interest payments : The department paid R500, 000 SARS penulties as well as R100,000
GEPF late payment penalty on early withdrawal for the scheme costs plus minor minor charges for eskom and telkom
accounts. Departmental agancies and accounts : The saving resulted from an over-estimation of the costs of payment
of retirement benefits for staff.
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4.3 Per conditional grant
Final
Appropriation
Actual
Expenditure
Variance Variance as a %
of Final Approp.
R’000 R’000 R’000 %
Only show the conditional grants applicable to the department, the rest can be deleted.
Agriculture,Forestry & Fisheries
Ilima/Letsema Projects 42,000.00 41,800.00 200.00 0%
Land Care P Grt:Pov Re&Inf 12,877.00 10,915.00 1,962.00 15%
Compr Agric Supp Pr Grnt 168,563.00 163,289.00 5,274.00 3%
Arts And Culture
Comm Library Serv Grant
Basic Education
Hiv/Aids (Life Skills Edu) Grant
Nat School Nutrition Prog Grnt
Tech Sec School Recap Gr
Dinaledi Schools Grant
Educ Infrastructur Grant
Energy
Int Nat Ele Prog Gr- Mun
Elect Demnd Side Man-Mun
Health
Nat Tertiary Serv Grant
Compreh Hiv/Aids (Health) Grant
Hosptl Revitalisat Grant
Hlth Prof Train&Dev Grnt
Hlth Infrastructur Grant
Nat Health Insurance Gra
Nursing Colleges&Schools
Higher Education & Training
Further Edu & Train Col Grant
Human Settlements
Human Settlem Dev Grant
Urban Settlem Dev Grant
National Treasury
Local Gov Fin Man Grant
Neighb Dev Partners Grnt
Infr Skills Deve Grant
Coop Governance & Tradition Aff
Mun Infrastructure (Mig)
Mun Systems Improv(Msig)
Provincial Disaster Gran
Municipal Disaster Grant
Public Works
Dev Prop Rate Fun Grn Pr
Epwp Incent Grnt Munics
Epwp Inter Grnt Prov
Epwp Incent Grn Prov-Soc
Sport And Recreation Sa
Mass Sport&Recr Part Prg
Transport
Pub Trnsp Infrst&Sys Grn
Prov Roads Maint Grant
Rurl Road Asset Man Grnt
Public Transprt Operations Grant
Water Affairs
Water Serv Oper Subs Grn
Agriculture Disaster Manage Grnt
2010 World Cup Healt Prep Strat
Housing Disaster Relief Grant
Integr Housin&Human Set Dev Grnt
Infrastructure Grant To Province
Transprt Disaster Mngmnt Grant
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2012/13 2011/12
Note R'000 R'000
REVENUE
Annual appropriation 1 859 314 778 609
Statutory appropriation 2 - -
Departmental revenue 3 375 -
Direct Exchequer Receipts 4 - -
NRF Receipts - -
Aid assistance 6 - -
TOTAL REVENUE 859 689 778 609
EXPENDITURE
Current expenditure
Compensation of employees 7 385 457 347 046
Goods and services 8 155 122 174 232
Interest and rent on land 9 702 40
Aid assistance 6 - -
Unauthorised expenditure approved without funding 13 - -
Total current expenditure 541 281 521 318
Transfers and subsidies
Transfers and subsidies 11 224 904 162 034
Aid assistance 6 - -
Unauthorised expenditure approved without funding 13 - -
Total transfers and subsidies 224 904 162 034
Expenditure for capital assets
Tangible capital assets 12 8 435 7 392
Software and other intangible assets 12 - -
Unauthorised expenditure approved without funding 13 - -
Total expenditure for capital assets 8 435 7 392
Payments for financial assets 10 131 -
Direct Exchequer Payments 5 - -
TOTAL EXPENDITURE 774 751 690 744
SURPLUS/(DEFICIT) FOR THE YEAR 84 938 87 865
Reconciliation of Net Surplus/(Deficit) for the year
Voted Funds 84 563 87 865
Annual appropriation
Conditional grants
Unconditional grants
Departmental revenue and NRF Receipts 22 375 -
Direct Exchequer receipts/payments 23 - -
Aid assistance 6 - -
SURPLUS/(DEFICIT) FOR THE YEAR 84 938 87 865
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Statement of Financial Performance
for the year ended 31 March 2013
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2012/13 2011/12
Note R'000 R'000
ASSETS
Current Assets 28,225 25,244
Unauthorised expenditure 13 20,679 20,679
Fruitless and wasteful expenditure 14 - -
Cash and cash equivalents 15 2,822 -
Other financial assets 16 - -
Prepayments and advances 17 - -
Receivables 18 4,724 4,565
Loans 20 - -
Aid assistance prepayments 6 - -
Aid assistance receivable 6 - -
Non-Current Assets - -
Investments 19 - -
Loans 20 - -
Other financial assets 16 - -
TOTAL ASSETS 28,225 25,244
LIABILITIES
Current Liabilities 28,225 25,172
Voted funds to be surrendered to the Revenue Fund 21 26,689 21,772
Departmental revenue and NRF Receipts to be surrendered to
the Revenue Fund 22 1,397 1,038
Direct Exchequer Receipts to be surrendered to the Revenue
Fund 23 - -
Bank overdraft 24 - 2,361
Payables 25 139 1
Aid assistance repayable 6 - -
Aid assistance unutilised 6 - -
Non-Current Liabilities
Payables 26 - -
TOTAL LIABILITIES 28,225 25,172
NET ASSETS - 72
Represented by:
Capitalisation reserve - -
Recoverable revenue - 72
Retained funds - -
Revaluation reserves - -
TOTAL - 72
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Statement of Financial Position
as at 31 March 2013
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NET ASSETS 2012/13 2011/12
Note R'000 R'000
Capitalisation Reserves
Opening balance - -
Transfers:
Movement in Equity -
Movement in Operational Funds -
Other movements -
Closing balance - -
Recoverable revenue
Opening balance 72 -
Transfers (72) 72
Irrecoverable amounts written off 34.2 - -
Debts revised (72) -
Debts recovered (included in departmental receipts) -
Debts raised 72
Closing balance - 72
Retained funds
Opening balance - -
Transferred from voted funds to be surrendered
(Parliament/Legislatures ONLY) -
Utilised during the year -
Other -
Closing balance - -
Revaluation Reserves
Opening balance - -
Revaluation adjustment (Housing departments) -
Transfers -
Other -
Closing balance - -
TOTAL - 72
Statement of Changes in Net Assets
for the year ended 31 March 2013
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2012/13 2011/12
Note R'000 R'000
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts 806,944 719,319
Annual appropriated funds received 1.1 801,440 712,516
Statutory appropriated funds received 2 - -
Departmental revenue received 3 5,504 6,803
Direct Exchequer receipts 4 - -
NRF Receipts - -
Aid assistance received 6 - -
Net (increase)/ decrease in working capital (21) (4,233)
Surrendered to Revenue Fund (29,328) (19,113)
Surrendered to RDP Fund/Donor - -
Current payments (541,281) (521,318)
Payments for financial assets (131) -
Transfers and subsidies paid (224,904) (162,034)
Net cash flow available from operating activities 27 11,279 12,621
CASH FLOWS FROM INVESTING ACTIVITIES
Payments for capital assets 12 (8,435) (7,392)
Proceeds from sale of capital assets 3.4 2,402 425
(Increase)/ decrease in loans - -
(Increase)/ decrease in investments - -
(Increase)/ decrease in other financial assets - -
Net cash flows from investing activities (6,033) (6,967)
CASH FLOWS FROM FINANCING ACTIVITIES
Distribution/dividend received 9 9
Increase/ (decrease) in net assets (72) 72
Increase/ (decrease) in non-current payables - -
Net cash flows from financing activities (63) 81
Net increase/ (decrease) in cash and cash equivalents 5,183 5,735
Cash and cash equivalents at beginning of period (2,361) (8,096)
Cash and cash equivalents at end of period 28 2,822 (2,361)
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Cash Flow Statement
for the year ended 31 March 2013
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1 Annual Appropriation
1.1 Annual Appropriation
Funds not Appropriation
Final Actual Funds requested/ Received
Appropriation Received not received 2011/12
Programmes R'000 R'000 R'000 R'000
137,857 133,100 4,757 163,000
104,237 104,100 137 83,500
495,253 495,243 10 423,541
121,967 68,997 52,970 42,475
- - -
- - -
- - -
- - -
- - -
- - -
Total 859,314 801,440 57,874 712,516
,
Provide an explanation for funds not requested/not received in the space provided below:
ADMINISTRATION
AGRICULTURAL SUPPORT
AGRICULTURAL DISTRICT SERVICES
RURAL DEVELOPMENT
2012/13
Type here and enter to add rows
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Notes to the Annual Financial Statements
for the year ended 31 March 2013
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2012/13 2011/12
Note R'000 R'000
1.2 Conditional grants**
Total grants received 47 227,440 183,504
Provincial grants included in Total Grants received -
2012/13 2011/12
Note R'000 R'000
1.3 Unconditional grants
Total grants received 48 - -
2012/13 2011/12
R'000 R'000
2 Statutory Appropriation
President and Deputy President salaries -
Member of executive committee/parliamentary officers -
Judges and magistrates salaries -
Sector education and training authorities (SETA) -
National Skills Fund -
Total - -
Actual Statutory Appropriation received -
Type here and enter to add rows
Type here and enter to add rows
( ** It should be noted that the Conditional grants are included in the amounts per the Final Appropriation in Note 1.1)
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2012/13 2011/12
Note R'000 R'000
3 Departmental Revenue
Tax revenue - -
