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DLM 4000.25, Volume 2

DEFENSE LOGISTICS MANAGEMENT SYSTEM

VOLUME 2 SUPPLY STANDARDS AND PROCEDURES

June 13, 2012

DEPUTY ASSISTANT SECRETARY OF DEFENSE (SUPPLY CHAIN INTEGRATION)

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 3000 DEFENSE PENTAGON

WASHINGTON, DC 20301-3000

LOGISTICS AND MATERIEL READINESS

DLM 4000.25, Volume 2, May 04, 2018 Change 10

DEFENSE LOGISTICS MANAGEMENT STANDARDS VOLUME 2, SUPPLY STANDARDS AND PROCEDURES

CHANGE 10

I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. Exceptions are when an entire chapter or appendix is replaced, a new one added, or an administrative update is made. Administrative updates in Change 10 include the following: Abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of shall are changed to will per the current style guide for DoD issuances. References to (DLA) Transaction Services are changed to Defense Automatic Addressing System (DAAS) and DLA Logistics Information Services to Logistics Information Services. In addition, minor typographical and similar editing errors in previous versions, including changes previously approved in ADCs 328 and ADC 1260 that had been inadvertently omitted, and an administrative update related to the Withdrawal of ADC 33 have been corrected.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Enterprise Business Standards Office memorandum:

A. ADC 1151 dated September 14, 2017. Removes references to specific record retention periods for documents/transactions, and advises the Components to retain data created as a result of DLMS business processes in accordance with the DODI 5015.02, DOD Records Management Program. Revises Chapter 2, Chapter 4, Chapter 5, Chapter 13, Chapter 16, Chapter 17, and Chapter 19.

B. ADC 1175 dated July 24, 2017. Clarifies guidance for the turn-in of partial/incomplete weapons by the weapon NSN to DLA Disposition Services for reutilization or demilitarization. Stipulates the need for a missing parts list or equivalent missing parts certification to accompany the turn-in of the serialized receiver with missing or removed parts. The turn-in activity must provide a missing parts list or annotate equivalent certification on the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A, or DD Form 1348-2), Defense Turn-in Document (DTID), or an attached continuation page. Revises Chapter 17, Chapter 16, Chapter 18, and Appendix 7.28.

C. ADC 1198 dated October 6, 2016. One of a series of DLMS changes to define procedures and establish a coordinated implementation to exchange serial number and unique item identifier (UII), when available, to support Financial Improvement and Audit Readiness

(FIAR) compliance and accountability over service owned capital equipment stored at DLA. The change is based upon the capital equipment candidate requirements in the DoD Integrated Requirements Set (IRS) for Item Unique Identification (IUID) in Supply Business Processes. Revises Chapter 4, Chapter 5, Chapter 6, Chapter 7, Chapter 11, Chapter 13, Chapter 14, and Chapter 17. Revises DLMS ICs 527R, 842A/W, 842S/Q, 846R, 856R, 856S, 867I, 945A, and 947I.

D. ADC 1198A dated September 6, 2017. Addresses several issues identified by DLA Distribution during implementation planning for ADC 1198 relating to the serial number and UII, which require updates to the ADC 1198 DLMS procedures for capital equipment candidates. The areas addressed are: 1) No serial number during receipt, 2) Missing Serial Number for an Item in Stock, 3) Reintroduction of IUID Items into the DOD Supply Chain, 4) DLA 867I Issue Transaction with Serial Number/UII, 5) Clarification of Complete Inventory Requirement, and 6) Serial Number/UII Mismatch Dual Inventory Adjustment Functionality. Revises Chapter 6, Chapter 13, Chapter 14, Chapter 17, and Chapter 21. Revises Appendix 7.28 and Appendix 7.29.

E. ADC 1217 dated September 27, 2017. Establishes new procedures for directing disposition instructions to storage activities subsequent to storage activity reply and closure of the SDR within the storage activity SDR system. The new procedures will cause the source of supply response to trigger reopening of the SDR in the storage activity system so that the source of supply can communicate disposition instructions to the storage activity systemically, thus providing an audit history for the resulting action. Revises Chapter 17 and Appendix 7.28.

F. ADC 1247 dated September 28, 2017. Revises MILSTRAP procedures to allow the General Supplies Record Accuracy Goals Stratification Categories B and C to be optional. Revises Chapter 6.

G. ADC 1256 dated September 7, 2017. Requires all Service maintenance activities/repair agents under an inter-Service agreement, including Depot Maintenance Inter-Service Support Agreements, to use MILSTRIP Materiel Returns Program automatic return notification procedures when returning a reparable item carcass in Supply Condition Code F (Unserviceable (Reparable)) to the owner/principal. The owner/principal and maintenance activity/repair agent must be able to use this process even when that Service does not have a Nonconsumable Item Material Support Code 5 Secondary Inventory Control Activity relationship with the owner/principal. Project Code 3HX (rather than existing Project Code 3AD) will apply when the owner/principal must provide credit to the returning maintenance activity for the automatic return of reparable component carcasses removed and replaced during maintenance. Revises Chapter 11.

H. ADC 1269, dated October 4, 2017. Revises procedures to clarify and document the KCC inspection process at DLA Distribution Centers. Clarifies Kind, Count, and Condition (KCC) of the bare item part number verification process for new procurement receipts in line with DLAI 4145.4 as conducted at DLA Distribution Centers. DLA Distribution Centers will conduct the part number verification for non-critical new procurement items by verifying the part number/NSN in the contract to the Military Standard

(MIL-STD) 129 label. DLA Distribution Centers will perform all other aspects of the KCC process. Critical items and non-procurement items will be subject to part number verification to bare item markings. Administrative update to Chapter 13 to replace the term advance receipt information (ARI) with the more common term pre-positioned materiel receipt (PMR) used in the MILSTRAP Manual. Revises Chapter 13 and Chapter 17.

III. The list below identifies the chapters, appendices or other files from the manual that are added or replaced by this change:

Added or Replaced Files Added or Replaced Files

Change History Page Chapter 14 Chapter 2 Chapter 16 Chapter 4 Chapter 17 Chapter 5 Chapter 18 Chapter 6 Chapter 19 Chapter 7 Chapter 21 Chapter 11

Appendix 7.28 Chapter 13

Appendix 7.29

IV. This change is incorporated into the on-line DLM 4000.25 series of manuals and the PDF files containing the entire set of change files on the publications page of the Defense Logistics Managements Standards Website: www.dla.mil/does/dlms-pubs

http://www.dla.mil/does/dlms-pubshttp://www.dla.mil/does/dlms-pubs




DLM 4000.25, Volume 2, October 03, 2017 Change 9


CHANGE 9

I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. Exceptions are when an entire chapter or appendix is replaced, a new one added, or an administrative update is made. Administrative updates in Change 9 include the following: "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards" to reflect the most recent name change for the DLMS Program Office. Abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of shall are changed to will per the current style guide for DoD issuances. Defense Logistics Management System is updated to Defense Logistics Management Standards. DoDM 4140.1-R is updated to DoDM 4140.01. References to (DLA) Transaction Services are changed to Defense Automatic Addressing System (DAAS) and DLA Logistics Information Services to Logistics Information Services; and minor typographical and similar editing errors in previous versions, including changes previously approved in ADC 229, ADC 1123 that had been inadvertently omitted, have been corrected.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Defense Logistics Management Standards Office memorandum:

A. ADC 1161A dated February 23, 2017. Replaces ADC 1161 in its entirety and removes an incorrect business rule in position 10 of the PIID, updates the list of references to reflect approved (rather than draft) documents, and updates the implementation date to no later than March 31, 2017. There are no additional changes to the procedures or DLMS transactions identified in ADC 1161, which updated DLMS procedures to accommodate the PIID numbering system. This is a mandated change required by recent changes to the FAR and DFARs and all Components must comply with the PIID numbering requirements of DFARS subpart 204.16 for all new solicitations, contracts, delivery calls/orders, and agreements issued, and any amendments and modifications to those new actions. Additionally, this change provides guidance for legacy procurement instrument identification number (PIIN)/legacy call/order number during the initial transition. Revises Chapter 4, Chapter 17, Chapter 20, Chapter 21, and Chapter 26. Revises the DLMS Data Dictionary.

B. ADC 1174 dated January 11, 2017. Identifies multiple updates to DLMS SDR processing and procedures. These changes improve existing processing, and improve the

visibility and accuracy of SDRs. Selected changes with minimal impact are already implemented and are identified to document the procedures within a DLMS change and provide wider visibility. Revises Chapter 17, and Appendix 7.28. Revises DLMS ICs 842A/W and 842A/R.

C. ADC 1176 dated March 29, 2017. Revises and clarifies procedures to support requisitioning under a Depot Maintenance Inter-Service Agreement (DMISA) or comparable agreement. Updates DAAS to pass (rather than route) all requisitions containing Project Codes 3AB and 3BB to the activity identified by the RIC-To. Revises MILSTRIP procedures to provide guidance specific to using these three project codes inclusive of the intended recipient or requisitions of parts needed to complete a maintenance action. Revises MILSTRIP requisition data content rules to allow use of the supply condition code by the repair agent when requisitioning for induction to maintenance. Revises Chapter 2, Chapter 4, and Chapter 23. Revises DLMS ICs 832N, 511R, 511M, and 869F.

