17 October 2009 DCMI Advisory Board meeting report, Seoul, Korea 1

DCMI Advisory Board

Meeting

17 October 2009

Report

17 October 2009 DCMI Advisory Board meeting report, Seoul, Korea 2

Participants

At the meeting:• Tom Baker, Raju Buddharaju, Christine Frodl, Juha

Hakala, Jon Mason, Eva Méndez, Akira Miyazawa, Karen Rollitt, Stefanie Rühle, Shigeo Sugimoto, Joe Tennis, Emma Tonkin, Andrew Wilson

Remotely:• Ana Alice Baptista, Eric Childress, Sarah Currier,

Diane Hillmann, John Kunze, Keven Liu, Thomas Severiens, Stuart Sutton, Mary Woodley

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Reporting acknowlegdements

Report snippets to be done per agenda item Participants at the meeting taking turns Snippets to be sent immediately to DC-AB Reporters:

• Tom Baker, Raju Buddharaju, Christine Frodl, Juha Hakala, Jon Mason, Eva Méndez, Akira Miyazawa, Karen Rollitt, Stefanie Rühle, Joe Tennis, Emma Tonkin, Andrew Wilson

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Agenda 09:00-12:45

09:00-09:15 Opening, roll call, agenda

09:15-09:30 DC-AB and DC-CHAIRS issues

09:30-10:00 Evaluation DC-2009

10:00-10:45 Task Groups: Kernel, Libraries, Glossary

10:45-11:00 Break

11:00-11:45 Task Groups: DCMI/RDA, Registry, Translation

11:45-12:00 Oversight Committee report, incl. incorporation

12:00-12:30 Usage Board report

12:30-12:45 Task Groups: Collection Description

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Agenda 14:00-17:15

12:45-14:00 Lunch

14:00-14:30 DCMI Events

14:30-15:15 DC-2010

15:15-15:30 DCMI Web site and communications

15:30-15:45 DCMI Feedback

15:45-16:00 Break

16:00-17:00 Task Groups: Agents, Government, DCMI/IEEE, Education

17:00-17:15 Any other business

17:15-17:30 Actions, timeline, closing

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Advisory Board membership

Retired members:• Harry Wagner, Heike Neuroth, Lulú Feria

New members:• Seth van Hooland, Ana Alice Baptista, Javier Solorio,

Lorcan Dempsey, Samantha Starmer, Mike Teets

Proposed new members:• Talat Chaudhri (DC-Scholar), Marcia Zeng, Michael

Panzer (depending on TG proposals)

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Advisory Board membership

Makx to invite Schubert Foo, representative on Oversight Committee for National Library Board Singapore

Talat Chaudhri OK, Marcia Zeng and Michael Panzer will be invited if and when their proposed Task Groups get established

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Advisory Board and Chairs issues

Little activity on Community and Task Group lists• Architecture (19), General (13), RDA (9), Science (7), Kernel-

KAP (4), Scholar (2) per month; rest lower

Little activity on Wikis, 2-3 updates per year average• Lowest activity Government (no updates), Collection (May

2007), Registry (Aug 2008), Identifiers (Dec 2008)

Task groups inactive, except RDA, Kernel, Education (?) Hard to get attention from chairs Do we need to define “performance” guidelines?

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Advisory Board and Chairs issues

Community moderators may need to create activity, e.g. Identifiers has fallen silent and addresses important issue. Douglas to revive?

TG leaders should report regularly to list and moderators should announce meetings on list

AB members to respond to requests for contributions and information

Approach of collaboration through scheduled conference calls (Kernel): good practice to be followed!

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Evaluation DC-2009

Total of 97 participants, 18 countries General impression: high quality presentations New participants (finance, telecom, AV archive) Special sessions on Linked Data

• Good set of issues, but too many, too diverse• Less need for introductions, good discussions

Lessons for next year?

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Kernel Task Group

Propose to continue• ERC as object of profile; Kernel is lexicon• Interop level 1 done; ERC/Turtle mapping for Lev. 2

Timeline• Oct 2009 – ERC-to-Turtle software beta• Dec 2009 – Draft 1.5 KAP, call for comments• Mar 2010 – Draft maintenance procedures• Apr 2010 – Final integration• May 2010 – Close down

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Kernel Task Group

Tom to discuss with John publication of Kernel documentation and UB review of kernel AP

Eric Childress to follow John on Twitter re: Namaste tags and follow up if any action needed

John to inform DC-Tools and DC-Architecture of Kernel results

Task Group to continue as proposed

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Libraries AP Task Group

No plan received Discussed at DC-2009

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Glossary Task Group

No plan received Mary to send work plan with the structure,

timeline and names who are involved to AB list by end of October.

