Delivering Value Driven Document Management
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Transcript of Delivering Value Driven Document Management
Delivering Value Driven Delivering Value Driven Document ManagementDocument Management
The Business Case
An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution
Introducing SmartSearch…
Designed specifically for the needs of today’s business environment
Value Driven Price Point
Feature Rich
Easy to Learn and Use
Technically Speaking
Built on the .NET Platform using Service Oriented Architecture (SOA)
Microsoft SQL Database Engine
Supports Native file formats; PDF, TIFF, JPG, PNG, PCX, etc
Integrated with Microsoft Active Directory
What Does SmartSearch Do?
SmartSearch eliminates paper based filing systems and replaces it with an easy to use image management tool
SmartSearch provides a powerful search engine so that documents can be found in seconds
SmartSearch provides tool for sharing and distributing documents
Why Not Just Scan PDF’s to a File?
1. Scanning to a file on the network is fine for a few documents but it is not a tool for managing hundreds or even thousands of scanned images.
2. Instead of “drilling down” through file directories, SmartSearch allows you to search and find documents in seconds.
3. SmartSearch allows you to search on multiple search fields (Vendor Name, Invoice Number, Date, etc) instead of just looking for in a folder for a file name
Who Uses SmartSearch? – Anyone with Who Uses SmartSearch? – Anyone with PaperPaper
SmartSearch Design
In Boxes – Scan your documents to an In Box for future filing Archives – Easily created “file cabinets” that securely hold documents after
being described Stored Searches – Search for Archived documents in seconds using the
power of a SQL database engine
Archives
In BoxesSearch Results
Scan It The user scans a documents from a scanner or
MFP to an In Box on the network using a saved script; i.e. John’s In Box
File It
The user goes back to their PC and “files” the document by describing it through pre-set index fields searches
Fully Customizable Fields
Find ItFind It
The user can now find a document in seconds by running a search on any archive.
Edit It
Annotate documents with your choice of:
Highlighter
Post It Note
Redaction Marker
Embed Signatures
Share It
Print documents
Fax documents through your MFP
Email documents as a PDF
(No Adobe required)
New in SmartSearch 2.0!
New Image processing features for MFP scanning:
Image Enhancement
Intelligent Document Separation
Bar Code Recognition
Image Enhancement
Enhancement scanned images coming from your Multifunctional Printer (MFP)
De-Skew
De-Speckle
Auto-Crop
Intelligent Document Separation
Batch Scan documents from your MFP and SmartSearch will separate them automatically
Bar Code Separation
Blank Page Separation
Blank Page Deletion
Auto-Rotation
Bar Code Recognition
Automate Document Indexing through
Bar Code Recognition
Image Enhancement
Intelligent Document
Separation
Bar Code Recognition
Expand Your Solutions
In Summary…
SmartSearch Delivers:
An easy to use solution with all of the Document Management functionality you need at a price you can truly afford.
Questions?
Contact Curt Wickett at Connecticut Business Systems to answer any questions or to schedule a demonstration.
Tel: (860) 667-2900 X1143Cell: (203) 395-2639Email: [email protected]