D. ADC 1179 dated April 16, 2017. Revises receipt and disposal procedures to authorize automatic disposal at DLA Distribution Centers during receipt of returned materiel previously managed under now obsolete DLA RIC (S9_). Revises Chapter 13, Chapter 17, and Appendix AP7.28.

E. ADC 1181A dated February 14, 2017. Requires all DoD Components to assign a cause code identifying contractor/vendor noncompliance (when applicable as the reason for the discrepancy) on the final SDR reply by the item manager (action activity). The cause code will trigger transmission of SDR data from WebSDR via a new interface for use in evaluating vendors performance in PPIRS-SR. WebSDR will determine if the SDR record removed, updated, or added the contractor noncompliance Cause Codes CN, CS, or CP and will send the updated record to PPIRS-SR. Revises Chapter 17, Appendix 7.28, and adds Appendix 8.56.

F. ADC 1203 dated January 30, 2017. Documents procedures for processing DLMS SDRs submitted for reimbursement of repackaging costs. These procedures are primarily applicable to (a) FMS shipments frustrated at the freight forwarder facility due to packaging and documentation discrepancies and (b) retail/tactical activity discrepant receipts where repackaging is required prior to storage or distribution. Revises Chapter 17, and Appendix 7.28, Revises DLMS ICs 842A/W and 842A/R.

G. ADC 1205 dated August 26, 2016. Revises the Physical Inventory Control procedures for single item-inventory record data sharing to support the DODM 4140.01 change requiring that inventory control points and storage activities collaborate and ensure that the inventory data in their respective systems is the same, thus becoming, in effect, a single item inventory record. Revises Chapter 6.

H. ADC 1214, dated May 30, 2017. Establishes the DLMS 824W DTID and HWPS Validation transaction, which will replace the GenComm Standard Version 5.0 Log File that the DLA Distribution Standard System (DSS) sends back to the hazardous waste generator. The DLMS 824W will identify the waste profile sheet (WPS) and DTID numbers

that processed along with the reject advice code for data content that is rejected. Revises Chapter 16. Establishes new DLMS IC 824W.

I. ADC 1216 dated February 6, 2017. Revises the instructions for retaining accountable documentation under the physical inventory control procedures to clarify that the existing responsibilities apply to both the materiel owners and storage activities, as applicable. Provides clarification regarding retention of research documentation applicable to accounting error inventory adjustments associated with the location reconciliation process. Revises Chapter 6, Physical Inventory Control.

J. ADC 1222 dated September 28, 2016. Revises the current procedures under inventory prioritization to remove the requirement for the CFO Annual Statistical Sample Inventory Plan to be posted on the Joint Physical Inventory Working Group webpage. Updates procedures under inventory prioritization, to document that DLA distributes the DoD CFO Annual Statistical Sample Inventory Plan once a year to each applicable centralized Service point of contact. Documents DLAs responsibility to distribute the DoD CFO Annual Statistical Sample Inventory Plan results to all Services. Revises Chapter 6.

K. ADC 1224 dated March 1, 2017. Revises multiple DLMS transactions that impact the Air Force owned inventory in possession of the CICP to clarify identification of the CICP as the custodial activity for GFP accountability reporting and the Air Force program manager as the owner of the property. Enhances the visibility of GFP through logistics transactions to maintain required accountability. Revises DLMS ICs 527R, 846P, 846R, 867I, 945A, and 947I.

L. ADC 1225 dated March 7, 2017. Adds a data element for the MAC to the DLMS 527R Receipt, and authorizes the DLMS enhancement for Acceptance Date and LAC for use with the Air Force Accountable Property System of Record. Provides revisions needed to clarify that the Air Force CICP sends the receipt transactions to the Air Force program manager for GFP accountability. Revises DLMS IC 527R.

M. ADC 1227 dated June 2, 2017. Updates the DLMS 832N Catalog Data Support transaction to include a new information exchange requirement along with the supporting data elements. Revises Chapter 23. Revises DLMS IC 832N.

N. ADC 1228 dated June 9, 2017. Revises procedures and transaction content associated with inventory reconciliation supporting the Intra-Air Force Government Furnished Property-Accountability (GFP-A) Capability Initiative. Revises Chapter 6. Revises DLMS ICs 846P, 846R, 945A, and 940R.

O. ADC 1232 dated June 5, 2017. Revises DLMS 846D Logistics Reassignment Transfer and Decapitalization and DLMS 846S Logistics Reassignment Storage Information transactions to allow the Air Force Contractor Inventory Control Points (CICP) to send an image transaction to the Air Force APSR, identify the CICP, identify the authorizing procurement instrument identifier (PIID), and authorize use of the transaction set preparation date and time. Revises DLMS ICs 846D and 846S.

P. ADC 1234 dated March 1, 2017. Updates the DLMS 832N Catalog Data Support transaction to support DLA Disposition Services Scrap and Salvage Recycling contracts, which will replace the existing Scrap Venture contract; it adds the disposition sub-category code, and the contract start, effective, expiration, and extension dates to the existing data elements in the DLMS 832N. Establishes a new Disposition Sub-Category Code SR - Scrap and Salvage Recycling that will be used in the DLMS 832N and DLMS 511R Requisition transactions. Revises Chapter 16. Revises DLMS ICs 511R, 832N, and 846C.

Q. ADC 1238 dated March 1, 2017. Updates the DLMS 527R Materiel Receipt Acknowledgement (MRA) and Disposition Services Turn-in Receipt Acknowledgement (TRA) to allow Air Force CICPs to transmit images of MRA and TRA transactions to update intransit balances on the Air Force APSR (Defense Property Accountability System (DPAS)). Revises DLMS IC 527R.

R. ADC 1253 dated February 2, 2017. Eliminates the DoD Unique Item Tracking (UIT) Program for The Army Maintenance Management System (TAMMS) Equipment Data Base TEDB and eliminates the associated Federal Logistics Information System UIT Designator Code. Revises Chapter 19.

S. ADC 1254 dated March 22, 2107. This administrative change modifies DLMS XML schema files that use X12 Data Element (DE) 355, Unit or Basis for Measurement Code. The inclusion of unit of measure (UoM) code values under Data Element 355 will be turned off in all applicable XML schema files. This change lifts the UoM code restrictions in XML schemas that currently have this restriction in place. Revises the DLMS ICs 511M, 511R, 527D, 536L, 650A, 832N, 841W, 842C/R, 842P, 842S/Q, 846C, 846F, 846I, 846P, 846S, 856N, and 945A (4010 & 4030).

T. ADC 1260 dated June 27, 2017. Adds new Discrepancy Codes to DLMS Volume 2, Appendix 7.28 and Appendix 7.29. Revises Appendix 7.28 and Appendix 7.29..


Change History Page Chapter 18 Table of Contents Chapter 19 Chapter 4 Chapter 20 Chapter 5 Chapter 21 Chapter 6 Chapter 23 Chapter 7 Chapter 26 Chapter 11


Appendix 7.29 Chapter 16 Appendix 8 Chapter 17 Appendix 8.56

IV. This change is incorporated into the on-line DLMS manual at the Defense Logistics Managements Standards Website Publications Page and the PDF file containing the entire set of change files is available on the Formal Changes Page.




DLM 4000.25, Volume 2, December 14, 2016 Change 8


CHANGE 8

I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. Exceptions are when an entire chapter or appendix is replaced, a new one added, or an administrative update is made. Administrative updates in Change 8 include the following: "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards Office" to reflect the most recent name change for the DLMS office, abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses, occurrences of shall are changed to will per the current style guide for DoD issuances, Defense Logistics Management System is updated to Defense Logistics Management Standards, DoDM 4140.1-R is updated to DoDM 4140.01, in accordance with General Order No. 07-15 (09/14/2015), references to DLA Transaction Services are changed to Transaction Services and DLA Logistics Information Services to Logistics Information Services, page number formats in the front matter (Table of Contents, Process Change History page, etc.) of the volume have been revised, and minor typographical and similar editing errors in previous versions have been corrected.


A. ADC 222 dated January 9, 2007. Modifies and adds Disposition/Status Codes available for use in SDR replies. Assignment of these codes within SDR transactions must be recognized by automated SDR applications. Revises Chapter 17, and Appendix 7.28.

B. ADC 1114 dated April 28, 2016. Allows an automated follow-up for delinquent materiel receipt acknowledgment (MRA) transactions at a number of days beyond shipment more aligned with the time definite delivery (TDD) standards set forth in the DoDM 4140.01, Volume 8, DoDI 4160.61, and the DoD Time Standards for Order Process and Delivery. Provides for MRA submission timeframes associated to TDD. Modifies the timeframe to send an MRA Reply to Follow-Up transaction and modifies the timeframe for submission of MRA after receipt of materiel to align with DoDM 4140.01 timeframe for receiving activities to process receipts after materiel delivery. Adds new Discrepancy Indicator Code H (Materiel Still in Transit). Revises Chapter 10, and Appendix 12.