Sales of goods and services other than capital assets 3.1 5,177 5,998
Fines, penalties and forfeits 3.2 - 447
Interest, dividends and rent on land 3.3 21 18
Sales of capital assets 3.4 2,402 425
Transactions in financial assets and liabilities 3.5 315 349
Transfer received 3.6 - -
Total revenue collected 7,915 7,237
Less: Own revenue included in appropriation 22 7,540 7,237
Departmental revenue collected 375 -
2012/13 2011/12
Note R'000 R'000
3.1 Sales of goods and services other than capital assets 3
Sales of goods and services produced by the department 5,175 5,997
Sales by market establishment 203 188
Administrative fees 324 298
Other sales 4,648 5,511
Sales of scrap, waste and other used current goods 2 1
Total 5,177 5,998
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2012/13 2011/12
Note R'000 R'000
3.2 Fines, penalties and forfeits 3
Fines - 447
Penalties - -
Forfeits - -
Total - 447
2012/13 2011/12
Note R'000 R'000
3.3 Interest, dividends and rent on land 3
Interest 12 9
Dividends 9 9
Rent on land - -
Total 21 18
2012/13 2011/12
Note R'000 R'000
3.4 Sales of capital assets 3
Tangible assets 2,402 425
Buildings and other fixed structures 45 - -
Machinery and equipment 43 - -
Specialised military assets 43 - -
Land and subsoil assets 45 - -
Biological assets 43 2,402 425
Software and other intangible assets - -
Computer software 44 -
Mastheads and publishing titles 44 -
Patents, licences, copyright, brand names, trademarks 44 -
Recipes, formulae, prototypes, designs, models 44 -
Services and operating rights 44 -
Total 2,402 425
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263
2012/13 2011/12
Note R'000 R'000
3.5 Transactions in financial assets and liabilities 3
Loans and advances - -
Receivables 314 332
Forex gain - -
Stale cheques written back - 16
Other Receipts including Recoverable Revenue 1 1
Total 315 349
2012/13 2011/12
Note R'000 R'000
3.6 Transfers received 3
Other governmental units - -
Universities and technikons - -
Foreign governments - -
International organisations - -
Public corporations and private enterprises - -
Households and non-profit institutions - -
Total - -
2012/13 2011/12
Note R'000 R'000
4 Direct Exchequer Receipts
Fines, penalties and forfeits - -
Interest and dividends - -
Restructuring of State assets - -
Debt portfolio receipts - -
Other - -
Total - -
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264
2012/13 2011/12
Note R'000 R'000
5 Direct Exchequer Payments
Debt portfolio - -
Debt takeovers - -
Other - -
Total - -
2012/13 2011/12
Note R'000 R'000
6 Aid Assistance
6.1 Aid assistance received in cash from RDP
Local
Opening Balance - -
Revenue -
Expenditure - -
Current -
Capital -
Transfers -
Prepayments -
Surrendered to the RDP -
Closing Balance - -
Foreign
Opening Balance - -
Revenue -
Expenditure - -
Current -
Capital -
Transfers -
Prepayments -
Surrendered to the RDP -
Closing Balance - -
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6.2 Aid assistance received in cash from other sources
Local
Opening Balance - -
Revenue -
Expenditure - -
Current -
Capital -
Transfers -
Prepayments -
Surrendered to the donor -
Closing Balance - -
Foreign
Opening Balance - -
Revenue -
Expenditure - -
Current -
Capital -
Transfers -
Prepayments -
Surrendered to the donor -
Closing Balance - -
6.3 Aid assistance received in cash from CARA Fund
Opening Balance - -
Revenue -
Expenditure - -
Current -
Capital -
Transfers -
Prepayments -
Transferred to retained funds -
Closing Balance - -
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6.4 Total
Opening Balance - -
Revenue - -
Expenditure - -
Current - -
Capital - -
Transfers - -
Prepayments - -
Surrendered / Transferred to retained funds - -
Closing Balance - -
6.5 Analysis of balance
Aid assistance receivable - -
RDP -
Other sources -
CARA Fund -
Aid assistance prepayments - -
RDP -
Other sources -
CARA Fund -
Aid assistance unutilised - -
RDP -
Other sources -
CARA Fund -
Aid assistance repayable - -
RDP -
Other sources -
CARA funds transferred to Retained Funds -
Closing balance - -
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267
2012/13 2011/12
Note R'000 R'000
7 Compensation of Employees
7.1 Salaries and wages
Basic salary 271,929 243,156
Performance award 6,918 5,260
Service Based 275 520
Compensative/circumstantial 2,014 1,940
Periodic payments 538 1,108
Other non-pensionable allowances 48,640 43,321
Total 330,314 295,305
2012/13 2011/12
Note R'000 R'000
7.2 Social Contributions
Employer contributions
Pension 33,860 30,975
Medical 21,200 20,682
UIF - -
Bargaining council 83 84
Official unions and associations - -
Insurance - -
Total 55,143 51,741
Total compensation of employees 385,457 347,046
Average number of employees 1,573 1,588
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268
2012/13 2011/12
Note R'000 R'000
8 Goods and services
Administrative fees 3,035 87
Advertising 1,586 1,103
Assets less than R5,000 8.1 1,865 1,113
Bursaries (employees) - -
Catering 1,682 2,987
Communication 7,680 7,464
Computer services 8.2 306 406
Consultants, contractors and agency/outsourced services 8.3 21,363 43,522
Entertainment 207 112
Audit cost – external 8.4 2,682 4,347
Fleet services - -
Inventory 8.5 14,429 12,827
Housing - -
Operating leases 27,314 23,637
Property payments 8.6 21,530 19,849
Rental and hiring - -
Transport provided as part of the departmental activities 28 50
Travel and subsistence 8.7 44,219 46,701
Venues and facilities 693 1,083
Training and staff development 3,132 5,864
Other operating expenditure 8.8 3,371 3,080
Total 155,122 174,232
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269
2012/13 2011/12
Note R'000 R'000
8.1 Assets less than R5,000 8
Tangible assets 1,865 1,113
Buildings and other fixed structures - -
Biological assets 24 22
Heritage assets - -
Machinery and equipment 1,841 1,091
Transport assets - -
Specialised military assets - -
Intangible assets - -
Total 1,865 1,113
2012/13 2011/12
Note R'000 R'000
8.2 Computer services 8
SITA computer services 35 -
External computer service providers 271 406
Total 306 406
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270
2012/13 2011/12
Note R'000 R'000
8.3 Consultants, contractors and agency/outsourced services 8
Business and advisory services 1,193 1,925
Infrastructure and planning 5,299 26,993
Laboratory services 197 172
Legal costs 3,571 5,544
Contractors 10,835 4,464
Agency and support/outsourced services 268 4,424
Total 21,363 43,522
2012/13 2011/12
Note R'000 R'000
8.4 Audit cost – external 8
Regularity audits 2,682 4,347
Performance audits - -
Investigations - -
Environmental audits - -
Computer audits - -
Total 2,682 4,347
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271
2012/13 2011/12
Note R'000 R'000
8.5 Inventory 8
Medsas inventory interface - -
Learning and teaching support material 208 88
Food and food supplies 156 104
Fuel, oil and gas 1,274 1,405
Other consumables 6,954 5,601
Materials and supplies 1,373 1,238
Stationery and printing 3,791 3,749
Medical supplies 297 156
Medicine 376 486
Military stores - -
Total 14,429 12,827
2012/13 2011/12
Note R'000 R'000
8.6 Property payments 8
Municipal services 8,788 7,901
Property management fees - -
Property maintenance and repairs - 1,354
Other 12,742 10,594
Total 21,530 19,849
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272
2012/13 2011/12
Note R'000 R'000
8.7 Travel and subsistence 8
Local 44,028 46,502
Foreign 191 199
Total 44,219 46,701
2012/13 2011/12
Note R'000 R'000
8.8 Other operating expenditure 8
Learnerships - -
Professional bodies, membership and subscription fees 159 203
Resettlement costs 258 317
Gifts - -
Other 2,954 2,560
Total 3,371 3,080
2012/13 2011/12
Note R'000 R'000
9 Interest and Rent on Land
Interest paid 702 40
Rent on land - -
Total 702 40
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273
2012/13 2011/12
Note R'000 R'000
10 Payments for financial assets
Material losses through criminal conduct - -
Theft 10.4 - -
Other material losses 10.1 - -
Purchase of equity - -
Extension of loans for policy purposes 131 -
Other material losses written off 10.2 - -
Debts written off 10.3 - -
Forex losses 10.5 - -
Total 131 -
2012/13 2011/12
Note R'000 R'000
10.1 Other material losses 10
Nature of other material losses
(Group major categories, but list material items)
-
-
-
-
-
-
-
-
-
Total - -
Incident
Disciplinary Steps taken/ Criminal
proceedings
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274
2012/13 2011/12
Note R'000 R'000
10.2 Other material losses written off 10
Nature of losses
(Group major categories, but list material items)
-
-
-
-
-
-
-
-
-
-
Total - -
0
0
0
0
0
0
0
0
0
0
2012/13 2011/12
Note R'000 R'000
10.3 Debts written off 10
Nature of debts written off
- - Total
Recoverable revenue written off
(Group major categories, but list material items: (debt written off
relating to irregular expenditure, debt written off relating to
recoverable revenue and other debts written off must be listed.)
