December 6, 2017 - North Central State College€¦ · 1 NORTH CENTRAL STATE COLLEGE BOARD OF...

December 6, 2017

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NORTH CENTRAL STATE COLLEGE

BOARD OF TRUSTEE’S MEETING

Wednesday, December 6, 2017 5:30 p.m.

Fallerius Technical Education Center – Board Room (165-F) REVISED AGENDA

** NOTE: 5:00pm AUDITORS’ PRESENTATION TO TRUSTEES ONLY

I. CALL TO ORDER – Ms. Elisabeth Morando

Pledge of Allegiance, Global Ends Policy

II. ROLL CALL – Mr. Stephen Williams

III. INTRODUCTION OF GUESTS – Dr. Dorey Diab

IV. FOCUS OF THE MEETING – Ms. Elisabeth Morando

V. AUDITOR’S REPORT – Plattenburg & Associates, Inc.

VI. PRESIDENT’S REPORT – Dr. Dorey Diab

A. Student Government/Phi Theta Kappa Update

B. North Central State College Foundation/Development Update

C. Discussion on “College Risk”

D. Baccalaureate Degree, Capital Budget

E. Other (December Separations Report) Page 38

VII. REQUIRED APPROVALS AGENDA – Ms. Elisabeth Morando

Consent Agenda

Minutes:

A. Approval of Minutes for October 26, 2017 “Regular Meeting” Pages 9-20

Personnel Actions:

B. Consideration of Approval of Status Change – R-2017-38 1

C. Consideration of Approval of Employment of College Personnel Page 22

– R-2017-39

Regular Agenda

A. Consideration of Approval of Policy 14-58 Textbook Selection Policy Pages 23-25

– R-2017-40 – Dr. Dorey Diab/Dr. Karen Reed

B. Consideration of Approval of Supplemental Compensation for Page 26

Part-Time-Staff and Adjunct Faculty of North Central State College

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C. Treasurer’s Report for October 31, 2017 – Dr. Koffi Akakpo Pages 27-33

VII. OHIO STATE - MANSFIELD ADVISORY BOARD REPORT - Ms. Elisabeth Morando

- Mr. Mark Brunn (Trustee, Ohio State-Mansfield Advisory Board)

VIII. POLICY GOVERNANCE

A. Nominating Committee Report (IAW 02.91) – Dr. Dwight McElfresh

B. Discussion of Agenda Planning (IAW 02.72) – Ms. Elisabeth Morando

– Owner Connections

C. Board Training (IAW 02.70)

1. Discussion of Policy Governance Scenario 3.14 – Ms. Pamela Mowry

– “If Consumers are Upset, Does This Mean the CEO is Wrong”?

2. Governance Policy Review (4.6, 4.7 & 4.8) Pages 35-37

– Ms. Janet Pry

IX. BOARD CHAIRPERSON’S REPORT – Ms. Elisabeth Morando

A. Chancellor’s Annual Trustees Conference

(November 9th, Columbus State Community College)

B. Employee Appreciation/Awards Banquet (Saturday, December 2nd)

(5:30pm Reception, 6:00pm Dinner, 7:00pm Awards, Ralph Phillips Conference

Center)

C. Joint Ohio State Mansfield/North Central State Board Gathering

(December 11th 5:30pm – 7:30pm, 164-Fallerius)

D. 2018 Meeting Date (October 24, 2018 – conflicts with 2018 ACCT Leadership Congress)

E. 2018 ACCT National Legislative Summit (February 11 – 14, 2018)

X. EXECUTIVE SESSION

A. To discuss security matters relating to security arrangements and emergency response protocols

XI. MEETING EVALUATION – Ms. Elisabeth Morando

XII. TIME AND PLACE OF NEXT MEETING

Wednesday, January 17, 2018 – 5:30pm – Fallerius Technical Education Center,

BOT Conference Room 165-F

XIII. ADJOURNMENTSUPPLEMENTAL

BOARD OF TRUSTEE MEETING DATES

2018 All meetings will be held at NC State Main Campus

Fallerius Technical Building Board Room

5:30 pm (unless otherwise announced)

NCState Rep. OSU-M Meeting Date NCState Meeting Date OSU-M Rep.

January 17, 2018

February 28, 2018

March 15, 2018 March 28, 2018

April 25, 2018

May 17, 2018 May 23, 2018

June 27, 2018

August 22, 2018

Sept. 26, 2018

October 24, 2018

December 5, 2018

OSU-M 2018 Meeting Information:

Meetings are 4:30 p.m. – 6:00 p.m. in Eisenhower Room 113 (Board Room)

North Central State College Board of Trustees (2017 – 2018 COLLEGE ACTIVITIES/PLANNING CALENDAR)

December 2017 2 – NCSC Employee Awards Dinner (5:30pm Ralph Phillips Conf. Ctr.)

7 – Regular Board of Trustees Meeting (Fallerius)

11 – Joint NCSC/OSU-M Board Meeting (5:30pm Eisenhower)

January 2018 17 – Regular Board of Trustees Meeting (Fallerius)

February 2018 9 – Foundation Scholarship Luncheon (Ralph Phillips Conf. Ctr.)


March 2018 15 – Ohio State Mansfield Advisory Board Meeting (Eisenhower)


April 2018 13 – NCO Hall of Excellence Event (Ralph Phillips Conf. Center)


May 2018 17 – Ohio State Mansfield Advisory Board Meeting (Eisenhower)


June 2018 ? – OACC Annual Conference

15 – Ohio State Mansfield Advisory Board Meeting (Eisenhower)


27 – Annual BOT Planning Retreat (Fallerius)

July 2018 No Regular Board meeting scheduled for July 2018

August 2018 22 – Regular Board of Trustees Meeting (Fallerius)

September 2018 15 – Ohio State Mansfield Advisory Board Meeting (Eisenhower)


October 2018 24 – Regular Board of Trustees Meeting (Fallerius)

November 2018 No Regular Board meeting scheduled for November 2018

15 – Ohio State Mansfield Advisory Board Meeting (Eisenhower)

December 2018 15 – Ohio State Mansfield Advisory Board Meeting (Eisenhower)


North Central State College ENDS Policy Statements

1.0 Global Ends Policy - North Central State College exists for the citizens of

its service region to attain the knowledge and skills to succeed in their chosen

path for learning, work, or enrichment, sufficient for the college to justify

available resources.

1.1 Diversity - The College maintains an environment that encourages

tolerance of differences while recognizing similarities and providing equalizing

opportunities for participation by all.

1.2 Equal Opportunity - The proportion of students from economically or

educationally disadvantaged backgrounds is at least equivalent to the

proportion in the local communities.

1.3 Career Readiness and Development - Students acquire and enhance

relevant business and industry credentials, job skills, work habits, job leads and

pathways to economic self-sufficiency especially in high demand technologies.