C. ADC 1156 dated July 26, 2016. Authorizes DLA Disposition Services use of the DLMS 940S Materiel Staging Request to identify items frozen for FMS customers. Adds a new Service Performed Code for FMS freezes and the FMS Case Number carried as three discrete data elements (SC Customer Code, SC Implementing Agency Code, and SC Case Designator) to the DLMS 940S. Expands the existing warehouse location data field. Revises Chapter 16. Revises DLMS Implementation Conventions (IC) 527D, 527R, 856S, 940R 940S, 943A, and 945A.

D. ADC 1160 dated January 19, 2016. Clarifies procedures to prepare SDR replies when used to request/report a financial adjustment for a validated discrepancy; updates available SDR reply codes; updates DLMS guidance for use of the issue reversal transaction and establishes a requirement to include an issue reversal reason code for all Components as a DLMS enhancement; expands the scope of available codes beyond those currently used; clarifies requirement for generation of the prepositioned materiel receipt (PMR) for directed discrepant materiel returns and tracking for the return shipment; updates Military Standard Billing System (MILSBILLS) procedures to formally document the option to provide credit to the billed activity for discrepant shipments prior to storage activity receipt of the returned discrepant materiel. Revises Chapter 14; Chapter 17, Appendix 7.28; Adds new Appendix 7.32; Revises DLMS IC 867I.

E. ADC 1161 dated August 1, 2016. Updates Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation Conventions and DLMS Manuals. Updates DLMS procedures to accommodate the procurement instrument identifier (PIID) numbering system as required by recent changes to the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). All Components must comply with the PIID numbering requirements of DFARS subpart 204.16 for all new solicitations, contracts, delivery calls/orders, and agreements issued, and any amendments and modifications to those new actions. Additionally, this change provides guidance for legacy procurement instrument identification number (PIIN)/legacy call/order number during the initial transition. Revises Chapters 4, 17, 20, 21, 26. Revises DLMS ICs version 4010: 511M, 511R, 517G, 527D, 527R, 536L, 567C, 810L, 812L, 812R, 824R, 846A, 846D, 846I, 856, 861, 867I, 869C, 869F, 870S, 945A, 947I. Revises DLMS ICs version 4030: 842A/R, 842A/W, 842C/I, 842C/R, 842P, 842S/Q, 856R, 856S, 856W, 940R, 945A, 947I. Revises the Logistics Data Resource Management System (LOGDRMS).

F. ADC 1169 dated April 25, 2016. Approves denial scenarios when a materiel release order or disposal release order identifying a Product Quality Deficiency Report (PADR) exhibit cannot be shipped by the DLA Distribution Center because the specified exhibit(s) cannot be located and expands the definition of Management Code Q to explain why the denial occurred. Revises Chapter 4 and Chapter 16.

G. ADC 1185 dated May 3. 2016. Revises the DLMS IC 527R to enable transactions originating from Air Force ILS-S to convey the Ship-From DoDAAC for use in Air Force retail receipts of shipments from Air Force retail activities.

H. ADC1202 dated July 12, 2016. Establishes a requirement for the Defense Logistics Agency (DLA) Distribution Standard System (DSS) to capture certificate of

conformance (CoC) and alternate release procedures (ARP) indicators when present in the DLMS 856 Advance Shipment Notice (ASN) provided via Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT), formerly Wide Area Work Flow (WAWF), interface. DSS will recognize inclusion of the ARP or CoC indicator in the DLMS 856 ASN and store the ARP and CoC indicators for use upon receipt of the shipment matching on procurement instrument identifier (PIID)/contract number and contract line item number. Additionally, a new edit in DSS is established to prevent creation of a Supply Deficiency Report (SDR) with Discrepancy Code D4 when ARP or CoC indicators are present. Revises Chapter 17. Revises DLMS IC 856, Advanced Shipment Notice.

I. ADC 1206, dated July 27, 2016. Establishes the requirement for transportation account code (TAC) validation prior to shipment of cargo by transportation as part of the retail supply and transportation interchange procedures prescribed in DLM 4000.25, Volume 3, Chapter 2. Revises Appendix 7.17. Revises the DLMS 940R IC.

J. ADC 1207 dated August 5, 2016. Establishes a new shipment hold code to flag materiel frozen by the DLA Disposition Services Field Office for redistribution to another field office. This information will be conveyed in the DLMS 945A Materiel Release Confirmation (MRC) and sent to DLA Disposition Services. Deletes the unused Disposal Consolidation Number data element and its associated business processes. Revises the procedures for relocation of materiel between DLA Disposition Services Field Offices to use the DLMS 945A MRC rather than the DLMS 867I Issue transaction. Revises Chapter 14, 16; and Appendix 7.17. Revises DLMS ICs 867I, 945A (versions 4010 and 4030), and 511R.

K. ADC 1221 dated July 29, 2016. Establishes a requirement for DLA Distribution Centers to send a supply discrepancy report (SDR) to the owner/manager when the distribution center processes a receipt without a PMR, for materiel owned by that organization and applicable to all types of procurement and non-procurement source receipts. DoD WebSDR will prepare and disseminate a monthly report delineating SDRs prepared by DLA Distribution Centers indicating lack of a PMR. Revises Chapters 12, 13, and 17.

L. ADC 1233 dated August 5, 2016. Revises the page numbering of the front matter (Foreword, Process Change History, Table of Contents, Acronyms and Abbreviations, Definitions and Terms, References) in the DLM 4000.25 series of manuals to prepend an alphabetic indicator to the page numbers in each section of the front matter. Each page number will begin with an abbreviation of that section's name. Revises the front matter of the manual.


Change History Page Chapter 17 Table of Contents Chapter 20 Chapter 4 Chapter 21 Chapter 10 Chapter 26 Chapter 12 Appendix 7 Chapter 13 Appendix 7.28 Chapter 14


Appendix 12





DLM 4000.25, Volume 2, April 29, 2016 Change 7


CHANGE 7 I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 7 also includes administrative updates: In all updated documents "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards Office" to reflect the most recent name change for the DLMSO office and abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Change 7 also includes administrative updates not marked by bold italics, to include changing shall to will per a style change for DoD issuances, updating Defense Logistics Management System to Defense Logistics Management Standards, and updating DoDM 4140.1-R to DoDM 4140.01.

In accordance with DLA General Order No. 07-15 (09/14/2015), references to DLA Transaction Services are changed to Transaction Services and DLA Logistics Information Services to Logistics Information Services. II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Defense Logistics Management Standards Office memorandum:

A. ADC 1025D dated October 22, 2015. Administrative Update of the United States Navy Reserve DOD Activity Address Codes for the Logistics Metrics Analysis Reporting System (LMARS). Identifies a methodology for identifying Department of Defense Activity Address Codes (DoDAACs) for U.S. Navy Reserve units for inclusion in appropriate LMARS Reserve reports.

B. ADC 1043E dated October 5, 2015. Extends Defense Automatic Addressing System (DAAS) edits for invalid or missing fund codes to include transactions with Signal Codes A, B, J, and K and one scenario pertaining to Signal Codes C and L that had previously been omitted. Revises DLMS Chapters 4, 8, 11, 16, 17, and Appendix 7.28.

C. ADC 1045 dated November 18, 2015. Expands the DLMS user community for these transactions beyond DLA supply chains and DLA Distribution Centers. Clarifies procedures associated with stock screening and SQCR, including future inclusion of item unique identification (IUID) in the SQCR; updates data elements; incorporates identification of a receipt restriction requirement; and adopts several administrative corrections to the DLMS transaction formats. Revises DLMS Chapter 21, Appendices 7.28 and 7.29. Revises DLMS Stock Screening Request transactions 842C/I and 842C/R and SQCR transactions 842S/Q and 842S/R.

D. ADC 1084 dated November 25, 2015. Allows credit to be issued for non-manager owned suspended stock stored at a DLA Distribution location when a stock screening request results in identification of non-compliant materiel. Leverages existing procedures for processing of the Stock Screening Request, Storage Quality Control Report (SQCR), SDR, and Materiel Release Order (MRO) to accomplish the necessary steps to recognize, suspend, provide notification of suspected non-conforming materiel, provide credit to the materiel owner if the materiel is determined to be non-compliant, and transfer ownership to the manager. Adds new SQCR specific action codes and disposition/reply codes to the Stock Readiness Relevant Data Elements list. Revises DLMS, Chapter 21, Appendices 7.7, 7.28, and 7.29. Revises DLMS SQCR ICs 842S/Q and 842S/R.

E. ADC 1123 dated December 2, 2015. Establishes a requirement for MCA validation for CFM regardless of the Component sponsoring the contractor. All MCA MILSTRIP procedures applicable to GFM will be extended to CFM. Transaction Services edits for pseudo MCA processing of DOD EMALL CFM requisitions paid via credit card will be eliminated upon Component implementation of MCA validation to mirror existing GFM procedures. Revises DLMS Chapter 26 and DLMS IC 517G.

F. ADC 1131 dated November 25, 2015. Establishes two new DLMS Implementation Conventions (IC) that provide the current functionality of the legacy flat file GenComm Standard Version 5.0 as documented in in the DLMS manual The DLMS 841W HWPS will support the required HWPS functionality, to include the capability to transmit multiple profile sheets in one transaction. The DLMS 856WHM/HW Shipment Status will support the requirement to document the DTID information associated with an HM/HW disposal turn-in; its functionality is similar to the DLMS 856S Shipment Status/MILSTRIP Legacy Document Identifier Code AS3. Also documents several updates to the data content for the HWPS and the associated DTID data content. Revises DLMS, Chapters 16 and 17, Appendix 9, and establishes new Appendix 7.30 and DLMS ICs 841W and 856W.