Irregular expenditure written off
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275
Total - -
-
-
-
-
-
-
-
-
-
Total - -
Total debt written off - -
0
Recoverable revenue written off
Fruitless expenditure written off
0
0
0
S&T Advances
Salary Dissallowance
Other debt written off
0
Tax Debt
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276
2012/13 2011/12
Note R'000 R'000
10.4 Details of theft 10
Nature of theft
-
-
-
-
-
-
-
-
-
-
Total - -
0
0
0
0
0
0
0
(Group major categories, but list material items)
0
0
0
2012/13 2011/12
Note R'000 R'000
10.5 Forex losses 10
Nature of losses
-
-
-
-
-
-
-
-
-
-
Total - -
0
0
0
0
(Group major categories, but list material items)
0
0
0
0
0
0
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277
2012/13 2011/12
Note R'000 R'000
11 Transfers and Subsidies
Provinces and municipalities 47,48,Annexure
1A,Annexure 1B - -
Departmental agencies and accounts ANNEXURE 1C - -
Universities and technikons ANNEXURE 1D - -
Foreign governments and international organisations ANNEXURE 1F - -
Public corporations and private enterprises ANNEXURE 1E - -
Non-profit institutions ANNEXURE 1G - -
Households ANNEXURE 1H 224,904 162,034
Gifts, donations and sponsorships made ANNEXURE 1K -
Total 224,904 162,034
Unspent funds transferred to the above beneficiaries
2012/13 2011/12
Note R'000 R'000
12 Expenditure for capital assets
Tangible assets 8,435 7,392
Buildings and other fixed structures 45 - -
Heritage assets 43,45 - -
Machinery and equipment 43 8,042 6,772
Specialised military assets 43 - -
Land and subsoil assets 45 - -
Biological assets 43 393 620
Software and other intangible assets - -
Computer software 44 - -
Mastheads and publishing titles 44 - -
Patents, licences, copyright, brand names, trademarks 44 - -
Recipes, formulae, prototypes, designs, models 44 - -
Services and operating rights 44 - -
8,435 7,392
Compensation of employees -
Goods and services -
Total - -
The following amounts have been included as project costs in Expenditure
for capital assets
Total
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278
12.1 Analysis of funds utilised to acquire capital assets - 2012/13
Voted Funds Aid assistance TOTAL
R'000 R'000 R'000
Tangible assets 8,435 - 8,435
Buildings and other fixed structures -
Heritage assets -
Machinery and equipment 8,042 8,042
Specialised military assets -
Land and subsoil assets -
Biological assets 393 393
Software and other intangible assets - - -
Computer software -
Mastheads and publishing titles -
-
-
Services and operating rights -
8,435 - 8,435
Patents, licences, copyright, brand names,
trademarks
Recipes, formulae, prototypes, designs,
models
Total
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279
12.2 Analysis of funds utilised to acquire capital assets - 2011/12
Voted Funds Aid assistance TOTAL
R'000 R'000 R'000
Tangible assets 7,392 - 7,392
Buildings and other fixed structures - - -
Heritage assets - - -
Machinery and equipment 6,772 - 6,772
Specialised military assets - - -
Land and subsoil assets - - -
Biological assets 620 - 620
Software and other intangible assets - - -
Computer software - - -
Mastheads and publishing titles - - -
- - -
- - -
Services and operating rights - - -
7,392 - 7,392
2012/13 2011/12
Note R'000 R'000
13 Unauthorised Expenditure
13.1 Reconciliation of unauthorised expenditure
Opening balance 20,679 32,063
Unauthorised expenditure - discovered in the current year 21 -
(11,384)
- -
Current -
Capital -
Transfers and subsidies -
Less: Amounts transferred to receivables for recovery -
20,679 20,679
13.2
Current 20,679 18,711
Capital 226
Transfers and subsidies 1,742
Total 20,679 20,679
Analysis of unauthorised expenditure awaiting authorisation per economic
classification
Patents, licences, copyright, brand names,
trademarks
Less: Amounts approved by Parliament/Legislature without funding
and written off in the Statement of Financial Performance
Recipes, formulae, prototypes, designs,
models
Total
Unauthorised expenditure awaiting authorisation / written off
Less: Amounts approved by Parliament/Legislature with funding
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280
13.3 Analysis of unauthorised expenditure awaiting authorisation per type
20,679 20,679
Total 20,679 20,679
13.4 Details of unauthorised expenditure - current year 2012/13
R’000
Total -
Unauthorised expenditure relating to overspending of the vote or a main division within
the vote
Unauthorised expenditure incurred not in accordance with the purpose of the vote or
main division
Incident Disciplinary steps taken/criminal proceedings
2012/13 2011/12
Note R'000 R'000
14 Fruitless and wasteful expenditure
14.1 Reconciliation of fruitless and wasteful expenditure
Opening balance - -
Less: Amounts resolved - -
Current -
Capital -
Transfers and subsidies -
Less: Amounts transferred to receivables for recovery -
Fruitless and wasteful expenditure awaiting resolution - -
14.2 Analysis of awaiting resolution per economic classification
Current -
Capital -
Transfers and subsidies -
Total - -
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281
2012/13 2011/12
Note R'000 R'000
15 Cash and Cash Equivalents
Consolidated Paymaster General Account 2,822 -
Cash receipts - -
Disbursements - -
Cash on hand - -
Investments (Domestic) - -
Investments (International) - -
Total 2,822 -
2012/13 2011/12
Note R'000 R'000
16 Other Financial Assets
Current
Local
-
-
-
-
-
-
-
-
-
-
Total - -
Foreign
-
-
-
-
-
-
-
-
-
-
Total - -
Total Current other financial assets - -
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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0
0
0
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282
2012/13 2011/12
Note R'000 R'000
Non-Current
Local
-
-
-
-
-
-
-
-
-
-
Total - -
Foreign
-
-
-
-
-
-
-
-
-
-
Total - -
Total Non-Current other financial assets - -
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2012/13 2011/12
Note R'000 R'000
17 Prepayments and Advances
Staff advances - -
Travel and subsistence - -
Prepayments - -
Advances paid 17.1 - -
SOCPEN advances - -
Total - -
2012/13 2011/12
17.1 Advances paid Note R'000 R'000
National departments Annex 8A
Provincial departments Annex 8A
Public entities Annex 8A
Other institutions Annex 8A
Total - -
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283
Less than one year One to three
years
Older than three
years Total
2011/12
Note R’000 R’000 R’000 R’000 R’000
18 Receivables
18.1
Annex 4
Trade receivables 18.2 - -
Recoverable expenditure 18.3 - -
Staff debt 18.4 314 321 37 672 545
Other debtors 18.5 67 3,985 4,052 4,020
Total 381 321 4,022 4,724 4,565
2012/13 2011/12
Note R'000 R'000
18.1 Claims recoverable 18
National departments -
Provincial departments -
-
Public entities -
Private enterprises -
Universities and technikons -
Households and non-profit institutions -
Local governments -
Total - -
Foreign governments
2012/13
-
Claims recoverable
-
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284
2012/13 2011/12
Note R'000 R'000
18.2 Trade receivables 18
(Group major categories, but list material items)
-
-
-
-
-
-
-
-
-
-
Total - -
2012/13 2011/12
Note R'000 R'000
18.3 Recoverable expenditure (disallowance accounts) 18
(Group major categories, but list material items)
-
-
-
-
-
-
-
-
-
-
Total - -
0
0
0
0
staff debts
0
0
0
0
0
0
0
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0
0
0
0
0
0
0
0
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285
2012/13 2011/12
Note R'000 R'000
18.4 Staff debt 18
(Group major categories, but list material items)
1 56
259
21
670 196
13
1 -
- -
-
-
-
Total 672 545
2012/13 2011/12
Note R'000 R'000
18.5 Other debtors 18
(Group major categories, but list material items)
67 -
3,985 4,020
-
-
-
-
-
-
-
Total 4,052 4,020
Salary Pension Fund
0
Salary Reversal Control Account
Disallowance Control Account
Salary Movement Control Account
Salary Advance
0
Debt receibale income
0
Debt implementation
Miscellaneous Debt
Salary Disallowance
Debt account
T&S advance
Debt receivable income
Tax Debt
Salary Reversal
0
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0
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286
2012/13 2011/12
Note R'000 R'000
19 Investments
Non-Current
Shares and other equity
(List investments at cost)
-
-
-
-
-
-
-
-
-
-
Total - -
2012/13 2011/12
Note R'000 R'000
Securities other than shares Annex 2A
(List investments at cost)
-
-
-
-
-
-
-
-
-
-
Total - -
Total non-current - -
2012/13 2011/12
Note R'000 R'000
Analysis of non current investments