1.4 Transferability - Students prepared for advanced academic success will

have the ability and the prerequisite academic experience sufficient for entry

into a four-year college or university.

1.5 Enrichment - Enrichment opportunities exist to reflect community needs and values.

Vision

North Central State College is committed to being a leader in affordable quality higher education and a partner in achieving greater community prosperity and better quality of life. (Revised June 28, 2017)

Mission

Providing individuals with the knowledge, skills and inspiration to succeed in their chosen path. (Revised June 28, 2017)

Values In all we do, we value a culture of integrity, inclusion, and excellence. We value our students and are committed to creating an accessible environment that is affordable, caring, supportive, inclusive and learner-centered. We value our employees and are committed to creating an environment that is culturally diverse, collaborative, and respectful. We value our communities and are committed to creating an environment that is innovative, responsive, and accountable.

Required Approvals Agenda

Consent Agenda

Minutes:

A. Approval of Minutes for October 26, 2017 “Regular Meeting”

Personnel Actions:

B. Consideration of Approval of Status Change – R-2017-38

C. Consideration of Approval of Employment of College Personnel

– R-2017-39

Regular Agenda

A. Consideration of Approval of Policy 14-58 Textbook Selection Policy

– R-2017-40 – Dr. Dorey Diab/Dr. Karen Reed

B. Consideration of Approval of Supplemental Compensation for Part-Time

Staff and Adjunct Faculty of North Central State College

– R-2017-41 - Dr. Dorey Diab

C. Treasurer’s Report for October 31, 2017 – Dr. Koffi Akakpo

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North Central State College

Board of Trustees’ Meeting

October 25, 2017

I. CALL TO ORDER

The Chair, Ms. Elisabeth Morando called the meeting to order at 5:34 p.m. in the Gorman

Room (165) of the Fallerius Technical Education Center. At that time, she asked all to

rise and join her in reciting the pledge of allegiance followed by her reading of the Global

ENDS Policy for North Central State College.

II. ROLL CALL

The Secretary, Mr. Stephen Williams called the roll.

Present: Mr. Mark Masters

Dr. Dwight McElfresh

Mr. Roger Miller

Ms. Elisabeth Morando

Ms. Pamela Mowry

Ms. Linda Nelson

Ms. Janet Pry

Mr. Matthew Smith

Mr. Steven Stone

III. INTRODUCTION OF GUESTS

President Dorey Diab introduced Vice Presidents Dr. Karen Reed and Mr. Koffi Akakpo;

Ms. Margaret Puckett was present representing the Faculty; Ms. Chris Copper was

present to provide the report for the College Foundation; Ms. Brandie Estes-Gladden was

present to provide the report for Phi Theta Kappa along with Ms. Gloria Huber. Ms.

Isabella Zhong was present to provide the report for Sigma Alpha Pi. Ms. Charla Irvin

was present representing The Ohio State University Advisory Board.

IV. FOCUS OF THE MEETING – Ms. Elisabeth Morando

Ms. Elisabeth Morando announced that the focus of tonight’s meeting will include: the

student organization reports for Phi Theta Kappa and Sigma Alpha Pi as well as the

report from the College Foundation. The meeting will include the required approvals

agenda, the Treasurer’s Report and a resolution for the Duplicative Programs Report for

consideration. We will also hear the President’s Report and the Ohio State Advisory

Board Report. Tonight’s meeting will include an executive session to discuss security

matters relating to security arrangements and emergency response protocols.

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V. PRESIDENT’S REPORT – Dr. Dorey Diab

A. Phi Theta Kappa (PTK) Update

Dr. Dorey Diab introduced PTK President, Ms. Brandie Estes-Gladdon to present the Phi

Theta Kappa Update.

PTK-

1. We have hosted new member orientations after sending out 1,200 invitations

2. Held weekly meetings for current members

3. We are working on finalizing our research for our honors topic. We are studying the

evolution of mental health in the US and effects of deinstitutionalization. We have

created a timeline and will be posting it on our bulletin board.

a. Our service project will be to work with students at the DeWald Center. They

provide programming for students in 4-6 grade who are at risk. Some have

learning and/or mental disabilities.

4. Introduced Google Hangouts for members who can’t come physically so they can still

be involved.

a. Test run this Friday

5. Plans for all officers to become 5-star competitive edge members by Thanksgiving.

6. Attended Tri-Regional Conference September 29th and 30th.

a. Involved members from Indiana, Ohio, and Kentucky.

b. Breakout sessions included effective communication, competitive edge, and

recruitment

7. We attended the Changing Campus Culture conference where we learned about the

signs and prevention methods of sexual assault. Four students and our advisor are

now trained facilitators and can bring this program to our campus. We are going to

make this our honor’s project for next year.

Dr. Dorey Diab introduced SAP President, Ms. Isabella Zhong to present the Sigma

Alpha Pi Update.

SAP-

1. We have had 90 new students join our chapter. Our officer team is meeting each

week to plan the upcoming weekly events. We have planned orientations, speaker

broadcasts, leadership trainings and goal setting sessions.

2. Both chapters are participating in Feast of Love. We will begin collecting donations

Monday, October 23rd. We will also be volunteering at the county spelling bee on

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February 17th at Mansfield Senior High School. We will also be participating in

Trunk or Treat on October 27th, hosted by the Social Work club.

3. Students from both honor societies are completing surveys regarding the CESSE

results. We are seeking clarification on why students say they are getting the

“runaround.”

B. North Central State College Foundation/Development Update

Dr. Dorey Diab introduced Executive Director of the College Foundation, Ms. Christine

Copper to present the College Foundation Report.

Ms. Copper’s Foundation Report was as follows:

Scholarship Plan: Streamlined the spring process, being completed online, and one form

is being used for all scholarships.

Foundation Board, “Best in Class” Strategic Plan: The Board identified priority focus

areas that included Time, Treasures, and Talent. These focus areas can be captured in

SMART Goals that address the following opportunities:

1. Increase Board member engagement and education

2. Increase Foundation Assets

3. Optimize Foundation Board Structure

4. Establish Strategic Goals and metrics

Next steps included establishing tactics, measurable, and actions the Board will take with

the Foundation to meet our objectives. Committee Updates:

Resource Development Committee - Bill Jilek/Matt Smith

o RDC is planning to review the Investment Policy document in 2018

Board Development Committee - Gayle Green

o New Prospects and priorities, including diversity, counties represented,

and tie into the strategic planning goals

o Review is being completed of MOU, Code of Regulations

Activities Committee - Sally Gesouras

o Committee Plan-Conference calls set to review the next years’ events and

support the plans

Scholarship Luncheon – February 9, 2018

Hall of Excellence, 2018 – April 13, 2018

50th Anniversary of the College

Alumni Association - Ricky Branham

o Growing the Alumni donor base and the link into the Strategic Plan

o Graduate Picnic – May 10, 2018

Emerald Club: The Emerald Club 2018 Annual Campaign has been launched with our

goal being to raise $225,000. To date, we’ve raised $108,263.93 which is part of the

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$130,964 total monies collected through the foundation YTD. New prospect letters

have gone out and follow up calls have begun.

