DEMYSTIFYING TENURE & PROMOTION: STRATEGIES FOR A ...

DEMYSTIFYINGTENURE&PROMOTION:STRATEGIESFORAMERITORIOUSFILE

FrancesContreras,Ph.D.AssociateViceChancellor

FacultyEquity,Diversity,andInclusionProfessor,EducationStudies

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CenterforFacultyDiversityandInclusionWebinar

TheCenterforFacultyDiversityandInclusionprovidesleadershipandworkscollaborativelytocultivateanacademiccultureofinclusiveexcellence.

• Transformationalchange• Cultivatingfacultysuccessandleadership• Fosteringcivilityinacademia• Recruitingandretainingdiversefaculty

Facultydiversity.ucsd.edu|[email protected]

ThisSessionwillCover:TheTenureandPromotionProcess

• OverviewofRank&Steps• TheAcademicReviewProcess• TheAcademicReviewFile• Biobib

• YourStatement–yournarrativeaboutyouraccomplishments• Research• Teaching• Service

• ImpactsofCOVID-19• OngoingStrategies



OverviewofRank&Steps

TheRanks:Assistant,Associate&FullProfessors

• AssistantProfessors:• StepsI-III=2yearreviewcycles

• AssociateProfessors:• StepsI-III=2yearreviewcycles

• AssociateProfessors:• StepsIV&V=3yearreviewcycles

• Professors:• StepsI-VIII=3yearreviewcycles

• Professors:• StepIXandAboveScale=4yearreviewcycles

Source:https://www.ucop.edu/academic-personnel-programs/_files/1920/1920-adj-scales/t1.pdf



TheAcademicReviewProcess

Candidate’sMaterials(e.g.Bio/Bib,teachingevals,

etc.)

Candidate

File

Candidate’sMaterials

DepartmentRecommendation

DepartmentChair

File



DivisionalDean

Dean’sRecommendation

File

Reviewers

File



Dean’sRecommendation

Reviewers’Recommendation

OrCHANCELLOR


TheAcademicReviewProcessatUCSanDiego

Source:2019,UCSDAcademicPersonnelServices


AcademicReviews• ScheduleOfReviews• ReviewsforAssistantProfessors• AppraisalCategoriesforAssistantProfessors• ReadinessAssessment• FamilyAccommodationPolicy

TheAcademicReviewProcess• ContentsofaReviewFile• Time-tablefortheReviewProcess

AdditionalTypesofAcademicReviews• RequestingaOne-YearDelay• No-ChangeFiles• One-YearAccelerations

EthnicStudiesDepartmentVotingProcedures• EligibilitytoVote

FacultyRecruitment/Searches• Departmentalguidelinesregardingpossiblespousal/partner

accommodations• UCSanDiegoPartnerOpportunitiesProgram

Source:https://ethnicstudies.ucsd.edu/resources/faculty/academicreviews/index.html


• READtheAPMPOLICYFORPROMOTIONhttps://ucop.edu/academic-personnel-programs/_files/apm/apm-220.pdf

• Knowdepartment’sstandardsforadvancement• KnowyourDepartment’sdeadlines—usuallytheyaskyoufor

itemsaheadofthecampusdeadline• Whatrubricshavetheydeveloped,dotheyuse?• Knowthestandardsfortenureandpromotionacross

comparableR1s• Cultivateyournationalnetwork• Collaboratewithseniorfaculty(ifpossible)fromotherR1s

• UpdateCVandUCSDBio/BibForm• Evidenceofteachingeffectiveness• Servicecontributions(notethesevarybyrank)

• CarefulwithextensiveserviceatAssistantProfessorlevel

ManagingyourResearchProfile


TheAcademicReviewProcess

• Reviewyourpreviousfilewhenyouprepareyourcurrentone.AskforthosedocumentsifyoudonothavethemreadilyavailablefromyourAPstaffinDept.

• CheckyourBiobib.Donotrelyonyourstafftoensurethatitisupdatedoraccurate.• Ateverystageoftheprocessalwayscheckyourbiobib(yourcontributionsto

publications,etc.)• Signyourcertificationsattheappropriatetime(meetdeadlines)

• Youhavetherighttorespondtoanyinconsistenciesorinaccurateframingofyourfile.Itisimportantyouweighinonthenarrativeonyourworkifitisnotconsistentwithyourframingoryourstatement.(Forexample,ifyourteachingisframeddifferently).

• OffernamesofpotentialreviewerstotheDepartmentChair(andthosetoexclude)• AccordingtoAP,youcansendCVtooutsidereviewersinsteadofthebio-bib

https://academicaffairs.ucsd.edu/_files/aps/docs/Guide_to_review_file_prep.pd• RighttoRequestaCareerEquityReview(CER).YoucanrequestaCER(onceatAssoc,

oncebeforeProfVIandonceafteradvancetoVI)• FilescanbeupdateduptoOctober15

KnowYourRightsinReviewProcess

Sources:2019,UCSDAcademicPersonnelServices,https://academicaffairs.ucsd.edu/_files/aps/docs/Guide_to_review_file_prep.pdf


TheAcademicReviewFile

• Adhoccommittee’sletter(whichisacommitteeofcolleaguesinyourDepartment).TheyreviewyourfileandmakearecommendationtotheDept.afterreviewingtheexternalletters.

