Deltek Insight 2011: What’s New in CP7 Projects
Transcript of Deltek Insight 2011: What’s New in CP7 Projects
Project
Manufacturing
Human
Resources
Project
Management
Financial
Management
Enabling Success
Winning More
Business
Reducing the Cost
of Compliance
Increasing Project
Visibility
Improving Cash
Flow
CRM and Capture
Management
Teaming
Solutions
Market
Intelligence
Business Performance Management
Know More
Win More
Do More
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Project
Manufacturing
Human
Resources
Financial
Management
Project
Management
Do More
CRM and Capture
Management
Teaming
Solutions
Market
IntelligenceWin More
Do More
Project Execution
& Management
Reporting, GRC &
Compliance
Project & Corp
Accounting
Time, Expense, La
bor, Payroll
Business Performance Management
Know More
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Agenda
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Introduction
New Projects Features
Improvements to WAWF and ACRN billings
Restricting revenue for closed periods
Status on Open Billing Detail
Changes to Invoicing for T&M Contracts
Questions
Key Session Takeaways
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Understand new ACRN and WAWF functionality
Understand how ACRN and WAWF can be used together
Know how to restrict unwanted revenue in closed periods
See improvements to Open Billing Detail Report
Understand the new option for calculation of T&M contracts
Initialization of ACRN and WAWF Configure WAWF Billing Settings
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Extensions were added for CAGE Code and DoDAAC codes
Manage ACRN Bills
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Enhancements:
Use Project Mapping
Project Level At and Below
Include Schedule Bill
PLC Mapping
Changes to Account Mapping
Manage Project WAWF Information
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Enhancements:
Added extensions for CAGE code and all DoDAACs
Use ACRN Mapping, Default CLIN or CLIN Mapping
Option to Include Discounts and Taxes in CLIN
Map Units by Account or Combine Units by Transaction CLIN
Use Invoice ID as Attachment File Name or Browse for File Name
Added Fast Pay
Manage Project WAWF Information CLIN Mapping
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Used for Standard Bills only
If CLIN Mapping selected one row must exist
Project number entered is “Level At and Below”
Cannot be “stacked”
One row must have “Include Schedule Bill” selected
Accounts or PLC Mapping not required unless:
Duplicate project with different CLIN is entered
Calculate Standard Bills
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No change to user interface
Manage Project Billing Info and Manage ACRN Bills must be completed
Normal Processing steps should occur prior to calculating bills
Load Labor Rates
Adjust Open Billing Detail Records
Update Cash Basis Information
Ceilings, Overrides, etc…
Processing steps have been modified
Additional fields added to BILL_EDIT_DETL table
WAWF_CST_CEIL_AMT
WAWF_TOT_CEIL_AMT
WAWF_FEE_CEIL_AMT
WAWF_RTNGE_AMT
WAWF_SALES_TAX_AMT
Manage Standard Bills
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Edits to hours, direct amounts, units, burden, fee and/or cost of money amounts
can be handled as usual
Special handling for Over Ceiling and/or Retainage Amounts.
Reallocated Over Ceiling and Retainage Amounts not visible in „Manage
Standard Bills screen
Edits must occur in the Manage ACRN Bills screen – Current ACRN
Allocation Amount field
Edits to Over Ceiling and/or Retainage Amounts for ACRN/WAWF projects
will prompt a warning message
Create WAWF Billing Files
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New selection “Use User ID/Timestamp as File Name” added
Default output location from Configure Billing Settings will be used along with
the CP logged user id and timestamp.