Opening balance - -
Additions in cash -
Disposals for cash -
Non-cash movements -
Closing balance - -
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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287
2012/13 2011/12
Note R'000 R'000
20 Loans
Public corporations - -
Universities and technikons - -
Foreign governments - -
Private enterprises - -
Non-profit institutions - -
Staff loans - -
Total - -
2012/13 2011/12
Note R'000 R'000
Analysis of Balance
Opening balance - -
New Issues -
Repayments -
Write-offs -
Closing balance - - 2012/13 2011/12
Note R'000 R'000
21 Voted Funds to be Surrendered to the Revenue Fund
Opening balance 21,772 12,901
Transfer from statement of financial performance 84,563 87,865
Add: Unauthorised expenditure for current year 13 -
Voted funds not requested/not received 1.1 (57,874) (66,093)
21.1 -
Paid during the year (21,772) (12,901)
Closing balance 26,689 21,772
2012/13 2011/12
Note R'000 R'000
21.1 21
Opening balance -
Transfer from the statement of financial performance -
Transfer from Departmental Revenue to defray excess expenditure 22 -
Closing balance - -
Type here and enter to add rows
Voted funds/(Excess expenditure) transferred to the retained
funds (Parliament/Legislatures ONLY)
Transferred to retained revenue to defray excess expenditure
(Parliament/Legislatures ONLY)
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288
2012/13 2011/12
Note R'000 R'000
22 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
Opening balance 1,038 13
Transfer from Statement of Financial Performance 375 -
Own revenue included in appropriation 7,540 7,237
Transfer from aid assistance 5 -
21.1 -
Paid during the year (7,556) (6,212)
Closing balance 1,397 1,038
2012/13 2011/12
Note R'000 R'000
23 Direct Exchequer receipts to be surrendered to the Revenue Fund
Opening balance - -
Transfer from Statement of Financial Performance - -
Paid during the year -
Closing balance - -
Type here and enter to add rows
Transfer to voted funds to defray expenditure (Parliament/Legislatures
ONLY)
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289
2012/13 2011/12
Note R'000 R'000
24 Bank Overdraft
Consolidated Paymaster General Account 22,361
Fund requisition account (20,000)
Overdraft with commercial banks (Local) -
Overdraft with commercial banks (Foreign) -
Total - 2,361
2012/13 2011/12
Note R'000 R'000
25 Payables - current
Amounts owing to other entities - -
Advances received 25.1 - -
Clearing accounts 25.2 - -
Other payables 25.3 139 1
Total 139 1
2012/13 2011/12
Note R'000 R'000
25.1 Advances received 25
Annex 8B
Annex 8B
Annex 8B
Annex 8B
Total - -
Type here and enter to add rows
National departments
Provincial departments
Public entities
Other institutions
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290
2012/13 2011/12
Note R'000 R'000
25.2 Clearing accounts 25
(Identify major categories, but list material amounts)
-
-
-
-
-
-
-
-
-
-
Total - -
2012/13 2011/12
Note R'000 R'000
25.3 Other payables 25
(Identify major categories, but list material amounts)
19 -
-
-
118 -
-
2 -
-
1
-
242 -
Total 381 1
Salary income tax
Salary insurance deduction
Payable: AD:/P Dept
Salary pension fund
Debt Receivable Income
Outstanding Payments
Debt receivable income
Debt receivable interest
0
0
0
0
Sal: ACB recalls
Sal: Persal EBT control
0
Type here and enter to add rows
0
0
0
0
0
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291
One to two years
Two to three
years
More than three
years Total 2011/12
Note R'000 R'000 R'000 R'000 R'000
26 Payables – non-current
- -
Advances received 26.1 - -
Other payables 26.2 - -
Total - - - - -
2012/13 2011/12
Note R'000 R'000
26.1 Advances received 26
Annex 8B
Annex 8B
Annex 8B
Annex 8B
Total - -
2012/13 2011/12
Note R'000 R'000
26.2 Other payables 26
(Identify major categories, but list material amounts)
-
-
-
-
-
-
-
-
-
Total - -
Other institutions
Provincial departments
National departments
Amounts owing to other
entities
0
Public entities
0
0
2012/13
Type here and enter to add rows
0
0
0
0
0
0
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292
2012/13 2011/12
Note R'000 R'000
27 Net cash flow available from operating activities
Net surplus/(deficit) as per Statement of Financial Performance 84,938 87,865
Add back non cash/cash movements not deemed operating activities (73,659) (75,244)
(Increase)/decrease in receivables – current (159) 190
(Increase)/decrease in prepayments and advances - -
(Increase)/decrease in other current assets - 11,384
Increase/(decrease) in payables – current 138 (15,807)
Proceeds from sale of capital assets (2,402) (425)
Proceeds from sale of investments -
(Increase)/decrease in other financial assets - -
Expenditure on capital assets 8,435 7,392
Surrenders to Revenue Fund (29,328) (19,113)
Surrenders to RDP Fund/Donor -
Voted funds not requested/not received (57,874) (66,093)
Own revenue included in appropriation 7,540 7,237
Other non-cash items (9) (9)
Net cash flow generated by operating activities 11,279 12,621
2012/13 2011/12
Note R'000 R'000
28 Reconciliation of cash and cash equivalents for cash flow purposes
Consolidated Paymaster General account 2,822 (22,361)
Fund requisition account - 20,000
Cash receipts - -
Disbursements - -
Cash on hand - -
Cash with commercial banks (Local) - -
Cash with commercial banks (Foreign) - -
Total 2,822 (2,361)
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293
2012/13 2011/12
Note R'000 R'000
1
29 Contingent liabilities and contingent assets
29.1 Contingent liabilities
Liable to Nature
Motor vehicle guarantees Employees Annex 3A - -
Housing loan guarantees Employees Annex 3A 43 220
Other guarantees Annex 3A - -
Claims against the department Annex 3B 7,420 34,240
Intergovernmental payables (unconfirmed balances) Annex 5 - 121
Environmental rehabilitation liability Annex 3B - -
Other Annex 3B - -
Total 7,463 34,581
29.2 Contingent assets 2012/13 2011/12
Nature of contingent asset Note R'000 R'000
466 466
Total 466 466
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
Type here and enter to add rows
Siswe Auctioneers
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294
2012/13 2011/12
Note R'000 R'000
30 Commitments
Current expenditure
Approved and contracted 11,559 37,532
Approved but not yet contracted 6,229 830
17,788 38,362
Capital Expenditure (including transfers)
Approved and contracted 6,655 -
Approved but not yet contracted 1,282 -
7,937 -
Total Commitments 25,725 38,362
2012/13 2011/12
R'000 R'000
31 Accruals
Listed by economic classification 30 days 30+ days Total Total
Goods and services 5,607 90 5,697 6,124
Interest and rent on land - -
Transfers and subsidies 1,826 475 2,301 85
Capital assets - 16
Other - -
Total 7,433 565 7,998 6,225
2012/13 2011/12
Listed by programme level Note R'000 R'000
5,254 1,253
138 234
2,146 4,702
460 36
Total 7,998 6,225
District Services
Rural Development
in the following financial year, as well as R817 for capital procurement
Indicate whether a commitment is for longer than a year
Agriculture Support services
Administration
Included in the current commitments is an amount of R4,087 for orders raised and service required
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295
2012/13 2011/12
Note R'000 R'000
Confirmed balances with departments Annex 5 - -
Confirmed balances with other government entities Annex 5 - -
Total - -
2012/13 2011/12
Note R'000 R'000
32 Employee benefits
Leave entitlement 21,937 15,677
Service bonus (Thirteenth cheque) 11,524 10,745
Performance awards 6,208 5,456
Capped leave commitments 18,337 17,420
Other -
Total 58,006 49,298
33 Lease commitments
33.1 Operating leases expenditure
2012/13
Specialised
military assets Land
Buildings and
other fixed
structures
Machinery
and
equipment Total
R'000 R'000 R'000 R'000 R'000
Not later than 1 year 2,720 1,451 4,171
Later than 1 year and not later than 5 years 2,349 2,349
Later than five years -
Total lease commitments - - 2,720 3,800 6,520
2011/12
Specialised
military assets Land
Buildings and
other fixed
structures
Machinery
and
equipment Total
R'000 R'000 R'000 R'000 R'000
Not later than 1 year - - 4,468 1,377 5,845
Later than 1 year and not later than 5 years - - 752 228 980
Later than five years - - - - -
Total lease commitments - - 5,220 1,605 6,825
2012/13 2011/12
R'000 R'000
Rental earned on sub-leased assets 3 -
Total - -
Type here and enter to add rows
The provision for performance awards is based on 1.5% of the total compensation of employees budgeted for annualy