• ExternalRefereeletters—UCRequiresFIVE lettersfromleadingscholarsinthefield.Youcangivenamesofselectreviewerstoevaluateyourfile(theycannotbeyourdissertationadvisor/committee,orfacultyyouhavepublishedwithorhaveacloseworkingrelationship)• YouhavetherighttoalsolettheChairknowscholar(s)toexclude

• Candidateself-statement—this isYOURopportunitytoframeyourresearch,yourstrengthsandyourcontributionstothefield,campus,etc.

• Teachingevaluations—alsonoteyourline-LSOEshavelargerteachingload,notehowmanyareinyourcourses,arecoursesindemand,DEI?

• BioBib• Filefromprecedingreview—Werethereanywarnings/advicefromprevious

CAPthatyouneedtoaddress? (Ifyes,makesureyouexplicitlydescribehowyoucorrectedtheseissues).


TypicalTenureCriteria

• ForpromotiontoAssociateProfessor(withtenure)theacademicreviewfilemustprovideevidenceofanindependentresearch/creativeprogramandleadership(8-yearclock)(COVIDPOLICYEXCEPTIONAPPLIESHERE)

• Typicaldocumentationincludes• Servingasfirst,sole,and/orcorrespondingauthoronpublicationsor

creativeendeavors• PublishinginTopTierJournals(someDepts wantyoutonotetheranking)• Publishing/performingwithoutmentors• Developinganationalprofile-Givinginvitedpresentations• EarningmajorgrantsupportasPrincipalInvestigator (andco-PI)• Lettersfromfiveindependent refereesthatattesttothecandidate’s

scholarlyindependenceandleadership• Yourcitations—payattentiontoyourcitations,howyourworkisbeingused

• The4th yearappraisalisimportantstage,whichenablesyoutoaddressfeedback• CheckwithyourDepartmentfortheirstatedcriteria



ResearchFramingyourResearchintheStatement

TheStatementisacriticalelementofyourfile.• Irecommendaskingforsamplesfromkeyseniorfacultyinyour

Department.Orleadingscholarsinthesystemorfield.

• Describeforthereaderyourresearchandkeyareasofinquiryyourworkaddresses

• Typicalordertheyarediscussed:-Research-Teaching-Service

Underservicealsoconsiderdescribingyourcontributionstodiversity

ThereisNOpagelimittothisstatement.Howeverbesuccinctandclear.Haveacolleagueormentorreadover.

Teaching

• LookatyourCAPEsandwriteupyourstrengthsasaninstructor

• Payattentiontoareasforimprovement;consideractivelyseekingapproachestoimprovingyourpedagogy

• TeachingperformanceisbasedpredominatelyontheteachingevaluationspresentedinthefilethroughCAPE• ConsistentpraiseorcriticismbystudentsisnotalwaysweightedproportionatelyinDept.letter—frameyourteaching,helpreviewersunderstandyourCAPEs(e.g.,IfyouteachDEI,notemixedevals becauseitisarequirementforsome)

• MakecertainthatALLofyourteachingisevaluated• Includethecoursesyllabiinyourfile• Addressanychallengesorconcernsraisedintheevaluations• EnlisttheUCSanDiegoTeaching+LearningCommonsforevaluationsorhelp;professionaldevelopment

• DescribeyourmentoringasInstructor

• IfattheLSOERanktheTeachingstatementislongerandmoredetailed.AskyourDepartmenttosendthenormsforLSOErankalongwithDept.Expectationsforreviewers


Service

• TotheUniversity• Department• Division,College• Campus-wide

• System-wideservice• UChasmanyopportunitiesforsystemwideservice,AcademicSenateTaskForces,BOARS,etc.

• Toyourbroaderfield• Editorofajournal• Editorialboards• BookPresses• ServicetoAssociations(AERA,APPAM,APA,etc.)• NIHorNSFReviewer• ConferenceChair,conferencecommittee• SocietyPresident• ExpertWitnessforKeyLegalCases;CongressionalTestimony;StateTestimony


• Community—haveyouestablishedpartnerships?Areacommunityleader?

MentoringStudents


• Keeptrackofyouradvisingload—howmanyadviseestoyouhave?Undergraduateandgraduate.• Areyouamentorinspecificprograms?McNair,TRELS,STARS,IMSD,

IDEACenter,etc.• Haveanyofthemreceivedspecialfellowshipsorawards?Fulbright,

LibraryPrize,UCDC,HSIfellowships,FORDFoundation,SpencerFoundation

• Howmanyhaveyougraduated?Wherearetheyplaced?Whatisyourtrackrecordofhelpingtosecurepostdocsandpositionsforthem?Forthedocs?