G. ADC 1152 dated December 8, 2015. Revises DLMS Chapter 4 and Chapter 28. Revises the DLMS 940R to allow the suffix code to be populated for redistribution order transactions to support DLAs IPV program. This revision is for restricted intra-DLA use.

H. ADC 1159 dated November 25, 2015. Assigns new Supply Condition Code (SCC) X, Suspended (Repair Decision Delayed) and establishes procedures for use. Assignment of SCC X under the business rules established is optional at the discretion of the materiel owner. Revises DLMS Chapter 6, Chapter 7, and Chapter 9.

I. ADC 1165 dated August 4, 2015. Modifies the Defense Automatic Addressing System (DAAS) routing of the DLMS 856S, Version 4030, Shipment Status Transaction, to send images to Transaction Services GEX for translation and systemic creation of the WAWF iRAPT 856 GFP Property System Notification (PSN) Property Transfer Document (PTD) (856 GFP PSN (PTD)) transaction. Also modifies the DAAS routing of the DLMS 527R Receipt with related GFP contract number, without restriction to Document Identifier Code (DIC) D4M, to send images to GEX for translation and transmission to iRAPT. Updates the GFP Module of the WAWF IUID Registry based on the PTD transaction and the data is captured for use in the WAWF Management Reporting System (MRS) reporting database. No change to DLM manuals or DLMS Implementation Conventions.

J. ADC 1172 dated July 31, 2015. Identifies several mapping product unique data elements for the DLMS 527D Due-In and Prepositioned Materiel Receipt (PMR) transactions. Mapping Enterprise Business System (MEBS) sends the PMR to Distribution Standard System (DSS). These data elements are: Mapping Product Type, Cycle Frequency for Flight Information Program (FLIP) products, Mapping Product Procurement Type, Total Automatic Initial Distribution (AID) Quantity, and AID Required Indicator. Updates DLMS Table of Contents (TOC) and Appendix 7; adds new Appendix 7.31. Revises DLMS 527D IC.

K. ADC 1173 dated October 14, 2015. Serves as documentation of the revised flow for transactions associated with Navy publications (Cognizance Code (COG) 6I) from NATEC to SCES for the Navy Increment 1 target state. NATEC desires to send requisitions and supply status transactions through Transaction Services to the SCES. The NATEC information exchanges flow only one way and are initiated by FMS logistics element managers (LEM) using the FMS Module of the Technical Manual Application System (TMAPS) on the NATEC Website. No change to manuals or DLMS Implementation Conventions.

L. ADC 1177 dated December 8, 2015. Documents the interim state routing solution that has been developed and tested by the Defense Security Assistance Development Center (DSADC) for the SCES Program, working in cooperation with Naval Supply Systems Command, Weapon System Support (NAVSUP WSS), DLMSO, and Transaction Services. SCES interim state is the period between the Limited Deployment Decision (LDD) and Full Deployment Decision (FDD). Revises DLMS Chapter 25.

M. ADC 1182 dated November 25, 2015. Increases the existing MILSTRAP/DLMS receipt processing performance standards, for receipting and storing materiel after materiel is turned over by the carrier, from 7 to 10 days on redistribution order (RDO) receipts. The timeframe for posting materiel receipt to the accountable and the owner record remains unchanged (i.e., no later than 5 business days from date materiel is received). Revises DLMS Chapter 13.

N. ADC 1183 dated October 28, 2015. Implements two changes: (1) Adds the Final Shipment Indicator in Ship Notice/Manifest Report (Federal IC 856, 4010 Version). Also affects extracts carrying this field, such as Advance Shipment Notice (DLMS 856, Version 4010).

(2) Adds the Final Invoice Indicator in Shipment and Billing Notice (Federal IC 857, Version 4010). Also revises the Federal Notes in 2/N901/110 for, Code SI, Shipper's Identifying Number for Shipment (SID), to indicate that the shipment is not final, and Code FS, Final Sequence Number, to include new business rules for final shipment. Revises Federal ICs 856 and 857; revises DLMS IC 856 (ASN).

O. ADC 1184 dated December 8, 2015. Removes the Internal Order Number

(ION) data field in DLMS requisitioning transactions used by DOD EMALL to provide the Modular Ordering Management System (MOMS) supplier order number (DLMS 511R Requisition and 511M Modification). This information will no longer be needed upon transition to FEDMALL. Revises DLMS 511R, 511M, and 869F.

III. The list below identifies the chapters, appendices, or other files from the manual that are replaced by this change:


Change History Page Chapter 21 Table of Contents Chapter 25 Chapter 4 Chapter 26 Chapter 6 Appendix 2 Chapter 7 Appendix 7 Chapter 8 Appendix 7.28 Chapter 9


Appendix 7.30 Chapter 13 Appendix 7.31 Chapter 16 Appendix 9 Chapter 17





DLM 4000.25, Volume 2, October 23, 2015 Change 6


CHANGE 6 I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 6 also includes administrative updates: In all updated documents "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards Office" to reflect the most recent name change for the DLMSO office and abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Change 6 also includes administrative updates not marked by bold italics, to include changing shall to will per a style change for DoD issuances and updating Defense Logistics Management System to Defense Logistics Management Standards.


A. ADC 1043C dated December 22, 2014. Corrections for SLOA Data in the 810L Logistics Bill and related administrative fixes to other DLMS Implementation Conventions. Revises DLMS Implementation Conventions 140A, 180M, 511M, 511R, 517G, 517M, 527D, 527R, 536L, 567C, 650A, 650C, 810L, 812L, 812R, 824R, 830D, 830R, 830W, 842 A/W, 842P, 846A, 846C, 846D, 846F, 846I, 846P, 846R, 846S, 856N (4010 & proposed 4030 versions), 856R (4010 & 4030 versions), 856S, 867D, 867I, 869A, 869C, 869F, 870L, 870M, 870N, 870S, 888A, 888I, 888W, 940R, 945A (4010 and 4030 versions), and 947I (4010 and 4030 versions).

B. ADC 1066A dated June 30, 2014. Updated DOD WebSDR processing to enable source of supply (SoS) systems to properly process transactions used for SoS notification of relevant SDR information. Revises Chapter 17.

C. ADC 1085 dated April 22, 2015. Revises procedures for end of day processing to clarify programmed research of imbalances using transaction history data and authorizes up to seven work days to complete programmatic research portion of the end of day reconciliation process. This change does not affect the transactional flow or data elements required to complete end of day processing. It restates procedures to include: closing balance comparisons at end of day; and, for imbalances, the programmatic research elements

to be considered to include in-float, suspended, and duplicate transactions prior to adjusting the total item property record (TIPR). Revises Chapter 6.

D. ADC 1099 dated June 15, 2015. Realigns and revalidates the Installation Closure Procedures in this manual and DLM 4000.25-1 (MILSTRIP). This is one of a series of DLMS changes to update DLM 4000.25, Volume 2 requisitioning and issue procedures to align with the companion procedures in DLM 4000.25-1. Once all the DLM 4000.25-1 chapters are fully aligned into DLMS Volume 2, then DLM 4000.25-1 will be cancelled. Chapter 15 outlines DLMS enhanced procedures for Installation Closure using DLMS formats (X12 Electronic Data Interchange (EDI) and eXtensible Markup Language (XML)). Revises Chapter 15.

E. ADC 1102A dated April 13, 2015. Amends procedures established under ADC 1102 for unauthorized/discrepant Air Force returns to DLA Distribution Centers. Establishes specific guidance to report DLA Distribution Center receipts and SDRs for unauthorized/unexpected consumable item returns to the returning Service (rather than the item manager) using a pre-designated routing identifier code (RIC) when the returning Service is an Air Force activity. Revises Chapter 13 and Chapter 17.

F. ADC 1118 dated February 5, 2015. Establishes the initial baseline requirements for a new web-based project code management system (PCMS) to be hosted at DLA Transaction Services and updates project code management procedures. Adds new Appendices AP6.40, AP6.41 and revises Appendix AP7.13.

G. ADC 1124 dated April 7, 2015. Revises time standards for receipt processing to support DODM 4140.01, Volume 5 policy that states receiving activities will record receipts no later than 5 business days from date materiel received. This change also clarifies the requirement to make associated assets visible from the point of inspection and acceptance within 24 hours. Revises Chapters 13, 16 and 20.

H. ADC 1126 dated December 16, 2015. Revises Supply Discrepancy Report (SDR) routing rules for non-manager owned suspended stock identified at the time of receipt at DLA Distribution Centers and improved identification of owner and manager on SDR transactions. Revises Chapter 17 and Appendix 7.28. Revises DLMS 842A/R and 842 A/W.

I. ADC 1127 dated October 20, 2015. Provides enhanced SDR guidance for Foreign Military Sales, SDR time standards for controlled inventory items, SDR Forwarding after Logistics Reassignment, Packaging SDRs, and administrative updates. Revises Chapter 17 and Appendix 7.28. Revises DLMS 842A/R and 842A/W.

