DECISIONS OF THE BOARD OF REGENTS · 1312th BOR Meeting UP Gazette 29 October 2015 Volume XLV,...

VOLUME XLV NUMBER 16 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS

1312th MEETING, 29 OCTOBER 2015

TABLE OF CONTENTS

A. Report of the President ……………………………………………….…….

B. Report of the Faculty Regent …………………………………………….…

C. Report of the Student Regent …………………………………………….…

D. Report of the Staff Regent …………………………………………….……

A. Proposal for the Revision of Delegated Authority to Approve Procurement

Based on Public Bidding…………………………………………………...

B. (1) Proposal to Rename & Reorganize the UP Socialized Tuition Office (UP STO) into the UP Office of Student Financial Assistance (UP OSFA);

(2) Proposal to Create an Assistant Vice President for Student Affairs

(AVPSA) position under the Office of the Vice President for Academic Affairs (OVPAA); and

(3) Appointment of Prof. Richard Philip A. Gonzalo as Assistant Vice

President for Student Affairs…………………………………………...

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10-12

12-13

REPORT of the PRESIDENT and the SECTORAL REGENTS

GENERAL GOVERNANCE

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

1312th BOR Meeting UP Gazette 29 October 2015 Volume XLV, Number 16

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C. Proposal for the Creation of the UP Manila Office of International Linkages…………………………………………………………………….

D. Proposal to Transfer Supervision of the UP Manila Primary Reproductive

Health Care Center from the Office of the Chancellor To the Philippine General Hospital Department of Obstetrics and Gynecology ……………..

E. Appointment of University Officials……………………………………….

F. Proposal of UP Diliman for the Creation of Incentive Programs for

Performing Students………………………………………………………..

A. Renaming of University Committee of Scholarship and Financial Assistance (UCSFA) To University Committee on Student Affairs (UCSA)………………………………………………………………………

B. Proposal to Amend the Professor Emeritus Teaching Guidelines ………….

C. Strengthening of the Agricultural Mechanization Development Program

(AMDP) and elevation into the Center for Agri-Fisheries and Biosystems Mechanization (BIOMECH), College of Engineering and Agro-Industrial Technology (CEAT), UP Los Baños………………………………………...

D. Establishment of the Dr. Peter J. Stern Professorial Chair in Hand Surgery

at the Department of Orthopedics and Dr. Mary Ann Lim-Abraham Professorial Chair in Endocrinology at the Department of Medicine, UP Manila……………………………………………………………………….

E. Graduation of Students from Various Constituent Universities (CUs) Who

Completed all the Requirements for their Respective Degrees/Titles as of the End of Midyear Term 2014-2015, or as of the End of the Term Specified, as Recommended by their Respective Universities, Except those with Pending Disciplinary Cases ……………………………………………

A. Approval of the Proposed Allocation of the Indirect/Administrative Overhead Cost of the various UP Philippine California Advanced Research Institutes (PCARI) Projects………………………………………………….

B. Contract of Lease between the University of the Philippines and the

Department of Interior and Local Government (DILG) for the Renewed use by the DILG-Local Government Academy (LGA) of a 38,766-sqm parcel of land within the UP Los Baños for a total consideration of P5,528,180.00 for a period of five (5) years (08 July 2012–07 July 2017)………………….

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ACADEMIC MATTERS

FISCAL MATTERS


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C. Memorandum of Agreement between the University of the Philippines Diliman and the UP Epsilon Chi Fraternity Inc. for the latter’s donation of a Health and Fitness Center worth P10 Million at the Molave Residence Hall, UP Diliman…………………………………………………………………..

D. Proposal of UP Diliman for a Revision of the Benefits Received by Local

Faculty Fellowship Awards, effective First Semester AY 2015-2016………

E. Negotiated Procurement Through Adjacent or Contiguous Procurement for proposed Completion of the School of Statistics Building Phase 1, UP Diliman in the Amount of P28,000,000.00………………………………….

F. Notice of Award and BAC Resolution for the Design and Build of the

Proposed Department of Computer Science Building Phase 1 located at Engineering Complex, Velasquez St., UP Diliman, Quezon City in the Amount of P105,888,888.80…………………………………………………

G. Request of the University of the Philippines Press (UP Press) for Approval

of the total Amount of P200,000.00 for the UP Press Critical Essay Writing Contest to be charged against the UP Press Trust Fund……………………..

H. Reprogramming of Two Hundred Eighty Five Million Six Hundred Sixty

One Four Hundred Seventy Three Pesos (P285,661,473.00) representing UP System Administration’s unexpended balances of Prior Years’ Obligations ………………………………………………………………….

I. Programming of UP System Administration’s unexpended balances of Prior

Years’ Obligations from the Revolving Fund in the Amount of Eight Million Three Hundred Forty Three Thousand Five Hundred Fifty Nine Pesos & 72/100 Only (P8,343,559.72)………………………………………

J. Reprogramming of UP Visayas’ prior years’ unexpended obligations in the

amount of Nine Million Six Hundred Ninety Seven Thousand Seven Hundred Twenty Five Pesos and 74/100 Only (P9,697,725.74)…………….

K. Reprogramming of UP Cebu’s Prior Year’s Unexpended Obligations in the

Amount of Eleven Million One Hundred Eighty Eight Thousand One Hundred Forty Eight Pesos & 14/100 Only (P11,188,148.14)………………

L. Grant of the Year-end Grocery Allowance for CY 2015 in the amount of

P4,500 to all Qualified UP Employees………………………………………

A. Request for Waiver of Sabbatical Rules in Favor of Prof. FLORA ELENA

R. MIRANO, Professor 12, College of Arts and Letters, UP Diliman, effective 1 July 2015 until 31 October 2015…………………………………

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ADMINISTRATIVE MATTERS


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B. Request for Temporary Waiver of Faculty Tenure Rule in Various CUs …..

C. Appointment of Faculty……………………………………………………….

A. Confirmation of 30 April 2015 as the Date of Effectivity of the Cross-

Rank Promotion of Dr. CANDIDO A. CABRIDO, Jr. to Professor 5…...

B. Graduation Ad Referendum of Mr. MIGUEL ANGELO T. BARRETO

for the Degree of Juris Doctor as of the end of the Second Semester

2014-2015…………………………………………………………………

C. Graduation Ad Referendum of Mr. ALEXANDER T. MARAMARA for

the Degree of Bachelor of Science in Mechanical Engineering as of the

end of Mid Year Term 2015………………………………………………

D. Graduation Ad Referendum of UP Diliman students for the Degree of

Bachelor of Science in Mechanical Engineering as of the end of Mid-

Year Term 2015…………………………………………………………...

E. Confirmation of the Approval of the UP President of the Graduation of

Specific Students of UP Diliman who will be taking the PRC Licensure

Exams ……………………………………………………………………..

F. Confirmation of the Approval of the UP President of the Graduation of

Specific Students of UP Manila who will be taking the PRC Licensure

Exams ……………………………………………………………………..

G. Agreements/Contracts

UP System

1. Supplemental Research Funding Agreements (RFAs) of the Approved Philippine-California Advanced Research Institutes (PCARI) ………………………………………………………………

2. Memorandum of Agreement between the University of the Philippines

and Pamantasan Ng Lungsod ng Maynila (PLM)……………………..

3. Memorandum of Understanding between the University of the Philippines and ABS-CBN Corporation………………………………..

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MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

ACADEMIC MATTERS


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4. Memorandum of Agreement between the University of the

Philippines and the Philippine Council for Health Research and Development (PCHRD)……………………………………………….


and the Philippine Council for Health Research and Development (PCHRD)…………………………………………………………….....

UP Diliman


Diliman and the Department of Education (DepEd)…………………...

2. Memorandum of Agreement (5th Renewal) and Student Exchange Agreement between the University of the Philippines Diliman and Kansai University of International Studies (KUIS), Japan ……………

3. Agreement on Academic Cooperation between the University of the

Philippines Diliman and People’s Solidarity and Education Tours (PSET) …………………………………………………………………

4. Memorandum of Understanding between the University of the

Philippines Diliman and Halla University (HU), South Korea ………..

5. Amendment to the Project Contract between the University of the Development Philippines Diliman and Japan International Cooperation Agency Project Office for ASEAN University Network / Southeast Asia Engineering Education Network (AUN/SEED-Net)…..


Diliman and the Philippine Council for Health Research and Development (PCHRD)………………………………………………..


Diliman and the Department of Trade and Industry (DTI-7)…………..

8. Memorandum of Agreement between the University of the Philippines Diliman and the Municipal Government of Guiguinto (MGG), Bulacan…………………………………………………………………


Diliman and the Department of Trade and Industry (DTI-CAR)………

10. Memorandum of Agreement between the University of the Philippines Diliman and Tourism Infrastructure and Enterprise Zone (TIEZA) …..


Diliman and Rowan University………………………………………...

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12. Agreement on Academic Cooperation (Fourth Renewal) and

Memorandum of Understanding on Academic Exchange Based on the Academic Cooperation Agreement (Third Renewal) between the University of the Philippines and Nagasaki University, Japan………...

13. Memorandum of Understanding between University of the Philippines

Diliman and the Nakhon Si Thammarat Rajabhat University (NSTRU), Thailand…………………………………………………….


Diliman and the Philippine Health Insurance Corporation (PHILHEALTH)……………………………………………………….

15. Agreement on Academic Cooperation (First Renewal) between the

University of the Philippines Diliman and the University of Amsterdam Department of Human Geography, Planning and International Development Studies, The Netherlands………………….


Philippines Diliman and Busan University of Foreign Studies (BUFS), South Korea…………………………………………………………….


Philippines Diliman and the Department of Trade and Industry-Region III ………………………………………………………………………


Diliman and the Department of Trade and Industry-Region IV-A…….

19. Memorandum of Agreement between the University of the Philippines Diliman and Mindanao State University (MSU)……………………….

20. Agreement between the University of the Philippines Diliman and

Doshisha University (DU) through its Faculty of Science and Engineering and the Graduate School of Science and Engineering, Japan……………………………………………………………………

21. Institutional Collaboration Agreement between the University of the

Philippines and the University of Cincinnati (UC) ……………………

22. Memorandum of Agreement between the University of the Philippines Diliman and the University of the Philippines Alumni Association Sulu Chapter (UPAA SULU)…………………………………………..


Diliman and Department of Agriculture (DA)…………………………

24. Memorandum on Study Tour to Japan between the University of the Philippines Diliman and Konosuke Matsushita Memorial Foundation...

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25. Memorandum of Understanding among the University of the

Philippines Diliman, Habitat for Humanity Philippines, and the Quezon City Local Government Unit…………………………………..

26. Agreement of Cooperation between the University of the Philippines

Diliman and the United Nations University Institute for the Advanced Study of Sustainability (UNA-IAS)……………………………………

UP Manila

1. Deed of Donation and Acceptance between the University of the

Philippines and St. Augustine Sambali Fund Inc. (Donor)……………..

UP Open University

1. Memorandum of Understanding between the University of the Philippines Open University and Yung-Ta Institute of Technology and Commerce Foundation, Taiwan………………………………………….


Philippines Open University and Shu-Te University (STU), Taiwan…...

3. Memorandum of Agreement between the University of the Philippines Open University and the Bahrain Defence Force (King Hamad University Hospital), Kingdom of Bahrain………………………………


Philippines Open University and University of Islam Malang (UNISMA), Indonesia……………………………………………………


Philippines Open University and University of Pembangunan Nasional “Veteran” Jawa Timur (UPNVJATIM), Indonesia………………………


Open University and University of Pembangunan Nasional “Veteran” Jawa Timur (UPNVJATIM), Indonesia…………………………………

7. Memorandum of Agreement and Amendatory Agreement between the

University of the Philippines Open University and the National Commission for Culture and the Arts (NCCA)………………………….

8. Open Access License to Publish Agreement between the University of

the Philippines and C & E Publishing, Inc. (C&E)………………………

9. Memorandum of Understanding between the University of the Philippines Open University and Kobe International University (St. Michael’s University)……………………………………………………

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A. Delegated Authority to the President subject to INFORMATION

A. Memorandum of Agreement between the University of the Philippines

and the Commission of Higher Education (CHED) for the Forty-nine

(49) Beneficiaries under the New Scholarship Program in the Amount of

P6,006,466.00……………………………………………………………..

B. Delegated Authority to the President subject to INFORMATION of the

Board

1. Revised MBA/MS Finance Academic Calendar for AY 2015-2016 and New Academic Calendar for AY 2016-2017 of the UP E.A. Virata School of Business, UP Diliman…………………………….

2. Proposed UP Manila Academic Calendar for Academic Year 2016-

2017 ……………..………………………………………………....

3. Request for Changes in the UP Manila Academic Calendar for its First Semester, 2015-2016 Due to Suspension of Classes brought about by the Asia-Pacific Economic Conference (APEC) which will be held on November 2015 in Manila………………………….

4. Request of UP Mindanao Chancellor Sylvia B. Concepcion for the

Rescheduling of the University Council Meeting in the AY 2015-2016 Academic Calendar …………………………………………..

5. Deed of Donation between the University of the Philippines Manila

and Dr. Edward V.A. Lim and Mrs. Julia Lim……………………...

6. Contracts/Agreements

UP Diliman

1. Construction Agreement between the University of the Philippines Diliman and Mr. Emerson Y. Maulit doing business under the name and style of Reygem Builders (Contractor)……..

2. Construction Agreement between the University of the

Philippines Diliman and HDM Technologies Inc. (Contractor)…

3. Construction Agreement between the University of the Philippines Diliman and Mr. Jesus A. Asuncion doing business under the name and style of Jesus Asuncion Builder (Contractor)………………………………………………………

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MATTERS SUBMITTED FOR INFORMATION OF THE BOARD


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A. Amendatory Agreement between the University of the Philippines and the Eurotowers Group for the Construction of the Theater Building in the Amount of One Hundred Million Pesos (P100,000,000.00) ………………..

B. Regent Georgina Encanto’s Request………………………………………… C. Proposal to Redefine or Reorient the Purpose of the UP College of Law

Office of Legal Aid (OLA)…………………………………………………. D. Request of President Alfredo E. Pascual for Authority to Travel to Ontario,

Canada on November 22-27, 2015 to Participate in the 49th Annual Conference of the Canadian Bureau for International Education (CBIE) and to Visit Selected Universities………………………………………………...

E. Request of President Alfredo E. Pascual for Authority to Travel to Kuala

Lumpur, Malaysia from 15 to 17 December 2015 to be one of the panelists at the Second Public University Leadership and Governance Conference 2015 organized by University of Malaya…………………………………….

F. Request of the College of Social Work and Community Development

(CSWCD), UP Diliman for Authority to Purchase One (1) Motor Vehicle in the Amount of One Million Three Hundred Eight Thousand Pesos (P1,308,000.00) to be Sourced from the internally-generated income of UP Diliman ……………………………………………………………………...

G. Request of UP Mindanao to Purchase One (1) Unit Motor Vehicle

Amounting to One Million Eight Hundred Thousand Pesos (P1,800,000.00) to be Charged Against the Revolving Fund 164 ……………………………

H. Guidance from the Board on the Offer of the Quezon City Government to

Buy the Property Occupied by the Krus Na Ligas Community……………..

I. Concerns of Regent Senator Cayetano:

1. On UAAP (University Athletic Association of the Philippines)…….

2. On Internationalization……………………………………………… J. On Regents’ Representatives at the Board………………………………….

(Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to D)..………………………………………………………..

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OTHER MATTERS


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A. Report of the President

(A copy of the report is attached as Annex A, pages 65-70.) Highlights of the Discussion 1. President Pascual reported to the Board about his trip to Seoul, Korea from 15-17

September 2015 wherein he presided over the meeting of the Korean Studies Association of Southeast Asia (KoSASA) Advisory Board in his capacity as President of KoSASA.

2. Part of the agenda discussed at the said meeting was the proposed amendments to the

Korea Foundation’s ASEAN Fellowship Program for Korean Studies and the UNSW’s PhD Scholarship Program for KoSASA member universities. A faculty member of the Virata School of Business is a recipient of the fellowship program given by the Korea Foundation. Meanwhile, the Advisory Board has just chosen a UP faculty member for the UNSW’s PhD Scholarship Program.

3. Other matters discussed at the KoSASA Advisory Board meeting included the

following:

i) Hosting the of 2016 KoSASA Biennial International Conference by UP on 28 to 30 September 2016;

ii) Respective plans and programs of the individual KoSASA member universities related to Korean studies; and

iii) UP’s plan to establish a Korean Research Center for which UP would receive seed funding from the Academy of Korean Studies (AKS). To date, UP has already received the AKS seed funding of USD 41,632.

