Delivering 30 hours of funded childcare

16 May 2017

#fundedchildcare #30hours #calderdalechildcare

Welcome, Housekeeping and Introductions

National Picture

Eligibility for the additional funded entitlement will include

households where:

All parents (whether two-parent family or lone parent) are working and earning the equivalent of 16 hours a week at the National Minimum or Living Wage (includes income received from tax credits or Universal Credit) and/or:

One/ both parent/s is away on leave (parental, maternal etc.) One/ both parent/s is on Statutory sick pay

Parents on zero-hours contracts will be eligible, as are those who are registered as self-employed

One parent is employed and the other parent has either: substantial caring responsibilities/ and or disability; is a foster carer with their own three-and four-

year-old children Parents who are in training will not be eligible as they can receive other

Government support There is an income cap. If one parent’s income exceeds £100k the household

will not be eligible Children are not in a full time school Reception place.

Early implementation is underway in 8 Local Authorities from September 2016 to deliver the extended funded places to around 5,000

children

EI has multiple aims: □Test delivery of the extended hours (building capacity, technical

aspects). □Maximising parental take-up and parental employment.

□Improving efficiency, flexibility and accessibility of provision. □Promoting the offer for national rollout.

Supported by 24 Early Innovators – providing learning to support national roll-out developing innovative approaches to address key delivery issues on SEND; flexibility; quality; sufficiency and work

incentives.

Four new local authorities have been delivering the 30 hours childcare offer early from April, before the programme rolls out nationally in

September.

•Dorset, Leicestershire, North Yorkshire and Tower Hamlets launched their offers at the start of the Summer term (April) under conditions as close to the full September rollout as possible, to all eligible parents

and using the new funding rates.

•This is an opportunity to further test and review the practical delivery challenges for local authorities and providers

What do we already know?

Circa 390,000 parents nationally will meet the criteria

DfE estimates a total of 45,000 new 15 hours places are likely to be

needed – the task of identifying where these places will be required is for each LA to assess and address

Research indicates 90% of eligible parents will use the additional hours

and 80% reported additional hours would enable them to work or increase their hours of work

Potentially eligible parents are already buying additional hours

Publication of statutory guidance in March 2017 https://www.gov.uk/government/publications/early-education-and-

childcare--2

Publication of operational guidance in April 2017 https://www.gov.uk/government/publications/30-hours-free-childcare-la-

and-early-years-provider-guide

EYFS updated and took effect from 3 April 2017 https://www.gov.uk/government/publications/early-years-foundation-

stage-framework--2

Local Picture

A great starting position!

30 hours follows the sector’s fantastic past successes

We learned a lot when moving to 15-hours, and then delivering for

eligible two year olds; take up for three- and four-year-olds is high at 100%.

There are lots of ideas and solutions, and committed and skilled people

out there.

What have we learned?

Value of acting early

Managing many factors and approaches Working with demand and supply, parents and providers

Clear and manageable ‘journeys’ for parents: from information to action

The importance of local plans and market change Leadership and management: managing premises, funding rates,

recruitment, business skills.

The Local Market

Childcare Sufficiency

Assessment updated Dec 2016

DfE estimate is 1560 eligible

children; alternative local estimate is

1800

246 providers signed up to deliver

the universal entitlement

Contact us for a free Area Profile for your setting.

Local estimate based on headcount data. Working with JCP to improve data on parents likely to start work.

Let us know if you’re ready to offer the additional entitlement.

Funding Rates 2017-2018 Funding for eligible 3-4 year olds £

Base 3.92

Deprivation Supplement 0.53

Quality Supplement 0.23

EYPP 0.53

Funding for eligible 2 year olds £

Base 4.90

Deprivation Supplement -

Quality Supplement 0.23

• Disability Access Fund (DAF) - a fixed lump sum payment of £615 per eligible child per year to be paid to early years settings that are providing a funded entitlement place for three- and four-year olds.

• SEN inclusion funds for three- and four-year olds. Currently, Calderdale allocates funding to support an inclusion fund that is managed as part of Disabled Children’s Access to Childcare (DCATCH).

Business Support available

The LA has updated its Deprivation Supplement Monitoring Tool, Quality Supplement Monitoring Tool and DCATCH Monitoring Template

to incorporate the additional hours.

The Family & Childcare Trust has published a toolkit to help partnership working at https://www.familyandchildcaretrust.org/dfes-30-hour-mixed-

model-partnership-toolkit

Childcare Works has published a range of resources at http://www.childcareworks.co.uk/resources

Information on sources of income available to childcare providers at https://www.gov.uk/government/publications/early-years-business-

sustainability-guides-for-providers/extra-sources-of-income-for-early-years-providers

Capital Grant

The projects included in Calderdale’s application were extensions to buildings at Todmorden CE (A) J, I & N School and Whitehill

Community Academy and conversion of space at Fountain Springs Day Nursery.

The total cost of the three projects was £549,000 and they are expected to create a total of 95 new 30 hour childcare places.

The total value of the grant requested was £394,076.

The Government has confirmed that all three projects included in

Calderdale’s application were successful.

