Delegation of Power2010

8/12/2019 Delegation of Power2010

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Annex to Office Order No. 225/2010Dated 15thJuly, 2010

Ministry of Commerce

DELEGATION OF POWERS

( 2010 )

(Within the framework of System of Financial Control and Budgeting-2006 and the

Secretariat Instructions)


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OBJECTIVES

Improve the efficiency in disposal of the business of Ministry ofCommerce.

Delegate the powers vested with the Secretary Commerce to thelower echelons, as required under existing system of control.

LEGAL REQUIREMENT FOR DELEGATION OF

POWERS

The Secretary Shall determine the maximum extent of delegation of

powers to officers serving under him and issue clear standing orderslaying down these powers and also the manner of disposal of cases in theDivision and shall ensure that: -

a) The distribution of work is equitable;b) The channel of submission of cases is vertical and

not horizontal; andc) The tiers through which a case has to pass are

ordinarily not more than two excluding theSecretary

The Secretary shall review the delegation of powers to various

officers periodically to ensure maximum delegation of authorityfor disposal of cases at the initial and middle levels, with anappropriate reporting system to keep him fully informed.1

The Secretary may sub-delegate certain financial powers as areprovided and allowed under the System of Financial Controland Budgeting circulated vide Finance Divisions O.M. No.F.3(2)Exp.III/2006 dated 13-09-2006

1. Secretariat Instructions


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FRAMEWORK FOR DISPOSAL OF OFFICIAL BUSINESS

Secretary

The following cases shall be submitted to the Secretary of a Division2

: -

a) All cases, summaries and reports requiring submission to thePresident, the Prime Minister and the Cabinet.

b) All the cases involving major policy and important administrativeissues.

c) All the cases of appointment or promotions that have to be referredto the President, the Prime Minister, Minister-Incharge,Establishment Secretary or the Selection Board.

d) All the cases involving foreign delegations and deputations abroad.

e) All important cases relating to development plans, annual budgetand foreign exchange of requirements.

f) All the cases of transfers of heads of Departments and theirDeputies.

g) Proposals received from Provincial Governments which it isproposed to reject.

Additional Secretary / Joint Secretary

An Additional Secretary or a Joint Secretary, unless he is incharge ofa Ministry/Division, shall be entrusted with a well-defined sphere ofduty. Within this sphere he shall assume full responsibility and shallsubmit all cases direct to the Ministry for orders, such cases beingreturned to him through the Secretary. The Secretary shall have the

power, however, to call for any case for his own consideration and to

request that he be consulted in any particular case before it issubmitted to the Minister.

2. Ibid


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Deputy Secretary

A Deputy Secretary shall dispose of all cases in which no majorquestion of policy is involved or which under the rules or the standingorders he is competent to dispose of.

Section Officer

A Section Officer shall dispose of all cases where there are clearprecedents, and no question of deviation from such precedents isinvolved or which under the rules or standing orders he is competentto dispose of. In case of doubt he may seek verbal instructions fromhis senior officer.


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A. DELEGATION OF FINANCIAL POWERS

(Within the System of Financial Control and Budgeting 2006

Sr.

No.

Name

ofPowers

Powers Delegated to the

Ministries/Divisions(Secretary)

Addit

ionalSecy.

SJS/Join

tSecretar

y

(Admn)

Deput

ySecret

ary

(Admn

)

S.O.

Concerned

deleing

with

admn

Remarks

1 2 3 4 5 6 7 8

1 Creationoftemporary posts

The creation of new posts inthe current expenditure shallrequire the approval of theFinance Division, even whenthese are included in thecurrent budget. The

Secretaries of theMinistries/Divisions shallhave full powers to createnew post(s) in theDevelopmentExpenditure/PSDP, includedin PC-I or PC-II after theapproval of the project by therelevant forum subject toavailability of developmentbudget against EmployeesRelated Expenses. Theseposts shall be continued on

year to year basis till thecompletion of the project.Such post(s) will cease toexist on theclosure/completion of theproject. After completion ofthe project and submission ofPC-IV, the barest minimumand essential posts(s) shall beconverted from DevelopmentExpenditure to CurrentExpenditure with theapproval of the Financial

Adviser.

--- --- --- --- (i)A post in any office ordepartment which hasremained vacant for aperiod of three years ormore shall be deemedto have been abolished.

The powers for revivalof that post shall not beexercised withoutobtaining priorapproval of theFinancial Adviser.

(ii)Financial Advisersconcurrence forcontinuance oftemporary posts in thenext financial year maybe sought well beforethe beginning of that

year so that the postsnot agreed to by theFinancial Adviser arenot continued in thenext financial yeareven for a day.

(iii)The proposals for creationof temporary postsbelonging toOccupationalGroups/Servicesadministrativelycontrolled by the

Establishment Divisionwill first be referred tothe EstablishmentDivision for clearance.


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Sr.

No.

Name of

Powers

Powers Delegated to

the

Ministries/Divisions

Powers

Delegate

d to

Addition

al Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegate

d to D.S

Powers

Delegate

d to

S.O

Remarks

2 Conversionof atemporarypost into a

permanentpost

Full powers, subject tothe followingconditions:Posts which have been

in existencecontinuously for fiveyears or more, and havebeen created for workof a permanent nature,and are likely tocontinue for anindefinite period.

--- Details of temporary postsconverted into permanentduring the course of afinancial year, which are

proposed to be transferredfrom Part-II to Part-I of thebudget for the next year,should invariably bereported to the Financial

Adviser before the 1st

October, every year.

3 Abolition ofposts

Full Powers ---

4 Reimbursement of MedicalCharges

Full powers subject toavailability of budget

Rs.100,000/-

Rs.50,000/-

--- ---

5 Re-appropriationof Funds

Full powers, subject tothe observance of thefollowing generalrestrictions and to thesupply of a certificateto Audit by theadministrativeMinistry/Division whileissuing orders for re-

appropriation to theeffect that theexpenditure to be metby re-appropriationfrom the relevant minorand detailed objectswas not foreseen at thetime of budget, theexpenditure cannot bereduced nor can it bepostponed to the nextyear; and theexpenditure in questionwas not specificallydisallowed by theFinance Division at thetime of approving thebudget estimates.