4. The President also attended the AKS International Conference in commemoration of

the 70th anniversary of Korea’s Independence. During the University Presidents’ Forum, he delivered a keynote speech on the theme Korea and Southeast Asia: Building Partnership in Education. He emphasized that, as vital as trade and security agreements and official development assistance are, it is still people who form the heart of international relations. Any discussion of Korea-Southeast Asia collaboration, particularly in education, should be grounded on people-to-people relationships and that the bilateral and multilateral agreements between Korea and the ASEAN and its member countries are just manifestations of a deepening appreciation of one another as regional neighbors and global partners.

5. President Pascual added that there were several papers presented in the said

conference, including the paper of Professor Eduardo Gonzalez from the UP Asian Center.

REPORT of the PRESIDENT and other SECTORAL REGENTS


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6. A memorandum of agreement with the Pamantasan ng Lungsod ng Maynila (PLM) was signed by the President for the use of UP’s Computerized Registration System (CRS), a standalone software that can benefit universities. Since UP is going for a more extensive and fully integrated information management system in all its campuses across the country as part of its strategic thrust towards operational excellence, it can now lend its current system to other universities. There is already a discussion with the Commission on Higher Education (CHED) on the possibility of financial support from CHED for the deployment the CRS to more universities.

7. A roundtable discussion with Chinese Embassy officials was held on 9 September

2015 at the BOR room upon the request of the Economic and Commercial Counselor of the Chinese Embassy in the Philippines. UP’s participants included Center for Integrative and Development Studies (CIDS) Executive Director Edna Co, Assistant Vice President for Academic Affairs Rhodora Azanza, Asian Center Professor Aileen Baviera and three professors from the School of Economics, namely, Emmanuel de Dios, Maria Socorro Bautista, and Adjunct Professor Calla Wiemer. The discussion was purely focused on economy and trade.

8. UPLB’s PhD in Development Studies Program was launched in UP Mindanao on 11

September 2015. The program is expected to produce five (5) to seven (7) PhDs among the faculty of UP Mindanao—a partial answer to the concern of Regent Albarracin on the replenishment and augmentation of PhDs.

9. On the UP Budget for 2016, President Pascual informed the Board that it had passed

the House plenary session. During a meeting with the Senate Finance Committee, there was favorable support from the Chair and other members of the Committee for further congressional initiatives to augment the UP budget.

10. President Pascual signed a memorandum of understanding (MOU) with GMA

Network for the purpose of providing a platform for showcasing UP faculty’s expertise, available data, and information to help voters make an informed choice for the upcoming 2016 national elections.

11. The Confucius Institute in UP Diliman was inaugurated on 12 October 2015. The

ceremony was attended by the Chinese Ambassador to the Philippines and the President and other officials of Xiamen University. There was also a big delegation from the Chinese Filipino Community, led by former Regent Francis Chua and other Filipino Chinese Chamber of Commerce members. The formal agreements for the establishment of the Confucius Institute in UP Diliman were signed on 7 December 2014 in Xiamen, China. President Pascual signed the agreement with the Headquarters of Confucius Institute (Hanban) and UP Diliman Chancellor Michael Tan signed the agreement with Xiamen University, which is the direct partner institution for the Confucius Institute.

12. In the face of growing challenges from natural disasters and external security threats

at the national level, certain sectors are now clamoring for reinvigorating UP’s ROTC program. At the 13 October 2015 President’s Advisory Council (PAC) meeting, UP alumnus and former Corps Commander of UP ROTC, Mark Javier made a presentation on the critical need for UP and other schools in the country to pay attention to the flagging interest in military training among our youth.


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13. President Pascual reported about the entry of six (6) military personnel in UP Diliman

campus on 21 October 2015. The UP Diliman Special Security Brigade (SSB) noticed suspicious activities along Roxas and Corregidor Streets near the College of Education and in the Sunken Garden. One introduced himself as an officer of the Armed Forces of the Philippines (AFP) but refused to divulge any more information while the other five men remained unidentified. The UP Diliman Police accompanied them to the Quezon City Police Department. A report was made by the UP Diliman Chancellor in his statement of concern on the unauthorized intrusion of military personnel into the UP Diliman campus.

14. On 27 October 2015, the AFP apologized to UP in a statement sent to the media

admitting that military personnel indeed entered UP and that it was a transparent operation, which was properly coordinated with the local police. AFP claimed that there was no intent to violate the 1989 UP-DND Agreement. However, the AFP did not inform the President or the UP Diliman Chancellor. Since there was no notification by the AFP, there was no official reason given as to its military men’s presence in the campus. One speculation was the arrival of a group of Lumads in UP on 26 October 2015, which they might be observing.

15. President Pascual informed the Board about the continuing discussions between UP

and the AFP on the following: a) possible partnership in the design of instruments and mechanisms for the assessment of AFP’s training and educational programs; b) participation of UP professors in external panels for the conduct of Quality Assurance assessment of its curricula and other aspects of AFP’s training and educational programs, and c) the development of general education faculty of the Philippine Military Academy.

16. President Pascual reported other activities, such as, the MOU signing with the

Administration of the Philippine Coconut Administration for the development of coconut seed farms in the UP Land Grant areas, and his talk to high school students of St. Paul about “My Profession, My Passion, My Service to the Nation”.

17. Regent Senator Cayetano proposed to have regular updates on the faculty

development and scholarship programs. Like Regent Albarracin, she would like to see how UP is reaching the milestones or markers it has set.

18. Student Regent Pangalangan commended and thanked the President for attending the

forum regarding eUP at the College of Engineering despite being aware of the contentions from student sector. He hoped to have similar discussions especially with the Vice Presidents to address transparency issues.


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B. Report of the Faculty Regent

(A copy of the report is attached as Annex B, pages 71-73.) Highlights of the Discussion 1. Faculty Regent Padilla informed the Board that the UP School of Health Sciences and

the UP College of Public Health are jointly finishing the Evidenced-based Planning Resilient Local Health Systems Program funded by the UNICEF. The program has already trained 40 municipalities in Visayas, including Cebu, Iloilo, Capiz, Tacloban, and Samar.

2. With the visit of the UP System Quality Assurance Committee, UP Visayas has

started encoding the internal academic assessment tool for each of the different campuses and for each of the different programs. He hopes to visit all the other CUs this November and provide a report to the BOR by early 2016.

3. He had consultations with his constituents in UPV Miag-ao, UP Koronadal, UP

Mindanao, UP Diliman, and the UP Diliman Extension campus in San Fernando, Pampanga. He highlighted the problem in the Directorship of the UP Diliman extension campus in Pampanga because the incumbent Director is only on a holdover capacity. He said that the UP Diliman Chancellor should be able to recommend a permanent Director as soon as possible since the lack of it has been affecting not only the faculty but also the students. President Pascual informed the Board that the search process for the director was ongoing.

4. Regent Padilla’s other activities include the following:

i) Attendance in the Philippine Genome Center Agriculture Genomics Program Scientific Advisory Council meeting in UP Los Baños;

ii) Serving as training director and facilitator of the training program for LGUs under the USAID-funded Municipal Leadership and Governance Program with the Zuellig Family Foundation as partners;

iii) Attendance as one of the plenary speakers in the annual Philippine Society for

Microbiology-UP Visayas Chapter meeting and symposium;

iv) Collaboration on a tie up between UP Visayas and Smart Telecommunications to come up with a new version of the SHINE Program (Secured Health Information Network and Exchange), a software application for Electronic Medical Records (EMR) for the UPV public health and computer science programs, and

v) Consultation of the two (2) nominees for the next PGH Director, Dr. Gerardo Gap

Legaspi and Dr. Eric Domingo, which was held at the Office of the Sectoral Regents.


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C. Report of the Student Regent

(A copy of the report is attached as Annex C, pages 74-76.)

Highlights of the Discussion 1. Student Regent Pangalangan informed the Board about the following:

i) Rise for Education Alliance (REA) - an alliance of over 150 members throughout the UP system that aims to educate the students about Socialized Tuition System and to continue to fight for greater fiscal support from the national government;

ii) Kilos na Laban sa Budget Cut (KLBC) - a campaign, similar to the Rise for

Education Alliance, which aims to gain the participation of UP administrators in the call for greater subsidy for education. REA and KLBC prepared separate Unity statements, with the former having over 3,000 signatures;

iii) Student Summit – a visit to the UP Diliman Extension Program in Pampanga

together with the Faculty Regent. He realized that the concerns of the students—the difficulty with enrolment and classrooms, the lack of direction of the unit and the mistakes of management—stemmed from the fact that there is no permanent Director and clear direction in the unit.

He also visited the UP Visayas Miagao campus, UP Mindanao, and UP SHS

in Koronadal. The situation of the students in UP SHS Koronadal is difficult because the ladderized program cannot be completed without the medical school. The local government unit (LGU) will only support the SHS Koronadal for another two (2) years. Once the support from the LGU stops, the future of SHS Koronadal is uncertain. Yet, it is very important to have the medical school in SHS Koronadal because it would be the first medical school in Region XII, but UP has to overcome numerous obstacles;

iv) Celebrate Life: Flourishing in the UP Campus – a program for the psycho-

social welfare of the students, especially when they are under great stress from their academics. UP Visayas has a very progressive Office of Student Affairs (OSA) that provides more Guidance Counselors. UP Diliman has five (5) Guidance Counselors for every 25,000 students and most students visit the Guidance Office only when they have academic problems. He hoped to raise the value of life in UP to empower the students who have certain medical concerns or personal struggles while they are in the University.

v) Dialogue with the UP President Chancellor Tan and Rep. Terry Ridon - the

dialogue aimed to synchronize the initiatives of all parties regarding the upcoming elections. The Office of the Student Regent and other systemwide Student Alliances will partner with the Office of the Vice President for Public Affairs (OVPPA) for a Presidentiables forum.

vi) On military personnel’s presence in UP campus - Student Regent Pangalangan

cited two (2) instances where government military agents were observed gathering information from some students in the UP campus. The first, as


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earlier reported by the President, involved about six (6) AFP officers, who were seen in the campus prior to the arrival of the movement called “Manilakbayan 2015”.

vii) The other incident, which Student Regent Pangalangan himself witnessed,

occurred after the Lumads’ march along the academic oval. During the Manilakbayan’s concluding program, two PNP officers arrived and started questioning the community members.

viii) Some student leaders approached the police officers, asked them their names

and their purpose for coming, and requested them to leave the premises. However, the police officers did not answer the student leaders’ questions and, instead, asked the students their own names.

ix) At this point, Student Regent Pangalangan told the police officers that they had

“no permission” to come, much less ask questions. The officers said that they were from Camp Karingal.

x) The police officers said that they “just wanted to get some information,” which

Student Regent Pangalangan might be able to supply, such as, the number of participants and the organizers’ identities. He then said that the students wanted them to leave the area.

xi) The students finally summoned the UPD police, who arrived after the PNP

officers had gone. xii) He informed the Board about the incident in UP Mindanao, where a hundred

policemen had entered the campus in response to reports of alleged violent events involving the community members and the UPMin administration.

xiii) He said that the UPMin students did not regard the intervention of a hundred

policemen as a proper solution, since it would only intensify the prevailing tense situation and put the students at risk or harm. Student Regent Pangalangan then recommended to the UPMin Chancellor to conduct a dialogue with all sectors – students, community members, the LGU and the administration – to settle the problem. He also requested for all the PNP officers’ withdrawal from the campus.

xiv) Student Regent Pangalangan also said that students from the UP Visayas had

similar concerns. He mentioned that the students were wary of military harassment and interrogation of students and community members.

xv) Student Regent Pangalangan also mentioned anonymous students’ reports about

military personnel inside the Student Council office looking through their files, or knocking on houses asking for particular students. He said that the students, who just wanted to participate in social issues, were antagonized and intimidated and that their rights were being violated.


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2. Student Regent Pangalangan said that in his ongoing consultations with students in the different campuses, he would be willing to include any questions or concerns of the Vice Presidents and other sectors.

3. Regent Senator Cayetano expressed her concern on the incidents of military

personnel’s incursion in UP campuses because this might escalate into something to everyone’s regret. She said that the students need to hear the administration’s assurance that it agrees with them on this point and that it would not tolerate the presence of AFP agents, including the PNP, especially on occasions like this.

4. Student Regent Pangalangan said that the Chancellor had already responded to the

situation and that the students recognized and thanked him for his initiative. However, he said that the PNP and the AFP were still pursuing their activities in the campus even after the Chancellor’s statement.

5. Regent Gonzalez-Montinola suggested that the administration take a more active role

in coordinating with the PNP and the AFP with certain rules of engagement to follow. The AFP or the PNP should not arbitrarily interrogate students. If they need to interrogate students, then they should discuss this with the UP administration and the interrogation should be supervised by a UP representative.

Meanwhile, the students should not directly or immediately engage the AFP or the PNP because, then, the administration cannot guarantee their safety. For instance, instead of directly asking the police to leave the campus, the students should have asked someone from the administration to help or intervene.

With respect to the UPD police arriving late at the scene, the UPD Chancellor should “walk them through the process” because the students should have confidence in the UPD police, and that it could protect them in critical situations.

6. President Pascual agreed with both Regent Cayetano and Regent Gonzalez-Montinola

that the students themselves should not directly engage with the police or military operatives because this could spark trouble on either side. He said that such situations required responsible action on the part of the students to immediately report, either to the UPD police, or to the Office of the Chancellor, the presence of any suspected military operatives in the campus.

7. Student Regent Pangalangan said that he had already informed the students about the

UP-DND accord to empower them and for them to be aware of their rights. And with the Regents’ suggestions, he said that he would likewise advise the students on how to act accordingly.

He added that the students could utilize technology – particularly, smart phones with camera – so that whenever policemen engage the students, the latter could use the video or take some pictures to document the incidents.

8. Regent Maronilla said that the Board should get a copy of the 1989 UP-DND

agreement and learn about the agreement’s exact terms and conditions before making any unnecessary moves.


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The UP Administration should know how to react if some AFP officers were to enter the campus, claiming that they were graduate students or consultants in some UP units, and expressing interest to know what was happening in the campus. Regent Maronilla requested Student Regent Pangalangan to provide the Board a detailed description of every incident he had mentioned in his report, before the Board would write the AFP or the PNP regarding the matter.

9. Regent Gonzalez-Montinola requested that the Board members be furnished a copy

of the apology but the President had not received any letter of apology and that he had learned about it only from the press.

10. In this regard, Regent Senator Cayetano said that her office would work with the Office of the Chancellor about the matter.

11. President Pascual said that the incidents and recent developments should not

prejudice the establishment of any relationship with the military, particularly the AFP.

He said that, as the country’s national university, it is important that UP should take an active role in trying to help the Philippine Military Academy (PMA) produce well-rounded military officers, who can intelligently engage civilians.

D. Report of the Staff Regent

(A copy of the report is attached as Annex D, page 77.)

Highlights of the Discussion 1. Staff Regent Mejia informed the Board about a letter petition dated 17 September

2015 that he had received from the administrative staff and REPS of UP Visayas about the proposed amendment to the implementing guidelines of the Service Recognition Pay (SRP) for administrative staff and REPS given by President Pascual. The letter petition calls for additional five (5) days to the ten (10) days already approved under the SRP and allow the granting of SRP to administrative staff and REPS opting to retire at the age of 60. Staff Regent Mejia said he would submit to the Board his final proposal regarding the matter after his system-wide consultations with his constituents. The same letter petition was forwarded to President Pascual on 20 October 2015.

2. On 14 October 2015, Staff Regent Mejia attended the forum for the Directorship of

the Philippine General Hospital (PGH). He personally heard from the nominees their flagship projects for PGH. Staff Regent Mejia attended a separate meeting with the two (2) nominees, namely, Dr. Gerardo Legaspi and Dr. Eric Domingo.