Richland Gives Plan-Tuesday, November 28:

o Online platform for yearly giving with $3,500 possible for the school to

receive. We have established a goal $10,000 plus our match

o We will ask for 2 Foundation Board members to champion the campaign

o 2 students will share their stories in writing to use on social media

1:1 matching grant of $1,000 to the first 35 nonprofit organizations that raise at

least $1,000 online via the Richland Gives website.

A $500 grant to the first five organizations that increase online donations by 30%

compared to last year’s. To be eligible, a nonprofit must have raised at least $500

in 2016 to participate in this grant offering.

Golden Ticket hours on November 28, 2017. Award $500 to the nonprofit which

raises the most money during a specified hour.

Food Truck Rally at the Ohio State University-Mansfield Campus November 28

from 12 to 1:30 p.m. An incentive will be offered to nonprofit organizations in

attendance at the rally. Nonprofits will be able to set up an informational table in

the Recreation Center to engage students, faculty, and staff.

* If you plan to make an end of year gift, please make it on this day and share

our info with others.

C. Other

President Dorey Diab reported GPS Grant with Mansfield Senior High School and Ohio

Health. The objective is to serve 25 students in the program. North Central State College

and Marion Technical College will be working to make this project a success.

President Diab explained that the AACC Right Signals Grant strives to enhance the Job

Description and Curriculum so they more closely match, in alignment with the 8

competencies from Lumina Foundation. Additionally, Dr. Diab has written an article on

this work that will be published in the December AACC Community College publication.

President Diab reported that the institution was encouraged to submit an application for

the Achieving the Dream Austin Myers Award. He shared some of the highlights and the

encouragement from our previous AtD Coaches to apply for the award.

President Diab reported that there has been much work done on the AQIP Systems

Portfolio that is due for submission in November. The next site visit is scheduled for mid-

September of 2018.

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President Diab presented a recap of data garnered from Employee Exit Interviews over

the past several years.

VI. REQUIRED APPROVALS AGENDA

CONSENT AGENDA

The Chair presented the Consent Agenda and called for any items that should be removed

from the consent agenda for further discussion. On a motion by Mr. Steven Stone and

seconded by Ms. Pamela Mowry and passing unanimously, the following items were

approved:

A. Approval of Minutes for September 20, 2017 “Regular Meeting”

B. Consideration of Approval of Employment of College Personnel

- R-2017-35

CONSIDERATION OF APPROVAL OF

EMPLOYMENT OF COLLEGE PERSONNEL

R-2017-34

NEW HIRES

BE IT RESOLVED: by the Board of Trustees that the following staff members are hereby

employed at the salary and dates stipulated below:

BEGINNING OCTOBER 9, 2017

April Thompson, Health and Safety Coordinator

Masters of Arts in Education, Mount Vernon Nazarene University

SALARY: $30,969.90/yr.


Bethany Gardner, Teacher Assistant

Associate of Applied Science, North Central State College

SALARY: $9.67/hr.


Sherri Shafer, Academic Advisor

Masters of Arts in Education, University of Akron

SALARY: $16.35/hr.

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2017-34

April Thompson was hired as Health and Safety Coordinator to replace Rita Moore who moved

to Family Visitor.

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Bethany Gardner was hired as Teacher Assistant to replace Karie Whitaker.

Sheri Shafer was hired as Academic Advisor to replace Cara Witter.

C. Consideration of Approval of College Personnel Professional Growth

Recognition – R-2017-35


COLLEGE PERSONNEL PROFESSIONAL GROWTH RECOGNITION

R-2017-35

WHEREAS: Brian Wirick has supplied documentation that he has completed a Masters degree

from Tiffin University.

THEREFORE, BE IT RESOLVED: by the Board of Trustees that $3,073.00 is added to base

salary of $35,325.85 to $38,398.85 effective September 11, 2017 in recognition of completion of

a Master of Education/Education Higher Education Administration in accordance with the

policy adopted under resolution 1991-30 for “Professional Growth Recognition.”

D. Consideration of Approval of Contract(s) for Probationary Faculty

– R-2017-36

CONSIDERATION OF APPROVAL OF CONTRACTS

FOR PROBATIONARY FACULTY

R-2017-36

BE IT RESOLVED: by the Board of Trustees that approval is hereby given to the administration

of the college for the “memos of intent” to be issued to the following faculty, recommended without

reservation, for renewal of contracts for the period stated below:

PROBATIONARY THIRD-YEAR 9-MONTH CONTRACT

(Summer Semester 2018 through Fall Semester 2018)

Sara Woodruff

REGULAR AGENDA

A. Consideration of Approval to Duplicative Courses and Programs Report – R-2017-37 – Dr. Dorey Diab

CONSIDERATION OF APPROVAL

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OF DUPLICATIVE COURSES AND PROGRAMS REPORT

R-2017-37

WHEREAS: House Bill 49 (HB49) requires that the board of trustees of each state institution of

higher education evaluate all courses and programs based on duplication within a geographic

region, and

WHEREAS: for low enrollment programs, as defined by the chancellor, boards must provide a

summary of recommended actions including consideration of collaboration with other

institutions, and

WHEREAS: for duplicative programs, the Board shall evaluate the benefits of collaboration

with other institutions of higher education (IHEs) to deliver the program, and

WHEREAS: the report of these evaluations is to be submitted to the chancellor within thirty

days after the evaluation or as part of the annual Efficiency Report, and

WHEREAS: for the December 31, 2017 report, colleges may provide the additional information

as an addendum to the previous report filed in 2016.

NOW, THEREFORE BE IT RESOLVED: by the Board of Trustees of North Central State

College that the required evaluations have taken place and the report of those evaluations has

been reviewed and is hereby approved for submission to the chancellor as required.

ACTION TAKEN: Dr. Dwight McElfresh moved for approval of resolution R-2017-37

Consideration of Approval of Duplicative Courses and Programs. Ms. Linda Nelson

seconded the motion and the motion carried unanimously.

B. Treasurer’s Report for August 31, 2017 – Mr. Koffi Akakpo

Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending September 30,

2017. He stated that revenues for the month totaled $690,799. Expenditures were

$1,439,854 leaving a deficit of $749,055. Year-to-date revenues totaled $7,766,785.

Year-to-date expenditures totaled $3,621,681 leaving an excess of $4,145,104. The Star

Ohio month-end balance for September 2017 is $2,039,063. Mr. Akakpo described the

trends that the Tracking of Monthly Cash Flow feature as well as the dashboard indicator

demonstrate. Mr. Akakpo had no further trends to highlight in this report.

