Dear friends Today we are going to learn

Notice Writing

By: Dipak Parikh

NOTICE WRITINGA ‘notice’ is piece of writing specially made on occasions to attract the attention of a prospective group of people.

The nature of notice may differ from profession, institution, depending upon the business or transaction it does.

Notices are made to be put up on the notice boards of schools, colleges, companies, government offices, courts, stock markets, hospitals, clubs, sanatoriums, zoos, gardens, parks and other public places.

Characteristics of a Good Notice:

(1)Eye-catching caption.(Heading)(2)Readable and legible print

(either hand written or printed)

(3) Points arranged in logical order according to priority.

(4) Topic sentences as introduction.

(5) Short matter either in point wise order or in prose order.

NOTICE WRITING FORMAT OF NOTICE WRITING Name of the Institute Notice(The word Notice must be underlined) Heading of the Notice Full Date Body of the notice in about 6-7 sentences. (First paragraph, left- aligned)Details of further enquiry and assistance if any. (Second paragraph, left- aligned)-

There is a wide range of topics of notices. However, the main points of important and most likely to be asked notices are given below.

*Signature: *Name: *Designation: (*Signature, name and designation of the person issuing the notice.)

(1)Notice for any function 0r event: Try to include the following

points:• Date, time and venue of the

event.• Who can participate• Rules and regulations such as

dress code, what to carry etc.• Participation fee, if any.• Registration procedure and last

date.

(2) Notice for Picnics/tours/trekking/camps/visits to exhibition, museum, industry, company, zoo, fair etc.Include the following points:•Date, time and location•Who can participate?•Mode of conveyance to the location, facilities such as meals, accommodation etc.

*Rules and regulations such as dress code, what to carry and what not to carry etc.*Charges of participation.*Registration with the class teacher and the last date.

(3) Notice for lost and found items, articles that were lost or found.Include the following main points:*Date, time and place where it was lost or found.*Details of the article such as shape, size, colour, manufacturer etc.*Give detail of To whom the article should be returned, his contact no. and reward-

-that would be given to the one who finds it.* Incase you found the article, mention the expected reward, your contact no. and time to contact.

(4) Notice for general instruction such as society meeting, teachers-parents meeting, employees meeting, board meeting, etc. Include the following main points:•Date, time and venue of the meeting• Purpose of the meeting.

(5) Notice for revised uniform, fees structure, exam date, library rules, work hours, employees’ dress code, etc.Include the following main points: *Details of the corresponding revision.*Date from which revision is applicable, penalty, etc. * Reason for revision, if any.

A notice should contain all the necessary details such as

Name of the issuing agency (school, etc.)

Subject and date of issue/release of the notice

Event (what?)

Date/time/duration (when?)

Place/Venue (where?)

Authorized signatory: Name and signature

Specimen of notices(1) Imagine that you are the principal of

your school and prepare a notice for display on the school notice board, warning the students against, buying food from roadside vendors.

SARDAR VALLABHBHAI VIDYALAYA Ajwa Road, Baroda NOTICE ATTENTION AND BEWARE March

1,2013

Many cases of serious food poisoning of students have been reported recently. Therefore all the students are hereby requested and advised to bring only home-made eatables to school. Beware of the road side vendors and keep yourself away from eating their food-stuff.

(SD)Principal,Sardar Vallabhbhai Vidyalaya, Baroda.

(2) You are having a small function in your class as a Christmas celebration. Write the programme that will be put up on the blackboard.

December 11, 2013 A CHRISTMAS TREAT

Place: Std.9B Classroom.Date: 24th Dec. 2013Time: 10 a.m.

Programme:(1)Welcoming Santa Claus(2)Singing of Christmas Carols(3)Musical Chairs(4)Snacks and giving away

Presents(5)Santa’s Christmas Address Merry X’ mas to Everyone

(3) Your class is organizing an Essay Contest. Write a notice to be put up on the School notice board.

February 28, 2013 ESSAY CONTESTStd.9B is glad to announce an Essay Contest for all students of std. 9.

Topics: (1) India of my dream (2) The Decline of Movie Theatres

(3) The World in the year 2025.

Rules:(1) Essay to be written only on foolscap paper. Word limit: 500 words.

(2) Name, class and division to be written on the top right hand corner of the first page of the essay.

(3) Essays to be submitted to Mr Rohan Trivedi or Mrs Moksha Bhatt or Ms Hina Patel.

(4) Last date : 8th March, 2013

(5) Three prizes to be awarded in all.(6) Names of the winners will be displayed on the school notice board on 10th March, 2013

(7) Prizes sponsored by Joshi and Company.

(8) For further information, contact Master Dhrumil Parikh , std. IXB.

All the Best To Everyone.

(4) You found a precious ring in the school campus. You handed it to the lost and found department of school. As an in-charge of the lost and found department, draft a notice for the same.

LALBAHADUR SHASHTRI VIDYALAYA

Harni Road, Baroda Notice Precious Ring Found 8th March, 2013

A precious diamond ring has been found from the school playground near the tennis court. Who-so ever is the owner of the ring, should contact Mr. Parikh, assistant in-charge of the lost and found department. The claimer should prove that the ring belongs to him/her.

Despite repeated instructions, students are violating the rule of not wearing precious jewellery in school. The school has therefore decided to impose a penalty or Rs. 50/- if anyone is caught-

-wearing expensive ornaments in the school.

sd. (signature) D.D.Parikh (In-charge, Lost and found Dept.)