3. Based on the consultations conducted from 14-16 October 2015 at different venues

in UP Diliman, the following concerns of the administrative staff and REPS were raised:


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i) Continuous call of the administrative staff and REPS for an additional P750.00 for the first rice subsidy amounting to P1,500 given at the 1st quarter of FY 2015. The request was based on the corresponding increase of rice subsidy in the recently approved Collective Negotiation Agreement (CNA);

ii) Continuous call for regularization and for filling-up of the vacant items;

iii) Equal benefits for the Non-UP contractuals such as: Annual Incentive Grant;

rice subsidy; cash gift; discount at the University Health Service; to be on the priority list in the filling up of items, if qualified; and to have opportunities for trainings/seminars that help them improve their capabilities to meet the minimum QS of the Civil Service;

iv) Standardized rule in the granting of cash gifts to non-UP contractual. Some units grant cash gifts subject to availability of funds. Hence, units without enough funding source could not give cash gifts to non-UP contractuals;

v) CNA leave of absence should be under the Civil Service memorandum, especially the filing of a half day leave using the CNA leave;

vi) Merit step increase should be given to due sagad employees; and

vii) Employees with no Notice of Organizational, Staffing and Compensation Action (no NOSCA) be covered. There are about 12 employees in UP Diliman who will be retiring in the next 2 to 3 years with no NOSCA status. These are the items approved by the Board of Regents but were not approved by the Department of Budget and Management so the CUs compensate for the difference in salaries.

4. Even on short notice, the Office of the Staff Regent was able to raise funds to sponsor

the food for about 700 Lumads and other Indigenous Peoples during their stay at the UP Diliman campus for the Manilakbayan 2015. His office is accepting any kind of support for the Lumads who will be staying in UP Diliman until 31 October 2015.

5. With respect to the SRP, President Pascual said that this was discussed when he was

Alumni Regent but was approved when he became the President. There is a need to study the matter on benefits given to employees very carefully because it is not as simple as it seems. For instance, the cash gift given by some units is really dependent on their funding capabilities. Some CUs may not enjoy the same benefits as other CUs with bigger budgets. Moreover, the benefits of some contractual employees, especially those who are project-based, are already incorporated in their contracts. Some are based on the amount of research grants, about which UP has no control.

6. Staff Regent Mejia recalled that part of the side agreement on the CNA is the creation

of a technical working group to study the matter on contractual workers. 7. President Pascual confirmed that there was a commitment to study the contractual

workers. He pointed out that the amount of benefits given out to employees during his more than 4.5 years stay as President already totalled to around P2.1 Billion.


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MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

A. Proposal for the Revision of Delegated Authority to Approve Procurement Based

on Public Bidding

Rationale The increases in delegated approval limits granted by the Board to the President and the Chancellors were prompted by the need to speed up the procurement process given the increased government funding to UP for capital outlay and research, the tighter time frame for obligating allocated funds, and the bigger number and size of contracts for construction projects and equipment purchases. However, in the face of unprecedented volumes of procurement transactions and stringent legal requirements, procurement delays have been experienced by the University over the past two-and-a-half years, indicating the critical need for further streamlining of the procurement process. In response, the University Administration has implemented certain remedial measures: e.g., the creation of additional bids and awards committees (BACs) and special BACs, the establishment of procurement support units (such as the organic BAC in UP Manila and the assistant vice president for R&D procurement at the UP System), the spreading of procurement assignments (such as the involvement of the UP System and UP Manila BACs in UP PGH’s procurement of P3.15 billion worth of equipment), outsourcing of procurement to the Procurement Service (PS) of the Department of Budget and Management (DBM) and to the Philippine International Trading Center (PITC), and the use of template agreements as part of the bidding documents. These are showing positive results. One major challenge in the procurement process is meeting the maximum periods of action on procurement activities prescribed by the Procurement Law (RA 9184) and its revised Implementing Rules and Regulations (IRR) of 2009, as tabulated in the attached Annex C of the revised IRR. To minimize delays, there is a need to reduce the number of procurement transactions that require approval by the Board or by the President; hence the proposal to increase the limits of delegated authority of the President and the Chancellors for approval of procurement of infrastructure projects, goods, and services based on public bidding. Proposal The proposed increases in the limits of delegated authorities for approving procurement of infrastructure projects, goods, and services based on public bidding shall be as follows:

GENERAL GOVERNANCE


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1. The President: increase from P75 million to P150 million.

2. The Chancellors of UP Diliman, UP Manila, UP Los Baños and UP Visayas: increase from P25 million to P50 million.

3. The Chancellors of UP Baguio, UP Mindanao, UP Open University, and UP Cebu: increase from P15 million to P30 million.

The delegated authorities for approval of variation orders in terms of the maximum

percentage of the original contract price shall remain unchanged as approved by the Board at its 1286th Meeting on 28 February 2013, except for the limits on the amounts of the base contract price which shall be adjusted to the levels of the proposed new limits of delegated approval authorities for the President and the Chancellors. Thus, the delegated authorities for approval of variation orders shall be as follows:

1. The President and the Chancellors: not exceeding 10 percent of original

contract price of projects approved by them based on their respective delegated authorities.

2. In exceptional cases, where it is urgently necessary to complete the original scope of work, the President shall have the authority to approve variation orders of up to 20 percent of the original contract price.

The foregoing 10% and 20% limits on variation orders that can be acted upon by

the President and/or the Chancellors are in accordance with the provisions of the Procurement Law and its revised IRR.

Notwithstanding the delegation of authorities to the President and the Chancellors

for approval of procurement transactions, including variation orders, the Board shall continue to be informed of the various procurement actions taken by the President and the Chancellors in the exercise of their respective delegated approval authorities.

A copy of the Capital Outlay (CO) projects that are in the procurement stage is

attached as ANNEX 1.

Highlights of the Discussion

1. President Pascual pointed out that for purposes of the Performance-Based Bonus (PBB), there are requirements/targets for compliance with the procedural aspects of the Procurement Law and for obligating capital outlay funds. The extent to which UP meets these requirements/ targets is a basis for determining UP’s qualification for the PBB.

2. President Pascual explained that there are currently 144 projects in various stages of

the procurement process across the UP System and that the funds budgeted for most of these projects must be obligated before the end of the year. If the increase in the approval authority of the President is granted as proposed, then the Board will have to consider just ten (10) projects (costing over P150 million each) among those currently in process. Otherwise, the Board will have to handle the approval of 25 projects (costing over P75 million each). [It was understood from the discussion that


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the increased limit of approval authority being proposed will already apply to the projects currently in various stages of the procurement process.]

3. Chair Licuanan said that other SUCs meet only once every quarter but they have little

money to worry about. She inquired who the head of the procuring entity (HOPE) for UP is.

4. President Pascual said that the procuring entity is UP and the head of the procuring

entity is the UP Board of Regents. However, there is a colatilla in the Procurement Law for government agencies, where heads of units in other regions operating autonomously, can be considered as HOPE. In the case of UP, the Chancellors can be the HOPE of the respective CUs.

5. Chair Licuanan said that there should be some efficiency in making sure that projects

go through the various stages.

6. Regent Albarracin recommended that the Board should approve the increase in the delegated approval authority if it wants to follow the time limits of Republic Act 9184. While it will be impossible to meet the time limits since the Board meets once a month, all projects should be presented to the Board in the beginning. For projects that will cost more than P150 Million, the Board may request the President for a report to see whether their procurement was done properly.

Board Action: APPROVED

B. (1) Proposal to Rename & Reorganize the UP Socialized Tuition Office (UP STO)

into the UP Office of Student Financial Assistance (UP OSFA);

(2) Proposal to Create an Assistant Vice President for Student Affairs (AVPSA) position under the Office of the Vice President for Academic Affairs (OVPAA);

and

(3) Appointment of Prof. Richard Philip A. Gonzalo as Assistant Vice President for Student Affairs

Highlights of the Discussion 1. President Pascual said that the rationale for the renaming of the office is to capture and

encompass the functions of the office that is doing more than just administering policies related to the Socialized Tuition System. The office is also involved in formulating policies with respect to other forms of financial assistance to students, including scholarships and student assistantships. Moreover, the rename office will serve as the System level office that looks after the policies related to student affairs and coordinate/oversee activities of the offices of student affairs (OSAs) in the CUs. The OSA-equivalent in UP Diliman is the Office of Scholarships and Student Services (OSSS).

2. Student Regent Pangalangan said that there was another agenda matter under academic

matters—the renaming of the University Committee on Scholarships and Financial


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Assistance (UCSFA) to University Committee on Student Affairs (UCSA)—that is related to socialized tuition and student affairs. He sought clarification on the following matters: (1) structure and functions of the units concerned with socialized tuition and student affairs, (2) the Socialized Tuition Office being renamed to Office of Student Financial Assistance (OSFA), (3) the UCSFA being renamed to UCSA and its local chapters, and (4) and the new AVPSA.

3. President Pascual said that the UCSFA has no local chapters. It is a committee

composed of the respective Directors for Student Affairs of different CUs. It is not an office but a meeting of officials heading the student affairs function in the CUs. In the case of STO, it is being renamed to reflect its actual function; socialized tuition is not the only form of student assistance; there are scholarships, student assistantships, student loan program, and so on. The Director of the OSFA, Prof. Philip Gonzalo, will concurrently serve as the Assistant Vice President for Student Affairs to oversee all activities related to students.

4. The creation of the AVPSA position is in line with the “One UP” concept. Many

student activities now cut across different campuses but there is official at the System level who can coordinate these activities.

5. Student Regent Pangalangan asked the Board to defer its decision for him to have a

more comprehensive understanding and greater participation from the students beyond UCSFA. He wanted to have a meeting with the Vice President for Academic affairs, along with the other representatives of different student councils, to ensure that concerns of different CUs are incorporated in the structure.

6. Vice President Concepcion said that the proposal was presented during the 6 October

2015 UCSFA meeting and there was a strong support coming from the members of the UCSFA which is composed of OSA Directors and student leaders of the different CUs.

7. President Pascual added that the students are amply represented in the UCSA since it

includes all the Chairs of University Student Councils. As members, they share the responsibility of disseminating the information to students.

8. Chair Licuanan said that there is no need to defer the action of the Board on the

proposal because it was already clarified that there was no major change, except for the AVPSA, but a person is already doing the function. She suggested that it would be good to have an orientation with the students on the new set up.

9. Student Regent Pangalangan asked for an orientation on the entire organizational

structure to know how the UCSFA is well incorporated. Chair Licuanan asked the Vice President for Academic Affairs to arrange the orientation for the students.



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C. Proposal for the Creation of the UP Manila Office of International Linkages

Various colleges in UPM have established links and/or are members of international networks like the ASEAN University Network (AUN), Asia-Pacific Rim of Universities (APRU) and ASEAN-European Academic University Network (ASEA-Uninet). However, many of these linkages have not been maximized and sustained to the advantage of UP Manila. The UP Manila Office of International Linkages (UPM-OIL) shall take a leadership role in initiating and implementing vigorous internationalization programs for UP Manila.

The UPM-OIL shall be under the Office of the Vice Chancellor for Academic

Affairs.


1. President Pascual explained that the UP System is trying to establish a scheme where priority programs in System level offices are also implemented in a separate CU level office. The Office of International Linkages (OIL) is an important support to UP System’s internationalization efforts and UP Manila is proposing to have its own OIL for its own internationalization programs.

2. President Pascual explained the larger CUs will have an office for international

linkages. In the smaller CUs, the Office of Student Affairs is performing the OIL function.

3. Student Regent Pangalangan informed the body that, despite adjustments in certain

aspects for better international partnership, the students are still not aware which office to go to if they want to participate in an exchange program. They usually depend on their friends and professors for information regarding this. It might be an area where Vice President Concepcion can inform the students. Vice President Concepcion said that the Office of International Linkages at the System level is the appropriate office. The CU-level offices will be directly linked to the former.

4. Part of the agenda related to internationalization was the proposal to rename the

University Committee on Scholarships and Financial Assistance (UCSFA) to the University Committee on Student Affairs (UCSA). One of its thrusts is the pursuit of internationalization programs for students.

5. Chair Licuanan requested the Vice President for Academic Affairs to provide the

Board, particularly the Regent Senator, with a listing of offices in the various constituent units that focus on internationalization, especially the big campuses.

6. Vice President Concepcion updated the Board on the undergraduate student

mobility program or MOVE-UP. On the graduate level, there is the Cooperate Program. Her office already identified top 20 universities that UP has MOAs and MOUs with.

7. Regent Albarracin said that some linkages are active but some are not. He

suggested that someone should be in charge of monitoring all the linkages with other institutions because it is important in terms of UP’s international ranking.


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8. President Pascual said that the Assistant Vice President for Academic Affairs and

concurrent Director of Office International Linkages, Dr. Rhodora Azanza is in charge of monitoring the MOU’s and other forms of linkages. Her office holds the database of these MOUs and MOAs with other higher educational institutions.

9. Chair Licuanan requested to monitor the linkages periodically or quarterly, because it is something that the Board would like to support in relation to international rankings.

Board Action: APPROVED. The Vice President for

Academic Affairs will provide the Board with a listing of units of big campuses (UP Diliman, UP Los Baños, UP Manila) that focus on international linkages

D. Proposal to Transfer Supervision of the UP Manila Primary Reproductive Health

Care Center from the Office of the Chancellor To the Philippine General Hospital Department of Obstetrics and Gynecology


E. Appointment of University Officials

UP System

Asst. Prof. RANJIT SINGH RYE as Assistant Vice President for Public Affairs, Office

of the Vice President for Public Affairs, effective 1 September 2015 to serve at the pleasure of the Vice President for Public Affairs

UP Mindanao

Asst. Prof. NILO B. OPONDA as Vice Chancellor for Academic Affairs, UP

Mindanao, effective 01 September 2015 until 28 February 2016

F. Proposal of UP Diliman for the Creation of Incentive Programs for Performing

Students:

1. Official Student Performing Arts Group of UP Diliman 2. UPD Performing Arts Scholarship Program (Tuition Waiver for Student Artists

in the Performing Arts)


1. Regent Gonzalez-Montinola said that she supports athletics and the arts but she does not think that a tuition waiver is the right incentive to be given out. A student should be able to access a UP education regardless of whether he/she is in the performing arts or not. The incentives could either be an honorarium or a grant to individuals or as a group but not a tuition fee waiver.


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2. To be recognized as a student organization, Chair Licuanan said that it has to be

officially recognized by the University to be entitled to an honorarium of about P250,000 for three (3) years. The other way is a scholarship grant or a tuition fee waiver.

3. President Pascual explained that a tuition waiver is given to athletes who officially

represent the University in varsity games. The moment a group is officially recognized, all the members are given a tuition waiver and the whole group is given allowance for rehearsals and other out-of-pocket expenses. The proposal is a revival of the old practice and an easier program to administer because it ensures that every performing artist or athlete is given the support. Instead of paying the tuition, an artist or athlete can just keep the money for his other expenses.

4. Regent Gonzalez-Montinola’s apprehension was that the concept of tying up the

performance with the tuition fee will become more of an educational issue. It may lead to a question of excellence in performing arts or a question of financial assistance. If UP wants to give the performing artists and athletes more support, a committee may be created to ensure that they can study in UP and be provided with the necessary resources.

5. President Pascual said that there are also financial considerations to think about

because the moment UP gives out financial assistance in the form of honorarium or out-of-pocket expense, there would be issues on the source of funding; whereas, the use of tuition waiver is just an opportunity lost automatically charged to the total tuition received by the University. It is an easier process than giving out honorarium.

6. He clarified that the same incentive will be given for student athletes. A tuition waiver

is given regardless of whether students can afford or need financial assistance. It is a way of recognizing the performance and the contribution of the students to the University.

7. Regent Encanto was in favor of giving incentives to cultural groups because they have

a very important role to play. It would also be good if the University could set up funds for purposes of giving honorarium or incentives on top of the tuition waiver for performing groups that bring honor to the University, like winning an international competition.

8. Chair Licuanan had some discomfort with the term “official” in the name “Official

Student Performing Arts Group of UP Diliman”. She suggested thinking of a better name. It could be UP Student Performing Arts Group or UP Performing Arts Group.

9. Given the explanations of President Pascual on the rationale of the proposal, Regent

Gonzalez-Montinola said she was approving the proposal but it does not solve the issue of not having enough money to support the performing groups.

10. President Pascual said that if certain performing groups have commitments to

participate to an important competition abroad, the University and the groups themselves look for the needed money from sponsors and other sources. The support


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is thus on an ad hoc basis because UP cannot provide support for the foreign trips of the various groups.

11. Student Regent Pangalangan sought clarification on the criteria and guidelines for

incentivizing the varsity teams because unlike the performing arts groups, the varsity teams are more complicated. He suggested studying the guidelines because it might affect the dynamics of the organization, particularly on the decision as to who will be given tuition fee waiver.

12. Another concern of the Student Regent Pangalangan was that, since it is a tuition fee

waiver, the students still have to pay the miscellaneous and other school fees. 13. President Pascual thanked the Board for the comments and concerns but he asked that

the Board approve the proposal and leave the fine-tuning of the details and incorporation of all the concerns raised to administration.