Rs.1,000,000/-

Rs.750,000/-

--- ---


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Sr.

No.

Name of

Powers

Powers Delegated to

the


Powers

Delegate

d to

Addition

al Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegate

d to D.S

Powers

Delegate

d to

S.O

Remarks

General

Instructions:

(1) (a) Noappropriation or re-appropriation may be

made:(i) from one grant

to another;(ii) after the expiry

of the financial year;(iii) between funds

authorized forexpenditure chargedon the FederalConsolidated Fundand otherexpenditure;

(b) Funds may notbe appropriated or re-appropriated to meet:

(i) any item ofexpenditure whichhas not beensanctioned by anauthority competentto sanction it;

(ii) expenditureon new service notprovided for in thebudget estimatesauthorized for theyear; and

(iii) expenditurefor a purpose theallotment for whichwas specificallyreduced or refused bythe NationalAssembly.(II) All powers ofappropriation and re-appropriationconferred upon

AdministrativeMinistries/Divisions/Deptts/Subordinateoffices and otherauthorities are subjectto the condition thatwithout the previousconsent of theFinancialAdviser/FinanceDivision.

Rs.1,000,000/-

Rs.750,000/-

--- ---

If funds to meet a newservice are available underthe relevant grant, re-appropriation for such newservice may be made after atoken sum has beenallocated through aSupplementary Grant.


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Sr.

No.

Name of Powers Powers

Delegated to

the

Ministries/Div

isions

Powers

Delegated to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Power

s

Delega

ted to

D.S

Powers

Delegate

d to

S.O

Remarks

(a) an authority may not meet, byre-appropriation, expenditurewhich it is not empowered to

meet by appropriation;(b) lump-sum provision forexpenditure included in a grantmay not be appropriated or re-appropriated;(c) No re-appropriation may bemade;

(i) from Development to CurrentExpenditure and vice-versa;(ii) from to, or within theEmployees Related Expenses,from Operating ExpensesCommunication, Telephone &Trunk Calls, Telex, Teleprinter &FAX, Electronic Communication;Utilities; Gas, water, Electricity;Secret Service Expenditure,Unforeseen Expenditure forDisaster preparedness & Reliefand Occupancy Costs.(iii) of provision specificallymade in the budget forexpenditure in foreign exchangeto expenditure in local currency;and(iv) of provision allowed asSupplementary Grant;

(d) Funds may not beappropriated or re-appropriated tomeet any expenditure, which islikely to involve further outlay ina future financial year.


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Sr.

No.


Delegated to

the

Ministries/Divi

sions

Powers

Delegated

to

Additional

Secy.

Power

s

Delega

ted to

SJS/J.

S

Powers

Delegate

d to D.S

Powe

rs

Dele

gate

d to

S.O

Remarks

appropriated or re-appropriated;No re-appropriation may be made;

from Development to CurrentExpenditure and vice-versa;(ii) from to, or within theEmployees Related Expenses, fromOperating Expenses Communication,Telephone & Trunk Calls, Telex,Teleprinter & FAX, ElectronicCommunication; Utilities; Gas, water,Electricity; Secret Service Expenditure,Unforeseen Expenditure for Disasterpreparedness & Relief and OccupancyCosts.(iii) of provision specifically made

in the budget for expenditure in foreignexchange to expenditure in localcurrency; and(iv) of provision allowed asSupplementary Grant;

(d) Funds may not be appropriated orre-appropriated to meet anyexpenditure, which is likely to involvefurther outlay in a future financial year.


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Delegated

to SJS/J.S

Powers

Delegated

to D.S

Remarks

(III) (a) No Ministry/Division/Deptt/Subordinate Office (including anyautonomous body) shall be authorized to re-appropriate funds from one developmentscheme to another development scheme. Inexceptional cases, however, re-appropriationof such funds may be allowed, wherenecessary, by Financial Adviser on therecommendation of Planning andDevelopment Division.

(b) In the case of development schemes

controlled/executed by the Planning andDevelopment Division themselves, approvalfor re-appropriation of funds from onedevelopment scheme to another, ifnecessary, shall be made with the priorapproval of the Financial Adviser to thatDivision.

In the case ofexpenditure onworks, the conditionslaid down inparagraphs 31 and 32of Appendix 6 to theCentral Public WorksAccount Code shallalso apply.

Appropriation or re-

appropriation inaccordance withprovisions of S. No.5(1), (II) and (III) inColumn 3 by acompetent authoritywill, if that authorityis authorized tosanction theexpenditure inquestion, operate assanction to suchexpenditure.


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Sr.

No.

Name of Powers Powers Delegated to the


Powers

Delegated

to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Power

s

Delega

ted to

S.O

Remarks

6 Power to declarestores surplus orunserviceable.

Full powers, subject toprescribed conditions.

FullPowers

Full Powers --- --- Heads ofPakistanMissions abroadmay exercise

these powers inaccordance withapproved scales,in respect of theresidence ofofficerssubordinate tothem.

7 Powers to sellsurplus orunserviceablestores and stockby auction.

Full powers, subject tothe prescribed conditions.

FullPowers

Full Powers --- --- Heads ofPakistanMissions abroadmay exercisethese powers inaccordance withapproved scales,in respect of theresidences ofofficerssubordinate tothem.

8 Write off ofirrecoverablevalue of stores orpublic money dueto losses on

account of fraud,theft, etc.

(i) Upto Rs.5,000,000(Rupees Five Million) ineach case, provided that: -(a) the loss does not

disclose a defect of

system theamendment of whichrequires the orders ofhigher authority: and

(b)There has not beenany seriousnegligence on the partof some individualgovernment officer orofficers, which maypossibly call fordisciplinary actionrequiring the orders

of any higherauthority.