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296
33.2 Finance leases expenditure **
2012/13
Specialised
military assets Land
Buildings and
other fixed
structures
Machinery
and
equipment Total
R'000 R'000 R'000 R'000 R'000
Not later than 1 year -
Later than 1 year and not later than 5 years -
Later than five years -
Total lease commitments - - - - -
2011/12
Specialised
military assets Land
Buildings and
other fixed
structures
Machinery
and
equipment Total
R'000 R'000 R'000 R'000 R'000
Not later than 1 year - - - 40 40
Later than 1 year and not later than 5 years - - - - -
Later than five years - - - - -
Total lease commitments - - - 40 40
LESS: finance costs - - - 3 3
Total present value of lease liabilities - - - 37 37
** This note excludes leases relating to public private partnerships as they are separately disclosed to note no. 39.
2012/13 2011/12
R'000 R'000
Rental earned on sub-leased assets 3 -
Total - -
Type here and enter to add rows
33.3 Operating lease revenue
2012/13
Specialised
military assets Land
Buildings and
other fixed
structures
Machinery
and
equipment Total
R'000 R'000 R'000 R'000 R'000
Not later than 1 year -
Later than 1 year and not later than 5 years -
Later than five years -
Total operating lease revenue receivable - - - - -
2011/12
Specialised
military assets Land
Buildings and
other fixed
structures
Machinery
and
equipment Total
R'000 R'000 R'000 R'000 R'000
Not later than 1 year - - - - -
Later than 1 year and not later than 5 years - - - - -
Later than five years - - - - -
Total operating lease revenue receivable - - - - -
Type here and enter to add rows
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297
2012/13 2011/12
Note R'000 R'000
34 Receivables for departmental revenue
Tax revenue -
Sales of goods and services other than capital assets 6,158 796
Fines, penalties and forfeits -
Interest, dividends and rent on land -
Sale of capital assets -
Transactions in financial assets and liabilities -
Transfers received (incl conditional grants to be repaid by prov depts) -
Other -
Total 6,158 796
2012/13 2011/12
Note R'000 R'000
34.1 Analysis of receivables for departmental revenue
Opening balance 796 924
Less: Amounts received 796 7,237
Add: Amounts recognised 6,158 7,109
Less: Amounts written-off/reversed as irrecoverable -
Closing balance 6,158 796
2012/13 2011/12
R'000 R'000
34.2 Receivables for department revenue written off
Nature of losses
-
-
-
-
-
-
-
-
-
-
Total - -
The student account does not include student credits
0
Student fees for Taung Agric College at R 800 and Potch College at R 5,358
(Group major categories, but list material items)
Debts written off
0
0
0
0
0
0
0
0
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298
2012/13 2011/12
Note R'000 R'000
35 Irregular expenditure
35.1 Reconciliation of irregular expenditure
Opening balance 152,497 114,515
Add: Irregular expenditure - relating to prior year -
Add: Irregular expenditure - relating to current year 144,483 37,982
Less: Amounts condoned (1,595) -
Less: Amounts recoverable (not condoned) -
Less: Amounts not recoverable (not condoned) (140,459) -
Irregular expenditure awaiting condonation 154,926 152,497
Analysis of awaiting condonation per age classification
Current year 144,483 37,982
Prior years 10,443 114,515
Total 154,926 152,497
2012/13
35.2 Details of irregular expenditure - current year R'000
Incident Disciplinary steps taken/criminal proceedings
-
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299
2012/13
35.3 Details of irregular expenditure condoned R'000
Incident Condoned by (condoning authority)
Transactions of R2,001 - R30,000 requiring 3 quotations 1,595
Transactions of R30,001 - R500,000 requiring sealed quotations bidding process
Awarded contracts (tenders)
1,595
2012/13
35.4 Details of irregular expenditure recoverable (not condoned) R'000
Incident Condoned by (condoning authority)
-
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300
2012/13
35.5 Details of irregular expenditure not recoverable (not condoned) R'000
Incident Not condoned by (condoning authority)
140,459
140,459
2012/13
35.6 Details of irregular expenditure under investigation R'000
Incident
Exceeding Compensation of employee budget of programme 2 Agriculture Support 1,533
Exceeding Compensation of employee budget of programme 3 District Services 2,703
Exceeding Compensation of employee budget of programme 4 Rural Development 1,341
Procurement process not followed 173
Procurement process not followed 79
Procurement process not followed 132,200
138,029
Type here and enter to add rows
Transactions of R30,001 - R500,000 requiring sealed quotations bidding process, awarded contracts
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301
2012/13 2011/12
36 Fruitless and wasteful expenditure R’000 R’000
36.1 Reconciliation of fruitless and wasteful expenditure
Opening balance 43 6
Fruitless and wasteful expenditure – relating to prior year -
Fruitless and wasteful expenditure – relating to current year 702 38
Less: Amounts resolved (1)
Less: Amounts transferred to receivables for recovery -
Fruitless and wasteful expenditure awaiting resolution 745 43
36.2 Analysis of awaiting resolution per economic classification
Current 745 43
Capital -
Transfers and subsidies -
Total 745 43
36.3 Analysis of Current Year's Fruitless and wasteful expenditure 2012/13
R’000
5
5
7
2
5
102
576
Total 702
Department still assessing the cases
Department still assessing the cases
Department still assessing the cases
Incident
Interst payments other supplier accounts
Interst payment GEPF account
Department still assessing the cases
Department still assessing the cases
Interst payments Eskom accounts
Interst payment Madibeng local municipality
Interest payments Telkom accounts
Department still assessing the cases
Disciplinary steps taken/criminal proceedings
Interest payments Naledi local Municipality
Penalty charges SARS Department still assessing the cases
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302
2012/13 2011/12
Note R'000 R'000
37 Related party transactions
Revenue received
Tax revenue/user charges -
Sales of goods and services other than capital assets -
Fines, penalties and forfeits -
Interest, dividends and rent on land -
Sales of capital assets -
Transactions in financial assets and liabilities -
Transfers -
Total - -
Payments made
Goods and services -
Interest and rent of land -
Purchases of capital assets -
Transactions in financial assets and liabilities -
Transfers -
Total - -
2012/13 2011/12
Note R'000 R'000
Year end balances arising from revenue/payments
Receivables from related parties -
Payables to related parties -
Total - -
2012/13 2011/12
Note R'000 R'000
Loans to/from related parties
Non-interest bearing loans to/(from) -
Interest bearing loans to/(from) -
Total - -
2012/13 2011/12
Note R'000 R'000
Guarantees issued/received
Guarantees issued/received -
List other contingent liabilities between department and related party
-
-
-
-
-
Total - -
2012/13
Note R'000
In kind goods and services provided/received
List in k ind goods and services between department and related party
Total -
Type here and enter to add rows
0
0
0
0
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303
2012/13 2011/12
No. of R'000 R'000
38 Key management personnel Individuals
Political office bearers (provide detail below) 2 1,536 1,566
Officials: -
Level 15 to 16 1 1,148 1,355
Level 14 (incl CFO if at a lower level) 5 4,820 4,021
Family members of key management personnel -
Total 7,504 6,942
2012/13 2011/12
No. of R'000 R'000
Individuals
Key management personnel (Parliament/Legislatures)
Speaker to Parliament/the Legislature -
Secretary to Parliament/ the Legislature -
Deputy Secretary -
Chief Financial Officer -
Legal Advisor -
Total - -
39 Public Private Partnership
2012/13 2011/12
Note R'000 R'000
Contract fee received(specify) - -
-
-
-
-
-
-
-
Contract fee paid - -
Fixed component -
Indexed component -
Analysis of indexed component - -
Compensation of employees -
Goods and Services(excluding lease payments) -
Operating leases -
Interest -
Capital/(Liabilities) - -
Tangible rights -
Intangible rights -
Property -
Plant and equipment -
Loans -
0
0
0
0
0
0
0
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304
Other - -
Prepayments and advances -
Pre-production obligations -
Other obligations -
Any guarantees issued by the department are disclosed in Note 29.1
2012/13 2011/12
Note R'000 R'000
40 Impairment
Investments -
Loans -
Debtors -
Other -
-
Total - -
2012/13 2011/12
Note R'000 R'000
41 Provisions
672 541
6,158 5,712
-
-
-
-
-
-
-
-
-
Total 6,830 6,253
42 Non-adjusting events after reporting date 2012/13
R'000
Total -
Staff Debts
Include an estimate of the financial effect of the subsequent non-adjusting events or a
statement that such an estimate cannot be made.
Student fees
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305
43 Movable Tangible Capital Assets
Opening
balance
Curr year
adjustments to
prior year
balances Additions Disposals
Closing
balance
R'000 R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - - -
Heritage assets - - - -
MACHINERY AND EQUIPMENT 56,655 3,252 8,644 2,800 65,751
Transport assets 15,489 354 - 1,045 14,798
Computer equipment 22,029 1,495 1,064 1,157 23,431
Furniture and office equipment 3,385 614 948 584 4,363
Other machinery and equipment 15,752 789 6,632 14 23,159
- - - - -
Specialised military assets - - - -
5,423 - 2,621 4,374 3,670
Biological assets 5,423 2,621 4,374 3,670
62,078 3,252 11,265 7,174 69,421
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
BIOLOGICAL ASSETS
SPECIALISED MILITARY ASSETS
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
Additions
43.1
Cash Non-cash
(Capital work-
in-progress
current costs
and finance
lease
payments)
Received
current, not
paid (Paid
current year,
received prior
year Total
R'000 R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - - -
Heritage assets -
MACHINERY AND EQUIPMENT 8,042 602 - - 8,644
Transport assets -
Computer equipment 462 602 1,064
Furniture and office equipment 948 948
Other machinery and equipment 6,632 6,632
- - - - -
Specialised military assets -
393 2,228 - - 2,621
Biological assets 393 2,228 2,621
8,435 2,830 - - 11,265
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
BIOLOGICAL ASSETS
TOTAL ADDITIONS TO MOVABLE TANGIBLE
CAPITAL ASSETS
16 Laptops were received from DAFF fair valued at R137,600
SPECIALISED MILITARY ASSETS
Included in the non cash additions is a total of 52 Desk-Top computers received from DAFF fair valued at R464,126