14. Regent Senator Cayetano said that it goes back to the need for a System level varsity

athletes/performing arts coordinator that would get things done in an organized way. President Pascual said that the Office for Athletics and Sports Development has just been approved to serve the purpose.


A. Renaming of University Committee of Scholarship and Financial Assistance

(UCSFA) To University Committee on Student Affairs (UCSA)

The UCSFA is a UP System committee that acts on policy matters on scholarships and financial assistance programs of UP. In the absence of a system committee on student affairs, the UCSFA also deliberates on matters concerning other student services, such as psychosocial support and internationalization programs.

In view of these, the UCSFA recommends renaming the committee to properly

reflect these functions and to address the need for a UP System committee that will serve as venue to discuss and recommend policies on student services that will affect all UP CUs.


ACADEMIC MATTERS

NOTE: The Board gave an omnibus approval for GENERAL GOVERNANCE from Item Nos. D-E, including sub-items.

NOTE: The matter was discussed under General Governance in connection with the renaming of the Socialized Tuition Office into the UP Office of Student Financial Assistance (UP OSFA). Please see pages12-13.


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B. Proposal to Amend the Professor Emeritus Teaching Guidelines

Proposed amendment: FROM: Teaching assignments are given in order to meet the exigencies of the service

as justified by the head of the unit. Honorarium shall be given for up to three units only.

TO: Teaching assignments are given in order to meet the exigencies of the service

as justified by the head of the unit. THE MAXIMUM ACADEMIC LOAD PER ACADEMIC YEAR FOR A PROFESSOR EMERITUS SHALL BE ONE SUBJECT OR A 3-UNIT COURSE, UNLESS OTHERWISE AUTHORIZED BY THE CHANCELLOR IN VERY EXCEPTIONAL CASES. HONORARIUM SHALL BE GIVEN FOR ALL COURSES TAUGHT BY PROFESSORS EMERITI AS AUTHORIZED BY THE CHANCELLOR.


C. Strengthening of the Agricultural Mechanization Development Program (AMDP) and elevation into the Center for Agri-Fisheries and Biosystems Mechanization (BIOMECH), College of Engineering and Agro-Industrial Technology (CEAT), UP Los Baños

The proposal aims to elevate the AMDP, which is under the Institute of

Agricultural Engineering, into the BIOMECH to become the research and development center of the CEAT. This move would give emphasis to the stipulated role of the AMDP in the AFMech Law of 2013 (RA 10601) to lead and coordinate the agricultural and fishery mechanization RDE program of all academic institutions in the country.

The important roles of UPLB and AMDP will help in the modernization of the

agricultural sector of the country and enhance UP’s role in instruction, research, development, extension and public service.


D. Establishment of the Dr. Peter J. Stern Professorial Chair in Hand Surgery at the Department of Orthopedics and Dr. Mary Ann Lim-Abraham Professorial Chair in Endocrinology at the Department of Medicine, UP Manila

Donor: Dr. Edward V.A. Lim and Mrs. Julia Lim Support Fund: US$ 30,000 each, starting 1 January 2016 Beneficiary Unit: College of Medicine, UP Manila



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E. Graduation of Students Who completed all the Requirements for their Respective Degrees/Titles as of the End of Midyear Term 2014-2015, or as of the End of the Term Specified, as Recommended by their Respective Universities, Except those with Pending Disciplinary Cases

UP Diliman (Approved by the UP Diliman University Council at its 136th meeting

held on 7 September 2015)

UP Los Baños (Recommended by the UPLB University Council at its meeting held on 14 September 2015)

UP Manila (Approved by UP Manila University Council at its 97th regular meeting

held on 15 September 2015)

UP Visayas (Approved by UP Visayas University Council at its 108th meeting held on 23 September 2015)

UP Mindanao (Endorsed by the UP Mindanao University Council on its 42nd

meeting on 5 October 2015)

UP Baguio (Approved by the UP Baguio University Council at its meeting held on 7 September 2015)

UP Cebu (Recommended by the UP Cebu College Council at its 14th regular

meeting held on 23 September 2015)


A. Approval of the Proposed Allocation of the Indirect/Administrative Overhead Cost of the various UP Philippine California Advanced Research Institutes (PCARI) Projects, as follows:

A.1 Allocation of the 20% to the UP System Administration, and 80% to the

Constituent Universities (CUs) hosting the Projects;

A.2 Furthermore, 80% share of the CU will be shared as follows: 60% to the CU Administration and 40% to the Unit; and

A.3 Disbursement of funds for the payment of (1) Personnel Services (PS) salaries and/or honoraria; (2) Maintenance and Other Operating Expenses (MOOE), including but not limited to contractual and professional services, training, utilities expense, supplies, etc; (3) Capital and/or Equipment Outlay (CO/EO), all in support of research management, maintenance and enhancement of physical infrastructure and common facilities that support research;

FISCAL MATTERS

NOTE: The Board gave an omnibus approval for ACADEMIC MATTERS from Item Nos. B-E, including sub-items.


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administrative services; faculty and staff development to improve the conduct of research.

Highlights of the Discussion 1. President Pascual said that the idea is to use the money to support a unit that will

help manage procurement and other requirements of researchers. The system will be getting 20% and the CU will be getting 80%. Of the 80% CU’s share, the CU administration will get 60% and the unit doing the research will get 40%.

2. Vice President Florendo said that the proposal emphasizes use of the money back to

research activity and research administration. 3. Regent Albarracin asked if the CUs are aware of the set up. Vice President Florendo

replied that the two (2) CUs involved—UP Diliman and UP Manila—were both consulted.


B. Contract of Lease between the University of the Philippines and the Department of Interior and Local Government (DILG) for the Renewed use by the DILG-Local Government Academy (LGA) of a 38,766-sqm parcel of land within the UP Los Baños for a total consideration of P5,528,180.00 for a period of five (5) years (08 July 2012–07 July 2017)

The contract incorporates the agreements between the representatives of the

DILG and the LGA-UPLB Joint Management Committee, and has the concurrence of the UPLB Legal Office.

Highlights of the Discussion 1. Student Regent Pangalangan inquired about the use of the facilities and whether the

lease is already part of the master development plan. 2. President Pascual said that UPLB is just renewing the lease of the old facility being

used by the Local Government Academy (LGA). On the query of the Student Regent, he was not sure whether the LGA would train military officers in the academy.


C. Memorandum of Agreement between the University of the Philippines Diliman and the UP Epsilon Chi Fraternity Inc. for the latter’s donation of a Health and Fitness Center worth P10 Million at the Molave Residence Hall, UP Diliman

Under the terms of the MOA, the donor will design and construct a health and

fitness center in UP Diliman. The donee shall provide landscape development for the


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project and shall allow the donor to use the facilities free of charge for a total period of 100 hours during the year.

Upon the completion of the project, the donor will donate the same to the

University. In consideration of the donation, the naming rights for the center shall be given to the donor for ten (10) years, subject to the Naming Rights Policy of the University and the provisions of Republic Act No. 1059, and upon the approval of the University’s Board of Regents. The maintenance of the center shall be for the exclusive account of the donee.

The Office of the Vice President for Legal Affairs finds the MOA to be in order

and recommends the same for approval of the Board of Regents in accordance with paragraph 27.2 1 of the Existing Delineation of Authority to Chancellors and paragraph 14.22 of the Powers and Functions of the Board of Regents (Handbook on Existing Delineation of Authority in the University).

Highlights of the Discussion 1. Student Regent Pangalangan sought clarification on the provision in the

memorandum of agreement (MOA) stating that the donor shall be allowed to use the facilities free of charge for a total period of 100 hours during the year.

2. President Pascual explained that the donor shall not use the facility arbitrarily. It

has to give a 15-day-advance notice to make sure that it will not infringe on the use of the facilities by others and the 100 hours can be scheduled based on the level of demand for the facility. The use of the facility is free but not the utilities. The control is with the Dormitory Manager in charge of the facility.

3. Student Regent Pangalangan inquired if students would also be charged utility fees

for the use of the facility so that he could mention it to the dormitory council to make sure that no additional school fees would be charged. President Pascual said that there was no decision on this yet. The facility may not be exclusive to the students staying in the dorm. The Board should not micro manage these things but it should be able to address any problems that may occur.


D. Proposal of UP Diliman for a Revision of the Benefits Received by Local Faculty

Fellowship Awards, effective First Semester AY 2015-2016

The aim of UP Diliman in the increase in stipend and book allowance is to align the benefits received by local fellows under the UP system Faculty-REPS Development

1 27.2 to negotiate, obtain or receive grants, gifts and donations and to administer the same for the benefit of the constituent university, subject to reporting to the President; provided, that the acceptance of donations of equipment the installation, operation or maintenance of which require financial outlay in addition to the approve budget of the constituent University shall be confirmed by the Board upon recommendation of the President; provided further, that all service donations shall be subject to the approval of the Board upon recommendation of the President; furthermore, donations that entails onerous conditions shall be subject to the approval by the Board of Regents (987th BOR Meeting 4/27/86) 2 14.2 approval of donations entailing onerous conditions stipulated by the donor, e.g. donations which stipulate that a particular building/institution be named after a particular individual


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Program while the thesis/dissertation grants are for consistency with the OVCRD-managed grants.

Particulars UP Diliman Local Faculty Fellowships Awards Benefits

FROM TO Salary of Fellow Charged against own item SAME Substitute faculty Instructor 1 item SAME Tuition and all other authorized school fees

Waived SAME

Book allowance per semester P1,000 P5,000 Monthly stipend None P5,000 (studying in UPD)

P10,000 (studying in other CUs)

Thesis Aid P15,000 P30,000 Dissertation Aid P30,000 P60,000


E. Negotiated Procurement Through Adjacent or Contiguous Procurement for

proposed Completion of the School of Statistics Building Phase 1, UP Diliman in the Amount of P28,000,000.00

The Proposed Completion of the School of Statistics Building Phase 1 includes

the scope of work, which was included in the original design but was deferred due to insufficient funds. The proposed works are critical items to complete the construction of the building. The total funds for the proposed project is in the amount of P28,000,000.00. The approval for the use of the alternative method of procurement (negotiated procurement) prescribed in Section 48 in relation to Section 53.4 (adjacent and contiguous) of the Revised Implementing Rules and Regulations (IRR) of RA 9184 is herein being sought.

Before negotiated procurement, through adjacent or contiguous procurement, can

be resorted to, the conditions set forth in Section 53.4 of the Revised IRR of RA 9184 should be satisfied. The Office of the Campus Architect (OCA) of UP Diliman had issued a Certificate of Compliance dated 26 August 2015, confirming that the requirements prescribed in Section 53.4 had been complied with. It further attested to the commencement of the negotiations for the procurement of the project prior to the expiration of the original contract.

Under the presumption of regularity in the performance of the duties and

responsibilities by the Bids and Awards Committee (BAC) and the OCA, the Office of the Vice President for Legal Affairs (OVPLA) is endorsing the signature of the President of the University and subject to the approval by the University's Board of Regents (BOR), the BAC Resolution recommending the use of alternative method of procurement (negotiated procurement) for the Proposed Completion of School of Statistics Building Phase 1.



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F. Notice of Award and BAC Resolution for the Design and Build of the Proposed

Department of Computer Science Building Phase 1 located at Engineering Complex, Velasquez St., UP Diliman, Quezon City in the Amount of P105,888,888.80

Highlights of the Discussion 1. Regent Albarracin said that since the contractor is the one that designs and builds,

there should be no reason for a variation order. He suggested that the contractor or the Dean be informed of this to minimize variation orders.

2. President Pascual asked Vice President Florendo to remind the Dean to be very strict

in considering design and build contracts.


G. Request of the University of the Philippines Press (UP Press) for Approval of the total Amount of P200,000.00 for the UP Press Critical Essay Writing Contest to be charged against the UP Press Trust Fund

The UP Press Critical Essay Writing Contest is one of the Special Projects of UP

Press to commemorate and celebrate its golden anniversary.

Breakdown: P140,000.00 as prize money for ten winners in the Filipino and English

divisions

42,000.00 as honaria for the panel of six experts who will serve as judges

18,000.00 for maintenance and other operating expenses


H. Reprogramming of Two Hundred Eighty Five Million Six Hundred Sixty One Four Hundred Seventy Three Pesos (P285,661,473.00) representing UP System Administration’s unexpended balances of Prior Years’ Obligations, as certified available by the System and Accounting Offices for the following projects:

Project Titles Capital Outlay

(CO)/Equipment Outlay (EO)

Football Field in the UP Sports Arena (Synthetic Turf, Synthetic Running Track and Supply and Installation of Outdoor Lighting)

P40,000,000

Construction of a 4-Storey Economics and Management Studies Center, CEM, UPLB a) Construction Cost of Construction Materials, Labor,

Equipment, and Mobilization and Demobilization; 67,500,000


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b) Cost of purchase of appliances, office, classroom and laboratory equipment and furniture, communication and CCTV equipment

9,000,000

c) Architectural and Engineering Design Services Fees for Building Interiors and Sites

4,725,000

d) Full-time Construction Supervision Services for Quality Control Evaluation of Construction Work, Preparation of Daily Inspection Reports and filing of documents

6,750,000

e) Construction Performance Evaluation System 2,025,000 Landscape Redevelopment of UP Diliman University Avenue 5,661,473 Modernization of Laboratory Equipment of Constituent Universities

20,000,000

Capital Outlay to support the Strategic Initiatives of the President

30,000,000

Proposed Renovation of Gonzalez Hall (University Library), UP Diliman

100,000,000

TOTAL P285,661,473

It is understood that any disbursements that will be made against this fund shall be subject to the usual accounting and auditing rules and regulations.

Highlights of the Discussion 1. Regent Albarracin said that the BOR Finance Committee recommended the

reprogramming of the amount as proposed. The amount will be spent on necessary projects listed in the proposal. The money came from the unexpended balances of prior year’s obligations, such as the difference in compensation when an associate professor sits on a full professor item.

2. The BOR Finance Committee agreed that it would be desirable to have an estimate

of the unexpended balances at the beginning of the fiscal year so that there would be ample time to think of wise ways of spending the money, instead of doing it towards the end of the year when everybody is in a hurry to obligate capital outlay allocations because any unobligated portions of these by the end of the year can no longer be accessed.

3. President Pascual assured the Board that all the projects for which the reprogrammed

funds have been dedicated to had already been in the pipeline or plans years back. The administration is just trying to find the right timing for the projects. He clarified that the unspent money does not go back to the National Treasury. He appreciated the advice of Regent Albarracin and the Finance Committee because there will be other funds with no specific identified project yet and it will be wise to plan ahead.



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I. Programming of UP System Administration’s unexpended balances of Prior Years’ Obligations from the Revolving Fund in the Amount of Eight Million Three Hundred Forty Three Thousand Five Hundred Fifty Nine Pesos & 72/100 Only (P8,343,559.72), as certified available by the System and Accounting Offices for the following purpose:

EXPENSE CLASS AMOUNT

Equipment Outlay (EO) – various EO needs of the UP System Administrations Office

P8,343,559.72

It is understood that any disbursements that will be made against this fund shall

be subject to the usual accounting and auditing rules and regulations.


J. Reprogramming of UP Visayas’ prior years’ unexpended obligations in the amount of Nine Million Six Hundred Ninety Seven Thousand Seven Hundred Twenty Five Pesos and 74/100 Only (P9,697,725.74), certified as available by the Chief, Budget Office and Chief Accountant of UP Visayas, to be utilized as follows:

Maintenance and Other Operating Expenses P7,245,685.74 To augment the maintenance and other operating expenses of the University including utilities and security services

Equipment Outlays 2,452,040.00 To purchase some pieces of equipment for various units of the University

Total P9,697,725.74

It is understood that the disbursements from this reprogrammed amount shall be

subject to the usual accounting and auditing rules and regulations.


K. Reprogramming of UP Cebu’s Prior Year’s Unexpended Obligations in the Amount

of Eleven Million One Hundred Eighty Eight Thousand One Hundred Forty Eight Pesos & 14/100 Only (P11,188,148.14), certified as available by the Chief, Budget Office and Chief Accountant of UP Cebu, to be utilized as follows:

Personal Services P9,785,457.67

To pay for personal benefits including Service Recognition Pay, Financial Assistance of Personal Hospitalization Expenses (FAPHE), Annual Incentive Grant, overload teaching honoraria, monetization and Other PS obligations


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Capital Outlay 1,402,690.47

To fund the retrofitting of Lahug Library

Total P11,188,148.14

It is understood that any disbursements that will be made against this fund shall be

subject to the usual accounting and auditing rules and regulations.