ACCTNG\AKNOWLES_10OCT2007_152.FTP
Post Standard Bills
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No changes to Post Standard Bills screen
No changes to billing history screens
Updates new history tables
PROJ_ACRN_HDR_HS
PROJ_ACRN_DETL_HS
No Costpoint user interface to view tables
Used to reverse bills
Manage ACRN Bills is updated
Current ACRN Allocation Amount reset to 0.00
Previous ACRN Allocation Amount updated with Current ACRN Allocation
amount
Configure Project Settings
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“Restrict Revenue for Closed and N/A Periods” must be selected
Affects entry of revenue adjustments
Affects ability to compute revenue
Default is for this option to be checked, but it can be unchecked to opt out at
any time
Recommended that a period be reopened instead of turning off the feature
Manage Revenue Information
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Fiscal Year/Period/Subperiod is Closed or Not Available
Will be unable to save revenue adjustment
Will be unable to change existing revenue adjustment
Compute Revenue
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Fiscal Year/Period/Subperiod is Closed or Not Available
Will not be able to compute revenue
Can override in prior years by selecting “Process Closed
Fiscal Years”
Status on Open Billing Detail Report
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Added Status on report to show that an item is not being billed in whole or in part
„H‟ – transaction on hold or partial hold – transaction on hold if quantity/hours/amount is
zero, partial if not equal to zero
„W‟ – transaction written off or partially written off – transaction written off if quantity/hours/amount
is zero, partial if not equal to zero
„HW‟ – transaction has both hold and write-off amounts
Eligible amounts to be billed displayed in quantity/hours/amount columns with no status
Billing User Groups in Open Billing Detail Report
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Added Billing User Groups
“Assign Bills to User Group” must be selected
Only projects linked to user will be included
Billing User Groups in Open Billing Detail Report
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Why Use Billing Rounding and What is it?
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T&M-type standard invoices printed at billing formula level may not show correct
calculation of labor rate times hours due to summarizing detail calculations
Often invoices must be corrected off-line to receive payment
Invoice sent to customer does not agree with posted invoice
When invoice is paid, differences must be corrected in A/R
Recalculation of invoice lines that are grouped together so labor rate times hours
show correct calculation
Recalculation is for current amount to bill
Only largest detail row within each group may be recalculated
Only applies to labor portion of “Loaded Labor Rate” type bills
Previous amount billed will not be recalculated
How does it work?
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Based on selections in “Hours” subtask of Manage Generic Billing Formats:
Detail lines with a line type of Hours are grouped together and aggregated on
billing level formula level (summary) bill
If labor rate times hours does not calculate correctly, largest detail line is
adjusted
Any detail invoices or supporting schedules used as backup may have lines
that do not “foot” across
In total detail invoices and supporting schedules will agree with summary
level invoice
Only affects projects with loaded labor formula computed using Standard Bills
Displaying hours and rate on invoice
No recalculation occurs for billing rate type „A‟
Configure Billing Settings
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Must select “Recalculate Detail Rows”
Company-wide selection
Once selected cannot be deselected
Manage Generic Billing Formats
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Lines grouped by selections in Hours subtask of Manage Generic Billing Formats
Will recalculate lines only if “Show Billing Rates” and “Show Current Period
Hours Billable” are selected
Detail line with largest amount to bill will be recalculated within each group
(Labor Category/Employee Vendor Name)
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Five transactions billed with a PLC rate of 37.27/hour:
History table:
TS Date Project Employee
or Vendor
Hours Rate Billed Amt
02/01/2011 RNDG.01 ASAKA 28.81 37.27 1,073.75
02/05/2011 RNDG.02 BEEMER 29.39 37.27 1,095.37
RNDG.02 ABC 30.23 37.27 1,126.67
02/10/2011 RNDG.01 ASAKA 24.91 37.27 928.40
02/10/2011 RNDG.02 BEEMER 26.32 37.27 980.95
Totals 139.66 5,205.14
Project Employee Hours Rate Billed Amt
RNDG.01 ASAKA 51.16 37.27 1,906.73
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Detail lines are grouped based on selections in the “Hours” subtask of Manage Generic Billing Formats