ACTION TAKEN: Ms. Linda Nelson moved for approval of the Treasurer’s Report for

the period ending September 30, 2017. Mr. Mark Masters seconded the motion and the

motion carried unanimously.

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VII. OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT

Board Chair, Ms. Elisabeth Morando introduced Ms. Charla Irvin, Trustee of the OSU-M

Advisory Board and gave her the floor for some remarks.

Ms. Charla Irvin reported the following highlights:

OSU-M will have (8) students participating in Senator Sherrod Brown’s Propel Ohio

program this year.

Student Trustee, Mr. Mike Carroll accepted an invitation to participate in the Veteran

Leadership Conference to improve his ability to aid our Student Veterans.

OSU-M received the Kip Curtis Environmentalist Award. This grant will enable the high

tunnel gardening to take place on campus. Thirty graduate students from Columbus will

be managing this project on the Mansfield Campus.

OSU-M employee, Ms. Renee Thompson recently received the NAACP Leadership

Award from the Mansfield Chapter of the NAACP.

VIII. POLICY GOVERNANCE

A. Nominating Committee Appointments

Chair, Ms. Elisabeth Morando called for a report from the Chair of the Nominating

Committee. Dr. Dwight McElfresh reported that Trustee, Ms. Janet Pry will not seek

reappointment to another term therefore, the committee will continue the search for a

candidate to recommend for filling this projected vacancy on the Board. It is the hope of

the committee to be able to present a candidate for the Board’s consideration at the

December 6th meeting.

Dr. Dwight McElfresh delivered the recommendation of the Nominating Committee as

such:

The Nominating Committee has explored the desire to retain and the willingness to serve

another three-year term of office for Trustees, Elisabeth Morando and Pamela Mowry

and; the Nominating Committee has explored the willingness of the incumbent slate of

officers to continue into the second year of their current office.

Therefore, the Nominating Committee recommends the reappointment of Ms. Elisabeth

Morando to another locally appointed term and Ms. Pamela Mowry to another governor

appointed term.

Furthermore, the Nominating Committee recommends the continuation of the current

slate of Board Officers into their second term in office through 2018.

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ACTION TAKEN: Ms. Linda Nelson moved for approval of Nominating Committee’s

recommendation. Ms. Janet Pry seconded the motion and the motion carried

unanimously.

B. Discussion of Agenda Planning (IAW 02.72) – Ms. Elisabeth Morando

Ms. Elisabeth Morando recapped the Owner Connections activities and called upon

Trustees for recent activities to share.

Ms. Linda Nelson shared that while she was substitute teaching in Ontario and Crestline,

the schools included NC State special events in their announcements. Ontario announced

they were having an NCSC Day so students could make plans to attend and get more

information.

Mr. Matthew Smith shared that he recently had the opportunity to meet with College

President Mitch Daniels from Purdue. He stated that they have been able to hold their

tuition steady for over 5 years. They are working with Caplan University for online

courses and are boosting enrollment through the development of polytechnic high

schools. Mr. Smith further shared the story of 11 teens competing in a Solar Decathlon in

Denver. He further shared information on the Enrail Education Center.

Ms. Janet Pry shared that she attended a Bucyrus Chamber of Commerce event where

North Central State College was named as one of the sponsors.

Dr. Dwight McElfresh shared that he recently met with Ashland University President,

Carlos Campo regarding the article he and Dr. Dorey Diab had written for the ACCT

publication.

Ms. Pamela Mowry shared that she had attended the same event as Trustee, Matthew

Smith with Purdue University President, Mitch Daniels.

F. Board Policy Governance Training (IAW 02.70) – Ms. Elisabeth Morando

1. Policy Governance Rehearsal Scenarios –PolGov training includes a guided

discussion/rehearsal of potential scenarios that trustees might expect to encounter in

order to further enrich the board’s understanding of the principles of the Carver

Policy Governance Model and to take their confidence in application to the next

level. Ms. Elisabeth Morando led the rehearsal exercise for scenario 6.6 that asks

“How Often Should We Meet?” In the scenario, Each year, the question of how

often to meet arises. Some board members feel the board meets too often, while

others value monthly meetings as a means for board members to “keep in touch”

with the organization. What should the board do?

2. Policy Governance Policy Review – training also includes a continuing review,

refresher, and reassessment of current Policy Governance policies. The guided

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discussion and review of policy governance policies 4.3, 4.4 & 4.5 was led by Mr.

Roger Miller.

VIII. BOARD CHAIRPERSON REPORT- Ms. Pamela Mowry

A. ACCT Leadership Congress: Report on Learning from sessions attended

Ms. Linda Nelson shared that she attended the Baccalaureate Summit and was intrigued

by the history of this program as the first Applied Bachelor of Arts program began in

1970. Since them 25 states are involved in this offering. Four states are currently working

on entering into the program and one of these states includes Ohio. Ms. Nelson relayed

the benefit suggested by joining the Community College Baccalaureate Association

(CCBA) once the institution is approved for the program.

Mr. Matthew Smith served as the voting delegate for North Central State College and

shared some of the highlights of the business meeting.

- Discussion of the Membership Fee Structure

- Association Investment Policy and Strategic Plan

- Discussion of the Association’s Sustainability Plan

- Discussion of potential for the “College Promise” that offers “free” community college.

This was an opportunity to share nationally what we are doing locally.

- At the AACC there is discussion of rotation and re-compensation as 10% have no

professional development plan. This really drives home the need for the OACC to be

more active in trustee training. Some examples of trustee committee involvement are in

the OACC Legislative Committee and the OACC Trustee Engagement Committee.

Ms. Pamela Mowry stated that she thought this year’s sessions were more relevant to her

than they have been in the past. The sessions that she learned the most from included:

- Leveraging the College Foundation – She liked the Tri-C model

- Economic Factors influencing decisions in higher education

- Making traditional students out of non-traditional students

- Responding to the impending mass exodus of college presidents

Dr. Dwight McElfresh shared that he picked up the strong emphasis on forming

partnerships in several sessions he attended. Other session takeaways included:

- Michael Brown, CEO of Barrick

- Three programs to expand into: Climate change, Digitalization, and Analytics. The

message in this session was to Be Bold – Partnership with China – “The Fast EAT the

Slow”

Mr. Steven Stone was intrigued by the session by Will Austin from New Jersey who was

revered for his innovation and progressive thinking. He described how they changed their

culture by saying that all employees carry some administrative responsibility, including

faculty. In contradiction, the Ashbrook Center’s Mitch Daniels says that “Faculty are

Faculty” and described the role of faculty as quite different from that of administration.

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Dr. Dorey Diab shared perspectives he also learned from Will Austin on the Teaching

Administrator whereby faculty carried their responsibility to teach in the classroom as

well as fulfilling administrative duties.