(ii) Powers to write-offof losses up to a limit ofRs. 200,000 (Rupees TwoHundred Thousand) tocover deficiencies onaccount of breakage,shortage in transit,wastage, spoilage andbottling, dryness instorage and depreciationon account of wear and

tear fluctuation in marketprices and obsolescence.

FullPowerssubject toprescribedcondition

--- --- _Subordinateauthoritiesalready enjoyingthe power in (ii)

of Column 3beyond this limitmay continue toexercise thosepowers.


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Sr.

No.

Name of Powers Powers Delegated to

the


Powers

Delegated

to

AdditionalSecy.

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Powers

Delegated

to

S.O

Remarks

9 Expenditure againstprovisions in thebudget shall besanctioned in thefollowing manner: -Project Pre-

Investment Analysis(1) FeasibilityStudies, Research andSurveys and

ExplanatoryOperations

Full powers, subjectto the prescribedconditions.

FullPowers

--- --- --- ---

Operating Expenses(2) TravelingAllowance.


BS 17-19 BS 11 - 16 BPS 06 -10 BS 1- 5 ---

(3) Transportation ofgoods.

Full Powers FullPowers

FullPowers

FullPowers

--- ---

(4) POL Charges andCNG Charges

Full powers, subjectto observance ofceilings whereapplicable.

FullPowers

FullPowers

FullPowers

--- ---


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Powers

Delegated

to

Additiona

l Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Powers

Delegated to

S.O

Rem

arks

(5) ConveyanceCharges

Full powers, subject toprescribed conditions.

FullPowers


Full Powers ---

(6) Postage andTelegraph

Full powers FullPowers


Full Powers ---

(7) Telephone andTrunk Calls

Full powers, subject toobservance of prescribedceilings where applicable

FullPowers


Full Powers ---

(8) Telex, Teleprinter and FAX


FullPowers


Full Powers ---

(9) ElectronicCommunications


FullPowers

Full Powers Rs.25,000 Nil ---

(10) Courier andPilot Service


Full Powers Rs.20,000 Nil

(11) Utilities (Gas,Water,Electricity) Hot& Cold WeatherCharges, others


FullPowers


Nil ---


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Powers

Delegate

d to

Addition

al Secy.

Powers

Delegated

to SJS/J.S

Power

s

Delega

ted to

D.S

Powers

Delegate

d to

S.O

Remarks

(12) OfficeStationary


FullPowers

Rs.50,000 Nil ---

(13) Printing &Publications

Full powers, providedthat printing at a pressother than a press of thePrinting Corporation ofPakistan, should beundertaken only if thePrincipal Accounting

Officer is satisfied that itis in public interest to doso and records acertificate to that effect.

FullPowers

FullPowers

Rs.20,000 Nil The job of printingmaterial ofsensitive andclassified natureshall continue to beperformed byPrinting

Corporation ofPakistan. ThePrincipalAccounting Officershall determine thenature of suchprinting material.

(14) NewspapersPeriodicals andBooks

Full powers --- --- FullPowers

--- ---

(15) Uniform and

Liveries

Full Powers, provided

that the purchase ofuniforms and liveriesshall be made subject tothe prescribed scales andprices.

Full

Powers

--- Full

Powers

--- ---


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Sr.

No.

Name of

Powers



Powers

Delegated to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Powers

Delegat

ed to

S.O

Remar

(16) Rent of non-residential

buildings.

(i) Works Division & DefenceDivision. Full powers.(ii) Ministry of Foreign Affairs. Full

powers to respect of PakistanMissions abroad

(iii) Other Ministries/Divisions:(a) Up-to Rs. 100,000 (Rupees One

Hundred Thousand) per monthforIslamabad/Rawalpindi/Lahore/Ka

rachi Peshawar/Quetta.(b) Up-to Rs. 50,000 (Rupees Fifty

Thousand) per month for otherplaces.Or as approval from time to time.

Upto Rs.50,000p.m.

Upto Rs.20,000p.m.

UptoRs.25,000

p.m.

UptoRs.15,000

p.m.

--- ---


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Sr.

No.

Name of

Powers

Powers Delegated to

the


Powers

Delegated

to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegate

d to D.S

Powers

Delegated

to

S.O

Remarks

(17) Rent ofResidentialBuildings.

(i) Full powers to incurexpenditure fromwithin the sanctionedbudget grant as perprescribed rentalceiling and grant oneyear advance paymentof rent during the leaseperiod and subject toavailability of funds.(ii) Ministry of ForeignAffairs: Full powers inrespect of Pakistan

Missions Abroad.

Same as at Sl. No.9 (2) (1) Insanctioning rent,merits and localconditions in eachcase will be keptin mind.

(2) Powers at (i)and (ii) Column 3may be exercisedonly in the caseof governmentservants who are

entitled toprovision ofresidentialaccommodationunder any generalor specific orders.


17/45

Sr.

No.

Name of Powers Powers Delegated

to the

Ministries/Divisio

ns

Powers

Delegated to

Additional

Secy.

Powers

Delegated to

SJS/J.S

Powers

Delegated to

D.S

Powers

Delegate

d to

S.O

Rem

arks

(18) Consultancy andContractual Work

Full powers subjectto observanceof prescribedconditions.

--- --- --- --- ---

(19) Royalties, Ratesand Taxes, Rent ofMachine andEquipment

Full powers --- --- --- --- ---

(20) TrainingDomestic

Full powers --- Same as at Sl. No.9 (2) ---

(21) Payment toGovernmentDepartments forservices rendered

Full powers --- Full Powers Rs.25,000/- --- ---

(22) Essay writing andCopy Rights

Full powers Full Powers Full Powers Rs.10,000/- --- ---

(23) Law Charges Full powers, inconsultation withLaw Division.

--- Full Powers --- --- ---


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No.


to the

Ministries/Division

s

Powers

Delegated to

Additional

Secy.

