DELIVER A SHORT ORAL

PRESENTATION IN ENGLISH

D1.LAN.CL10.05

Slide 1

Assessment

Assessment for this Unit may include:

Oral questions

Written questions

Work projects

Workplace observation of practical skills

Practical exercises

Formal report from employer/supervisor

Slide 2

1. Prepare for an oral presentation

Performance criteria for this element are:

1.1 Define the audience for the oral presentation

1.2 Select the topic of the oral presentation suitable for the audience

1.3 Locate sources of information to support the oral presentation

1.4 Select relevant information to be included in the oral presentation

1.5 Organise information in a logical order for the oral presentation

1.6 Check that the presentation is grammatically correct and contains a good range of vocabulary

Slide 3

Define the audience for the oral

presentation

Before you plan a presentation, it is critical to understand the

people who you are presenting to. You should ask:

How many people am I presenting to?

How old are they?

What do they do?

Why are they attending the presentation?

How much do they know or not know about the topic?

Why are you presenting?

Slide 4

Understanding your audience

Slide 5

Understanding your audience

Slide 6

Understanding your audience

Slide 7

Select the topic of the oral

presentation suitable for the audience

When choosing a topic for your presentation you should ask

some questions including:

Is the topic appropriate for the context or occasion?

Will the audience be interested in the topic?

Can you talk about the topic confidently and

enthusiastically?

Is the presentation going to present

something new or show another perspective

for your audience?

What does the audience know about the topic?

Slide 8

Locate sources of information to

support the oral presentation

Information for an oral presentation can come from many

sources including:

Surveys and questionnaires

Newspapers, magazines and journals

Books

Internet

Personal experience

Film documentaries

Slide 9

Select relevant information to be

included in the oral presentation

Selecting the appropriate information for the presentation

is critical for its success. You should:

Be clear about the outcome you want for

the presentation

Understand your audience

Collect enough information to achieve the

outcome

Choose information that is relevant for your

presentation

Slide 10

Outline

Look at the example outline in your Trainee Manuals.

Is the outline effective? Why?

Slide 11

Selecting appropriate information

Slide 12

Reports Informative Instructional Arousing

Facts

Figures

Graphs, charts, diagrams

Survey results

Data

Recommendations

Questions

Facts

Time: when things should

be done

Place: where things

should happen

Cause and effect: how

things should happen

Diagrams and visual aids

Provide specific

instructions or orders

Why is the information

valuable?

Process and steps

Demonstrate

Visual aids

Explanation of new terms

or equipment

Questions and feedback

Raise attention

Examples or stories

Comparison of past and

present

Audience experiences

Feedback and questions

Persuasive Other Other Other

Facts and examples

Visual aids and data

Potential solutions or

benefits

Reasons why

Questions

Organise information in a logical

order for the oral presentation

Slide 13

An introduction Speaker introduces himself/herself and the

topic

An outline Speaker briefly explains what he/she is going

to talk about

Main body Speaker gives the main points of his/her

presentation

Summary Speaker repeats the main points of his/her

presentation in a shortened form

Conclusion Speaker ends his/her presentation and thanks

the audience for listening

Questions Speaker asks the audience if they have any

questions about his/her presentation

Introduction

When you are introducing yourself and your topic, you

need to include the following:

Greet the audience

Tell the audience your name

Tell the audience the title of your presentation

Tell the audience the purpose of your presentation

Slide 14

Introducing yourself

Slide 15

Introduction examples

Slide 16

Introduction one

Hello. I’m going to talk about scuba diving in the Coral Sea. I like

scuba diving and the Coral Sea is a great place to go scuba diving.

I’ve gone scuba diving in the Coral Sea about ten times. It’s lots of fun.

Now, I will start my presentation.

Introduction two

Good morning, everyone. My name is Joseph. This morning, I would

like to talk to you about scuba diving in the Coral Sea. The title of my

presentation is ‘the best places to scuba dive in the Coral Sea.’ I’d like

to inform you about the best places in the Coral Sea to scuba dive,

how to get there and how much money it will cost.

Main body of a presentation

When you are writing your presentation, you will need

to remember the following:

Include all main points

Supporting information

Linking words/expressions

Grammar

Vocabulary

Topic sentences

Slide 17

Summary and conclusion

A good summary/conclusion follows this pattern:

Signal the end of presentation

Summary of presentation

Recommendations

Closing remarks

Invitation for questions

Slide 18

2. Deliver a short oral presentation

This element includes 3 performance criteria:

2.1 Rehearse oral presentation

2.2 Deliver an oral presentation appropriately for five

minutes on a researched topic of interest

2.3 Answer questions following the oral presentation

Slide 19

Summary tips

You should start your summary with one of the

following phrases:

To sum up let me say...