• Oftheundergradsyoumentor,howmanyaregoingontograduateschool?

• Keeptrackofyourdemandinadmissions-Howmanystudentsareapplyingtoworkwithyou?

• Irecommendaspreadsheetthatyouupdateregularlyonyourstudentmentees.


AfteryourExternalLetters

YoureceivebackyourexternalreviewswiththeDepartmentrecommendation(anonymous).

Youhavetheopportunity(andright)torespondtothesereviewsandcorrectanyinaccuracies

ReadoveryourDepartmentLetterandExternalreviewletterscarefully.


ImpactsofCOVID-19

CampusNoticefromtheOfficeoftheChancelloronMarch24,2020SUBJECT:ExtensionofProbationaryPeriodforAssistant-LevelAcademicAppointees.

COVIDResponseatUCSD:ExtensionofProbationaryPeriodforAssistant-LevelAcademicAppointees


“UCSanDiegowillautomaticallyextendtheprobationaryperiodbyoneyearforeachassistant-levelappointeewhoseappointmentbeganonorbeforeJune30,2020andwhoissubjecttoaneight-yearclock,providedthattheindividualhasnotpreviouslybeengrantedtwosuchextensions.Appointeeswhohavealreadysubmittedtheirfileforpromotionreviewmaybeeligibleonacase-by-casebasis.”

ThinkabouttheimpactofCOVIDandyourresearch,teaching,advising.

COVID-19andYourFile


• Describeanddocument(foryourself)howyourresearchhasbeenimpacted• byCOVID.

• Irecommendtakingnotesnowonthis,asyoumayforgetwhichprojectshavebeenpostponed,duration,etc.NoLabaccess,etc.

• Alsoconsiderhowyouhaveadjusted.Didyougobacktodatayoucollectedpreviously?Didyouengageinwritingopedorfornewsoutlets?Didyouutilizethistimetogetgrantsout?ApplyforCOVIDfundingforyourresearch?

• Alsoreflectontheshiftsandchangestoyourteachingandpedagogy.HowmuchtimedidittakeyoutogetuptospeedonCANVAS?Zoom?DidyouattendanyTeaching&LearningCommonswebinarsorotheronlineprofessionaldevelopmentforumstoimproveyourteaching?

• Howhasyouradvisingshifted?• UndergradsandGraduateStudents• Didyouincreasethenumberofandtimingofofficehourstoenablestudentsto

feelmoreconnectedtoyouandyourlab?• Didyouprovideweeklyorregularupdatestoyourresearchteam?


STRATEGIESFORONGOINGPRODUCTIVITY

STRATEGIZING—HAVINGAPLAN


• ReflectingonyourTrajectory• Whatdoyourpublicationsandresearchagendatellusaboutyour

expertise?• AreyoupublishinginTopTierJournals?TopBook/AcademicPresses• AreyoucheckinginwiththeseniorfacultyinyourDepartmentto

understandthenorms?• AskforthepublishednormsofyourDepartment• ThinkaboutyourTeaching&Load(forLSOErank,howhave

yourcoursesevolved?CAPEsconsistent?NotprogramsyouserveinDept.

• Collaborations• Mentors

• Connectwithmentorsinthefieldtogetfeedbackonyourwork,sendselectarticlesandgetfeedbackonhowtoframeyourcontributiontothefield

• Preparingthenextgenerationofscholarsandthoughtleaders• ReflectingonyourContributionstotheFieldtodate,youraspirationsonwhat

youhopetocontribute,build,legacy• Whereareyouheaded?


HAVINGAWRITINGPLAN

Article(notetier) TargetJournal Role(authors)

Deadline Status

AlsoseeNCFDD:https://www.facultydiversity.org/monday-motivator/summerwriting

Summary

• Researchand/orCreativeActivity• Independencefromformermentors(forearlystages);laterrankscollaboration/mentorship• Researchgrants-recordofattemptingandsecuringextramuralfunding• Authorshiprequiresexplanationofcontribution(consideraddingJournalRanking)

• Teaching• ExcellentteachingperformanceforALLacademicranks(heavierloadsnotableforLSOErank)

• Plansforimprovingteachingperformance,ifneeded• Howwouldyourcharacterizeyourapproachtopedagogy?Yourteachingphilosophy?

• Service• Servicecontributionsappropriatetoyourlevel:

• JuniorLevel– servicetothefieldanddepartment(heavyservicenotadvised)• SeniorLevel– professionalleadershipinyourfield,AcademicSenatecommittees,other

University-wideservice

• General• Knowthestandardforanormalmeritadvancementinyourdepartment• Knowthestandardforpromotioninyourdepartment• KeepyourCVandBiobib Current• ExplorethestandardsforpromotionatcomparableR1s(Peerinstitutions)


TakeadvantageofNCFDD,Writingretreats,professionaldevelopment(T&LCommons)andcampusgrantopportunities.


THANKYOU!

Questions:[email protected]

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