Powers

Delegated to

SJS/J.S

Powers

Delegated to

D.S

Powers

Delegat

ed to

S.O

Remar

ks

(24) Fees to Law

Officers

Full powers, in

consultation withLaw Division

--- Full Powers --- --- ---

(25) Exhibitions,Fairs andOther NationalCelebrations

Full powers --- --- --- --- ---

(26) Advertisingand Publicity

Full powers, subjectto prescribedconditions.

--- Full Powers Rs.50,000/- --- ---

(27) Payment to

Others forservicesrendered

Full powers, subject

to observance ofprescribedconditions.

Full Powers Full Powers Rs. 30,000/- --- ---


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No.


to the

Ministries/Division

s

Powers

Delegated to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegated to

D.S

Powers

Delegat

ed to

S.O

Remarks

(28) Purchase of

drugs andmedicines

Full powers --- --- --- --- ---

(29) Contribution &subscription

Full powers --- --- --- --- ---

(30) Expenditure onPakistanidelegations toForeignCountries

Full powers, inaccordance withprescribedconditions.

--- --- --- --- ---

(31) Loss onExchange

Full powers, inaccordance with

prescribedcondition.

--- --- --- --- ---


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Powers

Delegated to

Additional

Secy.

Powers

Delegate

d to

SJS/J.S

Powers

Delegate

d to D.S

Power

s

Deleg

ated

to

S.O

Remarks

(32) SecretServiceExpenditure

Full powers, in accordance withprescribed conditions.

--- --- --- --- ---

(33) Conferences/Seminars/Work shops/Symposia

Full powers, in accordance withprescribed condition.

--- --- --- --- ---

(34) UnforeseenExpenditure& other

(General)

Rs. 100,000.00 (Rupees One HundredThousand)

--- --- --- --- ---


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Sr.

No.

Name of

Powers



Powers

Delegated to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegate

d to D.S

Power

s

Delega

ted to

S.O

Remarks

Employees

Retirement

Benefits(35)Reimbursement of MedicalCharges toPensioners

Full powers subject to availabilityof budget

Rs.75,000/- Rs.40,000/- Rs.20,000/- ---

Grants(36) Grants

domestic

(i) Institutions wholly financedby the government: -

Full powers, to release theamount specifically providedfor this purpose in the budgetsubject to the prescribedconditions.

(ii) Institutions not whollyfinanced by the government:-(a) Full powers subject to the

prescribed conditions tosanction recurring grants,provided that specificbudget provision in

respect of each individualinstitutions is made.(b) For non-recurring grants

not covered by the rules;upto Rs. 10,000.00(Rupees Ten Thousand)in a year subject to theprescribed conditionsprovided that budgetprovision exists.

--- --- --- --- ---


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Remarks

Transfers

(37) Scholarships,

Bonuses and Other

Awards.

Full powers in accordance

with the approved rates or

scales.

--- --- --- --- ---

(38) Entertainment (i) For light refreshment notexceeding Rs. 30 (RupeesThirty) per head atmeetings convened forofficial business. Decisionto incur such expenditure

will be taken only byofficers of and above thestatus of Joint Secretary.

(ii) For reception, lunches anddinners: up to Rs. 40,000(Rupees Forty Thousand)in each case forMinistries/Divisionssubject to the conditionthat per head expenditureincluding taxes and softdrinks etc should not inany case exceed Rs. 1200

(Rupees Twelve Hundred)(iii) For serving lunch boxes

not exceeding Rs. 200(Rupees Two Hundred) perhead in meetings which areprolonged beyond officehours without break in theinterest of Governmentwork.

As in (i) ofColumn 3

As in (i) of

Column 3--- --- Welcome or farewell

receptions, lunches anddinners to Governmentfunctionaries should notbe arranged at theexpense of public

exchequer.(a)Notwithstandin

g the provisionsof para 8(d) ofthis O.M. thepower at (ii)and (iii) of col 3shall not bedelegated bythe SecretariesofadministrativeMinistries/

Divisions to theofficerssubordinate tothem in theMinistries/Divisions andelsewhere.

(b) The expenditureinvolved shallbe subject toavailability ofbudget. Noproposals forre-appropriationof funds fromthe restrictedheads asmentioned at Sl.No. 5 aboveandsupplementaryGrant/TechnicalSupplementaryGrant shall beentertained byFinanceDivision


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Powers

Delegated

to

Additional

Secy.

Powers

Delegated to

SJS/J.S

Powe

rs

Dele

gate

d toD.S

Remarks

(39) Gifts * Upto Rs. 10,000 (Rupees TenThousand) in one year subjectto availability of budget.

_ _ _ _ (a) Forpresentation tothe foreigndignitariesonly.

(b) Subjectto theconditionsmentionedunder Sl. No.

9(38) (b)Column 5above.

Expenditure on

Acquiring of

Physical Assets.(40) Purchase ofBuilding,ComputerEquipment,Commoditypurchases (Cost ofState), OtherStores and Stocks,Transport, Plantand Machinery,Furniture andFixture andpurchase of OtherAssets.

Full powers, subject toobservance of prescribedconditions & instructions ofCabinet Division, regardingpurchase of transport.

Rs.500,000 Rs.300,000/- --- - ---


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the


Powers

Delegated

to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Powers

Delegated

to

S.O

Remarks

Civil Works

(41) Civil Works onRoads, Highways &Bridges, IrrigationWorks,Embankment andDrainage Works,Building &Structures, Otherworks and

Telecommunicationworks and DroughtEmergency ReliefAssistance (DERA)work

ApprovedDevelopmentschemes Full powers,subject to release offunds with the priorapproval of FinancialAdviser as providedunder Para 13(vii) ofthis O.M. Non-Development Works

up to Rs. 1,000,000/-(Rupees OneMillion)

--- --- --- --- Includes powers forpurchase of land formissions abroad andconstruction ofbuilding thereon.

Repair &

Maintenance

(42) Transport

Rs. 100,000 (RupeesOne HundredThousand) at any onetime to one or anynumber of vehiclesused by theMinistry/Division

Rs.75,000/- Rs.50,000/- Rs25,000/- --- US$ 2000 ($ Twothousand) at any onetime to one or anynumber of vehiclesused by the PakistanMission Abroad.