Mr. Matthew Smith shared info on a session he attended about improving sustainability

through the use of solar panels. He also shared some of the potential benefit this

technology could have locally. Mr. Smith shared an article entitled “US College tuition

edged and financial aid didn’t keep pace.”

B. Chancellor’s Annual Trustees Conference (November 9th at Columbus State

Community College)

Ms. Elisabeth Morando confirmed that all those planning to attend are already registered.

C. Employee Appreciation/Awards Dinner (Saturday, December 2nd)

Ms. Elisabeth Morando announced the Employee Appreciation/Awards Dinner and asked

Mr. Stephen Williams for further details. Mr. Williams provided the Board with details of

this year’s event and distributed tickets to all those planning to attend.

D. Discussion of Date for NCSC/Ohio State Mansfield Joint Board Meeting

Ms. Elisabeth reminded Trustees of the Joint NCSC/OSU-M Board meeting on

December 11th at 5:30 p.m. This year the event will be held in the Kimbel Community

Room (164-Fallerius).

IX. EXECUTIVE SESSION

The Chair called for an Executive Session at 7:13 p.m. Dr. Dwight McElfresh made a

motion and it was seconded by Ms. Linda Nelson to adjourn to Executive Session to

discuss security matters relating to security arrangements and emergency response

protocols. Ms. Elisabeth Morando explained that there WILL NOT BE further business

following the executive session. A roll call vote on the motion was approved by all

members present.

Mr. Mark Masters – “yes”

Dr. Dwight McElfresh – “yes”

Mr. Roger Miller – “yes”

Mrs. Elisabeth Morando – “yes”

Mrs. Pamela Mowry – “yes”

Mrs. Linda Nelson – “yes”

Mrs. Janet Pry – “yes”

Mr. Matt Smith – “yes”

Mr. Steve Stone – “yes”

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At 7:31p.m., the Chair, Ms. Elisabeth Morando declared the Executive Session concluded

and the Regular Session resumed.

X. MEETING EVALUATION – Ms. Elisabeth Morando

Ms. Elisabeth Morando called for discussion of today’s meeting. Trustees were happy

that all trustees were present.

XI. TIME AND PLACE OF NEXT MEETING

The next Regular meeting of the Board of Trustees is scheduled for Wednesday,

December 6, 2017 at 5:30 p.m. the Gorman Room (165) of the Fallerius Technical

Education Building.

XII. ADJOURNMENT

The Chair called for any additional business requiring Board action.

ACTION TAKEN: As there was no further business requiring the Board’s

consideration, the Board Chair, Ms. Elisabeth Morando declared the meeting adjourned at

7:34p.m.

Respectfully submitted:

Mr. Stephen R. Williams, Board Secretary Ms. Elisabeth Morando, Board Chair


STATUS CHANGES

R-2017-38

STATUS CHANGE

BE IT RESOLVED: by the Board of Trustees that the following staff member is

hereby awarded the following status change:

BEGINNING November 20, 2017

Veronica Mullet, Custodian

SALARY: $11.02/hr to $12.99

Explanation of Status Changes:

Completion of Bachelor of Science in Business Administration from Ashland

University.


EMPLOYMENT OF COLLEGE PERSONNEL

R-2017-39

NEW HIRES

BE IT RESOLVED: by the Board of Trustees that the following staff member is

hereby employed at the salary and dates stipulated below:

BEGINNING JANUARY 16, 2018

Donna Niederkohr, Adjunct Liaison

Masters of American Literature

SALARY: 4 hrs. load in Fall and Spring semesters, 2 hrs. load in Summer

semester.

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2017-39

Donna Niederkohr was hired as Adjunct Liaison to replace Lori Hardiman.

CONSIDERATION OF APPROVAL OF 3357:13-14-58

TEXTBOOK SELECTION POLICY

WHEREAS; Sec. 3345.025 of HB 49 requires that the board of trustees of each

state institution of higher education as defined in section 3345.011 of the Revised

Code shall adopt a textbook selection policy for faculty to follow in selecting and

assigning textbooks and other instructional materials for use in courses offered by

the institution, and

WHEREAS; The policy shall include faculty responsibilities and actions

faculty may take in selecting and assigning textbooks and other instructional materials.

NOW, THEREFORE; Be it resolved by the Board of Trustees of North Central

State College that policy 3357:13-14-58 Textbook Selection Policy is hereby

approved.

(see attached)

3357:13-14-58 Textbook Selection Policy

Policy Statement

In support of the College’s strategic goals of academic excellence and fiscal stewardship, North

Central State College requires the textbook selection process to meet the standards required of

the course as determined by the department and the faculty while selecting the best cost solution

including Open Education Resources. The College expects all departments and faculty to select

appropriate, high quality course materials that benefit the student’s learning experience.

However, academic departments are also encouraged to take into consideration the cost and

expense of the textbook and other materials for the student taking the course when making

adoption decisions.

Procedure:

(A) Faculty should select materials that are appropriate to the course and will enhance the

student’s learning experience and lead to success.

(B) Faculty will use the guidelines for selection as stated below:

(1) Textbook and course materials selected for a course must be selected by faculty and

approved by the division academic assistant dean. Decisions must involve input from

designated faculty or faculty committees of the faculty members teaching or familiar with

the course.

(2) A rubric comparing attributes of various texts must be used when selecting course

materials if more than one option is available.

(3) Academic departments that offer multi-section courses are encouraged to use the same

textbook, materials, etc. for all sections of the course in a given semester. Multiple

section courses identified as general education courses must use the same textbook and

course materials for all sections.

(4) A two-year minimum textbook adoption policy will be assumed on all textbook adoptions

unless otherwise indicated by the program coordinator/director at the time of adoption.

This two-year policy is necessary in order to give the greatest economic advantage to

buy-back and rental situations. A written justification and explanation from the program

coordinator/director, and approved by the Division assistant dean, MUST accompany the

textbook requisition if there is to be any exception to the two-year minimum adoption

policy.

(5) Textbooks or course materials that are designed for one-time use, such as books with tear

out worksheets, access codes, software, etc., may not be adopted unless the textbooks or

textbook packages are considered the "most economical" and the "best value" for the

student. A written justification and explanation from the program coordinator/director,

and approved by the Division assistant dean, MUST accompany the textbook requisition

if there is to be any exception to the one-time use books. However, laboratory manuals or

one-time use workbooks that supplement a textbook may be adopted. The program

coordinator/director and the division assistant dean must approve all supplementary

"required and/or recommended" books, supplies, software packages, etc.

(6) Textbook adoptions, materials, etc. must be approved by the division assistant dean and

submitted to the division senior administrative assistant for input to the bookstore’s

ordering system according to the announced deadline.

(7) When submitting course material information to the bookstore’s ordering system, the

program coordinator/director must indicate whether textbooks are "required" or

"recommended" for each course. A textbook is designated as "required" if the book will

be used for a substantial part of the course by all instructors teaching the course.