J. ADC 1128 dated April 23, 2015. Updates the DLMS 527D Prepositioned Materiel Receipt (PMR) and 527R Receipt and Associated procedures to support Marine Corps base realignment and closure storage and distribution interface to communicate enhanced DLMS data between the Marine Corps Maintenance Centers (MCMC) and DLA at the Distribution Centers operating under the Distribution Standard System (DSS). Revises DLMS 527D and 527R.

K. ADC 1132 dated June 15, 2015. Implements a fully systemic solution for processing mass and universal cancellations and the associated DLMS enhancements. This change also establishes a new Chapter 27 in DLM 4000.25, Volume 2 that consolidates procedures, both DLMS enhanced and legacy, associated with mass and universal cancellation procedures into one location. This change administratively aligns the new Volume 2, Chapter 27 with its companion chapter in DLM 4000.25-1, and MILSTRIP Chapter 8. Adds new Chapter 27, revises Chapter 4 and updates Appendices 7.1 and 8.19. Revises DLMS 856S, 869C, 940R.

L. ADC 1138 dated April 15. 2015. Revises the DLMS 830D Demand Data Exchange (DDE) projected supply plan to provide a date representing the start date of forecast bucket that incorporates the use of the actual forecast date, aligned to the forecast quantity for that date, in the DDE Projected Supply Plan (DLMS 830D) transaction. Revises DLMS 830D.

M. ADC 1149 dated July 6, 2015. Requires that Service ammunition systems include ownership code in DLMS 947I Inventory Adjustment for dual supply condition code change transactions (legacy DAC functionality). Revises the DLMS 947I dual inventory adjustments for clarity on use of ownership, purpose and supply condition codes with dual inventory adjustments. Revises DLMS 947I.

N. ADC 1150 dated November 18, 2014. Modifies the mapping of the DLMS 940R Materiel Release Order/Disposal Release Order Exception Data to allow 12 iterations of the NTE segment for pick/pack data in support of Army Logistics Modernization Program (LMP) and DLA Distribution Standard System (DSS) processing. No change to manuals or DLMS Implementation Conventions.

O. ADC 1153 dated April 16, 2015. Includes four supply discrepancy report enhancements to improve visibility of discrepancies involving hazardous materiel shipments and clarifies guidance for the selection of the appropriate SDR action code by transshippers. Revises Chapter 17 and Appendix 7.28. Revises DLMS 842A/W, and 842A/R.

P. ADC 1164.dated July 6. 2-15. Revise DLMS 940R Materiel Release and DLMS 945A Materiel Release Confirmation for carrier account data associated with directed return of discrepant/deficient materiel and procedures for use of the DLMS 940R when directing shipment of discrepant/deficient materiel via a supply discrepancy report reply. Revises Chapter 4 and Chapter 17. Revises DLMS 940R and 945A (Versions 4010 and 4030).

III. The list below identifies the chapters, appendices, or other files from the manual that are updated by this change:


Change History Page Appendix 6 Table of Contents Appendix 6.40 Chapter 4 Appendix 6.41 Chapter 6 Appendix 7.1 Added or Replaced Files Added or Replaced Files

Chapter 13 Appendix 7.13 Chapter 15 Appendix 7.28 Chapter 16


Appendix 10 Chapter 20





DLM 4000.25, Volume 2, June 16, 2015 Change 5


CHANGE 5 I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 5 also includes administrative updates: In all updated documents "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards Office" to reflect the most recent name change for the DLMSO office and abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Change 5 also includes administrative updates not marked by bold italics, to include changing shall to will per a style change for DoD issuances and updating Defense Logistics Management System to Defense Logistics Management Standards. Subsequent to ADC 1135s updates, Regional Hazardous Inventory Control System was updated to Hazardous Material Management System.


A. ADC 1007C dated July 31, 2014. Documented new and revised codes for use in processing Product Quality Deficiency Reports (PQDR) and updated the DLMS IC 842P as approved for implementation. Adds Appendix 7.27. Revises DLMS IC 842P.

B. ADC 1009A dated August 6, 2014. Established revised procedures for formatting the DLMS requisition transactions with impact to multiple functional processes. It also eliminated authorization for the DLA Transaction Services Defense Automatic Addressing System (DAAS) to block transmission of supply and shipment status in response to requisitions originated in DOD EMALL that use purchase card/credit card payment. Revises Chapters 4, 5, and 16. Revises DLMS ICs 511M, 511R, 856S, 869A, 869F, 870S, 940R, and 945A.

C. ADC 1022A dated September 2, 2014. Amended procedures as originally approved under ADC 1022. Revised MILSTRAP procedures to support DLA Distribution Center processing and automatic disposal of materiel categorized as Supply Condition Code (SCC) H, Unserviceable (Condemned), with specific exceptions identified including exclusion of materiel from an FMS customer or owned by the Air Force. Revises Chapter 13.

D. ADC 1032 dated January 31, 2013. Withdrew the change to allow the use of a numeric value in addition to existing alphabetic values identifying the Service and Agency as identified in the first position of the RIC. Withdrawn April 8, 2014. Revises Appendix 7.2.

E. ADC 1043A dated August 20, 2014. Amended ADC 1043 guidance regarding rejection transactions returned when DLMS transactions include discrete Standard Line of Accounting (SLOA) data elements that do not correspond to the entries in the Standard Financial Information Structure (SFIS) Fund Code to Fund Code Account Conversion Table for the Fund Code in the transaction. Revises Chapters 4, 8, 11, 14, 16, and 17. Revises Appendix 3. Revises DLMS ICs 824R, 180M, 511M, 511R, 517M, 810L, 842A/W, 856S, 867I, 869F, and 940R.

F. ADC 1043B dated October 1, 2014. Amended ADC 1043 to revise the business rules within the DLMS and the Web Fund Code Application to allow the SLOA data element, Beginning Period of Availability Fiscal Year Date, to be used in DLMS transactions to represent Program Year when the Availability Type Code is X, which indicates No Year, non-expiring funds. Revises DLMS ICs 180M, 511M, 511R, 517M, 810L, 842A/W, 856S, 867I, 869F, and 940R.

G.ADC 1044A dated September 9, 2014. Supplements ADC 1044 and provides updates to published procedures. The purpose of this change is to clarify business rules associated with ADC 1044. Revises Chapter 17.

H. ADC 1070 dated September 12, 2014. Eliminated procedures for use of an Inventory Adjustment Supply Condition Code Change (DLMS 947I/legacy DAC), as a mechanism to move assets into, or out of, maintenance. Revises Chapters 7, 13, and 14.

I. ADC 1071 dated March 26, 2014. Implemented inclusion of the IUID content in the Version 4030 DLMS 856R Shipment Status Materiel Returns when the National Stock Number (NSN) has a Federal Logistics Information System (FLIS) IUID Indicator Y (Yes). Revises Chapter 11 and DLMS IC 856R.

J. ADC 1075 dated January 17, 2014. Notified the PRC members of DLMS implementation for the GENC Standard and updates related DLMS documentation and database tables at DLA Transaction Services for Country Codes. Revises Chapters 4, 5, and 11. Revised Appendix 7.18. Revises DLMS implementation conventions (ICs) 511M, 511R, 842A/R, 842A/W, 856, 856N, 856R, 856S, 869F, and 940R.

K.ADC 1086 dated June 18, 2014. Eliminated the MRA 04, Shipment Discrepancy Report by Depot; created a new MRA Report by Source of Supply to enable wholesale inventory control points (ICP) to report metrics on how well the Services acknowledge receipt of materiel the wholesale ICP shipped out of wholesale assets, for a given Component; and created a requisition data download file capability after accessing the MRA Report Detail page for all reports. Revises Chapter 10.

L. ADC 1087 dated June 12, 2012. Revised the Materiel Receipt Acknowledgement (MRA) Report selection criteria to exclude intra-Component shipments of wholesale assets when those assets are reported by a Materiel Receipt (aka Receipt)

transaction to the issuing wholesale Inventory Control Point (ICP), rather than by an MRA transaction. Revises Chapter 10.

M. ADC 1088 dated October 1, 2014. Updated the MRA Report selection criteria by MILSTRIP legacy document identifier code (DIC) (and corresponding DLMS transaction); and aligns the MRA exclusions identified in the DLM 4000.25-2, DLM 4000.25, and DLM 4000.25-4 Manuals. Revises Chapter 10.

N. ADC 1091 dated January 28, 2014. Updated MILSTRIP and SDR guidance for reshipment of materiel in association with an SDR. Revises Chapters 4, 5, and 17. Revises Appendix 3.

O. ADC 1095 dated May 29, 2014. Provided amplifying guidance for the preparation of SDRs for discrepancies involving unique item data discrepancies for serially-managed/tracked materiel. Revises Chapter 17 and Appendix 3.

P. ADC 1096 dated May 29, 2014. Requested the option for DLA Disposition Services sites to utilize the Commercial Venture (CV) Workload Location List (WLL) in lieu of an IRRD. Revises Chapter 16.

Q. ADC 1098 dated November 7, 2014. Updated the DD Form 1348-5, Notice of Availability; updated the DLMS 856N NOA and DLMS 870N NOA Reply to align with the hard copy data content of the DD Form 1348-5; established the foundation for a mechanized implementation for the NOA process to provide the International Logistics Control Office (ILCO) visibility; and updated procedures for ensuring timely replies to NOAs by actively engaging the ILCOs when there is no response to a follow-up NOA. Revises Chapter 25. Revises Appendices 6.4, 8.30, 8.31, and 8.32. Revises DLMS ICs 856N and 870N.