(43) Machinery &Equipment,Furniture & Fixturesand ComputerEquipment.


Rs.200,000/-subject to the

prescribedcondition

Rs.100,000/- subject tothe

prescribedcondition

Rs.30,000/-subject tothe

prescribedcondition

--- (i)

Heads ofMissions abroadmay exercisethese powers inaccordance withapproved scalesin respect of theresidence of theofficerssubordinate tothem.

(ii)Heads ofPakistan

Missions mayincur expenditureon repairs up10% of theassessed marketvalue of furnitureand furnishingper financialyear.


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the


Powers

Delegated

to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Powers

Delegated to

D.S

Powers

Delegate

d to

S.O

Remarks

(44) Buildings &Structure of PakistanMissions abroadowned by theGovernment ofPakistan.

Ministry of ForeignAffairs; per financialyear upto 10% ofannual standard rent.

--- --- --- --- ---

(45) Building &Structures ( hired andthe requisitioned)

Accommodation foroffice and residentialpurposes: upto twomonths rent as theland lord s liabilitylimited to the leaseperiod of not less

than three years.

As incolumn 3

As incolumn 3

--- --- Heads ofMissions:Upto $ 200($ Twohundred) perannum withinthe financial

year.No liabilityshall beincurred forgovernmenton thisaccount.

(46) Powers to giveadministrativeapproval to works inrespect of nonresidential buildings

Works Division uptoRs. 2,000,000(Rupees TwoMillion) OtherMinistries and

Divisions upto Rs.500,000 (RupeesFive Hundredthousand).

--- --- --- --- ---


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Powers

Delegated

to

Additional

Secy.

Powers

Delegate

d to

SJS/J.S

Powers

Delegated

to D.S

Powers

Delegat

ed to

S.O

Remarks

10 Powers to order refund inaccordance with the rulesor in pursuance ofdecisions of courts inrespect of which no appealis proposed to be filed.

Full powers. --- --- --- --- ---

11 Compensation payable to anyindividual under law, rules,or judgment of courts.

Full powers. --- --- --- ---

12 Charges for remittance of payand or allowances ofestablishment by moneyorder or by bank drafts, otherthan leave salary.

--- --- FullPowers

Full powers. ---


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Powers

Delegated

to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Power

s

Deleg

ated

to D.S

Power

s

Delega

ted to

S.O

Remarks

13 Powers to sanctioninvestigation of claims ofgovernment servants toarrears of pay,allowances, etc.

Full powers subject torestrictions under paras 125and 126 of GFR Vol. I

--- --- --- ---

14 Fixation of initial pay bygrant of prematureincrements in cases of

first appointment undergovernment of personsnot already in the serviceof the Federal, or aProvincial Government.

Powers to grant not more thansix premature increments forthe initial fixation of pay

subject to the followingconditions: -(a) In cases of persons

appointed through theFPSC, prematureincrements should begranted, on therecommendations ofthe FPSC, and inconsideration of thefact that suitableperson of requisitequalifications are not

available in theminimum pay of thepost.

(b)No prematureincrements should begranted in cases ofadhoc appointmentsin anticipation ofFPSCsrecommendations.

(c) In posts whereappointment is notmade through FPSC,

premature incrementsshould be grantedonly after theappointing authoritycertifies that suitablepersons of requisitequalifications are notavailable on theminimum of thesanctioned pay scaleof the posts.

BS 12- 16 BS 5-11 BS 1-4 --- Note:The powers arproposed in term

of the samalready delegatefor the appointinauthorities vidthis MinistryNotification No17(1)/2000-Admn-I dated 207-2006


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Sr.

No.



Powers

Delegated to

Additional

Secy.

Powers

Delegated

to SJS/J.S

Power

s

Deleg

ated

to D.S

Powe

rs

Dele

gate

d to

S.O

Remarks

15

16

Fixation of initialpay of anofficiatinggovernment

servant onappointment toanother post in atime scale of pay

Fixation ofscales/rates of payand allowances ofposts in PakistanMissions abroad towhich recruitmentis made locally.

Power to fix the initial pay inthe time scale of the new postat the stage at which it wouldhave been fixed under the

rules if the officiating pay inrespect of the old post wasthe substantive pay, of thegovernment servant providedthat: -

(a) the governmentservant concerned hasheld that post for aperiod of three yearscontinuously(including period ofleave) or would haveheld it for that period

if not appointed to theother post; and

(b) the appointingauthority certifies thatthe governmentservant was notofficiating in a leaveor short term vacancy(sanctioned for lessthan one year) andwas not likely torevert to a lower postat least for the period

during which he/sheholds the new post.

---

As per Grades in Sl. No.9 (2) In case where theinitial pay in thetime scale of a newpost is fixed in

exercise of thesepowers, thegovernment servantwill, for thepurposes ofsubsequent drawlsof pay in that post(and for thesepurposes only) betreated as if thegovernment servantwere holding a lienon the old post.

Note:The powers areproposed in termsof the samealready delegatedfor the appointingauthorities vide thisMinistrysNotification No.17(1)/2000-Admn-Idated 20-7-2006

Full Powers to theHead of thePakistan MissionAbroad concernedto sanction increaseof paycorresponding tothe increase allowby the localGovernmentsubject toavailability ofbudget provision


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No.



Powe

rs

Deleg

ated

to

Addit

ionalSecy.

Power

s

Delega

ted to

SJS/J.

S

Powe

rs

Dele

gate

d to

D.S

Powers

Delegated

to

S.O

Remarks

17 Sanction to theundertaking of workfor which anhonorarium isoffered and the grantof acceptance of anhonorarium.

Full powers upto the levelof Section Officer andequivalent. The amountshould not exceed onemonths pay of thegovernment servantconcerned on eachoccasion. In the case ofrecurring honoraria, thislimit applies to the totalof recurring payments

made to an individual in afinancial year.