Detail lines (hours and costs) are added together within each grouping (Labor Category and Employee/Vendor)
Current Hours times Rate is tested to ensure the Current Amount is calculated correctly
Lines that need to be adjusted (will be flagged as adjusted in tables):
ASAKA needs to be adjusted by -.01 (53.72 * 37.27 = 2,002.14)
Beemer needs to be adjusted by -.01 (55.71 * 37.27 = 2,076.31)
The prior billed amounts are NEVER adjusted
Labor
Category
Employee/
Vendor
Current
Hours
Rate Current
Amt
Cumulative
Hours
Cumulative
Amt
EN
Engineer
ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67
ASAKA 53.72 37.27 2,002.15 104.88 3,908.88
Beemer 55.71 37.27 2,076.32 55.71 2,076.32
Totals 139.66 5,205.14 7,111.87
New Summary Invoice
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On each line the Current Hours times Rate = Current Amt
Each detail that was adjusted will be flagged (RECALC_DETL_FL)
Invoice total is adjusted to sum of current amounts
Cumulative amounts = current amount + prior billed amounts
Cumulative amounts are not adjusted so that the Cumulative Hours times
Rate may not equal the Cumulative Amt
Labor
Category
Employee/
Vendor
Current
Hours
Rate Current
Amt
Cumulative
Hours
Cumulative
Amt
EN
Engineer
ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67
ASAKA 53.72 37.27 2,002.14(53.72 * 37.27)
104.88 3,908.87(2,002.14 + 1,906.73)
BEEMER 55.71 37.27 2,076.31(55.71 * 37.27)
55.71 2,076.31
Totals 139.66 5,205.12 7,111.85
Detail Invoices
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RNG.01
RNG.02
Invoice total on detail invoices must sum to the invoice total on the summary invoice
Current Hours times Rate may not calculate correctly due to adjustment
Labor
Category
Employee/
Vendor
Current
Hours
Rate Current
Amt
Cumulative
Hours
Cumulative
Amt
EN
Engineer
ASAKA 53.72 37.27 2,002.14(53.72 * 37.27)
104.88 3,908.87(2,002.14 + 1,906.73)
Total 53.72 2,002.14 104.88 3,908.87
Labor
Category
Employee/
Vendor
Current
Hours
Rate Current Amt Cumulative
Hours
Cumulative
Amt
En
Engineer
ABC
Travel
30.23 37.27 1,126.67 30.23 1,126.67
BEEMER 55.71 37.27 2,076.31(55.71 * 37.27)
55.71 2,076.31
Total 85.94 3,202.98 85.94 3,202.98
Supporting Schedules
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RNDG Supporting Schedule
Total on supporting schedule must sum to the invoice total on the summary invoice
Some detail lines will not calculate correctly due to adjustment for summary invoice
since they are printed at more detail (including timesheet date)
No recalculation of supporting schedules if:
Using 1035 billing format and “Suppress (1035 Format Only) is selected
“Hours Only” box is selected
Labor
Category
Employee/
Vendor
TS Date Current
Hours
Rate Current
Amt
Cumulative
Hours
Cumulative
Amt
EN Engineer ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67
ASAKA 02/01/2011 28.81 37.27 1,073.74(1,073.75 - .01)
51.16 2,980.47
02/10/2011 24.91 37.27 928.40 928.40
BEEMER 02/05/2011 29.39 37.27 1,095.36(1,095.37 - .01)
29.39 1,095.36
02/10/2011 26.32 37.27 980.95 26.32 980.95
Totals 139.66 5,205.12 190.82 7,111.85
Supporting Schedules
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RNDG.01 Supporting Schedule
RNDG.02 Supporting Schedule
Labor
Category
Employee/
Vendor
TS Date Current
Hours
Rate Current
Amt
Cumulative
Hours
Cumulative
Amt
EN
Engineer
ASAKA 02/01/2011 28.81 37.27 1,073.74(1,073.75 - .01)
51.16 2,980.47
02/10/2011 24.91 37.27 928.40 928.40
Total 53.72 37.27 2,002.14 51.16 3,908.87
Labor
Category
Employee/
Vendor
TS Date Current
Hours
Rate Current
Amt
Cumulative
Hours
Cumulative
Amt
EN
Engineer
ABC Travel 30.23 37.27 1,126.67 30.23 1,126.67
BEEMER 02/05/2011 29.39 37.27 1,095.36(1,095.37 - .01)
29.39 1,095.36
02/10/2011 26.32 37.27 980.95 26.32 980.95
Total 85.94 37.27 3,202.98 85.94 3,202.98
Summary – Billing Rounding
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Used for T&M invoices displaying hours and rates that do not calculate correctly on the billing formula level (summary) invoice
Must select “Recalculate Detail Rows” in Configure Billing Settings
Recalculation based on selections in Hours subtask of Manage Generic Billing Formats (used to aggregate detail lines into groups)
Will recalculate lines only if “Show Billing Rates” and “Show Current Period Hours Billable” are selected
Adjustment made to line with largest amount to bill within group
Recalculation flag will be set on adjusted records
Not visible in any screens but exists in BILL_EDIT_DETAIL and BILLING_DETL_HIST
Edit bills in Manage Standard Bills will overwrite adjustments Recalculation for current amount to bill only
Detail bill lines and support schedules may no longer “foot” across due to adjustment but totals will support the summary invoice
Previously billed amounts will not be recalculated
Questions
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