R. ADC 1102 dated June 5, 2014. Established specific guidance to report DLA Distribution Center receipts and SDRs for unauthorized consumable item returns to the returning Service using a pre-designated routing identifier code (RIC) (rather than the item manager); revised DOD WebSDR routing rules to require distribution of an information copy to the DLA Distribution Center when the shipment was directed by the Army and the materiel was shipped from the Distribution Center; and updated the SDR transaction format and discrepancy code list for clarification and as a corrective action for identified gaps in data transmission. Revises Chapters 13 and 17. Appendices 3 and 4 marked as reserved and moved to Appendices 7.28 and 6.39. Revises DLMS IC 842A/R.

S. ADC 1103 dated August 20, 2014. Modified the DLMS 824R to expand the scope to include rejection of logistics bills and make administrative adjustments to convert the supplement into an IC and to reflect current element use by DLA Transaction Services. Revises Chapter 1 and DLMS IC 824R.

T. ADC 1104 dated April 2, 2014. Revised the DLMS 943A Warehouse Service Advice transaction to add a warehouse storage location update function to be passed from the DLA Disposition Services Field Office to the DLA Disposition Services, and then from EBS to Reutilization Transfer Donation Web (RTD Web), and subsequent to a DTID re-warehousing action. Revises Chapter 16 and DLMS IC 943A.

U. ADC 1105 dated April 17, 2014. Revised DLMS IC 830D to clarify use of organization DOD activity address codes (DoDAAC), the FST segment forecast timing qualifiers, and the SDQ segment. Revises Chapter 2 and DLMS IC 830D.

V. ADC 1106 dated April 10, 2014. Established a new DLA Disposition Services Term Sales code to be used by the DLA Disposition Services Field Office personnel to indicate specific item characteristics based on receipt examination and pre-established business rules. Revises Chapter 16. Revises DLMS ICs 940R and 527R.

W. ADC 1109, dated March 26, 2014. Revised the DLA Disposition Services Upgrade from Scrap process, and associated DLMS 527R, to recognize a local stock number (LSN) item in the DLMS 527R Receipt, with LIN01 Source of Materiel Received/Returned Code V, when upgrading items from a scrap LSN. Revises Chapter 4, 5, and 16. Revises DLMS ICs 511M, 511R, 856S, 869A, 869F, 870S, 940R, and 945A.

X. ADC 1110 dated July 30, 2014. Added a new Appendix for Delivery Priority/Special Processing Codes, updated the DLMS Data Dictionary to reflect usage of this data element across applicable DLMS ICs, and updated DLMS ICs to reflect the approved migration code DPC Delivery Priority Code. Adds Appendix 7.26. Revises Appendix 7.13. Revises DLMS ICs 511M, 511R, 856S, 869A, 869F, 870S, 945A, 940R, and 940S.

Y. ADC 1111 dated August 27, 2014. Revises the procedures for intransit control of materiel turned in to DLA Disposition Services and establishes use of DLMS 527R as a new Disposition Services Turn-In Receipt Acknowledgement transaction. Revises Chapter 16 and DLMS IC 527R.

Z. ADC 1115 dated April 4, 2014. Adds Appendix 11 to identify the correlation of MILSTRAP legacy document identifier code (DIC) functionality to DLMS IC coding. Adds Appendix 11.

AA. ADC 1117 dated July 2, 2014. Improved and refined the business rules associated with the type address codes (TAC) used in the DoDAAD and removes TAC 4. Revises Chapter 4.

BB. ADC 1135 dated November 19, 2014. Updated the data mapping of the DLMS 832N Catalog Data Support for successful use by the Navy Fleet Readiness Center (FRC). Revises Chapter 23 and DLMS IC 832N.

CC. ADC 1136 dated December 9, 2014. Updated Unique Item Tracking procedures to support DODM 4140.01, Volume 9 policy updates. Revises Chapter 19 and deletes Appendix 5. Revises DLMS ICs 140A, 180M, 511M, 511R, 527D, 527R, 842A/W, 842P, 842S/Q, 842S/R, 846R, 856, 856R, 856S, 861, 867I, 869F, 870M, 870S, 940R, 4010 945A, 4030 945A, 4010 947I, 4030 947I , 810L, 824R, 846A, 846C, 846F, 846I, 4010 856N, 4030 856N, and 856R.

DD. ADC 1142A dated October 21, 2014. Formally withdrew GSA from the Materiel Returns Program (MRP) effective March 1, 2014. Revises Chapters 11 and 15.



Change History Page Appendix 3 Table of Contents Appendix 4 Chapter 1 Appendix 5 Chapter 2 Appendix 6.4 Chapter 4

Appendix 7.2 Chapter 5 Appendix 7.13 Chapter 7 Appendix 7.26 Chapter 8



Appendix 8.31 Chapter 13 Appendix 8.32 Chapter 14 Appendix 11 Chapter 15 Chapter 16

Chapter 17

Chapter 19 Chapter 23

Chapter 25





DLM 4000.25, Volume 2, July 18, 2014 Change 4

DEFENSE LOGISTICS MANAGEMENT SYSTEM VOLUME 2, SUPPLY STANDARDS AND PROCEDURES

CHANGE 4 I. This change to DLM 4000.25, Defense Logistics Management System, Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 4 also includes administrative updates: In all updated documents "DLA Logistics Management Standards" is changed to "Defense Logistics Management Standards Office" to reflect the most recent name change for the DLMSO office and abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. In accordance with new direction for issuances, shall has been replaced by will, must, or other appropriate words or phrases throughout the updated documents. Administrative updates are incorporated based on the Defense Security Cooperation Agency (DSCA) updates to the Security Assistance Management Manual (SAMM), now published in electronic (e-SAMM) format.


A. ADC 103 dated July 23, 2003. Revised DAAS Processing Rules for Project Code 3AD. Revises Chapter 4.

B. ADC 1043 dated September 18, 2013. Added discrete Standard Line of Accounting (SLOA)/Accounting Classification data elements to logistics transactions with financial implications to implement SLOA within DLMS. Revises Chapters 4, 8, 11, 14, 16, and 17. Revises Appendix 7.16. Revises DLMS Implementation Conventions 180M, 511M, 511R, 517M, 810L, 842A/W, 856S, 867I, 869F, and 940R.

C. ADC 1068 dated October 3, 2013. Modified the requirements for a DLMS transaction exchange for funds verification request/funds verification response prior to submission of internet off-line orders to the Source of Supply (SoS). Revises Appendix 7.16. Revises DLMS Implementation Conventions 511R, 511M,

527D, 527R, 810L, 812L, 812R, 842A/W, 842A/R, 856S, 869C, 869F, and 870S, without revision to the manual.

D. ADC 1080 dated October 17, 2013. Intra-Air Force Requirement for use of Priority Designator in DLMS 527D. Revises DLMS Implementation Convention 527D.

E. ADC 1014A dated November 5, 2013. Revised Procedures for Inclusion of Government-Furnished Property (GFP)/Contractor-Acquired Property (CAP) Contract Data Updated Mapping for Concurrent Identification of the Manufacturing Directive Number (MDN) and the Contract Line Item Number (CLIN). Revises Chapters 4 and 26. Revises Appendices 7.15 and 7.16. Revises DLMS Implementation Conventions 511M, 511R, 517G, 869C, and 869F.

F. ADC 1067, dated November 20, 2013. Update to DLMS/MILSTRIP Guidance for Status Dissemination Including Elimination of GSA Form 10050 (GSA Mailer) and Revised Media and Status Codes. This change eliminates the use of GSA Form 10050 (GSA Mailer) used to provide MILSTRIP status to civil agency customers with no alternative method of communication. Although originally a valuable tool, in current times, the use of the GSA Mailer has proved to be ineffective for providing customers with the status of their requisitions and will be replaced with a web portal for viewing status. Upon completion of enhancements to GSA Advantage!, customers will view status details via the GSA requisition status web portal. The web portal will obtain supply status using standard MILSTRIP transactions/ routing. MILSTRIP/DLMS guidance for the media and status code is updated to support elimination of the GSA Mailer and to more fully document its use within the DLMS (rather than relying solely on legacy 80 record position formats). Revises Appendices 6 Forms/Message Formats Index and 7.4 Media and Status Codes. Deletes Appendix 6.7 GSA Form 10050 Supply/Shipment Status.

G. ADC 1093 dated December 20, 2013. Modified the DLMS 846C to add a new transaction type for Accumulation Number Update. Revises Chapter 16. Revises DLMS Implementation Convention 846C.

H. ADC 1097 dated December 20, 2013. Established a new chapter that consolidates procedures, both DLMS enhanced and legacy, associated with contractor access to government sources of supply into one location. Revises Chapter 4 and adds Chapter 26.

I. ADC 1066 dated January 9, 2014. Revised Follow-up Time Standards, SDR Forwarding, Source of Supply (SoS) Notification, Missing Quality Assurance Representative (QAR) Signature, and use of Unique Item Tracking (UIT) Designator Code for Management Report Selection Criteria. Revises Chapter 17 and Appendix 3. Revises DLMS Implementation Conventions 842A/R and 842A/W.