--- --- --- --- The power will beexercised subject to thecondition that therelevant rules andpolicy instructionsissued by the FinanceDivision from time totime are duly observedand that the grant ofhonorarium is not usedas a device to

compensate agovernment servant forspecial pay etc. notadmissible under therules. No expenditureshould be incurred onhonoraria in excess ofthe specific provisionmade for this purposein the sanctionedbudget grant and that ifexpenditure in cases ofsuch provision becomes

necessary at somestage, prior concurrenceof the FinancialAdviser shall benecessary before suchexpenditure is incurred.Notwithstanding theprovisions of para 8(d)of this O.M. this powershall not be delegatedby the Secretaries ofadministrativeMinistries/ Divisionsand Heads ofDepartments to theoffices subordinate tothem in Ministries/Divisions andDepartments.


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Delegated to

the

Ministries/Divi

sions

Powers

Delegat

ed to

Additio

nal

Secy.

Powers Delegated to

SJS/J.S

Power

s

Deleg

ated

to D.S

Powers

Delegat

ed to

S.O

Remarks

18 Sanction of honoraria togovernment servants inconnection withdepartmentalexaminations inaccordance with therules.

Full powers, inaccordance withapproved ratesor scales.

--- --- --- --- ---

19 Power to sanction theundertaking of work forwhich a fee is offeredand acceptance of fee.

Full powers --- --- --- --- ---

20 Exemption fromcrediting portion of feesto government.

Full powers inrespect of feespaid togovernmentservants forservicesrendered in .

--- --- --- --- One third of anyfee in excess of$ 1000 ($ Onethousand) orequivalentreceived by acivil servant fora foreignconsultancyoutside shall becredited togeneralrevenues.

21 Relaxation of theprescribed time limit forsubmission of TA Bill

(i)

Where no TA advance wasdrawn; Full powers.

ii) Where TA advance wasdrawn: TA adjustment billshould be submitted withinone year of the date of

performance of journey bythe government servant,failing which the advancewill be recovered.

---


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Delegated to

the

Ministries

/Divisions

Powers Delegated to

Additional Secy.

Powers

Delegated to

SJS/J.S

Powers

Delegate

d to D.S

Power

s

Delega

ted to

S.O

Remarks

22 Relaxation of theprescribed timelimit where thefamily oftransferredgovernmentservant could notjoin within oneyear due toshortage ofaccommodation,education of

children or onmedical orcompassionategrounds.

As per Grades in Sl. No.9 (2)

23 Relaxation of theprescribed timelimit in respect ofa member of thefamily of a

transferredgovernmentservant precedinghim.

As per Grades in Sl. No.9 (2)


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Sr.

No.


Delegated

to the

Ministries/

Divisions

Powers

Delegated to

Additional

Secy

Powers

Delegated

to SJS/J.S

Powers

Delegated to D.S

Powers

Delegated

to

S.O

Remarks

24 Power to decide theamount of permanenttraveling allowance tobe drawn by agovernment servantholding more than onepost to whichpermanent travelingallowance is attached.

Fullpowers,providedthat thelimit laiddown in SR24 is notexceeded.

Full powers. --- --- --- ---

25 Relaxation of prescribedtime limit where thefamily could not followa government servantgranted leave travelconcession within theprescribed period of onemonth on medicalgrounds or due toprivate affairs.

Full powerssubject toadjustmentof TAadvancewithin 12months.

FullPowers

26 Grant of permission forthe family to precede agovernment servantgranted leave travelconcession.

Full powers,subject to thecondition thatthe familyprecedes thegovernmentservant afterthe formalsanction ofleave.

--- --- --- ---


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Sr. No. Name of Powers Powers Delegated to the


Powers

Delegate

d to

Addition

al Secy

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Power

s

Delega

ted to

S.O

Remar

ks

27 Grant of TAconcession duringleave where leave iscombined withextraordinary leavedue to circumstancesbeyond the control ofgovernment servant.

Full powers. BS 12-19 BS 1-11 --- --- ---

28 Permission to travelby air on transfer to aPakistan Mission

abroad in caseswhere air route is notthe approved route.

Full powers to send anofficial by air. The decisionshall be taken at the level of

Secretary.

--- --- --- --- ---

29 Grant of traveling anddaily allowance tonon-official membersof Commissions/Committees etc. set-up by the governmentand to foreignexperts.

Daily allowance upto themaximum rates admissible togovernment servants, and inaddition, where the personconcerned has, of necessity,to stay in a hotel,reimbursement of actualsingle room-rent, subject tothe production of hotelreceipt/ vouchers, upto the

maximum rate admissible togovernment servants.

--- --- --- --- ---


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Sr. No. Name of Powers Powers Delegated

to the

Ministries/Divisio

ns

Powers

Delegated

to

Additional

Secy

Powers

Delegated

to SJS/J.S

Powers

Delegated

to D.S

Powers

Delegated

to

S.O

Remarks

30 Grant of dailyallowance forcompulsory haltdue to dislocationof communications.

Full powers. As per Grades in Sl. No.9 (2) ---

31 Grant ofextraordinary leaveto temporarygovernmentservants upto oneyear for reasonsbeyond theircontrol.

Full powers. BS-20 BS 17-19 Up to BS-16 --- AsprescribedunderRevisedleave Rules,1980.

32 Grant of leaveterms to employeesappointed oncontract.

Full powers to theextent covered bymodel rules laiddown in Appendix-10 to FR & SRVol. II

BS12-16 BS 1-11 --- --- In terms ofitem No. 8of thestandardterms andconditionslaid downvideEstablishment Division

O.M. No.10/52/95-R-2, dated.


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Sr. No. Name of Powers Powers Delegated tothe


Powers

Delegated

to

Additiona

l Secy

Powers

Delegated to

SJS/J.S

Powers

Delegated

to D.S

Powers

Delegate

d to

S.O

Remarks

33 Grant of specialdisability leave.

Full powers providedthat the disabilitymanifests itself withinthree months after theoccurrence of itscause.