1. Vice President Florendo said that the reprogramming proposals of UP Visayas and UP Cebu have not gone through the BOR Finance Committee because the respective amounts were lower than the agreed P75-Million mark for the BOR Finance Committee.

2. President Pascual said that he can approve the projects but the reprogramming has

to be approved by the Board.


L. Grant of the Year-end Grocery Allowance for CY 2015 in the amount of P4,500 to

all Qualified UP Employees

Amount: P4,500 for each qualified employee Justification: Collective Negotiations Agreements (CNA) with the All UP Workers

Union and the All UP Academic Employees Union.


A. Request for Waiver of Sabbatical Rules in Favor of Prof. FLORA ELENA R.

MIRANO, Professor 12, College of Arts and Letters, UP Diliman, effective 1 July 2015 until 31 October 2015

Specifically, the request is for waiver of the following sabbatical rule, to wit: “In

no case shall sabbatical leaves be granted, within two (2) years before the faculty member’s 65th birthday.” (Faculty Manual, Chapter 6, Section 6.4)

ADMINISTRATIVE MATTERS

NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Item Nos. D, E, G, I, and L, including sub-items.


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The request was fully endorsed by the Department Chair, Dr. Flaudette May V. Datuin, appealing for approval of Option No. 2 of the recommendations by the Academic Personnel and Fellowship Committee (AFPC) which states:

“To recommend a four-month sabbatical which still leaves the equivalent return service obligations of approximately eight months before retirement of Dr. Mirano, in consideration of her administrative position as Chair for three (3) years and immediately following, as Dean of the College for six (6) years as articulated in the strong justification provided by the unit.


B. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:

UP Los Baños

Engr. RODOLFO A. AGUIRRE Jr., Instructor 4, College of Engineering and Agro-Industrial Technology, effective 01 August 2015 until 31 December 2015

Asst. Prof. NORA DM. CARAMBAS, Assistant Professor 1, College of Economics and Management, effective 01 August 2015 until 31 December 2015

Asst. Prof. MYLENE C. NIEVES, Assistant Professor 2, College of Agriculture, effective 01 August 2015 until 31 December 2015

Engr. MARC IMMANUEL G. ISIP, Instructor 6, College of Engineering and Agro-Industrial Technology, effective 01 August 2015 until 31 December 2015

Assoc. Prof. RUEL C. NACARIO, Associate Professor 1, College of Arts and Sciences, effective 1 August 2015 until 31 July 2016

Asst. Prof. ELIZABETH E. SUPANGCO, Assistant Professor 1, College of Economics and Management, effective 01 August 2015 until 31 December 2015

Engr. MIKEL ANGELO B. YAP, Instructor 7, College of Engineering and Agro-Industrial Technology, effective 01 August 2015 until 31 December 2015

UP Manila

Asst. Prof. MELODY ANNE B. OCAMPO, Assistant Professor 1, College of Arts & Sciences, effective 01 August 2015 until 31 December 2015

Board Action: APPROVED C. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the

Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

C.1 Transfer to Permanent Status

UP Diliman Asst. Prof. JULIENNE THESA Y. BALDO-CUBELO, Assistant Professor 4,

College of Mass Communication, effective 29 October 2015


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Asst. Prof. ZYRA RUTH T. BREBANTE, Assistant Professor 1, College of Human Kinetics, effective 29 October 2015

Asst. Prof. KELVIN C. BUÑO, Assistant Professor 1, College of Engineering, effective 29 October 2015

Asst. Prof. KRISTYN T. CARAGAY, Assistant Professor 5, College of Home Economics, effective 29 October 2015

Asst. Prof. JACLYN MARIE L. CAUYAN, Assistant Professor 1, College of Education, effective 29 October 2015

Asst. Prof. MARY ANN CRISPINO-CEBALLO, Assistant Professor 1, College of Education, effective 29 October 2015

Asst. Prof. FARAH C. CUNANAN, Assistant Professor 4, College of Social Sciences and Philosophy, effective 29 October 2015

Asst. Prof. MARIA THERESA G. DE LEON, Assistant Professor 7, College of Engineering, effective 29 October 2015

Asst. Prof. FRANZ A. DE LEON, Assistant Professor 6, College of Engineering, effective 29 October 2015

Asst. Prof. NANCY A. KIMUELL-GABRIEL, Assistant Professor 5, College of Arts and Letters, effective 29 October 2015

Assoc. Prof. LUIS MARIA B. GARCIA, Associate Professor 7, College of Science, effective 29 October 2015

Asst. Prof. EUGENE C. HERRERA, Assistant Professor 5, College of Engineering, effective 29 October 2015

Asst. Prof. JEM R. JAVIER, Assistant Professor 4, College of Social Sciences and Philosophy, effective 29 October 2015

Assoc. Prof. LEN HERALD V. LIM, Associate Professor 2, College of Science, effective 29 October 2015

Asst. Prof. MICHAEL DANIEL C. LUCAGBO, Assistant Professor 1, School of Statistics, effective 29 October 2015

Asst. Prof. LUMBERTO G. MENDOZA, Assistant Professor 1, College of Social Sciences and Philosophy, effective 29 October 2015

Asst. Prof. DANIELLE P. OCHOA, Assistant Professor 1, College of Social Sciences and Philosophy, effective 29 October 2015

Asst. Prof. CHRISTIAN R. OROZCO, Assistant Professor 1, College of Engineering, effective 29 October 2015

Asst. Prof. APRIL J. PEREZ, Assistant Professor 2, College of Arts and Letters, effective 29 October 2015

Asst. Prof. JEARK A. PRINCIPE, Assistant Professor 4, College of Engineering, effective 29 October 2015

Asst. Prof. PAMELA A. RAZON, Assistant Professor 3, College of Education, effective 29 October 2015

Asst. Prof. CYNTHIA GRACE S. SANGUYU, Assistant Professor 6, UP Diliman Extension Program in Pampanga, effective 29 October 2015

Asst. Prof. MA. LORENA M. SANTOS, Assistant Professor 7, College of Arts and Letters, effective 29 October 2015

Asst. Prof. EFENITA MAY M. TAQUEBAN, Assistant Professor 3, College of Social Sciences and Philosophy, effective 29 October 2015

Asst. Prof. CLOD MARLAN KRISTERV. YAMBAO, Assistant Professor 4, College of Arts and Letters, effective 29 October 2015


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UP Los Baños Asst. Prof. DIANNE JOY D. AGUILON, Assistant Professor 1, College of

Forestry and Natural Resources, effective 29 October 2015 Asst. Prof. ZOILO D. BELANO Jr., Assistant Professor 2, College of Arts and

Sciences, effective 29 October 2015 Asst. Prof. MARK LEXTER D. DE LARA, Assistant Professor 2, College of

Arts and Sciences, effective 29 October 2015 Asst. Prof. NOHREEN ETHEL P. MANIPOL, Assistant Professor 1, College

of Economics and Management, effective 29 October 2015 Asst. Prof. ANNA TERESA O. ORILLO, Assistant Professor 3, College of

Human Ecology, effective 29 October 2015 Asst. Prof. KAREN P. QUILLOY, Assistant Professor 1, College of Economics

and Management, effective 29 October 2015 Asst. Prof. JOAN PAULINE P. TALUBO, Assistant Professor 3, College of

Human Ecology, effective 29 October 2015 UP Manila Research Assoc. Prof. ANNA MA. LENA L. LOPEZ, Research Associate

Professor 2, National Institute of Health, effective 29 October 2015 Assoc. Prof. WILFREDO B. PACHECO, Associate Professor 6, (Part-time)

College of Medicine and attending Orthopedic Surgeon, Philippine General Hospital (PGH), effective 29 October 2015

Asst. Prof. JOANNA V. TORALBA, Assistant Professor 3, College of Pharmacy, effective 29 October 2015

UP Visayas Asst. Prof. SHEILA MAE S. DE LEON, Assistant Professor 3, College of

Fisheries and Ocean Sciences, effective 29 October 2015 Asst. Prof. KARLO H. PRIMAVERA, Assistant Professor 5, College of

Fisheries and Ocean Sciences, effective 29 October 2015

C.2. Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman Prof. GRACE J. ALFONSO, Professor 12, College of Mass Communication,

effective 13 October 2015 until 31 December 2015 Asst. Prof. JULINE R. DULNUAN, Assistant Professor 7, Asian Institute of

Tourism, effective 25 October 2015 until 31 December 2015 Prof. PRISCELINA P. LEGASTO, Professor 12, College of Arts and Letters,

effective 03 October 2015 until 31 December 2015 Assoc. Prof. JOSEFA B. SCHRIEVER, Associate Professor 1, College of Arts

and Letters, effective 30 November 2015 until 31 December 2015 Prof. EDUARDO C. TADEM, Professor 9, Asian Center, effective 14 October

2015 until 31 December 2015


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UP Los Baños

Prof. NESTOR T. BAGUINON, Professor 8, College of Forestry and Natural Resources, effective 18 May 2015 until 31 July 2015

Prof. NICOMEDES D. BRIONES, Professor 9, School of Environmental Science and Management, effective 01 November 2015 until 31 December 2015

UP Manila

Assoc. Prof. MARIA RAQUEL L. PANGAN, Associate Professor 4, College of Public Health, effective 17 August 2015 until 16 December 2015

UP Visayas

Prof. JOSE ALI F. BEDAÑO, Professor 5, School of Technology, effective 12 September 2015 until 31 December 2015

C.3 Appointment of Visiting Professor Beyond Compulsory Retirement Age of 65

UP Manila Dr. BRUCE J. BAUM, Visiting Professor, College of Dentistry, (without

compensation), effective 01 August 2015 until 31 July 2016 Dr. DAVID C. WHERRY, Visiting Professor of Surgery (Part-time), College of

Medicine and Attending Surgeon, Philippine General Hospital, effective 01 August 2015 until 31 July 2016


The Board CONFIRMED the following:

A. Confirmation of 30 April 2015 as the Date of Effectivity of the Cross-Rank

Promotion of Dr. CANDIDO A. CABRIDO, Jr. to Professor 5

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

ACADEMIC MATTERS

NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from Item Nos. A-C, including sub-items.


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Background / Justification:

Dr. Cabrido was unable to cross-rank under the 2014 call for promotions since his two articles in ISI-listed journals were published only on 30 March 2015. Thus, the 2010 Board policy was invoked in his case instead. This policy, approved by the BOR at its 1258th meeting on 29 July 2010, allows the cross-rank promotion of faculty members due for compulsory retirement even if there is no call for promotion provided such faculty members are found eligible under the University's merit promotion standards.

On 30 April 2015, a few days before Dr. Cabrido was to turn 65 years old on 2 May,

the President approved, subject to BOR confirmation, his cross-rank promotion to Professor 1. This was part of the agenda emailed to the Regents on 22 May 2015 (p. 2 of Matters for Confirmation). Meanwhile, the Dean of SURP, upon learning about the approval for Professor 1 and believing that Professor 1 was not commensurate with the accomplishments of Dr. Cabrido, submitted (even before the Board could meet) an appeal for the rank of Professor 6 which the President, on recommendation of the VPAA, endorsed at Professor 5. This revised action was presented to and confirmed by the Board on the day of the latter's meeting on 28 May meeting.

Without this clarification, the HRDO is inclined to write down 28 May as the

effectivity of Dr. Cabrido's promotion which is contrary to the intent of all parties (Reference: The letters of the Dean, VCAA, and the Chancellor; and the initial approval by the President) for Dr. Cabrido to enjoy the new rates associated with Professor 5 before his retirement.

It would be noted that the merit promotions that were approved by the Board on 14

November 2014 for a good number of faculty members across the UP System were effective retroactive to January 2014 - consistent with the intent / announced date for the 2014 promotion call. In the same manner, it is recommended that the spirit of the 2010 policy be recognized in the case of Dr. Cabrido's promotion.

B. Graduation Ad Referendum of Mr. MIGUEL ANGELO T. BARRETO for the

Degree of Juris Doctor as of the end of the Second Semester 2014-2015

By virtue of the authority delegated to the President by the Board of Regents at

its 1048th meeting held on 26 March 1992, The President approved on 7 September 2015 the graduation ad referendum of Mr. Barreto.

His graduation was recommended by the faculty of the College of Law in their

letter dated 21 July 2015 and by the University Council, ad referendum.

The request was made because Mr. Barretto is due to take the Bar Examination.


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C. Graduation Ad Referendum of Mr. ALEXANDER T. MARAMARA for the Degree

of Bachelor of Science in Mechanical Engineering as of the end of Mid Year Term

2015

By virtue of the authority delegated to the President by the Board of Regents at its 1048th meeting held on 26 March 1992, the President approved on 7 September 2015 the graduation ad referendum of Mr. Maramara.

His graduation was recommended by the faculty of the College of Engineering in

their 361st meeting on 17 August 2015 and by the University Council, ad referendum.

The request was made because Mr. Maramara has to submit his application for the Mechanical Engineering Board Examination on 9 September 2015, the deadline set by the Professional Regulatory Commission (PRC).

D. Graduation Ad Referendum of the following students for the Degree of Bachelor of

Science in Mechanical Engineering as of the end of Mid- Year Term 2015:

LIBERA, ANTOINETTE P.

ROQUE, JOSE ROBERTO S.

VERTUCIO, JOHN CARLOS S.

By virtue of the authority delegated to the President by the Board of Regents at its 1048th meeting held on 26 March 1992, The President approved on 7 September 2015 the graduation ad referendum of listed students.

Their graduation has been recommended by the faculty of College of Engineering

in the referendum dated 6 August 2015 and by the University Council, ad referendum. This request is being made because they have to submit their application for the

Mechanical Engineering Board Examination on 9 September 2015, the deadline set by the Professional Regulatory Commission (PRC).

E. Confirmation of the Approval of the UP President of the Graduation of Specific

Students of UP Diliman who will be taking the PRC Licensure Exams

By virtue of the authority delegated to the President by the Board of Regents at

its 1048th meeting held on 26 March 1992. The President approved on 7 October 2015 and on 16 October 2015 the two (2) separate list of candidates for graduation as of the end of Mid-Year AY 2014-2015. These students will be taking PRC Licensure exams.

Their graduation has been recommended by the UP Diliman University Council

at its 136th meeting held on 7 September 2015.

College of Education JOHN WALTER BROWN JUAT ALEXANDER ESPINO BLANCO


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GIA ROSE EVANGELISTA MONZALES College of Engineering GENO FRANCO GACAL ESPINOSA ANTOINETTE PATULOT LIBERA ALEXANDER TORCELINO MARAMARA MARK LENDL ATIVO PAYABYAB BENEDICT AVENDAÑO ROJAS JOSE ROBERTO SANTOS ROQUE JOHN CARLO SOLOMON VERTUCIO JENALYN MENDOZA COLUMNA

JEREMY RAINIER ONG CUA AZEL LAI DOMINGUEZ DE LEON ARSE JOHN PAILDEN SALISON BRYAN JAMES MISADA SANTOS

College of Home Economics SEPIDEH FAKHAR AVANDFARJAD College of Science CZARINA YSABELLE APOSTOL BUENVIAJE MELITON ROMERO CHIONG III ALFRED JUSTIN MENDOZA RAGO ARRIANNE CRYSTAL TEJADA VELASO JHEDYDIANE JAVIER AMORES MA. LYNETTE REGINE SEÑO LUMITAO JOSE MARI KYLE LADAO MARTILLANO DYAN MABILLE ERALINO PLATA NIKKA ELLA ONG ROCAMORA JOSEPH WILLIAM VIGUILLA VILLAS College of Fine Arts MARC JAVIER SAN VALENTIN DANTE SANTOS CRUZ F. Confirmation of the Approval of the UP President of the Graduation of Specific

Students of UP Manila who will be taking the PRC Licensure Exams

By virtue of the authority delegated to the President by the Board of Regents at its 1048th meeting held on 26 March 1992. The President approved on 5 October 2015 the graduation of students of the UP Manila College of Nursing and School of Health Sciences who will take the Board Examination on 29-30 November 2015.

Their graduation has been recommended by the UP Manila University Council at

its 97th meeting held on 15 September 2015.