Added or Replaced Files

Change History Page Table of Contents Chapter 4

Chapter 8

Chapter 11

Chapter 14

Chapter 16

Chapter 17

Chapter 26

Appendix 3







CHANGE 3 I. This change to DLM 4000.25, Defense Logistics Management System (DLMS), Volume 2, December 19, 2013, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 3 also includes administrative updates not marked by bold italics, to include changing shall to will per a style change for DoD issuances.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Changes (ADC) published by DLA Logistics Management Standards Office memorandum:

A. ADC 379B dated April 8, 2013. Revised Supply Status Procedures to Support Requisition and Requisition Alert Processes under Navy BRAC SS&D/IMSP Intermediate Supply Status. Revises Appendix 7.16.

B. ADC 1005 dated June 17, 2013. SDR Distribution to the Defense Contract Management Agency (DCMA). Revises Chapter 17.

C. ADC 1007A dated February 27, 2013. Enhanced Pre-positioned Materiel Receipt (PMR) Data for Product Quality Deficiency Report (PQDR) Exhibit Tracking. Revises Chapter 12 and DLMS 527D.

D. ADC 1007B dated July 18, 2013. Administrative Update to the DLMS 842P Product Quality Deficiency Report (PQDR) Data Exchange. This change documents administrative updates to the DLMS 842P PQDR Data Exchange as previously approved by ADC 1007. Revises DLMS 842P.

E. ADC 1030 dated February 21, 2013. Implementation of Item Unique Identification (IUID) in the DLMS Shipment Status Supporting DOD IUID Supply Procedures and Associated Supply Discrepancy Report (SDR) Procedures. Revises Chapter 5, Chapter 17, and Appendix 3. Revised DLMS 842A/W and 856S.

F. ADC 1031 dated April 5, 2013. Foreign Military Sales (FMS) Repair Value. Revises Chapter 25, Appendices 6.1, 6.35, and 8.48 (linked files). Revises DLMS 870S and 940R.

G. ADC 1034A dated March 12, 2013. Administrative Correction to DLMS 945A, Materiel Release Advice, Cancellation Reason Code for Redistribution Orders Associated with DLA Disposition Services under Reutilization Business Integration (RBI). Revises DLMS 945A.

H. ADC 1034B dated July 5, 2013. Intra-DLA Revision to Procedures to Support DLMS 945A, Materiel Release Advice, Cancellation Reason Code and Denial Management Code for Redistribution Orders Associated with DLA Disposition Services under Reutilization Business Integration. Revises Chapter 16 and DLMS 945A.

I. ADC 1040 dated March 4, 2013. Migrate Inter-Service Ammunition Serial Number and Lot Number Transactions (NAVSUP P-724 Document Identifier Code (DIC) BG1/BG2) to DLMS 945A Materiel Release Advice. Revises DLMS 945A.

J. ADC 1048 dated April 25, 2013. Defense Logistics Agency (DLA) Supply Status Code for Shipped Orders. Revises Appendix 7.16 (linked files).

K. ADC 1049 dated April 2, 2013. New Supply Status Code for Backorders Awaiting Engineering Support Activity (ESA) Support and First Article Testing (FAT). Revises Appendices 7.16 and 8.10. Revises DLMS 870S.

L. ADC 1050 dated March 18, 2013. New DOD EMALL DoDAAC and Supply Status Cancellation Codes for DOD EMALL Credit Card Billing. Revises Chapter 4 and Appendix 7.16 (linked file). Revises DLMS 511R, 511M, and 869F.

M. ADC 1052 dated May 3, 2013. DOD Web Supply Discrepancy Report (WebSDR) Processes Enhancement and Interface with Electronic Document Access (EDA) System. Revises Chapter 17 and Appendix 3. Revises DLMS 842A/W and 842A/R.

N. ADC 1054 dated April 23, 2013. Intra-DLA Revisions to Procedures and DLMS 945A Materiel Release Advice, Denial Management Code for Credit to Commercial Venture (CV) Contract Associated with DLA Disposition Services under Reutilization Business Integration (RBI). Revises Chapter 16.

O. ADC 1059 dated March 12, 2013. Mandatory Use of Four-Character Packaging Discrepancy Codes on Supply Discrepancy Reports (SDRs) and Storage Quality Control Reports (SQCRs). Revises Chapter 17 and Appendix 3. Revises DLMS 842A/W and 842A/R.

P. ADC 1062 dated June 20, 2013. Non-Inventory Control Point/Integrated Materiel Manager (ICP/IMM)-Directed Inter-Service Lateral Support via Retail Level

Passing Order. Revises Chapters 11, 17, Appendix 3, and DLMS 511R.

Q. ADC 1063 dated May 23, 2013. Use of Appropriate Supply Condition Code (SCC) for Receipt of Suspended Critical Safety Items (CSIs). Revises Chapter 17 and Appendix 3.

R. ADC 1065 dated May 16, 2013. Modification to the Required Delivery Date (RDD) Edit for Ammunition and Ammunition-Related Requisitions and Requisition Alerts under Navy Base Realignment and Closure (BRAC) Retail Supply Storage and Distribution (SS&D)/Inventory Management and Stock Positioning (IMSP). Revises Chapter 4.

S. ADC 1078 dated July 3, 2013. Administrative Realignment of Security Assistance Procedures in DLM 4000.25, Volume 2 and DLM 4000.25-1. Adds Chapter 25. Revises the Table of Contents, Chapters 4, and 5. Revises Appendices 7.22, 8.3 and 8.30.

T. ADC 1079 dated June 21, 2013. Administrative Update to Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management System (DLMS), Volume 2, Supply Standards and Procedures, to add New Appendix 10, MILSTRAP Legacy Transactions. Adds new Appendix 10 and updates the Table of Contents.

U. ADC 1082 dated June 28, 2013. Administrative Update to DLMS 830D, Demand Data Exchange (DDE) Projected Supply Plan. Revises DLMS 830D.

III. The list below identifies the chapters, appendices or other files from the manual that are replaced by this change:


Change History Page Appendix 2 Table of Contents Appendix 3 Chapter 4 Appendix 6.1 Chapter 5 Appendix 6.35 Chapter 11 Appendix 7.16 Chapter 12 Appendix 7.22 Chapter 16 Appendix 8.3 Chapter 17 Appendix 8.30 Chapter 25 (New) Appendix 8.48 Appendix 10




DLM 4000.25, Volume 2, June 25, 2013 Change 2


CHANGE 2 I. This change to DLM 4000.25, Defense Logistics Management System (DLMS), Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 2 also includes administrative updates not marked by bold italics, to change shall to will per a style change for DoD issuances.

II. This change includes Approved Defense Logistics Management System (DLMS) Changes (ADC) published by DLA Logistics Management Standards Office memorandum:

A. ADC 399A dated January 30, 2013. Automated Data Capture for Serialized Item Shipments and Preparation of the Issue Release/Receipt Document (DD Form 1348-1A or DD Form 1348-2) Continuation Page. Revises Table of Contents, Appendices 6 - Index, 6.1, 6.6, 6.35, 6.36, 8.48, and 8.49.

B. ADC 427A dated October 3, 2012. Requisition Document Number Date Edit. Revises Chapter 4 and Appendix 7.16.

C. ADC 448B dated October 2, 2012. Delayed implementation for International Organization for Standardization 3166-1 Codes for the Identification of Countries and their Subdivisions. Revises Appendices 7.18, 8.3 and 8.30. Revises DLMS Supplements 511M, 511R, 842A/W, 842A/R, 856ASN, 856R, 856S, 869F, 940R, 810L, 870S, and 870N.

D. ADC 452A dated October 9, 2012. Additional Criteria for DOD WebSDR Automated Supply Discrepancy Report Rejection Capability. Revises Chapters 17 and Appendix 3.

E. ADC 473A dated November 21, 2012. DLMS Revisions to Add the Associated Purchase Order Number (Supports DLA Interface with the Exchange, Navy Exchange Service Command, and Marine Corps Exchange Non-Appropriated Funds Activities, and Non-DOD Customers). Revises Appendix 6.1 and 8.48. Revises DLMS Supplements 511R, 511M, 869F, 940R, and 856S.

F. ADC 1007 dated October 1, 2012. New DLMS 842P, Product Quality Deficiency Report Data Exchange and Enhanced Exhibit Tracking via Standard Logistics Transactions. Revises Chapters 4, 5, 13, and established Chapter 24. Revises DLMS Supplements 527R, 940R, and 856S. Adds DLMS Supplement 842P.

G. ADC 1017 dated September 18, 2012. Intra-DLA Change: Revisions to Procedures and to DLMS 527R Receipt and 947I Inventory Adjustment, and MILSTRIP to Support the Upgrade from Scrap Process used by DLA Disposition Services under Reutilization Business Integration. Revises Chapter 16 and Appendix 7.7. Revises DLMS Supplements 527R and 947I.

H. ADC 1019 dated December 17, 2012. Small Arms/Light Weapons Local Stock Number Assignment for use by DLA Disposition Services in Multiple DLMS Transactions, under Reutilization Business Integration. Revises DLMS 511R, 527R, 846C, 846R, and 947I without revision to the manual.