BS-20 BS 17-19 Up to BS-16

--- ---

34 Grant of advanceto governmentservants fromvariousprovident funds.

Full powers, subject tothe condition thatadvances will beallowed in a mannerthat only one advancewill remainoutstanding at one

time.

BS-20 BS 17-19 Up to BS-16

---

35 Permission topostponerecovery ofadvance drawnfrom the GPFund for aspecified period.

Power to postponerecovery of advancefor a period notexceeding two years.

BS-20 BS 17-19 Up to BS-16

--- ---

36 Grant of advance

for the purchaseof MotorCar/Motor Cycleto temporarygovernmentservants.

Full powers subject to

the production ofsurety bond andfulfillment of otherconditions prescribedby the rules.

BS-20 BS 17-19 Up to BS-

16

--- ---


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Sr. No. Name of Powers PowersDelegated to the

Ministries/Divisi

ons

Powers

Delegated to

SJS/J.S

Powers

Delegated to

D.S

Power

s

Delega

ted to

S.O

Remarks

37 Relaxation of thetime limit of onemonth within whichpurchase ofconveyance shouldbe completed.

Full powers toraise the limitupto six months.

BS-20 BS 17-19 Up to BS-16 --- ---

38 Authorization of thefinal payment of thedues of a deceasedgovernment servantto the members offamily, dispensingwith the productionof succession

certificate andguardianshipcertificate in thecase of minorheir(s).

Full powerssubject to theproduction ofindemnity bondor provided thatthe amount orbalance standingto the credit of a

deceasedsubscriber in thefund is to theextent of Rs.20,000 (RupeesTwentythousand)

BS-20 BS 17-19 Up to BS-16 --- The amount ispaid inaccordancewith theprovisions ofClause (1) ofsub-rule (1) ofrule 234 of the

FederalTreasury RulesVolume. 1.

39 Question ofdeciding the reallegal heir(s) in casewhere there is no

nomination or thenomination isincorrect or invalid.

Full powers inconsultation withthe LawDivision.

BPS 20 BPS 17 to 19 BPS 01 to 16 --- ---


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Sr.

No.Name of Powers Powers Delegated to

the


Powers

Delegated

to

SJS/J.S

Powers

Delegated to

D.S

Powers

Delegated

to

S.O

Remarks

40 Condonation of

interruption of service

Full powers provided

each spell of service isqualifying but not inthe case of voluntaryretirement, or onresignation frompublic service.

BS-20 BS 17-19 Up to BS-16 --- Subject to

fulfillment ofconditionsgiven underCivil ServiceRegulations(CSR) 420.

41 Condonation ofdeficiency inqualifying service forpension

Upto any period, lessthan a year if both theconditions mentionedbelow are satisfied: -

(i) If a governmentservant dies whilein service orretires undercircumstancesbeyond controlsuch as oninvalidation orabolition of thepost and wouldhave completedanother year ofqualifying service

if he/she had notdied or retired.(ii) The service

rendered wasmeritorious as laiddown under CSR423 (2) (b).

BS-20 BS 17-19 Up to BS-16 --- The powersshall not beexercised inthe case ofgovernmentservants whohave renderedless than 5yearscontinuousservice.


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Sr.

No.Name of

PowersPowers Delegated to the

Ministries/DivisionsPowers

Delegated to

SJS/J.S

Powers

Delegated to

D.S

Powers

Delegate

d to

S.O

Remarks

42 Grant of

conveyanceallowance

Power to sanction

conveyance allowance togovernment servants whoseordinary duties involveextensive traveling at orwithin a short distancefrom the headquarters interms of SR 25, providedthat: -

(a) the powers shallnot be available inrespect of officersand staff of theMinistries/Division

s; and(b) the expenditure canbe met from withinthe sanctionedbudget provision;

--- --- --- --- Subject to rates

approved bythe FinanceDivision.


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Sr.

No.Name of

PowersPowers Delegated to the

Ministries/DivisionsPowers

Delegated

to SJS/J.S

Powers

Delegat

ed to

D.S

Powers

Delegate

d to

S.O

Remarks

43 Power tosanctiondeputation ofgovernmentservants.

1. Temporary Duty AbroadFull powers subject to the followingconditions and the orders issued bythe Finance Division from time totime: -(i) The approval of the competent

authority has been obtained inaccordance with the existingorders.

(ii) Where no expenditure in foreignexchange on passage, dailyallowance, registration fee,contingent items, etc. is involved:or where expenditure on pay,passage daily allowances, or

registration fee is involved but itis to be borne by theMinistry/Division concernedunder the normal rules fromwithin the foreign exchangeallocation made for the specifiedperiod.

(iii) Sanction of drawl of pay, dailyallowance etc, to the extentadmissible under the normalrules, in foreign exchange inadvance, if the duration of visit isupto one month and the rupee

cover is provided by thegovernment servant concerned.

(iv) Grant of permission to thegovernment servant to take hiswife with him to the place of visitat his own expenses or whenexpenses on wifes passage areborne by the hostgovernment/agency, providedthat no additional foreignexchange is involved and that thewife travels exclusively by acarrier, like PIA etc.

--- --- --- --- ---In both the casesmentioned at (vi) (a)and (b) thegovernment servantwill draw his full payand allowances(excludingcompensatoryallowances) inforeign exchange forthe period of stay ofhis wife abroad.The permission shallbe granted by the

Secretary or theAdditional JointSecretary Inchargeof a Division, whowill certify that itwould be desirablefor the governmentservant to take hiswife along with him.The Secretary/Additional Inchargeshall also satisfy thatthe salary,

subsistenceallowance etc,admissible in foreignexchange is adequateto cover theexpenses.


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No.

Name of

Powers



Powe

rs

Deleg

ated

to

Addit

ional

Secy.

Powers

Delegated

to J.S

Power

s

Delega

ted to

D.S

Powers

Delegate

d to

S.O

Remarks

II Training InternationalFull powers subject to the following

conditions: -(i) Budget provision exists.