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306
Disposals
43.2
Sold for cash
Transfer out
or destroyed
or scrapped
Total
disposals
Cash received
Actual
R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - -
Heritage assets -
MACHINERY AND EQUIPMENT - 2,800 2,800 -
Transport assets 1,045 1,045
Computer equipment 1,157 1,157
Furniture and office equipment 584 584
Other machinery and equipment 14 14
- - - -
Specialised military assets -
2,402 1,972 4,374 2,402
Biological assets 2,402 1,972 4,374 2,402
2,402 4,772 7,174 2,402
Combination of ICT equipment
BIOLOGICAL ASSETS
Two tractors and trailer boat for trasnsport assets
SPECIALISED MILITARY ASSETS
Disposals represented by
TOTAL DISPOSAL OF MOVABLE TANGIBLE
CAPITAL ASSETS
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
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307
43.3 Movement for 2011/12
Opening
balance Additions Disposals
Closing
balance
R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - -
Heritage assets - - - -
MACHINERY AND EQUIPMENT 36,890 24,553 4,788 56,655
Transport assets 5,135 12,097 1,743 15,489
Computer equipment 21,367 2,058 1,396 22,029
Furniture and office equipment 3,326 499 440 3,385
Other machinery and equipment 7,062 9,899 1,209 15,752
- - - -
Specialised military assets - - - -
3,519 3,399 1,495 5,423
Biological assets 3,519 3,399 1,495 5,423
40,409 27,952 6,283 62,078
43.4 Minor assets
Specialised
military assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets Total
R'000 R'000 R'000 R'000 R'000 R'000
Opening balance - - - 56,635 15 56,650
1,773 1,773
Additions 2,363 2,363
Disposals 1,585 1,585
TOTAL MINOR ASSETS - - - 59,186 15 59,201
Specialised
military assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets Total
-
35,469 35,469
- - - 35,469 - 35,469
Minor assets
Specialised
military assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets Total
R'000 R'000 R'000 R'000 R'000 R'000
Opening balance - - - 57,070 15 57,085
Additions - - - 887 - 887
Disposals - - - 1,322 - 1,322
TOTAL MINOR ASSETS - - - 56,635 15 56,650
Curr Year Adjustments
to Prior Yr Balances
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012
SPECIALISED MILITARY ASSETS
TOTAL NUMBER OF MINOR
ASSETS
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012
Number of R1 minor assets
Number of minor assets at cost
BIOLOGICAL ASSETS
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
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308
Specialised
military assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets Total
-
-
- - - - - -
43.5
MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2013
Specialised
military assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets Total
R'000 R'000 R'000 R'000 R'000 R'000
Assets written off -
- - - - - -
MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2012
Specialised
military assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets Total
R'000 R'000 R'000 R'000 R'000 R'000
Assets written off -
- - - - - -
44 Intangible Capital Assets
Opening
balance
Curr year
adjustments to
prior year
balances Additions Disposals
Closing
balance
R'000 R'000 R'000 R'000 R'000
COMPUTER SOFTWARE - - - -
- - - -
- - - -
- - - -
- - - -
- - - - -
TOTAL NUMBER OF MINOR
ASSETS
Number of R1 minor assets
Number of minor assets at cost
MASTHEADS AND PUBLISHING TITLES
Movable assets written off
TOTAL INTANGIBLE CAPITAL ASSETS
TOTAL MOVABLE ASSETS
WRITTEN OFF
TOTAL MOVABLE ASSETS
WRITTEN OFF
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
RECIPES, FORMULAE, PROTOTYPES,
DESIGNS, MODELS
PATENTS, LICENCES, COPYRIGHT, BRAND
NAMES, TRADEMARKS
SERVICES AND OPERATING RIGHTS
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309
Additions
44.1
Cash Non-cash
(Development
work-in-
progress
current costs )
Received
current, not
paid (Paid
current year,
received prior
year Total
R'000 R'000 R'000 R'000 R'000
COMPUTER SOFTWARE -
-
-
-
-
- - - - -
MASTHEADS AND PUBLISHING TITLES
SERVICES AND OPERATING RIGHTS
TOTAL ADDITIONS TO INTANGIBLE CAPITAL
ASSETS
RECIPES, FORMULAE, PROTOTYPES,
DESIGNS, MODELS
PATENTS, LICENCES, COPYRIGHT, BRAND
NAMES, TRADEMARKS
ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
Disposals
44.2
Sold for cash
Transfer out
or destroyed
or scrapped
Total
disposals
Cash received
Actual
R'000 R'000 R'000 R'000
COMPUTER SOFTWARE -
-
-
-
-
- - - -
DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
SERVICES AND OPERATING RIGHTS
MASTHEADS AND PUBLISHING TITLES
PATENTS, LICENCES, COPYRIGHT, BRAND
NAMES, TRADEMARKS
RECIPES, FORMULAE, PROTOTYPES,
DESIGNS, MODELS
TOTAL DISPOSAL OF INTANGIBLE CAPITAL
ASSETS
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310
Movement for 2011/12
44.3
Opening
balance Additions Disposals
Closing
balance
R'000 R'000 R'000 R'000
COMPUTER SOFTWARE - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
RECIPES, FORMULAE, PROTOTYPES,
DESIGNS, MODELS
PATENTS, LICENCES, COPYRIGHT, BRAND
NAMES, TRADEMARKS
TOTAL INTANGIBLE CAPITAL ASSETS
MASTHEADS AND PUBLISHING TITLES
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012
SERVICES AND OPERATING RIGHTS
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311
45 Immovable Tangible Capital Assets
Opening
balance
Curr year
adjustments to
prior year
balances Additions Disposals Closing balance
R'000 R'000 R'000 R'000 R'000
- - - - -
Dwellings - - - -
Non-residential buildings - - - -
Other fixed structures - - - -
HERITAGE ASSETS - - - - -
Heritage assets - - - -
LAND AND SUBSOIL ASSETS - - - - -
Land - - - -
- - - -
- - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
TOTAL IMMOVABLE TANGIBLE
CAPITAL ASSETS
BUILDINGS AND OTHER FIXED
STRUCTURES
Mineral and similar non-regenerative
resources
Additions
45.1
Cash Non-cash
(Capital work-
in-progress
current costs
and finance
lease
payments)
Received
current, not
paid (Paid
current year,
received prior
year Total
R'000 R'000 R'000 R'000 R'000
- - - - -
Dwellings -
Non-residential buildings -
Other fixed structures -
HERITAGE ASSETS - - - - -
Heritage assets -
LAND AND SUBSOIL ASSETS - - - - -
Land -
-
- - - - -
Mineral and similar non-regenerative
resources
BUILDINGS AND OTHER FIXED
STRUCTURES
ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013
TOTAL ADDITIONS TO IMMOVABLE
TANGIBLE CAPITAL ASSETS
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312
Immovable assets valued at R1
45.4
Buildings and
other fixed
structures
Heritage
assets
Land and
subsoil assets Total
R R R R
R1 Immovable assets -
- - - -
Buildings and
other fixed
structures
Heritage
assets
Land and
subsoil assets Total
R R R R
R1 Immovable assets - - - -
- - - -
Immovable assets written off
45.5 IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2013
Buildings and
other fixed
structures
Heritage
assets
Land and
subsoil assets Total
R'000 R'000 R'000 R'000
Immovable assets written off -
- - - -
IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2012
Buildings and
other fixed
structures
Heritage
assets
Land and
subsoil assets Total
R'000 R'000 R'000 R'000
Immovable assets written off -
- - - -
IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2013
TOTAL
TOTAL
TOTAL IMMOVABLE ASSETS WRITTEN
OFF
TOTAL IMMOVABLE ASSETS WRITTEN
OFF
IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2012
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313
46 TRANSFER OF FUNCTIONS
Provide a date of transfer and description of the changes as a result of the transfer/receipt of functions
46.1 Statement of Financial Position Note
Bal per dept
2011/12 AFS
before transfer
Functions per
dept
Functions per
dept
Functions per
dept
2011/12 Bal after
transfer
(transferred) /
received
(transferred) /
received
(transferred) /
received
2011/12 2011/12 2011/12 2011/12 2011/12
R'000 R'000 R'000 R'000 R'000
ASSETS
Current Assets - - - - -
Unauthorised expenditure -
Fruitless and wasteful expenditure -
Cash and cash equivalents -
Other financial assets -
Prepayments and advances -
Receivables -
Loans -
Aid assistance receivable -
Non-Current Assets - - - - -
Investments -
Loans -
Other financial assets -
TOTAL ASSETS - - - - -
LIABILITIES
Current Liabilities - - - - -
Voted funds to be surrendered to the Revenue Fund -
Departmental revenue and NRF Receipts to be
surrendered to the Revenue Fund -
Direct Exchequer Receipts to be surrendered to the
Revenue Fund -
Bank overdraft -
Payables -
Aid assistance repayable -
Aid assistance unutilised -
Non-Current Liabilities - - - - -
Payables -
TOTAL LIABILITIES - - - - -
NET ASSETS - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
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314
46.2 Disclosure Notes
Bal per dept
2011/12 AFS
before transfer
Functions per
dept
Functions per
dept
Functions per
dept
2011/12 Bal after
transfer
(transferred) /
received
(transferred) /
received
(transferred) /
received
2011/12 2011/12 2011/12 2011/12 2011/12
R'000 R'000 R'000 R'000 R'000
Contingent liabilities -
Contingent assets -
Commitments -
Accurals -
Employee benefits -
Lease commitments - operating lease -
Lease commitments - finance lease -
Lease commitments - operating lease revenue -
Receivables for departmental revenue -
Irregular expenditure -
Fruitless and wasteful expenditure -
Impairment and other provisions -
Movable tangible capital assets -
Immovable tangible capital assets -
Intangible capital assets -
Indicate whether there was an agreement drawn up, and provide a description of the roles, responsibilities and accountability arrangements
Provide a description of actions taken to ensure compliance with PFMA S42
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315
47 STATEMENT OF CONDITIONAL GRANTS RECEIVED
NAME OF
DEPARTMENT
Division of
Revenue
Act/Provincial
Grants Roll Overs
DORA
Adjustments
Other
Adjustments
Total
Available
Amount
received by
department
Amount
spent by
department
Under /
(overspending)
% of
available
funds spent
by dept
Division of
Revenue Act
Amount
spent by
department
R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Land Care 11,557 1,320 12,877 12,877 10,915 1,962 85% 7,123 5,803
CASP 155,277 13,286 168,563 168,563 163,289 5,274 97% 134,412 121,126
ILLIMA/LETSEMA 42,000 42,000 42,000 41,800 200 100% 40,224 40,046
DISASTER RELIEF - - 1,745 1,489
EPWP 4,000 4,000 4,000 117 3,883 3%
212,834 14,606 - - 227,440 227,440 216,121 11,319 183,504 168,464
2011/12
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION SPENT
Departments are reminded of the DORA requirement to certify that all transfers in terms of this Act were deposited into the primary bank account of the province or, where appropriate, into the CPD
account of a province.