To summarize what I have told you…

In summarizing what I have said today…

Let me go over the main points again…

Slide 20

Inviting Questions

After you have finished your presentation, you

should ask the audience if they have any questions

You should say one of the following phrases:

Does anyone have a question?

I would be glad to answer any

questions now

Are there any questions?

Slide 21

Check the presentation is

grammatically correct and contains a

good range of vocabulary

Dubai is a popular city with tourists from many countries.

These tourists come to enjoy the hot weather, the beaches

and the beautiful hotels. Tourists also like to go shopping

in Dubai which is famous for its gold.

Slide 22

Writing and presenting a report

In your future vocational studies in the tourism,

hospitality and accommodation industry, or in your job

in the future, you could be asked to write and present

a report. This means that you have to give your

trainer/supervisor information about:

Something that you have found out about

Something that was done

Something that you have seen or

heard about

Slide 23

Deliver a short oral presentation

This unit is comprised of three elements:

Prepare for an oral presentation

Deliver a short oral presentation

Evaluate a short oral presentation

Slide 24

Rehearse oral presentation

Now it is time to write your presentation. You should:

Remember your audience

Match the topic to the audience

Select the relevant information

Write an outline

Write the whole presentation

Check grammar and vocabulary

Slide 25

Rehearsing your oral presentation

There are two main things to consider when making a

presentation:

Your voice

Your body language

Slide 26

Body language

Body language is an important part of a presentation and

you should consider your:

Eye contact

Hand

Facial expressions

Movement

Posture

Slide 27

Your turn!

It is now your turn to rehearse your presentation.

Remember to:

Think about your voice, tempo, volume

Speak clearly

Be aware of your body movements

and posture

Not read from your notes

Use appropriate body language

Slide 28

Deliver an oral presentation

appropriately for five minutes on a

researched topic of interest

You will now deliver your presentations. Some of the things that your

trainer will be looking for are:

Slide 29

Area Specific points

Content Interesting and relevant, organised in a logical order including an

introduction, outline, main body, conclusion

Speaking Referring to notes but not reading from them, speaking clearly with

correct pronunciation, avoiding repetition, appropriate tempo, audible

Body language Eye contact with audience, use of hands, facial expressions, movement,

not using gestures or movement that is distracting for the audience

Grammar Accurate grammar which includes linked sentences to convey ideas in a

consistent tense, a wide variety of vocabulary that conveys precise

meaning, complete sentences, avoid using too many adjectives

Questions Answering questions clearly, succinctly and directly with appropriate

responses that address the question

Answer questions following the oral

presentation

To prepare for questions about your presentation you should:

Research your topic thoroughly

Determine the types of question you may be asked and

prepare responses for these questions

Make sure you have organised enough time for questions

within your presentation timing

Ask the audience if they have any questions

Draw the audience’s attention to the focus of your topic

and frame the question parameters, for example “Do you

have any questions about the three issues I raised?”

Slide 30

How to respond to questions

When responding to questions:

Listen carefully

Clarify exactly what the person is asking

Include all of the audience

Respond effectively and clearly

Provide some way for further

questions if needed

Slide 31

3. Evaluate a short oral presentation

This element includes three performance criteria:

3.1 Gather feedback from others regarding the oral

presentation

3.2 Reflect on feedback

3.3 Describe how the oral presentation

could be improved in the future

Slide 32

Gather feedback from others

regarding the oral presentation

There are many ways to gather feedback including:

Filming your presentation and watching

Interviews with individual audience members

Evaluation forms

Trainer feedback

Self-reflection

Asking questions about your presentation

Slide 33

Reflect on feedback

When reflecting on feedback it is important to:

Listen or analyse the feedback carefully and thoroughly

NOT take it personally

Look for evidence in your presentation that supports the

feedback received

Accept the feedback as a gift to help you

improve your future presentations

Identify one or two main areas for improvement

Consider ways of improving these areas

Look for support and information that relates to the feedback

Slide 34

Describe how the presentation could

be improved in the future

Some common areas for non-native English speakers that

require improvement could be:

Pronunciation

Grammar

Body language

Use of visual material

Organisation of content

Pace

Confidence and nervousness

Vocabulary

Questions

Slide 35