Delegations IV KAM Prague 3rd to 7th September 2014.

Delegations

IV KAM Prague3rd to 7th September 2014

The European Law Students’ Association

Albania˙Austria˙Azerbaijan˙Belgium˙Bosnia and Herzegovina˙Bulgaria˙Croatia˙Cyprus˙Czech Republic˙Denmark˙Estonia˙Finland˙France˙Georgia˙Germany˙Greece˙Hungary˙Iceland˙Ireland˙Italy˙ Kazakhstan˙Latvia˙Lithuania˙Luxembourg˙Malta˙Montenegro˙The Netherlands˙Norway˙Poland˙Portugal˙Republic of Macedonia˙Romania˙Russian Federation˙Serbia˙Slovak

Republic˙Slovenia˙Spain˙Sweden˙Switzerland˙Turkey˙Ukraine˙United Kingdom

Institutional relations

Institutional Relations are relations with governmental or non-governmental organisations, public administrations, private institutions, universities or other higher education institutions.

Approaches to international institutions are coordinated by ELSA International -> responsibility to inform

International Institutional Study Visits

Special status as NGO

ELSA Delegations




What are delegations?

https://www.youtube.com/watch?v=hik2JZbVbXs

https://www.youtube.com/watch?v=hik2JZbVbXs




ELSA’s special status:

• UNESCO (UN Educational, Scientific and Cultural Organisation)

• UN ECOSOC (UN Economic and Social Council)

• UNCITRAL (UN Commission on International Trade Law)

• Council of Europe

• World Intellectual Property Organisation (WIPO)

• Coalition for the International Criminal Court (CICC)




ELSA Delegations

• ELSA Delegations represent ELSA in the meetings and sessions of international organisations

• ELSA Delegations consist of members of ELSA or an alumni organisation who have applied for the delegation and have been appointed by the International Board

• ELSA Delegations are regulated in the Decision Book under Institutional Relations and in the Guidelines for the selection of ELSA Delegations




Delegations

UNCITRAL United Nations Commission on International Trade Law




Who can be appointed for an ELSA Delegation to a meeting of an international organisation:

• ELSA Member

• ELS (ELSA Lawyers Society) member

It is up to the discretion of ELSA International to appoint the members of the Delegation, using the principles of objectivity, neutrality and equality




Procedure

CALL• EI opens the call app. 2 months before

delegation takes place• E mail, WEB, Facebook• Group calls

PROMOTION• Takes approx. 2 weeks -1 month

APPOINTMENT • Director for Delegations sends recommendations• IB considers them and appoints 5 delegates and

HOD• ACs inform delegates and all applicants




• Informing the network about the appointed delegates and delegation;

• Creating a discussion group for the appointed delegation and moderating the discussion in order to ensure good level of preparation for the delegation;

• Contacting the institutions in order to provide the delegates with the needed materials and permissions;

• After the session providing the delegation with information about reporting;

• Making sure that the report is sent and helping out if needed;

• Publishing the report of the delegation;• Follow up in terms of contacts established by

the delegation during the meeting.




Responsibilities of local and national officers?

• Promotion• Providing information• Checking membership• ELSA general knowledge




Task description of the Delegates

• Represent ELSA International in a professional manner;

• Be academically well-prepared;

• Observe the proceedings of the event, attend all meetings and prepare working materials if requested;

• Carry out legal research in the framework of the events on the legal topics;

• Distribute revised editions of relevant ELSA materials to other delegations and organizations;




•Inform ELSA International in advance of any official positions of statements the Delegation wishes to make;

• Attend briefings and meetings organized by the Head of Delegation and report all activities carried out;

• Forward all the contacts made during the event to ELSA International to ensure that the Network can benefit from them;

• Give feedback to ELSA by a. Submitting a survey to ELSA

International within a two weeks after the end of the event;

b. Being available to give a presentation to requesting Local Groups in the applicant's country.




Tools and Support

• Guidelines

• Delegation Team




Development




Statistics per country




Delegation Team• Director for Delegations:

• Research delegation opportunities within organisations in which ELSA has a special status

• Communicate with the Academic Coordinators for Delegations• Promote Delegations to the Network• Collect surveys from ELSA Delegations

• Coordinators for institutions:• Academic preparations • Practical support• Promotion• Recommendations on events for LGs and NGs

• Advisory Board for Delegations:• offer their input, ideas and expert advise on ELSA Delegations issues• contribute to the better access, coverage and quality of ELSA Delegations• support Academic Coordinators in preparing a Delegation in case the topic

of the session falls within the major field of expertise of one of the members

• suggest new possible institutions to cooperate with also indicating the procedure to do so

• assist in updating the Delegations handbook and the different documents of support for Delegations.

Delegations IV KAM Prague 3rd to 7th September 2014.

Documents

Transcript of Delegations IV KAM Prague 3rd to 7th September 2014.