Grain SA was paid R132,200 million for the year under review. However the total amount was not spent as per their records which is R99,269 milllion. The remaining balance will be utilised
for the remainder of the crop season. This fund is from CASP
48 STATEMENT OF UNCONDITIONAL GRANTS RECEIVED
NAME OF DEPARTMENT Amount Roll Overs
DORA
Adjustments Adjustments
Total
Available
Amount
received by
department
Amount
spent by
department
% of
available
funds spent
by dept
Division of
Revenue Act
Amount
spent by
department
R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
-
-
-
-
-
-
-
-
-
-
- - - - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION SPENT 2011/12
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316
49 STATEMENT OF CONDITIONAL GRANTS PAID TO THE PROVINCES
2011/12
NAME OF PROVINCE/GRANT
Division of
Revenue Act Roll Overs Adjustments
Total
Available
Actual
Transfer
Funds
Withheld
Re-allocations
by National
Treasury or
National
Department
Amount
received by
department
Amount spent
by
department
% of available
funds spent
by dept
Division of
Revenue Act
R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000
-
-
-
-
-
-
-
-
-
-
- - - - - - - - - -
National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the
primary bank account of a province or, where appropriate, into the CPD account of a province as well as indicate the funds utilised for the administration of the receiving officer.
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION SPENTTRANSFER
50 STATEMENT OF UNCONDITIONAL GRANTS PAID TO THE PROVINCES
2011/12
NAME OF PROVINCE/GRANT Amount Roll Overs
Other
Adjustments
Total
Available
Actual
Transfer
% of Available
funds
Transferred
Amount
received by
department
Amount spent
by
department
% of available
funds spent
by dept
Division of
Revenue Act
R'000 R'000 R'000 R'000 R'000 % R'000 R'000 % R'000
-
-
-
-
-
-
-
-
-
-
- - - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION TRANSFER SPENT
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317
51 STATEMENT OF CONDITIONAL/UNCONDITIONAL GRANTS PAID TO MUNICIPALITIES
NAME OF MUNICIPALITY
Division of
Revenue Act Roll Overs Adjustments
Total
Available
Actual
Transfer
Funds
Withheld
Re-allocations
by National
Treasury or
National
Department
R'000 R'000 R'000 R'000 R'000 R'000 R'000
-
-
-
-
-
-
-
-
-
-
- - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Disclosure Notes to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION TRANSFER
National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify
that all transfers in terms of this Act were deposited into the primary bank account of a municipality or, where appropriate, into the CPD account of a
municipality as well as indicate the funds utilised for the administration of the receiving officer.
Annexure 1A
STATEMENT OF CONDITIONAL GRANTS PAID TO MUNICIPALITIES
2011/12
NAME OF MUNICIPALITY
Division of
Revenue Act Roll Overs Adjustments
Total
Available
Actual
Transfer
Funds
Withheld
Re-
allocations
by National
Treasury or
National
Department
Amount
received by
Municipality
Amount
spent by
municipality
% of
available
funds spent
by
municipality
Division of
Revenue Act
R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000
-
-
-
-
-
-
-
-
-
-
- - - - - - - - - -
National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the
primary bank account of a municipality or, where appropriate, into the CPD account of a municipality as well as indicate the funds utilised for the administration of the receiving officer.
TRANSFER
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION SPENT
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318
Annexure 1B
STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES
2011/12
NAME OF MUNICIPALITY Amount Roll Overs Adjustments
Total
Available
Actual
Transfer
% of Available
funds
Transferred
Amount
received by
Municipality
Amount spent
by
municipality
% of available
funds spent
by
municipality
Total
Available
R'000 R'000 R'000 R'000 R'000 % R'000 R'000 % R'000
-
-
-
-
-
-
-
-
-
-
- - - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
GRANT ALLOCATION TRANSFER SPENT
ANNEXURE 1C
STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS
2011/12
DEPARTMENT/AGENCY/ACCOUNT
Adjusted
appropriation Roll Overs Adjustments
Total
Available
Actual
Transfer
% of Available
funds
transferred
Appro-
priation Act
R'000 R'000 R'000 R'000 R'000 % R'000
-
-
-
-
-
-
-
-
-
-
- - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
TRANSFER ALLOCATION TRANSFER
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319
ANNEXURE 1D
STATEMENT OF TRANSFERS TO UNIVERSITIES AND TECHNIKONS
2011/12
UNIVERSITY/TECHNIKON
Adjusted
appropriation Roll Overs Adjustments
Total
Available
Actual
Transfer
Amount not
transferred
% of Available
funds
transferred
Appro-
priation Act
R'000 R'000 R'000 R'000 R'000 R'000 % R'000
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
TRANSFER ALLOCATION TRANSFER
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320
ANNEXURE 1E
STATEMENT OF TRANSFERS/SUBSIDIES TO PUBLIC CORPORATIONS AND PRIVATE ENTERPRISES
2011/12
NAME OF PUBLIC
CORPORATION/PRIVATE
ENTERPRISE
Adjusted
appropriation
Act Roll Overs Adjustments
Total
Available
Actual
Transfer
% of Available
funds
transferred Capital Current
Appro-
priation Act
R'000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000
Public Corporations
Transfers
-
-
-
-
-
-
-
-
-
-
Subsidies
-
-
-
-
-
-
-
-
-
-
Total - - - - - - - -
Private Enterprises
Transfers
-
-
-
-
-
-
-
-
-
-
Subsidies
-
-
-
-
-
-
-
-
-
-
Total - - - - - - - -
TOTAL - - - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
TRANSFER ALLOCATION EXPENDITURE
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321
ANNEXURE 1F
STATEMENT OF TRANSFERS TO FOREIGN GOVERNMENT AND INTERNATIONAL ORGANISATIONS
2011/12
FOREIGN GOVERNMENT /
INTERNATIONAL ORGANISATION
Adjusted
appropriation
Act Roll Overs Adjustments
Total
Available
Actual
Transfer
% of Available
funds
transferred
Appro-
priation Act
R'000 R'000 R'000 R'000 R'000 % R'000
Transfers
-
-
-
-
-
-
-
-
-
-
- - - - - -
Subsidies
-
-
-
-
-
-
-
-
-
-
- - - - - -
Total - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
TRANSFER ALLOCATION EXPENDITURE
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322
ANNEXURE 1G
STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS
2011/12
NON-PROFIT INSTITUTIONS
Adjusted
appropriation
Act Roll Overs Adjustments
Total
Available
Actual
Transfer
% of Available
funds
transferred
Appro-
priation Act
R'000 R'000 R'000 R'000 R'000 % R'000
Transfers
-
-
-
-
-
-
-
-
-
-
- - - - - -
Subsidies
-
-
-
-
-
-
-
-
-
-
- - - - - -
Total - - - - - -
TRANSFER ALLOCATION EXPENDITURE
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
ANNEXURE 1H
STATEMENT OF TRANSFERS TO HOUSEHOLDS
2011/12
HOUSEHOLDS
Adjusted
appropriation
Act Roll Overs Adjustments
Total
Available
Actual
Transfer
% of Available
funds
transferred
Appro-
priation Act
R'000 R'000 R'000 R'000 R'000 % R'000
Transfers
Farmers 314 572 314 572 221 762 70% 247 437
Social Benefits 1 591 1 591 3 142 197% 314
-
316 163 - - 316 163 224 904 247 751
Subsidies
-
-
- - - - - -
Total 316 163 - - 316 163 224 904 247 751
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
TRANSFER ALLOCATION EXPENDITURE
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323
ANNEXURE 1I
STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED
2012/13 2011/12
NAME OF ORGANISATION NATURE OF GIFT. DONATION OR SPONSORSHIP R'000 R'000
Received in cash
Subtotal - -
Received in kind
Subtotal - -
TOTAL - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
ANNEXURE 1J
STATEMENT OF AID ASSISTANCE RECEIVED
NAME OF DONOR PURPOSE
OPENING
BALANCE REVENUE
EXPENDI-
TURE
CLOSING
BALANCE
R'000 R'000 R'000 R'000
Received in cash
-
-
-
-
-
-
-
-
-
-
Subtotal - - - -
Received in kind
-
-
-
-
-
-
-
-
-
-
Subtotal - - - -
TOTAL - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
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324
ANNEXURE 1K
NATURE OF GIFT, DONATION OR SPONSORSHIP 2012/13 2011/12
(Group major categories but list material items including name of organisation) R'000 R'000
Paid in cash
Subtotal - -
Made in kind
Subtotal - -
Remissions, refunds and payments made as an act of grace
Subtotal - -
TOTAL - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE AND REMISSIONS, REFUNDS AND PAYMENTS MADE AS AN
ACT OF GRACE
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325
ANNEXURE 1L
STATEMENT OF ACTUAL MONTHLY EXPENDITURE PER GRANT
GRANT TYPE APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR
2012 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 TOTAL
R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000
Old age -
War veterans -
Disability -
Grant in aid -
Foster care -
Care dependency -
Child support grant -
Other -
- - - - - - - - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
ANNEXURE 2A
STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO NATIONAL/PROVINCIAL PUBLIC ENTITES
Losses
guaranteed
% Held 12/13 % Held 11/12 2012/13 2010/11 2012/13 2010/11 2012/13 2011/12 2012/13 2011/12 Yes/No
National/Provincial Public Entity
Subtotal - - - - - - - -
Other
Subtotal - - - - - - - -
TOTAL - - - - - - - -
Profit/(Loss) for the year
R'000
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
Cost of investment R'000Number of shares heldState entity's PFMA
Schedule Type
(state year end if
not 31 March)NAME OF PUBLIC ENTITY
Net Asset Value of
investment R'000
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326
ANNEXURE 2B
STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO ENTITES (continued)
2012/13 2011/12 2012/13 2011/12 2012/13 2011/12 2012/13 2011/12
Controlled entities
Subtotal - - - - - - - -
Non-controlled entities
Associate
Clover Industries 39878 114 124
Preference Shares