College of Nursing

KRISTEL ANN NERIA ALIWALAS – B.S. Nursing


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JAHZEEL MAE FULGENCIO HUYO – B.S. Nursing School of Health Sciences (Palo, Leyte)

JAMES MEJORADA PELIGRO, JR. – B.S. Nursing Certificate in Community Health Work (Graduate in Midwifery)

MERYL IVY HOLANDA AURES RUSTOM JAKE AÑOVER CAPAMBI FERDINAND ERLY RAMOS DAPADAP MARHEANE MARTIN MONTALBAN VILMAR ESTIVES LANANG LEONIDA MERCANCIL MONTERO RIGENE ROSE OCLARIT SANCHEZ MARIBETH BOHOLST TABON RESALYN ROSE MUÑOZ WAGAS

School of Health Sciences (Baler, Aurora) Certificate in Community Health Work (Graduate in Midwifery)

SHAREENA JOY UYAMI BALLITOC

G. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

UNIT TITLE PROJECT / AMOUNT /

DURATION

UP System

1 Supplemental Research Funding Agreements (RFAs) of the Approved Philippine-California Advanced Research Institutes (PCARI)

Project: Agreement Revising Annex “B1”of the following projects under the PCARI

a) IIID 54: “Resilient Cyber Physical Societal Scale Systems”

b) IHITM 63: “High Throughput Screening of Philippine Terrestrial Marine Organisms for Antimalarial Properties and Identification of Novel Drug Targets”


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UP System

2 Memorandum of Agreement between the University of the Philippines and Pamantasan Ng Lungsod ng Maynila (PLM)

Project: UP grants to PLM a non-exclusive right to use UP’s Computerized Registration System (CRS)

Duration: five (5) years

3 Memorandum of Understanding between the University of the Philippines and ABS-CBN Corporation

Project: “Halalan 2016: Ipanalo ang Pamilyang Pilipino”

4 Memorandum of Agreement between the University of the Philippines and the Philippine Council for Health Research and Development (PCHRD) Project Number: FP 150024

Project: “Expansion of the Philippine Population Database Utilizing DNA Fragment Analysis, Capillary Sequencing, and Next Generation Sequencing for Forensic Applications”

Amount: P1,999,122.00

Duration: one year, covering the period 15 July 2015 until 14 July 2016

Implementing unit: Philippine Genome Center (PGC) through the DNA Analysis Laboratory of the Natural Sciences Research Institute (NSRI-DAL)

5 Memorandum of Agreement

between the University of the Philippines and the Philippine Council for Health Research and Development (PCHRD)

Project: “Functional characterization of novel mutations in downstream effectors of the EGFR Signaling Pathway among Filipino colorectal cancer patients ”

Project Number: FP 150025

Amount: P16,931,746.00 from

PCHRD Duration: The project shall be

completed within two and a half years, with its first year covering the period 3 August 2015 until 02 August 2016


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Implementing unit: Philippine Genome Center (PGC) through the National Institute of Molecular Biology and Biotechnology (NIMBB)

UP Diliman

1 Memorandum of Agreement between the University of the Philippines Diliman and the Department of Education (DepEd)

Project: Scholarship Program entitled, “Summer Training Program for Multigrade Teachers in Summer 2015 and 2016”

Amount: DepEd shall pay the

University the amount of P11,500 per scholar to cover expenses for tuition fees, miscellaneous, facilities, equipment, materials, and other incidental expenses

Duration: Shall take effect in

Summer 2015 and remain in force until the end of summer 2016

Implementing unit: College of

Education, UP Diliman

2 Memorandum of Agreement (5th Renewal) and Student Exchange Agreement between the University of the Philippines Diliman and Kansai University of International Studies (KUIS), Japan

Project: Exchange Program Duration: valid for a period of

three (3) years Implementing unit: Office of the

Vice Chancellor for Academic Affairs (OVCAA), UP Diliman

3

Agreement on Academic Cooperation between the University of the Philippines Diliman and People’s Solidarity and Education Tours (PSET)

Project: Academic Cooperation Duration: Valid for a period of one

(1) year from the date of the last signature by the representative/s of both parties


Arts and Letters, UP Diliman


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UP Diliman

4 Memorandum of Understanding between the University of the Philippines Diliman and Halla University (HU), South Korea

Project: Academic Cooperation of the following:

1. Exchange of faculty,

researchers and other research and administrative staff;

2. Exchange of students; 3. Collaborative research projects; 4. Lectures and symposia; 5. Exchange of academic

information and materials; 6. Other forms of academic

cooperation Duration: Valid for a period of

three (3) year from the date of the last signature by the representatives of both universities

Implementing Unit: College of

Social Sciences and Philosophy (CSSP), UP Diliman

5 Amendment to the Project

Contract between the University of the Philippines Diliman and Japan International Cooperation Agency Project Office for ASEAN University Network / Southeast Asia Engineering Education Development Network (AUN/SEED-Net) The Contract No. UP G1501 is hereby amended to UP G1501a due to the changes and additions in cost estimate for the 2013 and 2015 / 1st semester intake students as listed in Annex I-1 To reach the project objectives as described in Project Summary (Annex I), the disbursement in the amount of P801,271 based on the cost estimation in Annex II shall be remitted to UP by JICA Project for AUN/SEED-Net. Actual disbursement should be executed as described in Annex III.

Project: AUN/SEED-Net Project: No. UP G1501a

Amount: P801,271.00 Implementing unit: College of

Engineering, UP Diliman

6 Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Council for Health

Project: Discovery and Development of Health Products Marine Component with three (3) projects


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UP Diliman

Research and Development (PCHRD)

Project 1: High-throughput Multi-

omics Discovery of Bioactive Marine Compounds and Establishment of a Marine Chemical Library and Informatics Facility

Project 2: Anti-Pain and Anti-

Neurodegeneration Drug Candidates: Discovery and Development

Project 3: Anti-Infective and

Anticancer Drug Candidates: Discovery and Development

Amount: Project 1: P55,824,532.00 Project 2: P38,337,296.00 Project 3: P21,448,444.00 Implementing Unit: Marine Science

Institute, UP Diliman

7 Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry (DTI-7)

Project: Small Business Counselors Course

Amount: DTI-7 shall pay U.P. the

amount of Two Hundred Thousand Pesos (200,000.00)

Duration: Shall be effective upon

signing of the parties Implementing unit: Institute for

Small-Scale Industries (ISSI), UP Diliman

8 Memorandum of Agreement between the University of the Philippines Diliman and the Municipal Government of Guiguinto (MGG), Bulacan

Project: Physical Data and Information Infrastructure in Support of Planning and Development of the Municipality of Guiguinto, Bulacan

Amount: P1,658,635.00 Duration: Shall be effective and

enforceable upon signing by both parties, and shall be implemented for a period of


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UP Diliman

twelve (12) months starting from the initial release of funds to the University



9 Memorandum of Agreement between the University of the Philippines Diliman and the Department of Trade and Industry (DTI-CAR)


Amount: DTI-CAR shall pay UP

the amount of P153,000.00 Duration: Shall be effective upon


Small Scale Industries (ISSI), UP Diliman


between the University of the Philippines Diliman and Tourism Infrastructure and Enterprise Zone (TIEZA)

Project: Intensive Training/Writing Workshop

Amount: TIEZA shall pay UP the

amount of P255,200.00 Implementing unit: Asian Institute

of Tourism (AIT), UP Diliman

11 Memorandum of Agreement between the University of the Philippines Diliman and Rowan University

Project: Exchange Program Duration: Shall commence on 1

June 2015 and remain in effect for five (5) years



12 Agreement on Academic Cooperation (Fourth Renewal) and Memorandum of Understanding on Academic Exchange Based on the Academic Cooperation Agreement (Third Renewal) between the University of the Philippines and Nagasaki University, Japan

Project: Academic Cooperation on the following:

a. Exchange of faculty, researchers and other research and administrative staff;

b. Exchange of students; c. Implementation of

collaborative research projects; d. Implementation of lectures and

symposia; e. Exchange of academic

information and materials; and


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UP Diliman

f. Promotion of other academic cooperation

Duration: Valid for a period of

five (5) years from the date of signing by representatives of both universities


Social Sciences and Philosophy (CSSP)

13 Memorandum of Understanding

between University of the Philippines Diliman and the Nakhon Si Thammarat Rajabhat University (NSTRU), Thailand

Project: Academic cooperation on the following:


b. Exchange of students; c. Collaborative research projects; d. Lectures and symposia; e. Exchange of academic

information and materials; and f. Promotion of other academic

cooperation Duration: Valid for a period of five

(5) years Implementing unit: College of

Science, UP Diliman

14 Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Health Insurance Corporation (PHILHEALTH)

Project: Mandatory Continuing Legal Education (MCLE)

Amount: PHILHEALTH shall pay

UP the amount of P300,000.00

Duration: 3 – 6 August 2015 Implementing: UP Law Center

15 Agreement on Academic Cooperation (First Renewal) between the University of the Philippines Diliman and the University of Amsterdam Department of Human Geography, Planning and International Development Studies, The Netherlands




information and materials; and


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UP Diliman

UP Diliman

f. Promotion of other academic cooperation

Duration: Valid for a period of three

(3) years from the date of signing by the representative of both universities

Implementing unit: School of Labor

and Industrial Relations, UP Diliman


between the University of the Philippines Diliman and Busan University of Foreign Studies (BUFS), South Korea




information and materials; f. Other forms of academic

cooperation

Duration: Valid for a period of three (3) years from the date of signature by the representative of both universities

Implementing unit: College of Arts and Letters (CAL), UP Diliman


between the University of the Philippines Diliman and the Department of Trade and Industry-Region III


Amount: DTI-Region III shall pay

UP the amount of P150,000.00 Duration: Shall be effective upon




between the University of the Philippines Diliman and the Department of Trade and Industry-Region IV-A



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UP Diliman

Amount: DTI-Region IV-A shall pay UP the amount of P150,000.00

Duration: Shall be effective upon




between the University of the Philippines Diliman and Mindanao State University (MSU)




information and materials; and f. Other forms academic cooperation Duration: Valid for a period of

five (5) years from the date of signature by the representative of both universities


Social Sciences and Philosophy, UP Diliman

20 Agreement between the

University of the Philippines Diliman and Doshisha University (DU) through its Faculty of Science and Engineering and the Graduate School of Science and Engineering, Japan


a. Short-term exchange of faculty b. Short-term exchange of students c. Joint research projects d. Joint Educational projects including

Global Resource Management Program of Doshisha University, selected to take part in the program for Leading Graduate Schools implemented by the Ministry of Education, Culture and Sports, Science and Technology (MEXT) of Japan

e. Joint seminars and conferences f. Exchange of research materials and

resources


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UP Diliman

Duration: Shall come into effect on the date when the representatives of both institutions affix their signature to the agreement and shall be valid for five (5) years

Implementing unit: National

Institute of Physics, UP Diliman

21 Institutional Collaboration

Agreement between the University of the Philippines and the University of Cincinnati (UC)


a. Joint research and training programs;

b. Faculty mobility; c. Student mobility; d. The preparation of joint

proposals for external funding; e. Joint programs of consulting

and evaluation; f. Joint sponsorship of

conferences; Joint publication; g. Exchange of Materials, articles

and other publications; and h. Other such activities as may be

mutually agreed upon Duration: Commence on the date

both institutions have signed and expires three (3) years thereafter


Architecture, UP Diliman

22 Memorandum of Agreement between the University of the Philippines Diliman and the University of the Philippines Alumni Association Sulu Chapter (UPAA SULU)

Project: Teacher’s Training for High School Teachers

Duration: 24 – 26 July 2015 Implementing unit: College of

Education, UP Diliman

23 Memorandum of Agreement between the University of the Philippines Diliman and Department of Agriculture (DA)

Project: “Genetic Traceability and DNA Fingerprinting of Genetically Improved Tilapia Strains in Hatchery and Feral Populations”


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UP Diliman

Duration: Shall take effect upon signing by the Parties and shall remain in force for one (1) year

Implementing unit: Institute of

Biology (IB), UP Diliman

24 Memorandum on Study Tour to Japan between the University of the Philippines Diliman and Konosuke Matsushita Memorial Foundation

Project: Study Tour Duration: valid for a period of

three (3) years from the date of signing by the representative of both parties

Implementing unit: Asian Center,

UP Diliman

25 Memorandum of Understanding among the University of the Philippines Diliman, Habitat for Humanity Philippines, and the Quezon City Local Government Unit

Project: Conduct of College of Home Economics’ (CHE) extension work in underserved communities.

Duration: Shall take effect upon

signing by the Parties and shall remain in effect for a period of three (3) years


Home Economics, UP Diliman

26 Agreement of Cooperation between the University of the Philippines Diliman and the United Nations University Institute for the Advanced Study of Sustainability (UNA-IAS)

Project: “Environmental Monitoring and Governance in the Asian Coastal Hydrosphere Monitoring of POPs in the Asian Coastal Region: The Sixth Phase (2012-2015)

Amount: P178,000.00 Duration: Shall enter into force on

the date of its signature for a period of five (5) years

Implementing unit: Natural

Sciences and Research Institute (NSRI), UP Diliman


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UP Manila

1 Deed of Donation and Acceptance between the University of the Philippines and St. Augustine Sambali Fund Inc. (Donor)

Project: Construction and Rehabilitation Works of the Herrera/Academic Building of UP Manila School of Health Sciences Campus in Palo, Leyte

UP Open University

1 Memorandum of Understanding between the University of the Philippines Open University and Yung-Ta Institute of Technology and Commerce Foundation, Taiwan

Project: Academic Cooperation in the following areas:

1. Joint research and training

activities related to social entrepreneurship;

2. Faculty and Staff Exchange Program; and

3. Resource and information sharing

Duration: Shall be effective on and

after the date of its signing by the respective authorized signatories of both institutions and shall remain in force until terminated by either party

2 Memorandum of Understanding between the University of the Philippines Open University and Shu-Te University (STU), Taiwan

Project: Academic cooperation through the following ways:

1. Exchange of faculty members

and members for lecturers, seminars, discussions, and cultural activities

2. Organise and participate in joint academic activities such as conference, workshops, publications, and seminars

3. Joint collaboration in the development of programs and learning content

4. Joint research in areas of common interest

5. Cooperate and collaborate in other forms agreed by both parties

Duration: Shall become effective

on the date of signing and maybe modified, changed or terminated at any time by mutual consent


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UP Open University

3 Memorandum of Agreement between the University of the Philippines Open University and the Bahrain Defence Force (King Hamad University Hospital), Kingdom of Bahrain

Project: Clinical Placement Program

Fees and Payment: 1. UPOU shall pay KHUH

BHD14-(Fourteen Bahraini Dinars) per student per Training Day for the Program. The fees shall be paid within 30 days from receipt of KHUH’s invoice.

2. The fees under this Agreement are subject to change as agreed between the parties in each academic year.

4 Memorandum of Understanding between the University of the Philippines Open University and University of Islam Malang (UNISMA), Indonesia

Project: Academic cooperation in the following areas:

1. Exchange in academic faculty 2. Exchange of Graduate and

Undergraduate students 3. Conducting collaborative

research projects 4. Conducting lectures and

organizing symposia 5. Exchange of academic

Information and materials 6. Promoting collaboration in

fields of mutual interest 7. Promoting other academic

cooperation as mutually agreed

Duration: Shall be effective on and

after the date of signing by the respective authorized signatories of both universities and shall remain in force until terminated by either parties

5 Memorandum of Understanding between the University of the Philippines Open University and University of Pembangunan Nasional “Veteran” Jawa Timur (UPNVJATIM), Indonesia

Project: Academic cooperation Duration: This MOU shall be

terminated at any time upon mutual agreement by both parties


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UP Open University

6 Memorandum of Agreement between the University of the Philippines Open University and University of Pembangunan Nasional “Veteran” Jawa Timur (UPNVJATIM), Indonesia

Project: Academic cooperation in the areas of education, research, dissemination and publication, extension and public service

Duration: Valid for 5 (five) years

from the date of signing and may be extended if necessary

Implementing unit: Faculty of

Management and Development Studies, UPOU

7 Memorandum of Agreement and

Amendatory Agreement between the University of the Philippines Open University and the National Commission for Culture and the Arts (NCCA)

The parties have agreed to amend the MOA as herein provided. Section 1. Paragraph 5 of the MOA shall be amended as follows: "This AGREEMENT shall take effect on February 1, 2015 and shall continue to be in force until September 14, 2015. after such time the GRANT shall have been completed with all the terms and conditions herein satisfied.” •••• -1· That the Parties agree to the following dispute resolution provision in lieu of Par. 2 of the MOA: "In all instances, the parties shall s'trive and exert earnest efforts to settle their differences in the most amicable manner possible, with the end-view of pursuing the objectives of the MOA. Any dispute arising out of this Agreement shall be resolved in accordance with the pertinent provisions of the Revised Administrative Code of 1987. as may be applicable to government entities. Otherwise, all disputes that cannot be resolved through negotiations in

Project: “UPOU Artists Seminar, Workshop and Forum 2015: Claiming Spaces, Sharing Narratives”

Duration: Shall take effect on 1

February 2015 until 14 September 2015


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good faith shall be settled by arbitration in accordance with Republic Act No. 876, as amended by Republic Act No. 9285. The Parties agree that the award of the arbitrator shall be final and binding upon them as though rendered by a court of law and enforceable in any court having jurisdiction over the same." Section 2. The foregoing amendment to the Contract shall take effect Immediately. Section 3. Except for the foregoing amendments, all the provisions of the MOA shall remain in effect and shall continue to bind the Parties accordingly.