I. ADC 1020 dated November 2, 2012. Inter-Service Ownership Transfer of Ammunition/Ammunition Related Materiel. Revises Chapter 4 and Appendices 7.2, 7.9, 7.10, 7.13 and 8.24. Revises DLMS Supplements 511R, 511M, 867I, 869F, 870S, 940R, and 945A.

J. ADC 1022 dated October 19, 2012. Procedures for Processing Depot Returns (including Receipt, Supply Discrepancy Report, and Revision to Time Standard for Reclassification of Supply Condition Code J and K Assets). Revises Chapters 7, 13 and 17. Revises DLMS Supplement 842A/W.

K. ADC 1023 dated October 24, 2012. MILSTRIP References to Requisitioning from Plant Clearance Automated Reutilization Screening System. Revises Chapter 4 and Appendix 7.7. Revises DLMS Supplements 511M, 511R, and 869F.

L. ADC 1026 dated October 10, 2012. Optional WebSDR Acknowledgment to Submitting System Providing WebSDR-Assigned Control Number. Revises Chapter 17.

M. ADC 1032 dated January 31, 2013. Assignment of Numeric Routing Identifier Codes. Revises Appendix 7.2.

N. ADC 1034 dated October 23, 2012. Intra-DLA Revision to Procedures to Support DLMS 945A, Materiel Release Advice, Cancellation Reason Code and Denial Management Code for Redistribution Orders Associated with DLA Disposition Services under Reutilization Business Integration. Revises Chapter 16.

O. ADC 1042 dated January 7, 2013. Revise Wide Area Workflow Advance Shipment Notice to Accommodate DLA Interface for Reparable Government Furnished Property. Revises DLMS Supplements 527R and 856ASN without revision to the manual.

P. ADC 1044 dated January 22, 2013. Enhanced Interim Supply Discrepancy Report Reply Capability, Status Update, and Completion Notification. Revises Chapter 17 and Appendix 3. Revises DLMS Supplements 842A/W and 842A/R.



Change History Page Appendix 3 Table of Contents Appendix 6 - Index Chapter 4

Appendix 6.1 Chapter 5 Appendix 6.6 Chapter 7 Appendix 6.35 Chapter 13 Appendix 6.36 Chapter 16 Appendix 7.2 Chapter 17 Appendix 7.7 Chapter 24 (New) Appendix 7.9 Appendix 7.10 Appendix 7.18 Appendix 8.3 Appendix 8.24 Appendix 8.30 Appendix 8.48 Appendix 8.49


Paul D. Peters Deputy Assistant Secretary of Defense

for Supply Chain Integration






CHANGE 1 I. This change to DLM 4000.25, Defense Logistics Management System (DLMS), Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, DoD Supply Chain Materiel Management Policy, December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 1 also includes administrative updates in Chapter 16, not marked by bold italics, to change shall to will per a style change for DoD issuances.

II. This change includes Approved Defense Logistics Management System (DLMS) Changes (ADC) published by DLA Logistics Management Standards Office memorandum:

A. Addendum 93A dated August 29, 2012. Addendum 93A to include Status Code BP in Cancellation Procedures. Revises Chapter 4.

B. ADC 1006 dated July 12, 2012. Exception Processing for DLA Contractor Furnished Material Requisitions. Revises Chapter 4.

C. ADC 1011 dated August 13, 2012. Routing Identifier Code Format Rule for Defense Contract Management Agency Activities. Revises Appendices AP7.2 and AP7.3.

D. ADC 1012 dated July 6, 2012. Accommodation of Disposition Services Local Stock Number in Generator Communication. Establishes Appendix 9.

E. ADC 1013 dated June 16, 2012. Intra-DLA Change: Disposal Turn-In Document Number Suffixing for DLMS 846C and DLMS 846R for use by DLA Disposition Services under Reutilization Business Integration. Revises DLMS Supplements 846C and 846R, without revision to the manual.

F. ADC 1014 dated August 17, 2012. Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property and Management Control Activity Validation of Contractor Furnished Materiel Requisitions. Revises Chapters 4 and 5, Appendices AP6.1, AP8.2, AP8.23, AP8.24 and AP8.48. Revises the following DLMS Supplements, 511R, 511M, 517G, 856S, 856R, 867I, 869C, 869F, 870S, and 940R.

G. ADC 1016 dated June 16, 2012. Adds a new Disposition Services Indicator for Controlled Property Branch Verified, for DLA Disposition Services use with DLMS 527R Receipt Transactions under Reutilization Business Integration. Revises Chapter 16 and DLMS Supplement 527R.

H. ADC 1021 dated July 17, 2012. Revises intra-DLA Procedures and DLMS 527D Pre-Positioned Materiel Receipt to Add Container Detail Supporting Relocation of Materiel between DLA Disposition Services Field Offices under RBI. Revises Chapter 16, and Administrative Update to DLMS Supplements, 511R, 527R, and 940R.


Replaced Files

Change History Page Table of Contents Chapter 4 Chapter 5 Chapter 16 Appendix 7.2 Appendix 7.3 Appendix 9 (New)


DLM 4000.25, Volume 2, June 13, 2012

DEFENSE LOGISTICS MANAGEMENT SYSTEM

VOLUME 2 SUPPLY STANDARDS AND PROCEDURES

FOREWORD I. The Defense Logistics Management System (DLMS) manual is reissued as Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management Standards (DLMS), under the authority of DoD Instruction (DoDI), 4140.01, DoD Supply Chain Materiel Management Policy. DLM 4000.25 is composed of multiple volumes, each supporting functionally related business processes. Volume 2 prescribes uniform procedures, data elements and codes, formats, forms, and time standards for the interchange of logistics information relating to requisitioning, supply advice, supply status, materiel issue/receipt, lateral redistribution, materiel return, and inventory control processes.

II. The provisions of this manual apply to the Office of the Secretary of Defense, the Military Departments, the Joint Staff, the Combatant Commands, and Defense Agencies. The manual applies, by agreement, to external organizations conducting logistics business operations with DoD including (a) non-Government organizations, both commercial and nonprofit; (b) Federal agencies of the U.S. Government other than DoD; (c) foreign national governments; and (d) international government organizations.

III. This manual incorporates the Approved Defense Logistics Management Standards (DLMS) Changes (ADC) listed in the Process Change History page immediately following this Foreword. ADCs are published electronically on the ADC page of the DLMS Website. Recommended revisions to this manual will be proposed and incorporated under the Process Review Committee (PRC) forum for logistics functional areas. Submit all proposed change requests through your designated DoD Component PRC representatives. The procedures are in Volume 1, Chapter 3 of this manual and is available on the DLMS Website.

IV. This Volume is approved for public release and is available electronically on the DLMS Website. Use the comment form to contact the Enterprise Business Standards Office (EBSO).

Paul D. Peters Deputy Assistant Secretary of Defense for Supply Chain Integration

DLM 4000.25, Volume 2, May 04, 2018

CHP-1 PROCESS CHANGE HISTORY

Volume 2 SUPPLY STANDARDS AND PROCEDURES

PROCESS CHANGE HISTORY

ADC Number Date Change Description

Change Number

93A 08/29/12

Addendum 93A to include Status Code BP in Cancellation Procedures. This change corrects an administrative oversight in documented procedures for source of supply processing of single line requisition cancellation requests to check for Status Code BP. Revises Chapter 4, Requisitioning.

1

102 8/15/2009

Revised Service Code V Use in Routing Identifier Codes (RICs). This change reassigns the use of Service and Agency Code V applicable to Routing Identifier Codes (RICs) to the Navy. Although the Service and Agency Code V belongs to the Navy for DoDAAC assignment, its use in RICs does not. The V-series when used as the RI-To is currently assigned to the National Aeronautics and Space Administration (NASA) for use in logistics transactions (NASA also used as RI-From). Under this ADC, all new RIC assignments in the V-series will belong to the Navy for use to designate Navy contractor locations. Any existing V-series RI values previously assigned for NASA will be deleted. To satisfy NASA requirements, new RICs in the appropriate G-series will be assigned in coordination with the General Services Administration (GSA).

2

103 07/23/2003

DAAS Processing Rules for Project Code 3AD (Supply/MILSTRIP) (Staffed as PDC 99). This change requires the Defense Automatic Addressing System (DAAS) to pass (instead of route) all DIC A0_ requisitions containing Project Code 3AD to the activity identified in the Routing Identifier Code (To). This will direct the requisition to the Principal whose assets will be used for the repair as requested by the Agent (or Source of Repair) under the Depot Maintenance Inter-Service Agreement (DMISA). Revises Chapter 4, Requisitioning.

4

DLM 4000.25, Volume 2, May 04, 2018

CHP-2 PROCESS CHANGE HISTORY

ADC Number Date Change Description

Change Number

221A 8/3/2011

Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price. This change supplements ADC 221 with enhanced business rules for conversion mapping from DLMS to legacy 80 record position formats to block the perpetuation of any price exceeding seven positions (five digits dollars and two digits cents), and block the perpetuation of any price consisting of all "9"'s. Revises DLMS 511R, 511M, 527D, 527R, 536L, 810L, 812L, 812R, 846D, 856S, and 869F.

0

222 1/9/2007

Discrepancy Disposition/Status (Reply) Code Revisions. Modifies and adds

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