(C) Textbook selections will be communicated to the bookstore based on an established calendar

prior to the start of each semester with required and recommended text books clearly

indicated.

(D) Faculty should not accept any improper inducement, directly or indirectly, which may be

described as a bribe, kickback, excessive commission or fee that is contingent on the

adoption of a publisher’s textbook or their ancillary materials.

(1) Faculty are not permitted to accept any inducements offered by publisher when adopting

a textbook. These inducements may include but are not limited to trips, free seminars,

gift cards, textbook review payments, equipment/personal property or any other

monetary payment even if the payment is to benefit the department or a charitable cause.

(2) No fees will be collected directly by faculty or staff, and no materials may ever be sold

directly to students by faculty or staff.

Effective: November 28, 2017

Expires: November 1, 2022

Review dates: 11/28/17

CONSIDERATION OF APPROVAL OF SUPPLEMENTAL COMPENSATION

FOR PART-TIME-STAFF AND ADJUNCT FACULTY OF

NORTH CENTRAL STATE COLLEGE

R-2017-41

WHEREAS: it is the desire of the Board of Trustees and the President to provide

the hard-working and dedicated employees of North Central State College a one-

time compensation stipend as a token of appreciation for their efforts, and

WHEREAS: this compensation stipend shall be paid to part-time staff and

adjunct faculty working Fall semester that have been on the payroll for at least two

pay periods as a one-time stipend of $50.

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North

Central State College that the proposed one-time stipend for appropriate part-time

staff and adjunct faculty is approved.

The Treasurer’s Report with Dashboard Analysis

for the Period Ending

October 31, 2017


Analysis of Current Revenue and Expenditures

Period Ending October 31, 2017

Variance

Current Budget Favorable / Beginning Prior Current

Jul-17 Aug-17 Sep-17 Oct-17 YTD Release (Unfavorable) Budget YTD vs. Prior

Revenues:

State Share of Instruction $648,132 $648,132 $648,132 $648,132 $2,592,528 2,576,667 $15,861 7,730,000 $2,557,608 $34,920

Student Tuition and Fees 4,833,980 $778,880 ($16,161) ($2,220) 5,594,480 7,626,417 (2,031,936) 10,741,432 5,531,631 62,849

Other Revenues 14,410 $14,407 $13,063 $24,349 66,229 58,102 8,127 174,305 71,238 (5,009)

University Center 16,506 $0 $0 $8,200 24,707 13,333 11,373 40,000 9,304 15,403

Capital Debt Service 0 $6,695 $0 $51,651 58,346 60,000 (1,654) 80,000 7,326 51,020

Child Development Center 41,459 47,147 39,677 35,490 163,773 150,150 13,623 455,000 151,633 12,140

Workforce & Community Development 1,847 1,234 1,037 7,459 11,577 33,667 (22,090) 101,000 13,501 (1,924)

Facilities 16,382 $6,774 $5,051 $5,395 33,602 20,033 13,569 60,100 33,020 582

Fund Balance 0 0 0 0 0 0 0 0 0

Total Revenues $5,572,717 $1,503,269 $690,799 $778,457 $8,545,242 $10,538,368 ($1,993,127) $19,381,837 $8,375,261 $169,981

Expenditures:

Payroll $318,330 $408,784 $633,402 $664,305 $2,024,821 1,968,375 ($56,446) $7,805,886 $1,980,868 ($43,953)

Fringes 124,091 $240,815 $246,002 $99,963 $710,872 870,912 $160,041 3,234,817 714,821 3,950

Printing 0 $352 $1,111 $316 $1,779 25,500 $23,721 61,200 6,050 4,271

Advertising 0 $445 $5,381 $11,320 $17,146 72,579 $55,433 174,190 19,299 2,153

Postage 0 $20,000 $0 $1,500 $21,500 27,375 $5,875 65,700 15,670 (5,830)

Shared Campus Expense 13,900 $600 $600 $1,421 $16,521 0 ($16,521) 1,150,000 16,040 (481)

Professional Development 23,097 $8,662 $10,909 $8,925 $51,593 85,250 $33,657 255,751 39,814 (11,779)

Grants and Scholarships 28,386 $6,138 $258,371 $108 $293,003 440,000 $146,997 1,320,000 278,471 (14,532)

Equipment Lease and Rental 7,032 $250 $8,712 $7,032 $23,025 37,656 $14,630 112,967 18,512 (4,513)

New Equipment 6,245 $23,025 $8,761 $0 $38,031 114,161 $76,130 342,482 38,823 792

Professional Fees 26,714 $3,866 $11,711 $9,598 $51,888 79,619 $27,731 238,857 64,748 12,860

All Other Expenses 516,688 113,949 90,266 101,529 $822,432 915,801 $93,369 2,492,313 844,922 22,490

Child Development Center 15,252 31,684 39,788 21,017 $107,741 122,457 $14,716 447,691 106,470 (1,271)

Corporate 5,743 9,647 14,515 12,408 $42,313 59,337 $17,024 215,513 38,051 (4,262)

Facilities 127,344 100,788 110,325 91,250 $429,707 417,126 ($12,581) 1,414,470 421,961 (7,746)

Total Expenditures $1,212,821 $969,006 $1,439,854 $1,030,691 $4,652,371 $5,236,147 $583,776 $19,331,837 $4,604,520 ($47,851)

Excess (Deficit) $4,359,896 $534,263 ($749,055) ($252,234) $3,892,870 $5,302,221 ($1,409,351) $50,000 $3,770,741 $122,129

StarOhio Month-End Balance - $2,041,172 / Yield - 1.23% This Month

I Payroll reflect one pay period in July

II Benefits in October reflect Premium Holiday


All Other Expenses


Variance

Current Budget Favorable / Beginning

Jul-17 Aug-17 Sep-17 Oct-17 YTD Release (Unfavorable) Budget

Office Supplies 145.19 385.38 1,123.01 587.97 2,241.55 7,208.33 4,966.78 21,625.00

Instructional Supplies - Lecture 1,164.79 205.70 1,181.35 4,181.03 6,732.87 15,896.33 9,163.46 47,689.00

Paper Supplies 1,116.34 0.00 3,960.41 2,548.77 7,625.52 8,333.33 707.81 25,000.00

Data Processing Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Other Supplies 224.00 415.15 34.99 131.02 805.16 12,730.33 11,925.17 38,191.00

Instructional Supplies - Lab 11,596.00 28,330.92 18,294.84 15,727.59 73,949.35 118,919.67 44,970.32 356,759.00

Travel 237.00 576.55 983.34 1,860.06 3,656.95 12,670.00 9,013.05 38,010.00

Non-Inventory Software (501) 7,575.00 0.00 0.00 0.00 7,575.00 3,554.67 (4,020.33) 10,664.00