UP Open University

8 Open Access License to Publish Agreement between the University of the Philippines and C & E Publishing, Inc. (C&E)

Project: Right to publish or cause to be published the Journal, Journal of Management and Development Studies

Duration: Shall commence upon

signing by the parties and shall be valid for a period of three (3) years


between the University of the Philippines Open University and Kobe International University (St. Michael’s University)

Project: Academic cooperation through the following ways:

1. Exchange of faculty members and students for lectures, seminars, discussions, and cultural activities.

2. Organize and participate in joint academic activities such as conference, workshops, publications, and seminars.

3. Joint collaboration in the development of programs and learning content.

4. Joint research in areas of common interest.

5. Cooperation and collaborate in other forms agreed by both parties.

Duration: Shall become effective

upon the date of signing and maybe modified, changed or


49 | Page

terminated at any time by mutual consent


A. ON THE PCARI PROJECTS

1. Student Regent Pangalangan said that from his knowledge, the PCARI program is only good for five (5) years. Chair Licuanan explained that the PCARI started out as a 2-year program so CHED got funds good for two (2) years. It was approved in 2013 but the funds were given out to the main proponents, UP being one of the major ones, only at the end of 2014.

2. Vice President Concepcion said that her office is announcing the PCARI

scholarships to entice or convince students to pursue their PhDs abroad. Her team is just waiting for the go signal from CHED to circulate the materials.

3. Chair Licuanan said that scholarships are open for research and training for Masters

and PhDs. B. ON THE MOA WITH PAMANTASAN NG LUNGSOD NG MAYNILA (PLM)

1. Since the Computerized Registration System (CRS) will be lent to the Pamantasan ng Lungsod ng Maynila (PLM), Student Regent Pangalangan asked what UP would get in return.

2. President Pascual explained that there was no money involved. It was more like a

licensing agreement granted to PLM where UP owns the software. By lending the CRS to PLM, UP was able to perform its role as the National University helping other higher education institutions.

3. Chair Licuanan attested that it is free because even the CHED was asked if the CRS

could be shared to some branches of CHED. 4. President Pascual said that although the software is free, there are still costs for

deploying the software, customizing and encoding of data. The PLM will have to form its own technical team and UP will provide technical assistance. However, if UP is going to take care of a number of universities, it would need the support of CHED in order to develop a support unit for a number of universities that will adopt this particular system.

C. ON THE MOA WITH PCHRD

1. Student Regent Pangalangan inquired about the source of funding for the three (3)

projects stated in the MOA totaling P55 M, P38 M, and P21 M, respectively. 2. Chair Licuanan said that the money will probably come from the Department of

Science and Technology (DOST).


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3. President Pascual shared that UP is getting billions of pesos of research funding from CHED, DOST, and other government units.

The Board NOTED the following:

A. Memorandum of Agreement between the University of the Philippines and the

Commission of Higher Education (CHED) for the Forty-nine (49) Beneficiaries

under the New Scholarship Program in the Amount of P6,006,466.00

Project: Forty-nine (49) beneficiaries under the New Scholarship Program

Amount: P6,006,466.00

Duration: Shall take effect upon the date of signing of the parties and remain in full force and effect until terminated by mutual agreement of the parties.

B. Delegated Authority to the President subject to INFORMATION of the Board

1. Revised MBA/MS Finance Academic Calendar for AY 2015-2016 and New

Academic Calendar for AY 2016-2017 of the UP E.A. Virata School of Business, UP Diliman

The revisions in the 2nd and 3rd trimester AY 2015-16 will serve as a transition to new academic calendar for AY 2016-17, which will be starting two weeks earlier than the semestral calendar. UP Diliman will be starting the 2nd trimester on 3 December 2015 instead of 7 January 2016. The summary of changes are as follows:

Summary of Changes in the MBA/MS Finance Academic Calendar

Current

Calendar AY 2015-16

Transition Calendar AY 2015-16

Proposed Calendar AY 2016-17

1st Trimester 25 Aug – 20 Nov Same as current 21 July – 19 Oct

2nd Trimester 7 Jan – 8 April 3 Dec – 16 March 8 Nov – 17 Feb 3rd Trimester 26 April – 22 July 30 March – 14

June 7 Mar – 6 June

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

NOTE: The Board gave an omnibus confirmation for most items under Matters for Confirmation. The Board had discussions on the three (3) items listed above.


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Comprehensive Exam

Should be before 26 April 2016 if students are to graduate by June 2016

23, 30 April 2016

22, 29 April 2017

As a background, in August 2014, the VSB Master’s programs was adjusted

to the August start of the academic year in line with the change in the UP semestral calendar. The first trimester started one month late to avoid the 2-week Christmas break during the 2nd trimester. However, last July 2015, the Office of University Registrar pointed out the situation of MBA and MS Finance students who graduated last 28 June 2015 but still enrolled for residency during the 3rd trimester. UP Diliman had a situation where the students were allowed to graduate while the 3rd trimester had not been completed.

2. Proposed UP Manila Academic Calendar for Academic Year 2016-2017

The UP President approved the academic calendar on 1 October 2015.

3. Request for Changes in the UP Manila Academic Calendar for its First

Semester, 2015-2016 Due to Suspension of Classes brought about by the Asia-Pacific Economic Conference (APEC) which will be held on November 2015 in Manila.

From To End of Classes 02 Dec, Wednesday 04 Dec, Friday Final Exam 04 Dec, Friday-09 Dec, Wed 05 Dec, Sat-10 Dec,

Thursday

The President approved the revision on 23 October 2015.

4. Request of UP Mindanao Chancellor Sylvia B. Concepcion for the Rescheduling of the University Council Meeting in the AY 2015-2016 Academic Calendar

In view of the scheduled President’s Advisory Council Meeting on 21

September 2015, Chan. Concepcion requested the rescheduling of the University Council (UC) Meeting which was slated for the same date as approved in the Academic Calendar AY 2015-2016. To be moved to 5 October 2015 (Monday).

This is to enable the Chancellor to attend the said PAC meeting. The

President approved the request of Chan. Concepcion on 4 September 2015.

5. Deed of Donation between the University of the Philippines Manila and Dr. Edward V.A. Lim and Mrs. Julia Lim Purpose: Establishment of the Dr. Peter J. Stern Professorial Chair in Hand

Surgery at the Department of Orthopedics and Dr. Mary Ann Lim-


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Abraham Professorial Chair in Endocrinology at the Department of Medicine, UP Manila

6. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P150 Million Pesos, 1312th BOR Meeting, 29 October 2015]) Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

CU Title of Parties to the

Contract/s PROJECT / AMOUNT /

DURATION

UP Diliman

1 Construction Agreement between the University of the Philippines Diliman and Mr. Emerson Y. Maulit doing business under the name and style of Reygem Builders (Contractor)

Project: Proposed Renovation of Ipil Residence Hall Phase 3, UP Diliman

Amount: P5,500,463.32 Duration: One hundred fifty

(150) Calendar days

2 Construction Agreement between the University of the Philippines Diliman and HDM Technologies Inc. (Contractor)

Project: Contract for Fabrication and Testing of a Landslide Sensor Packaging, College of Engineering, UP Diliman

Amount: P11,400,000.00 Duration: Shall take effect on

the date of receipt by the Contractor of the Notice to Proceed

3 Construction Agreement between

the University of the Philippines Diliman and Mr. Jesus A. Asuncion doing business under the name and style of Jesus Asuncion Builder (Contractor)

Project: Proposed Completion of CMC Film Media Center Building, College of Mass Communication, UP Diliman

Amount: P7,171,099.37 Duration: One hundred twenty

(120) calendar days

NOTE: The Board gave an omnibus notation for all items under Matters for

Information from A, B.1-B.6, including sub-items.


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A. Amendatory Agreement between the University of the Philippines and the Eurotowers Group for the Construction of the Theater Building in the Amount of One Hundred Million Pesos (P100,000,000.00)

Under the memorandum of Agreement (MOA) dated 17 April 2013 between

the University and the Eurotowers Group, the latter has undertaken to finance the University’s construction of the theatre building in the amount of P100 Million. The amendments to the MOA cover the following:

1) Section 2. The new clause provides for another location for the

construction of the theater in the area of property that will be made available by the University.

2) Section 4. The revised provision deleted Eurotowers responsibility on

the landscaping of the facilities 3) Section 10. Further to Section 2, replaced reference to the old site and land

area of the property that will be made available by the University.

Highlights of the Discussion 1. President Pascual explained that the amendment was mainly due to the relocation

of the site of the project from the area by the side of the Faculty Center to the area near the University Theater where all the performing arts facilities are located. This is also in anticipation of the move of the College of Arts and Letters (CAL), which will have control over the theater, to Melchor Hall after the College of Engineering moves to the Engineering Complex.

2. President Pascual said that the Dulaang UP is one of the groups that will benefit

from the new facility as it can accommodate about 500 to 700 seats. The new Theater Building would be more for the performing arts.

3. Student Regent Pangalangan recalled that the original location of the Theater was

opposed by student organizations of CAL primarily because their tambayan areas would be affected. Other reasons include the congestion in the area and the weak foundation of the location site. Since now there is a plan to relocate the Theater Building, he asked for the timeline of the project and the effect of deferring BOR action on the said agreement for him to consult the concerned students on such move.

4. President Pascual said that the move to relocate already addressed the concerns of

the students, meaning that the past consultation were successful.

OTHER MATTERS


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5. Vice President Zamora said that the Theater will be located at the corner of Magsaysay Avenue and Roces Avenue where the facility of the procurement service of the Department of Budget (DBM-PS) is currently located. She assured the Regents that the Theater will not affect any academic unit or any unit being used by the students. The DBM already agreed to relocate its facility somewhere else.

6. To avoid any more concerns from the students, Student Regent Pangalangan

requested to have a talk with VP Zamora and to have some files presented to the students.

7. Vice President Zamora can arrange a meeting with the Student Regent to discuss

his concerns to the OCA and if there are adjustments to be made, it can still be made even after the approval of the amendatory agreement.

8. Chair Licuanan suggested that the Board approve the amendment and requested the

Student Regent to schedule a meeting with Vice President Zamora. It was good to know that adjustments can still be made.


B. Regent Georgina Encanto’s Request


1. Being relatively new to the Board, Regent Encanto would appreciate a systematic and a holistic look at the strategic initiatives of the current UP President. She was interested to know how much budget has been allocated for the initiatives, what has been achieved, and what needs to be done. With the one and a half years left for the President, the matrix would help the Board understand what projects or programs have to be prioritized and what legacy the President thinks he would like to leave the University.

2. President Pascual informed Regent Encanto that he had already gave a rundown on

the status of the strategic initiatives during the last policy discussion meeting of the Board, but he would look at the matrix and see up to what extent would the given format be suitable for certain objectives because not all are in monetary terms.

3. Chair Licuanan interpreted Regent Encanto’s request as similar to what other

Regents have expressed in the past, which is to monitor and keep track of the initiatives of the President on a regular basis. The Board could work out a systematic reporting of the progress in the Strategic Initiatives. The filled up matrix would be the legacy of the President.

4. Regent Encanto said that the format would help the Board realize that it has to be

conscious of what its priorities are and to which priorities the resources are directed to. One way of doing it is by looking at the initiatives and all the programs President Pascual started and see if the priority or niche programs get the necessary resources.


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5. Chair Licuanan suggested finding a system to monitor some items in the matrix on a regular basis. While there are Special Board meetings, the Board should consider including some of the important matters in its regular meetings.

6. Vice President Concepcion suggested that the Board constitute an Academic

Committee, similar to the BOR Finance Committee, for the members of the Board who are interested to look at the programs related to academics. The Committee could provide the Board information and finer details to matters related to faculty development, faculty productivity, the quality of teaching and academic degree programs, as well as student initiatives and programs.

7. Secretary De Las Llagas said that there are only two (2) sub committees in the

Board, the Finance Committee and Judiciary Committee. The Finance Committee, headed by Regent Albarracin, was created to look at the finances of the University while the Judiciary Committee, headed by Regent Gonzalez-Montinola, vice former Chief Justice Puno, is in charge of studying cases that have been elevated to the Board.

8. Vice President Concepcion said that since the Board shows deep concern for

academics and it is related to finances and other operational matters, she suggested that the said Committee be headed by the Faculty Regent.

9. Regent Encanto inquired about the specific steps the Board can take to

operationalize the systematic monitoring and reporting of some of the programs listed in the suggested matrix.

10. Chair Licuanan said that there seemed to be two (2) different suggestions: one is

how to go through the list of items under operational excellence and academic excellence to systematically monitor the different initiatives at the Board level. She asked the President and the Board Secretary how the Board can work on monitoring the matrix. The other suggestion is to form a BOR Academic Committee headed by the Faculty Regent. Chair Licuanan requested the Faculty Regent and the Vice President for Academic Affairs to conceptualize what the Committee might do that would be different from the current practice of the Board.

Board Action: NOTED

C. Proposal to Redefine or Reorient the Purpose of the UP College of Law Office of Legal Aid (OLA)

As early as 1974, the University's Board of Regents (BOR) approved the creation

of the Office of Legal Aid (OLA) in view of curricular and other changes. The revision of courses in the senior year incorporating practicum Legal Technique I and Legal Technique II necessitates the establishment of the office headed by a director (p. 82, Volume V, No.5 of the U.P. Official Gazette).

The current proposal seeks to expand its services to cater to non-indigent and paying clients. It shall accept cases with pedagogical value including retainers such as for corporate housekeeping.


56 | Page

The proposed redefinition and reorientation of the OLA is a clear effort on the part

of the UP College of Law to provide its students with expanded practice coverage and performance evaluation to equip them with well-rounded training and skills in the practice of law.

Specifically, the College seeks BOR approval of the following:

1. Redefinition or Reorientation of the purpose of OLA by allowing it to accept

all kinds of cases, and all kinds of clients. 2. Authority of the Dean to engage the services of law practitioners to serve as

Supervising Lawyers of OLA and to enter into Contracts of Service with them.

3. Authority of OLA to charge its clients, and other parties with capacity to pay, fees for legal and administrative services rendered.

4. Authority to open an account to hold all such fees received in a trust fund and to disburse the funds in said account only in accordance with purposes mentioned above.

5. Authority of the Dean to engage the services of professionals and other persons to render service to OLA, in connection with cases being handled by it, or whenever necessary to carry out its functions.

6. Authority to fund all the expenses in carrying out the expansion of the OLA program and its operation from the LRF of the UP Law Center.

7. Creation of an additional item for Administrative Officer of OLA in the Law Complex Plantilla.


1. Vice President for Legal Affairs Hector Danny Uy said that the UP College of Law

was the first college to have an Office of Legal Aid (OLA) approved by the Supreme Court for the practicum of its fourth year students. The idea of the OLA was pedagogical so that the students can learn as well as help the indigents. However, through the years, the idea of pedagogy became limited to the kinds of clients that come to the office, which also limited the learning to those kinds of cases only.

2. As a faculty of the UP College of Law, he explained that the proposal is to expand

the pedagogical environment available to the students by exposing them to corporate firms similar to how the United States expanded its law schools. The OLA is not very different from the situation in UP Manila where the doctors, who are professors, are in the same area of rendering services to the indigents. But there is also the Faculty Medical Arts Building (FMAB) where the faculty members are provided with offices and can accept non-indigent clients. The difference between OLA and FMAB is that the money earned goes to the OLA trust fund.

3. According to Regent Albarracin, the redefinition of OLA’s purpose has a merit

because the cases will be diverse with different sectors involved. Law students need to have exposure to all kinds of cases. He asked for the downside of the said redefinition.


57 | Page

4. The concern of both the Faculty and the Staff Regents was the assurance that the services for the poor sector needing legal services will not be affected by the additional role of taking in paying clients.

5. President Pascual said that one thing might happen is that those faculty members

who do not ordinarily volunteer to serve with the OLA may be attracted to volunteer.