Subtotal - - 114 124 - - - -
Joint Ventures
Subtotal - - - - - - - -
Other non-controlled entities
Subtotal - - - - - - - -
TOTAL - - 114 124 - - - -
Amounts owing to Entities
R'000
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
NAME OF PUBLIC ENTITY Nature of business
Cost of investment R'000
Net Asset Value of
investment R'000
Amounts owing by Entities
R'000
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327
ANNEXURE 3A
STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2013 - LOCAL
GUARANTOR INSTITUTION
Gurarantee in respect
of
original
guaranteed
capital
amount
Opening
balance 1
April 2012
Guarantees
draw downs
during the
year
Guaranteed
repayments/
cancelled/
reduced/
released
during the
year Revaluations
Closing
balance 31
March 2013
Guaranteed
interest for
year ended
31 March
2013
Realised
losses not
recoverable
i.e. claims
paid out
R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000
Motor vehicles
-
-
-
-
-
-
-
-
-
-
Subtotal - - - - - - - -
Housing
ABSA - - -
Nedbank - - -
People/Fedelity 41 21 20
Standard 51 28 23
-
-
-
-
-
-
-
Subtotal - 92 - 49 - 43 - -
Other
The opening balance has been
adjusted to capture the R24 and R40
gaurantee balances for officials
transferred to Economic
Development. The adjustement
reconcile to the note in the 2011/12
AFS -
-
-
-
-
-
-
-
-
-
Subtotal - - - - - - - -
Total - 92 - 49 - 43 - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
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328
ANNEXURE 3A (continued)
STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2013 - FOREIGN
GUARANTOR INSTITUTION
Gurarantee in respect
of
original
guaranteed
capital
amount
Opening
balance 1
April 2012
Guarantees
draw downs
during the
year
Guaranteed
repayments/
cancelled/
reduced/
released
during the
year Revaluations
Closing
balance 31
March 2013
Guaranteed
interest for
year ended
31 March
2013
Realised
losses not
recoverable
i.e. claims
paid out
R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000
Motor vehicles
-
-
-
-
-
-
-
-
-
-
Subtotal - - - - - - - -
Housing
-
-
-
-
-
-
-
-
-
-
Subtotal - - - - - - - -
Other
-
-
-
-
-
-
-
-
-
-
Subtotal - - - - - - - -
Total - - - - - - - -
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329
ANNEXURE 3B
STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2013
Nature of liability
Opening
balance 1
April 2012
Liabilities
incurred
during the year
Liabilities paid/
cancelled/
reduced
during the year
Liabilites
recoverable
(Provide
details
hereunder)
Closing
balance 31
March 2013
R'000 R'000 R'000 R'000 R'000
Claims against the department
Rental office litigation 709 - 709 - -
EIA objections 179 - 179 - -
Breach of contract : Bosigo 20 080 - 20 080 - -
Breach of contract : Ivolve 1 501 - 1 501 - -
Breach of contract : Bongo Cleaning 278 - - 278
Breach of contract : GEPF v/s DACERD 300 - 300 - -
Termination of contract 200 - 200 - -
ISAGO Beef 200 - 200 - -
Janseb van Rensburg (400) - (400) - -
Breach of contract : Madumo 155 - 155 - -
Gobeng Consulting : Contract validity 11 000 - 11 000 - -
Asani Security : Oustanding payments 8 - 8 - -
W&L plumnbing : property repair damages 30 - - - 30
Season find - 3 000 - - 3 000
Claim for payment : delivered service( penpoint) - 223 - - 223
Claims for breach of business plan ( Molebaloa) - 3 872 - - 3 872
Claim for payment : delivered service( Modiba) - 17 - - 17
Subtotal 34 240 7 112 33 932 - 7 420
Environmental liability
-
-
-
-
-
-
-
-
-
-
Subtotal - - - - -
Other
-
-
-
-
-
-
-
-
-
-
Subtotal - - - - -
TOTAL 34 240 7 112 33 932 - 7 420
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
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330
ANNEXURE 3B (continued)
STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2013
Nature of liabilities recoverable
Opening
balance 1
April 2011
Movement
during the year
Closing
balance 31
March 2013
R'000 R'000 R'000
-
-
-
-
-
-
-
-
-
-
Total - - -
Details of liability and
recoverablity
ANNEXURE 4
CLAIMS RECOVERABLE
Government entity 31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012
R'000 R'000 R'000 R'000 R'000 R'000
Department
Dept. of Education - Nkwinika HD - - 10 10 10 10
Dept. of Education - Louw H - - 51 51 51 51
Dept. of Health - Hazyview - Mashego E. S - - 19 19 19 19
Department of Economic Affairs - Boats - - 5 - 5 -
Department of Finance - Dikgwele K. D - - 7 - 7 -
Department of Finance - Koikanyang K. S - - 10 - 10 -
Department of Finance - Meroko M. A - - 7 - 7 -
Department of Finance - Sedumedi M. G - - 5 - 5 -
Department of Finance - Matuane/Lamola K. J - - 7 - 7 -
Department of Finance - Pheelwane K. T - - 7 - 7 -
Department of Finance - Gaarekwe S - - 7 - 7 -
Department of Finance - Setshedile T - - 2 - 2 -
Department of Finance - Letebele H. B - - 9 - 9 -
Department of Finance - Ramakgolo K. P - - 7 - 7 -
Department of Human Settlements - Seokotsa I.R. O - - 9 - 9 -
Department of Health - Mmabatho - Tau K. M - - 6 - 6 -
Department of Local Government - Modipa K. C - - 15 - 15 -
Department of Local Government - Modipa K. C - - 59 - 59 -
Health North West - - - 12 - 12
Agriculture and Rural Development Gauteng - - - 5 - 5
Health North West - - - 17 - 17
Health National - - - 68 - 68
SAPS - Zeerust - - - 18 - 18
Rural Development and Agrarian Reform Eastern Cape - - - 19 - 19
- - 242 219 242 219
Other Government Entities
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- - - - - -
Total - - 242 219 242 219
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
Confirmed balance
outstanding
Unconfirmed balance
outstanding Total
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331
ANNEXURE 5
INTER-GOVERNMENT PAYABLES
GOVERNMENT ENTITY 31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012
R'000 R'000 R'000 R'000 R'000 R'000
DEPARTMENTS
Current
Dept. of Health NW - - - 12 - 12
Dept. of Health NW - - - 25 - 25
Dept. of Health NW - - - 24 - 24
Dept. of Health NW - - - 34 - 34
Dept. of Health NW - - - 14 - 14
SAPS - Pretoria - - - 12 - 12
- -
Subtotal - - - 121 - 121
Non-current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Total Departments - - - 121 - 121
OTHER GOVERNMENT ENTITY
Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Non-current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Total Other Government Entities - - - - - -
TOTAL INTERGOVERNMENTAL - - - 121 - 121
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
Confirmed balance Unconfirmed balance Total
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332
ANNEXURE 6
INVENTORY
Note Quantity R'000 Quantity R'000
Inventory
Opening balance
Add/(Less): Adjustments to prior year balances
Add: Additions/Purchases - Cash
Add: Additions - Non-cash
(Less): Disposals
(Less): Issues
Add/(Less): Adjustments
Closing balance - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
Type here and enter to add rows
2012/13 2011/12
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333
ANNEXURE 7
Movement in Capital Work-in-Progress
Opening
balance
Current Year
Capital WIP
Completed
Assets
Closing
balance
R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - -
Heritage assets -
MACHINERY AND EQUIPMENT - - - -
Transport assets -
Computer equipment -
Furniture and office equipment -
Other machinery and equipment -
- - - -
Specialised military assets -
- - - -
Biological assets -
- - - -
Dwellings -
Non-residential buildings -
Other fixed structures -
LAND AND SUBSOIL ASSETS - - - -
Land -
-
COMPUTER SOFTWARE - - - -
Computer Software -
- - - -
Mastheads and publishing titles -
- - - -
Patents, Licences, Copyright, Brand names, Trademarks -
- - - -
Recipes, formulae, prototypes, designs, models -
- - - -
Services and operating rights -
TOTAL - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
for the year ended 31 March 2013
MOVEMENT IN CAPITAL WORK-IN-PROGRESS FOR THE YEAR ENDED 31 MARCH 2013
SPECIALISED MILITARY ASSETS
BIOLOGICAL ASSETS
Annexures to the Annual Financial Statements
MASTHEADS AND PUBLISHING TITLES
PATENTS, LICENCES, COPYRIGHT, BRAND
NAMES, TRADEMARKS
RECIPES, FORMULAE, PROTOTYPES, DESIGNS,
SERVICES AND OPERATING RIGHTS
BUILDINGS AND OTHER FIXED STRUCTURES
Mineral and similar non-regenerative resources
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334
ANNEXURE 8A
INTER-ENTITY ADVANCES PAID (note 17)
31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012
R'000 R'000 R'000 R'000 R'000 R'000
NATIONAL DEPARTMENTS
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
PROVINCIAL DEPARTMENTS
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
PUBLIC ENTITIES
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
OTHER INSTITUTIONS
Graan Suid Afrika - -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
TOTAL - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
Confirmed balance Unconfirmed balance Total
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335
ANNEXURE 8B
INTER-ENTITY ADVANCES RECEIVED (note 25 AND note 26)
31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012
R'000 R'000 R'000 R'000 R'000 R'000
NATIONAL DEPARTMENTS
Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Non-Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
PROVINCIAL DEPARTMENTS
Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Non-Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT
Annexures to the Annual Financial Statements
for the year ended 31 March 2013
Confirmed balance Unconfirmed balance Total
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336
PUBLIC ENTITIES
Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Non-Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
OTHER INSTITUTIONS
Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
Non-Current
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Subtotal - - - - - -
TOTAL - - - - - -
Current - - - - - -
Non-current - - - - - -