Non-Inventory Books 0.00 0.00 0.00 0.00 0.00 3,000.00 3,000.00 9,000.00

Equipment Maintenance 904.00 1,207.08 275.25 711.66 3,097.99 6,966.67 3,868.68 20,900.00

Software Upgrade/Maintenance 390,657.00 44,052.82 35,723.56 27,405.00 497,838.38 275,620.67 (222,217.71) 826,862.00

Building Maintenance 0.00 0.00 0.00 0.00 0.00 2,000.00 2,000.00 6,000.00

Vehicle Maintenance 504.65 941.29 707.96 37.13 2,191.03 2,905.00 713.97 8,715.00

Telephone 15,632.35 7,430.14 8,020.66 8,747.55 39,830.70 44,250.00 4,419.30 75,000.00

Cell Phones 605.89 557.52 575.01 739.23 2,477.65 5,000.00 2,522.35 15,000.00

Pagers 0.00 0.00 0.00 0.00 0.00 83.33 83.33 250.00

Internet Connection 7,694.08 5,084.76 1,269.76 5,084.75 19,133.35 30,833.33 11,699.98 92,500.00

License Fees 65.00 130.00 68.50 65.00 328.50 1,171.67 843.17 3,515.00

Bank Fees - General 0.00 0.00 17.25 0.00 17.25 33.33 16.08 100.00

Bank Fees - Credit 0.00 0.00 4,055.65 9,647.16 13,702.81 10,000.00 (3,702.81) 30,000.00

Insurance 41,919.00 19,944.00 0.00 9,607.00 71,470.00 37,073.33 (34,396.67) 111,220.00

Shipping/Freight 4.17 199.43 127.05 240.27 570.92 1,333.33 762.41 4,000.00

Sponsored/Donated 0.00 1,100.00 1,050.00 1,205.00 3,355.00 6,950.00 3,595.00 20,850.00

Commencement 0.00 212.50 142.86 0.00 355.36 8,033.33 7,677.97 24,100.00

Catering 40.00 53.92 1,730.22 273.87 2,098.01 4,091.67 1,993.66 12,275.00

Subscriptions 40.00 0.00 0.00 0.00 40.00 3,970.00 3,930.00 11,910.00

Dues 36,182.47 1,679.00 5,669.00 6,186.00 49,716.47 81,292.30 31,575.83 95,638.00

Program Development 0.00 0.00 0.00 0.00 0.00 16,666.67 16,666.67 50,000.00

Recruitment 0.00 0.00 2,000.00 0.00 2,000.00 1,000.00 (1,000.00) 3,000.00

Other Expense (111.57) 986.68 3,292.97 5,356.72 9,524.80 125,880.00 116,355.20 377,640.00

Bad Debt Expense 140.00 720.32 (8.51) 1,287.48 2,139.29 68,333.33 66,194.04 205,000.00

Collection Costs 352.18 (263.78) (28.98) (101.37) (41.95) 0.00 41.95 0.00

516,687.54 113,949.38 90,266.15 101,528.89 822,431.96 915,800.63 93,368.68 2,541,413.00



Variance

Current Beginning Budget Favorable / Prior Current

Jul-17 Aug-17 Sep-17 Oct-17 YTD Budget Release (Unfavorable) YTD vs. Prior

Child Development Center

Revenues 41,459$ 47,147$ 39,677$ 35,490$ 163,773 455,000$ 150,150$ 13,623$ 151,633$ 12,140$

Payroll 8,953 18,229 17,448 17,083 61,713 270,873 72,927$ 11,214 64,052 2,339

Fringes 5,367 10,705 19,751 2,655 38,478 146,789 39,520$ 1,042 35,069 (3,409)

Non-Payroll 932 2,750 2,589 1,279 7,550 30,029 10,010$ 2,460 7,349 (201)

Total Expenses 15,252 31,684 39,788 21,017 107,741 447,691 122,457 14,716 106,470 (1,271)

Excess (Deficit) 26,207$ 15,463$ (111)$ 14,473$ 56,032$ 7,309$ 27,693$ 28,339$ 45,163$ 10,869$

Corporate

Workforce & Community Development

Revenues 1,847$ 1,234$ 1,037$ 7,459$ 11,577 101,000$ 33,667$ (22,090)$ 13,501$ (1,924)$

Payroll 3,245 7,061 8,866 10,906 30,078 145,496 39,172$ 9,094 23,637 (6,441)

Fringes 1,251 2,567 4,942 1,468 10,228 49,517 13,332$ 3,104 10,079 (149)

Non-Payroll 1,247 19 707 34 2,007 20,500 6,833$ 4,826 4,335 2,328

5,743 9,647 14,515 12,408 42,313 215,513 59,337 17,024 38,051 (4,262)

Excess (Deficit) (3,896) (8,413) (13,478) (4,949) (30,736) (114,513) (25,670) (5,066) (24,550) (6,186)

North Central State CollegeFiscal Year 2018

Financial UpdateRevenues - Expenditures Summary

Approved

BudgetOctober YTD % of Total

REVENUES $19,381,837 $778,457 $8,545,242 44.1%

EXPENDITURES $19,381,837 $1,030,691 $4,652,371 24.0%

TOTAL MARGIN ($252,234) $3,892,870

$0

$4,500,000

$9,000,000

YTD Revenues YTD Expenses

$8,545,242

$4,652,371

$8,375,261

$4,604,520

Year-To-Date Revenues & Expenditures Update

FY 2018 FY 2017

$2,592,528

30%

$5,594,480

66%

$358,233

4%

FY 2018 YTD REVENUES

State Share of Instruction Student Tuition and Fees

Other Revenues

$2,024,821

44%

$710,872

15%

$1,916,679

41%

FY 2018 YTD EXPENDITURES

Payroll Fringes Other Expenses

29%

8%

4% 4%

6%

5%

7%

5%

0%

10%

20%

30%

40%

Jul-17 Aug-17 Sep-17 Oct-17

FY 2018 Percent of Revenues & Expenditures

Revenues Expenditures

$3,000,000

$4,500,000

FY 2018 FY 2017

$3,892,870 $3,770,741

Total Margin

North Central State CollegeFiscal Year 2018

YTD Thru October 2017 Financial Update

July August September October November December January February March April May June