6. Regent Senator Cayetano inquired about the number of lawyers that will be involved in supervising the students in the OLA. She is interested in having the law students more exposed to different cases but she wanted to be clarified how it would operate.

7. Chair Licuanan said that the proposal should be thought out a bit more in terms of

how the office is going to operate.

8. Based on the report, Vice President Uy said that the funds will be used to involve more faculty members of the UP College of Law. The redefined OLA will have these faculty members included in the roster of the guidance counselors and supervising lawyers. The Dean himself is involved in many of the corporate practices and would know the level of services required from the paying clients.

9. Vice President Uy said that the more important thing to consider is that the history

of the OLA did not emphasize rendering service only to a certain sector in society but, rather the pedagogical value, which exposes the students to the practice of profession. However along the way, the emphasis transformed into services for the indigents. The Dean is then requesting to expand it to paying clients.

10. As a graduate of the UP College of Law herself, Regent Gonzalez-Montinola raised

some concerns regarding the OLA. First, she believes that if exposure to other types of services and corporate practices is called for, the best exposure would be at the law firms. Internship hours with a corporate law firm should be credited by the OLA. Second, the case of PGH is different because PGH is a full service hospital that is staffed by full-time servicing doctors. Lastly, she agreed with Regent Senator Cayetano that there should be more lawyers other than the OLA Head to supervise the law students.

11. Vice President Uy said that these observations mentioned were included in the

report. He added that the Dean is seeking the same authority of the Board to be authorized to hire or engage the OLA students with Law firms so that they would be exposed to varying stages or cases—from ligation to corporate and to the office itself. In the past, students have been sent to law firms for their on-the-job trainings.

12. Regent Gonzalez-Montinola suggested to thresh out the details on how the law firms

outside UP are going to be involved in the OLA and what requirements are needed from the students who are going to staff the office.

13. Chair Licuanan raised the following questions:

- Who would come to OLA if they were not poor and needing your services

and why would they go to OLA? - What would the OLA provide and how would it get cases in there?


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14. Vice President Uy said that some law and non-law firms would go to the UP College

of Law to acquire the position or stand of the College of Law on some important matters or issues. This may be regarded as planting the seed for establishing good relationships with Congress and law firms. They also seek the College of Law because it has the best legal library in the country. He clarified that although exposure is important, the OLA will only accept cases with pedagogical value.

15. President Pascual asked if the action of the Board can be deferred to inform the UP

College of Law Dean about the discomfort of the Regents on the redefinition of the purpose of OLA. If needed, the Dean could also directly respond to the issues raised by members of the Board.

16. Regent Senator Cayetano said that the reorientation of the purpose of OLA makes

sense because it could be carved out into a niche. There are roughly 50-100 new Congressmen every year that could benefit from having access to good lawyers. The OLA could be marketed in such a way that it would be the one to access all the other departments of UP for position papers and opinions.

17. President Pascual said that the Dean will be informed and requested to thresh out the

details of the concept paper. This will be presented to the Board in one of its meetings.

Board Action: DEFERRED. The Board will invite the Dean to

present the details of the proposal and a description on how the redefined OLA will operate.

D. Request of President Alfredo E. Pascual for Authority to Travel to Ontario, Canada on November 22-27, 2015 to Participate in the 49th Annual Conference of the Canadian Bureau for International Education (CBIE) and to Visit Selected Universities

The President would like to request return airfare, hotel accommodation, pre-

travel allowance, the actual cost of unsponsored meals, and allowance intended for incidentals, all to be taken from the UP International Linkages Fund, plus his salary during the period.

He also requests permission to use official passport and be exempted from

payment of travel tax.


E. Request of President Alfredo E. Pascual for Authority to Travel to Kuala Lumpur, Malaysia from 15 to 17 December 2015 to be one of the panelists at the Second Public University Leadership and Governance Conference 2015 organized by University of Malaya


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The President would like to request return airfare, hotel accommodation, pre-travel allowance, the actual cost of unsponsored meals, and allowance intended for incidentals, all to be taken from the UP International Linkages Fund, plus his salary during the period.

He also requests permission to use official passport and be exempted from

payment of travel tax.


F. Request of the College of Social Work and Community Development (CSWCD), UP Diliman for Authority to Purchase One (1) Motor Vehicle in the Amount of One Million Three Hundred Eight Thousand Pesos (P1,308,000.00) to be Sourced from the internally-generated income of UP Diliman

CSWCD is requesting to purchase a 15-seater passenger van as additional

vehicle for fieldwork program. The College presently has two vans, one of which was purchased in 1999 and needs repair from time to time. A new passenger van is needed because of the large number of undergraduate and graduate students in Fieldwork Program which is considered the “heart and soul” of the academic curricula in Social Work and Community Development, Women and Development Studies, and Social Development.

The said program entails frequent travels by faculty, fieldwork supervisors

and fieldwork students to partner institutions and communities within and outside Greater Manila Area.


G. Request of UP Mindanao to Purchase One (1) Unit Motor Vehicle Amounting to

One Million Eight Hundred Thousand Pesos (P1,800,000.00) to be Charged Against the Revolving Fund 164

Currently, UP Mindanao’s three existing vehicles are almost twenty years old

and the Office of the Chancellor is spending an annual average of P150,000.00 for their repairs in order to keep them serviceable. Although these vehicles remains serviceable in terms of daily operations, these could no longer be considered as safe, convenient and presentable means of transportation to shuttle guests and constituents, especially the researchers going on the field. In particular, the researchers need a vehicle that they can use during their field work to different provinces in Mindanao.

The existing vehicles are no longer fit for long distance travel as they have

poor air-conditioning, the interiors are already dilapidated and they break down during travels causing inconveniences and delays. These breakdowns are also security risks especially when these occur at night or in high risk areas. During these instances, the constituents have no other recourse but to use their personal vehicles.



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H. Guidance from the Board on the Offer of the Quezon City Government to Buy the Property Occupied by the Krus Na Ligas Community

Attachments: (1) Letter of Quezon City Mayor Herbert M. Bautista (2) UP’s comments on the original version of the bill on the Krus na Ligas (An Act

authorizing the Sale of Parcels of Land in Barangay Krus na Ligas, Quezon City to its Legitimate and Qualified Residents, Amending for the Purpose Republic Act No.9500, Otherwise Known as the “The University of the Philippines Charter of 2008”

(3) The version of the bill for the 3rd reading in Congress

Highlights of the Discussion 1. President Pascual informed the Board about a bill filed in the House of

Representatives by former Quezon City Mayor Feliciano Belmonte, Jr. The proposed bill authorizes the sale of parcels of land in Barangay Krus na Ligas to its legitimate and qualified residents and at the same time, amends, for the purpose, the UP Charter of 2008.

2. The said bill has already passed the Third Reading. If the bill will become a law,

UP will consider the condition that the valuation should be done by a third party and will not have to deal with the individual residents. If UP has to sell the property, it has to be to the Quezon City Government, which will take care of re-allocating the land to the residents. Currently, the Quezon City Government is offering to buy the Krus na Ligas property at P2,500 per square meter. However, President Pascual said that considering the highest and best use of the land, it should be valued at around P25,000 – P50,000 per square meter.

3. The primary objective of the bill is to take care of the housing needs of and to

formalize the tenure of the residents in Krus na Ligas. There are many residents who are renting from the original owners of the property there. A number of UP students are bed spacers and some of the faculty and staff have taken living arrangements with the owners of the properties.

On the extent of the issue of informal settlers on UP lands, President Pascual said that there are more settlers in UP Diliman than students, faculty, and administrative personnel combined.

4. Many of UP’s projects cannot proceed because informal settlers are in the designated sites of development. The faculty and staff housing approved by the Board is still in the design phase. The plan is to relocate the housing to a place where there are no informal settlers. That would entail additional expenditures because it will involve a different terrain.


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5. Other UP campuses also have problems with informal settlers. UP Cebu cannot construct its High School building because of this problem. The same problem exists in UP Mindanao. UP respects the rights of the people who were there even before UP Mindanao established its facilities and has assured them of relocation within the campus. However, it cannot make the same assurance to those who settled there just lately.

6. Chair Licuanan and Regent Gonzalez-Montinola suggested that the President

should constitute a formal technical working group to study the matter very carefully. Student Regent Pangalangan, Alumni Regent Maronilla and Regent Senator Cayetano concurred that a careful study of the situation is needed. President Pascual said there is a team at the System level and Diliman level dealing with the Quezon City Government. He asked the support of the Student Regent and the Staff Regent on the matter.

7. Regent Gonzalez-Montinola said that it is very important to coordinate with the

Quezon City Government because it was the former Quezon City Mayor Belmonte who filed the bill and the incumbent Mayor is offering to purchase the property. He also wanted to know if the Quezon City Government has a concrete plan for the other informal settlers apart from Krus na Ligas.

8. In his meeting with Quezon City Vice Mayor Joy Belmonte, President Pascual said

that the Quezon City Government official expressed commitment to help UP address the problem with informal settlers in other areas of UP.

9. Student Regent Pangalangan agreed with Regent Gonzalez-Montinola that UP

should know the plans of the Quezon City Government on the property because it might just be buying the land and displace the people by force. He wanted to be clarified on the legal aspect of selling UP’s property because he believes that the problem is not isolated to Krus na Ligas.

10. Student Regent Pangalangan questioned the reason of the local government for the

initiative before considering a reform in the UP Charter. He wanted to see a strong justification, within the boundary of the laws, on what is best for the interest of UP and the local government.

11. President Pascual clarified that taxation is not the motivation behind the offer. The

motivation is to fix the tenure of the residents in Krus na Ligas so that ownership can be established.

12. Regent Maronilla said that the prospect of selling the Krus na Ligas property

requires an absolute condition, sine qua non, which means that unless the condition is satisfied, the selling cannot proceed. There are two conditions in this matter. First, the Quezon City Government cannot compel the Board of Regents to pass or to amend the Charter only for the sake of transacting the deal. Second, if the Board of Regents will sanction the sale, it will be exonerating all illegal activities in the area and it would be very difficult to delineate those who are formally settled and those who are not.


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13. Regent Maronilla requested the Office of the Vice President for Legal Affairs to conduct a thorough study of jurisprudence because Congress cannot compel the Board to sell any of the UP land assets.

14. President Pascual said that the law is just an enabling legislation for the Board of

Regents to sell alienable properties but the final decision is still with the Board of Regents.

15. Regent Maronilla added that passing a resolution to amend the UP Charter might

just create more problems for UP than solutions. The best way to respond to the letter of the Quezon City Mayor is to say that the matter will be endorsed to the Office of the Vice President for Legal Affairs for opinion. It would be a good idea to visit the Historical Commission to validate the historical facts involving UP during the time of President Elpidio Quirino. Senator Regent Cayetano is not comfortable making any statement regarding this without knowing the history and the repercussions of the decision.

Board Action: NOTED. The matter is for further study and discussion by the UP President with the VP for Legal Affairs.

I. Concerns of Regent Senator Cayetano: 1. On UAAP (University Athletic Association of the Philippines)

Highlights of the Discussion 1. Regent Senator Cayetano asked if the Board could be updated on the status of

the UAAP games every Board meeting. The Student Regent could very quickly report the standing of UP in the ongoing UAAP Season 78 games.

2. She suggested honoring the UAAP student athletes either by inviting them

during a BOR meeting or on a separate occasion by the President. She left the decision to the President on whether to invite only the champions or also include the second or third placers. She was sure that the student athletes would appreciate it that the President or the Board of Regents congratulated them.

Board Action: NOTED

2. On Internationalization


1. Regent Senator Cayetano informed the Board about her conversation with the Philippine Ambassador to Spain on a possible international linkage of UP with the University of Salamanca or University of Alcalá. The Ambassador has shown strong interest to work with Philippine universities because of its rich Spanish heritage. She inquired how she could help facilitate linkages with said


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universities without getting in the way of those in charge. She is willing to offer her services to put things together.

2. Vice President Concepcion said that her office already identified the top 20

universities with whom UP has tied up with primarily to protect the linkages from issues on security and intellectual property.

3. Meanwhile, the undergraduate student mobility program (MOVE UP) is being

promoted to junior and senior students.

4. Reforms like reducing the GWA requirement from 1.25 to 1.75 are being done to allow more students to qualify for the program. One of the challenges is to get students to take 15-18 units of credit per semester, which is quite difficult because some of the units in UP Diliman or in UP Manila may not have the same course requirements as the prospective collaborating university. It is proposed that the 15 or 18 units would be any of the following: thesis; senior elective; any subject that has to do with sports development, arts, or civics; and an OJT. Units earned in these subjects can be credited in UP so that students graduate on time even if they spend a semester abroad.

5. Regent Senator Cayetano said that UP has to be aggressive in approaching

international linkages.

6. Regarding graduating on time and the 15-18 units, students could take a lighter load first while abroad and make up the other units during the summer. That way, the students could take in the whole environment and culture of other universities.

7. Regent Senator Cayetano asked the UP Administration to review some of its

processes particularly those that pertain to international linkages. President Pascual said that this could be the function of a BOR Academic Committee.

8. Chair Licuanan reiterated the suggestion that the Faculty Regent and the Vice

President for Academic Affairs organize an informal meeting that will serve as an input to the decision of forming a Regents’ Academic Committee.

Board Action: NOTED

J. On Regents’ Representatives at the Board


1. Chair Licuanan raised a concern regarding the staff of Regents being present during

Board meetings to assist the Regents. The Board allowed the staff of Regent Senator Cayetano and Regent Congressman Romulo to be present inside the Board meeting since they are not employees of the University. There is a new development in the case of Regent Senator Cayetano’s staff, Prof. Ranjit Rye, who is a full time employee of the University.


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2. Regent Senator Cayetano said she does not mind not having a staff inside the Board. When there are important issues where she would like to have UP consultants, she could just request the Board to allow them inside only for the specific issue.

3. Chair Licuanan thanked the Regents for understanding and clarified that as a general rule, the Regents are welcome to bring assistants and staff for as long as they are not full time members of the UP community.

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BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair President, University of the Philippines

Hon. PIA S. CAYETANO

Chair, Senate Committee on Education, Arts and Culture

Hon. ROMAN T. ROMULO Chair, House Committee on Higher and Technical

Education

Hon. RAMON M. MARONILLA President, UP Alumni Association

Hon. MAGDALENO E. ALBARRACIN, JR.

Member

Hon. GIZELA M. GONZALEZ-MONTINOLA Member

Hon. GEORGINA R. ENCANTO Member

Hon. PHILIP IAN P. PADILLA Faculty Regent

Hon. MIGUEL ENRICO A. PANGALANGAN

Student Regent

Hon. ALEXIS M. MEJIA Staff Regent

Prof. LILIAN A. DE LAS LLAGAS MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA Vice President for Development

Prof. J. PROSPERO E. DE VERA III, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHAEL L. TAN, PhD Chancellor, UP Diliman

PROF. FERNANDO C. SANCHEZ, JR., PhD

Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD, MAHPS

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB Dean, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY

AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the Board of Regents (Professor of Public Health, UP Manila)

Virginia R. Ocampo

MSc., PhD Assistant Secretary of the University

(Professor of Entomology, College of Agriculture, UPLB)

STAFF

Ms. Carla V. Noroña Executive Assistant III

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Mary A. Espejo Administrative Officer V

Ms. Anna Marie R. Demeterio

Administrative Officer V

Ms. Jovita P. Fucio Board Secretary II

Ms. Karisha Anne E. Cruz Administrative Officer IV

(Communications Researcher)

Ms. Candelaria A. Bachini Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa P. Guzman Administrative Assistant V

Mr. Glenn D. Bilbao

Administrative Officer I

Mr. Jose Jude A. Yapit Administrative Assistant II

Mr. Dante C. Ceguerra

Administrative Assistant II

Mr. Cenon E. Maximo Administrative Assistant I

Mr. Cesar R. Nilo

Administrative Assistant I

Ms. Virginia A. Olivera Administrative Aide IV

Mr. Angelito A. Santos Administrative Aide IV

Mr. Emmanuel P. Labrador, Jr.

Custodial Worker

Editors Prof. Lilian A. De Las Llagas

Consultant

Prof. Patricia R. P. Salvador-Daway

Gazette-in-Charge Karisha Anne E. Cruz

Production Staff

Marissa P. Guzman

Web Administrators Glenn D. Bilbao

Anna Marie R. Demeterio

***

Published by the Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

DECISIONS OF THE BOARD OF REGENTS · 1312th BOR Meeting UP Gazette 29 October 2015 Volume XLV,...

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