We acknowledge the multiple challenges you are facing:

Funding rates Sustainability

Annual increases in NMW and NLW Getting it right for children with SEND

Unpredictable parental demand Parental expectations of ‘free’

Possible impact of the General Election on national childcare strategy

Early marketing messages

- postcards - www.calderdale.gov.uk and our Facebook page

Planned marketing campaign ACTION/CHANNEL DESCRIPTION DATES LIVE

INTERNAL ACTIONS/CHANNELS

PC screensaver Design as CF size June

Initial Ecall (Feature) Feature campaign in initial ecall 9 June

Follow up Ecalls June and July 23 June & July

EXTERNAL ACTIONS/CHANNELS

Scallymag Half Page advert (July issue) June

Mumbles Full Page advert (July issue) July

Families pennine Half page (TBC) July

CF Screensaver Screen advert for Customer First June

Posters for childcare providers (300?) Posters x 300 June

Posters at Playgyms ? June/July

Facebook advertising Targeted at women aged 18 - 40 June/July

Social Media Posts Throughout June and July June/July

Webtile Link to page on website June/July

Do Something TBC Half page advert in summer Do Something July/Aug

Six Sheet at train station 6 sheet poster on Eureka window facing train platform July

Radio advert Maybe combine with Bradford & Kirklees June/July

Possible digital campaign Google adwords, otherweb ads June/July

What’s next…

Local consultation on monthly payments open until 26.5.2017

Provider Surgeries

Local marketing campaign to launch 9.6.2017

Engagement with Jobcentre Plus

Local Workforce Development Strategy

An updated ‘LA Maintained schools with nurseries admissions’ policy has been published on www.calderdale.gov.uk

HMRC – Tax Free Childcare and 30 hours

This year the government is introducing new support to help working

families with the cost of childcare:

•Tax-Free Childcare -will be available to around two million working households. For every £8 parents pay into an online account, the Government will pay £2 –up to a maximum annual contribution of

£2,000 per child (£4,000 for disabled children). •30 Hours Free Childcare -available from September 2017, on top of

the existing 15 hours entitlement.

●A new childcare service will allow parents to apply for both Tax-Free Childcare and 30 hours in one simple application.

Launch of www.childcarechoices.gov.uk

Tax Free Childcare (TFC)

Eligibility for TFC

Applying through the childcare service

Key service principles

Range of digital tools to support parents

When is it happening?

Capita Eligibility Code checking process

Parent applies to HMRC directly and if eligible gets an ‘Eligibility Code of 11 digits starting with the number 5000’

Responsibility of the childcare provider to perform the first check and confirm validity (with parental consent) before claiming

funding

Check requires 3 pieces of information: - Child’s DOB - NI Number

- Eligibility Code

Checker returns: - Status / Error Code; if eligible

- Validity Start - Validity End - Grace End

Eligibility codes have a 3 month validity period

Parents need to reconfirm their details in order to keep the code valid Codes need to be rechecked on a regular basis to confirm they are still valid

Validity start date will be the date HMRC gave a ‘yes’ eligible decision

Validity end date will always be between the 7th and 23rd (3 months plus from

the validity start date – i.e. when HMRC gave ‘yes’ eligible decision)

Grace Period End Dates

If validity ends within first part of a funding block/term, grace end will be end of that funding block/term

If validity ends within second part of a funding block/term, grace end will be at

the end of next funding block/term

Grace period end dates

Date Parent receives ineligible decision on reconfirmation: LA audit date: Grace Period End date:

1st Jan – 10th Feb 11th February 31st March

11th Feb – 31st March 1st April 31st August

1st April – 26th May 27th May 31st August

27th May – 31st August 1st September 31st December

1st September – 21st October 22nd October 31st December

22nd October – 31st December 1st January 31st March

Proposed screen layout

Provider ECS checks

Record of checks for providers

Proposed screen layout

Disability Access Funding

£615 is payable to only one provider per eligible child per year (it is not transferrable if the child changes provider)

Came into effect from April 1st 2017

Spring 2017 - interim manual solution

Summer 2017 move to an automated solution to process

and pay DAF applications Collect data if child is entitled to ‘Disability Living

Allowance’ (tick box, upload evidence) LA review/approval process to confirm eligibility

Summer 2017 will see the introduction of 2 factor authentication for the Provider Portal

(will replace the current secret question and answer process). Users will receive an automated email with six

digit pin to enter in the portal in order to complete the login.

All Portal and process guidance available on www.calderdale.gov.uk

will also be updated over the Summer.

Workshops

Delivery Models & Planning led by Rachael Burdin

Partnership Working led by Martyn Sharples

SEND & 30 hours of childcare led by Julia Lumb and Jill Greenwood

Facilitators will rotate around the groups Coffee break between 11.20am and 11.50am after the second

workshop.

Learning from the Early Implementers

Key themes from the Early Implementers

Partnership Solutions to assessing and meeting demand Out of School Clubs – Flexibility Important role of childminders

Business Readiness Getting the IT right!

Fear of competition between providers Recruitment of high quality staff

Clear delivery models 30 hours is helping some providers with increasing

occupancy rates, with hours now being taken during ‘harder to fill’ days and times of the week.

•

Key themes from the Early Implementers

Life changing for many families Supported parents into work

Supported parents to increase working hours Parents value relationships with providers - 75% of

parents in Newham stayed with their current provider Parents want smooth transitions

Parents above all want to be able to access their 30 hours entitlement

Accessing additional paid for hours on top of the 30 is important for many parents

Keep parents updated with regular/consistent info

Don’t forget to register for the Provider Update module! Update your own details on our childcare website.

Include links to your own website or pictures and logos etc.

But please…

don’t forget about the two year olds!

85% take up in

Calderdale.

Further support & advice

Early Years & Childcare Sufficiency Team

Finance Team Portage & Early Years Support Teachers Team

Quality Improvement Support Team

Thank You!

We are around until 1.30pm if you have any further questions.