FY 2018 5,572,717$ 1,503,269$ 690,799$ 778,457$ -$ -$ -$ -$ -$ -$ -$ -$

FY 2017 5,348,182$ 1,539,571$ 729,656$ 757,852$ -$ -$ -$ -$ -$ -$ -$ -$

% Variation 4% -2% -5% 3%


FY 2018 1,212,821$ 969,006$ 1,439,854$ 1,030,691$ -$ -$ -$ -$ -$ -$ -$ -$

FY 2017 1,138,785$ 1,007,411$ 1,390,269$ 1,068,054$ -$ -$ -$ -$ -$ -$ -$ -$

% Variation 7% -4% 4% -3%

Expenditures

Revenues

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000


$5,5

72,7

17

$1,5

03,2

69

$690,7

99

$7

78

,45

7

$5,3

48,1

82

$1,5

39,5

71

$729,6

56

$7

57

,85

2

FY 2018 FY 2017

$-

$500,000

$1,000,000

$1,500,000


$1,2

12,8

21

$969,0

06

$1,4

39,8

54

$1,0

30,6

91

$1,1

38,7

85

$1,0

07,4

11

$1

,39

0,2

69

$1,0

68,0

54

FY 2018 FY 2017

Monthly Cash-On-Hand Update

$1,631,763

$2,153,044 $1,894,428

$3,936,246 $4,465,154

$4,607,564

$6,875,862 $6,319,434

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

JULY AUGUST SEPTEMBER OCTOBER

FY 2017 FY 2018

Total Annual Expense (less depreciation) = $21,791,879 Average Cash Per Month = $21,791,879/12 = $1,815,990

BOARD OF TRUSTEES 2018 Policy Governance Training Schedule

NCState Meeting Date

Principle Discussion Discussion Leader PolGov Policy Review Discussion Leader

January 17, 2018 Rehearsal Scenario 4.8 L. Nelson 4.9

Executive Limitations M. Masters

February 28, 2018 Rehearsal Scenario 5.7 M. Smith 2.0, 2.1, 2.2

Governance Process E. Morando

March 28, 2018 Rehearsal Scenario 6.7 D. McElfresh 2.3, 2.4, 2.5

Governance Process P. Mowry

April 25, 2018 Rehearsal Scenario 3.15 S. Stone 2.6, 2.7, 2.8, 2.9

Governance Process L. Nelson

May 23, 2018 Rehearsal Scenario 4.9 R. Miller 3.0, 3.1, 3.2

Board-CEO Relationship M. Smith

June 27, 2018 None Scheduled Planning Retreat None Scheduled Planning Retreat

August 22, 2018 Rehearsal Scenario 5.8 New Trustee 3.3, 3.4

Board-CEO Relationship D. McElfresh

September 26, 2018 Rehearsal Scenario 6.8 M. Masters 4.0, 4.1, 4.2

Board-CEO Relationship S. Stone

October 24, 2018 Rehearsal Scenario 3.16 E. Morando 4.3, 4.4, 4.5

Executive Limitations R. Miller

December 5, 2018 Rehearsal Scenario 5.9 P. Mowry 4.6, 4.7, 4.8

Executive Limitations New Trustee

NOTE: ENDS Policies 1.0, 1.1, 1.2, 1.3, & 1.4 will be reviewed throughout the year and discussed at the June BOT Planning Retreat.

3357:13-04-60 Executive Limitations (Financial Condition and Activities)

With respect to the actual, ongoing financial condition and activities, the CEO will not cause or

allow the development of fiscal jeopardy or material deviation of actual expenditures from board

priorities established in Ends policies.

The CEO will not

4.61 Allow key financial balances and ratios to deviate from standards set out by the State,

except that the balance of the budgeted reserve may not be lower than ten percent and the

composite score for fiscal responsibility may not be lower than 2.25.

4.62 Conduct inter-fund shifting in amounts greater than can be restored to a condition of

discrete fund balances by certain, otherwise unencumbered revenues within 30 days.

4.63 Allow payroll and debts to be settled in an untimely manner.

4.64 Allow tax payments or other government ordered payments or filings to be overdue or

inaccurately filed.

4.65 Acquire, encumber or dispose of real estate. Unless such transactions are fair market

value, transparent with no conflict of interest, bring no adverse environmental impact and

doesn’t prevent the college from meeting budget.

4.66 Allow receivables to be un-pursued after a reasonable grace period.

Effective: August 25, 2010

Expires: June 1, 2021

Review Dates: 8/25/10, 7/30/11, 7/21/12, 7/15/13, 6/25/14, 6/24/15, 6/22/16

3357:13-04-70 Asset Protection (Executive Limitations)

The CEO will not cause or allow corporate assets to be unprotected, inadequately maintained or

unnecessarily risked or improperly used.

The CEO will not

4.71 Allow board members, staff, and the organization itself to be inadequately insured

against theft, casualty, and liability losses.

4.72 Unnecessarily expose the organization, its board or staff to claims of liability.

4.73 Make any purchase: (a) wherein normally prudent protection has not been given

against conflict of interest; (b) of over $20,000 without having obtained comparative prices

and quality.

4.74 Allow intellectual property, information and files to be exposed to loss or significant

damage.

4.75 Receive, process or disburse funds under controls that are insufficient to meet the

board-appointed auditor's standards.

4.76 Compromise the independence of the board’s audit or other external monitoring or

advice. Engaging parties already chosen by the board as consultants or advisers is

unacceptable.

4.77 Invest or hold operating capital in insecure instruments, including uninsured checking

accounts and bonds of less than AA rating at any time, or in non interest-bearing accounts

except where necessary to facilitate ease in operational transactions.

4.78 Endanger the organization's public image, credibility, or its ability to accomplish Ends.

4.79 Create or purchase any subsidiary corporation.



Review Dates: 8/25/10, 7/30/11, 7/21/12, 7/15/13, 6/25/14, 6/24/15, 6/22/16

3357:13-04-80 ENDS Focus of Grants and Contracts (Executive Limitations)

The CEO will not enter into any grant or contract arrangements that fail to emphasize the

production of ends and the avoidance of unacceptable means.

The CEO will not

4.81 Allow grantees to be unaware of restrictions on particular methods and activities to

preclude grant funds from being used in imprudent, unlawful or unethical ways.

4.82 Make grants to grantees that do not have, in the CEO’s opinion, the capacity to produce

appropriately targeted, efficient results.

4.83 Fund specific methods except when doing so for research purposes, when the result to

be achieved is knowledge about differential effectiveness of various methods.



Review Dates: 8/25/10, 7/30/11, 7/21/12, 7/15/13, 6/25/14, 6/24/15, 6/22/16

SEPARATION REPORT

Report for December 2017

Resignations

Effective October 27, 2017

Mark Hupp, Webmaster

REASON: Another Job

Effective December 10, 2017

Gary Wood, Associate Professor, Physics

REASON: Retired

Effective January 1, 2018

Shannon Malec, Early Childhood Specialist, CDC

REASON: Retired

Effective January 31, 2018

Cynthia Freeman, Associate Professor, Nursing

REASON: Retired

January

S M T W T F S

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February

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30

October

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2018

December 6, 2017 - North Central State College€¦ · 1 NORTH CENTRAL STATE COLLEGE BOARD OF...

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Transcript of December 6, 2017 - North Central State College€¦ · 1 NORTH CENTRAL STATE COLLEGE BOARD OF...