(ii) The prescribed procedure isobserved and approval of competentauthority is obtained in accordancewith the existing rules.

(iii) The terms of deputation are inaccordance with the general ordersissued by the Finance Division onthe subject from time to time.

(iv) Foreign exchange expenditure ismet out of the sanctioned allocationfor the specified period.

(v) Sanction of drawl of pay in advancein foreign exchange for a period notexceeding one month, if the rupeecover is provided by thegovernment servant concerned.

(vi) Grant of permission to governmentservant to take his wife with him ontraining abroad in the followingcases:-

(a) Where the period oftraining is more than oneyear;

(b) Where the period of

training is one year or lessand the cost of wifespassage is borne by thedonor government/ agency;and

(c) Where the period oftraining is more than sixmonths but not more thanone year and thegovernment servantconcerned bears cost ofwifes passage etc.provided that no additionalforeign exchange isinvolved, the wife travelsexclusively by a Pakistanicarrier like PIA etc. and thegovernment servantconcerned shall draw, inforeign currency, 50% ofpay as admissible under thenormal rules.

--- --- --- ---


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Delegated to

the

Ministries/Divi

sions

Powers

Delegated

to

Additional

Secy.

Powers

Delegate

d to

SJS/J.S

Powers

Delegated to

D.S

Powers

Delegate

d to

S.O

Remarks

44 Advance payment to

other governmentdepartments andgovernmentowned/controlledorganizations, inexceptional casesonly.

Full powers,

subject toadjustment ofpreviousadvance, if any.

--- --- --- --- ---

45 Expenditures &others (General)

Full Powers Full Powers Rs.200,000/- Rs.100,000/- ------ ---

46 Appointments/Recruitments

Full Powers BS 12-16 BS 5 -11 BS 1 -4 Note:The powers arealready delegated for

the appointingauthorities vide thisMinistrysNotification No.17(1)/2000-Admn-Idated 20-7-2006

47 Deputation ofForeign Servicewithin Pakistan

Full Powers BS 12-16 BS 5 -11 BS 1 -4 --- Note:The powers areproposed in terms ofthe same alreadydelegated for theappointing authoritiesvide this MinistrysNotification No.17(1)/2000-Admn-Idated 20-7-2006

48 Grant of leave otherthan E.O.L./Ex-Pakistan.

Full Powers BS 12-16 BS 5 -11 BS 1 -4 --- a) Casual Leave upto06 days will besanctioned by thenext higher officer,however, in case ofnon-gazatted, anofficer not below thelevel of SectionOfficer, BPS 17/18.


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No.


to the

Ministries/Divisio

ns

Powers

Delegated to

Additional

Secy.

Powers

Delegated

to J.S

Power

s

Delega

ted to

D.S

Powers

Delegate

d to

S.O

Remarks

49 Grant of E.O.L./ex-Pakistan Full Powers BS 12-16 BS 1-11 --- --- ---

50 Requisition of officers forposting in the Ministry

Full Powers --- --- --- --- ---

51 Hiring and de-hiring ofresidential accommodations

Full Powers BS 17-19 BS 12-16 BS 6-11 BS 1-5 Note:Subjecttofulfillmentofprescribedcriteria


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B. DELEGATION OF OPERATIONAL POWERS

1) General

S. No. Level of Delegation Business Delegated

1. Secretary Cases marked by the Minister or other highdignitaries to the Wings of the Ministrydirectly, where relaxation of Policy/Rules isinvolved.

Other cases involving relaxation in Rules/Policy.

Meetings chaired by the Prime Minister.

2. Additional Secretary All Cases which require clarification/interpretation of Policy/Rules.

Meetings chaired by the Federal Ministers orequivalent.

3. Joint Secretary Cases which require clarification/interpretation of Policy /Rules.

Meetings chaired by the Secretaries; maynominate a suitable officer for the purpose.

Intra Ministerial Meetings hosted by theMinistry of Commerce.

4. Deputy Secretary Cases, where categoric Policy/Rules areavailable.

Inter-Wing meetings within the Ministry.

5. Section Officer Cases regarding provision of routine data /information.

Cases where explicit Rules / Policy instructionsand precedents are available, however, if he isnot clear, will consult the Deputy Secretary.


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2) Wing Specific

S. No. Level of Delegation Business Delegated

3. Joint Secretary Foreign Trade Wings

Cases regarding fresh proposals required bythe EAD/MOFA, etc., for the JMCs /JECs orfor other meetings.

To approve talking points required by thePresident, Prime Minister, other Ministersincluding Minister for Commerce for theirmeetings etc with the foreign dignitaries.

4. Economic Consultant International Trade Organizations Wing

Meetings of CDWP, DDWP, ECNEC, APCC,

ECC (Depending upon the agenda). Meetings with International Agencies like

IMF, IBRD, ADB, UNDP, USAID and EU etc.(Depending upon the agenda).

Meetings of Implementation Committees andother meetings of the Development Projects.

5. Deputy Secretary Foreign Trade Wings

Cases regarding supply of information/adviceregarding the trade related issues.

Cases regarding implementation status required

by EAD/MOFA etc for JMCs /JECs or othermeetings.

Cases related to submission of Briefs/ TradeStatistics required by other ministries /organizations.

Exports Wing

Cases regarding export-cum-import underparas 8 and 9 of EPO.


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2) Wing Specific

S. No. Level of

Delegation

Business Delegated

6. SectionOfficer

Foreign Trade Wings

Cases regarding supply of information/advice regardingthe trade related issues.Exports Wing

Cases which are clear as per existing Trade Policy Order.

C. MISCELLANEOUS

Foreign Trade Wings

Cases involving consultation/ coordination may be allowed to rest with thesenior officers who may record directions on individual references regardinglevel of disposal.

For FTA /PTA negotiations, there is need for clear distinction between leader ofdelegation and subject specialist and same may be conveyed to Finance Division.

Cases regarding inclusion of Trade Exhibitions etc in the category of obligatoryvisits, may be taken up with the Cabinet Division.

-.-.-

Delegation of Power2010

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