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Proposed: DC-KOS

Background: need for describing KOS, could be done with Dublin Core Application Profile

Work to be based on NKOS work with definition of KOS Type vocabulary

Proposed by Marcia Zeng Others: Gail Hodge, Marjie Hlava, Denise

Bedford, Doug Tudhope, Traugott Koch

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Proposed: Task Group Meta-metadata

Motivation: describe sets of statements, data graphs, not necessarily “records”

Goal: shared model to record quality, rights, provenance, compliance, sources, trust

First step: survey requirements, exchange mechanisms (OAI, Atom)

Proposed by Michael Panzer, OCLC Others: Kai Eckert, Keven Liu

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Proposed: Task Group Meta-metadata

Generally positive response from AB Actions to be taken:

• take into account work Andrew W. did on A-Core• needs rewrite to make it clearer, Jon Phipps to help?• consider utility Records Management metadata• Jon Phipps to determine realistic timeline in a week• possibly consider Collections Application profile?• Makx to inform Michael Panzer

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DCMI/RDA Task Group

Develop Application Profile Discuss Description Set Profile patterns Involvement in Vocabulary Mapping Framework Liaise with IFLA re: FRBR namespaces Planning full-day seminar at ALA 2010

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DCMI/RDA Task Group

Diane will keep AB informed about the outcome of the VMF work

Diane will share a link to the NISO webinar Continue as propsoed

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Registry Task Group

Getting feedback on survey Fulfilling use cases (IEMSR phase IV funding) Examine longer-term future inter-registry interop Closer look at SKOS and other standards Develop registry (list) of registries Target completion: second half 2010 Continue as proposed

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Translation Task Group

Develop scope of guidelines (Oct. 09) Compile draft guidelines for translators

• E.g.: introductory info DCMI, variations in current practice, priority list, recommended process

Community review of guidelines Collect issues and questions Collect case studies and good practice

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Translation Task Group

Discussion in Seoul revealed a need for a short document with general overview of metadata - something that could be translated easily

Karen, Shigeo will liaise with Stefanie, who is drafting a short Introduction to DC (in the style of Using DC)

Task Group to continue

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DCMI Oversight Committee

Discussed financial status, annual accounts Need for increased support

• Members, partners, lower-entry sponsorship

Plan “marketing” activities, eg. YouTube Consider standing Conference Commitee Usage Board future and activities Documentation roadmap

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DCMI Oversight Committee

AB members to look for potential targets for Membership and Partnership

Makx to work on a “marketing” plan, including• clarify (article?) what we are doing and why• Open Access article “Future of Dublin Core”• Tweets, YouTube videos, podcasts• inviting demos of products and services based on DC

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DCMI Usage Board

Currently seven members• Tom Baker (chair), Julie Allinson, Akira Miyazawa, Pete

Johnston, Andrew Wilson, Joe Tennis, Stefanie Rühle• Andrew stepping down after Seoul meeting

Highlights 2008-2009• Review of Scholarly Works Application Profile• Review of proposed property “accessibility”• Publication of updated ISO 15836:2009 (DCMES)• Review (in Seoul) of existing user-oriented materials, such as

Frequently Asked Questions, Glossary, and “Using Dublin Core”

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DCMI Usage Board – future

Continue:• Routine maintenance of DCMI Metadata Terms• Review of application profiles

Continue (and continue not emphasizing):• New terms in context of application profiles

New emphasis:• Review answers to questions asked on DCMI mailing lists• Continually review Frequently Asked Questions, Glossary, and

Website landing pages for freshness

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DCMI Usage Board

Sharpen focus of activities to questions arising out of usage of DC

Continue emphasizing importance of context of Application Profiles for DC-Terms

Continue monitoring FAQ, glossaries, etc so they are fresh & reflect current thinking

Establish new policy to be more positive and reject proposals only if clearly wrong

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DCMI Architecture Forum

Highlights from 2008-2009 Public comment on DC-DS-XML (finalization as DCMI

Recommendation pending) Description Set Profile working draft is basis for Usage

Board application profile review criteria “Interoperability levels for Dublin Core metadata”

published as a Recommended Resource RFC 2731 to be obsoleted with pointer to DC-HTML

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DCMI Architecture Forum

Highlights from 2008-2009 Karen Coyle identifies key application profile “design

patterns” In the wider metadata world, much of the “structured

data” , embedded RDFa, and “linked data” uses Dublin Core terms

Results from Seoul DCAM will be revised – simpler, based directly on RDF

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Architecture Forum

Architecture work to continue but to be explained in context of article outlining current strategies and future plans

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Collection Description AP Task Group

Correct minor errors and inconsistencies Review compliance Abstract Model and DSP Review in light of implementations Problem:

• Human resources, Sarah to step down• No others have come forward• Move work to Libraries or Science & Metadata?

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DCMI Events

Possible objectives:• Attract research(ers), knowledge sharing, technical

development, network building, working meetings, income generation

Possible formats:• Physical conference, Webinar, download material

Business models?• Subscriptions, pay-per-view, cost/benefit, ROI

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DCMI Events

Set up standing Conference Committee• Stuart Sutton (chair), Andrew Wilson, Jon Mason,

Karen Rollitt, Eric Childress, Liddy Nevile, others?

Consider shorter face-to-face conferences? Consider introducing virtual participation are

reduced rate, especially for students Look at opportunities to co-locate with other

major conferences

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DC-2010

Conjunction with ASIS&T, 20-22 October• Wednesday Tutorial day & working meetings• Thursday-Friday conference & workshop• Saturday AB and joint DCMI/ASIS&T seminar(?)

Approach• Reviewed and invited contributions, “workshoplets”

Need:• Program chairs, Tutorial chair, Publicity committee

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DC-2010

Diane has volunteered for program co-chair Liddy will again be workshop chair Makx to contact ASIS&T to see if they have

suggestions for program co-chair Makx to solicit tutorial chair and publicity

committee chair on AB list Tom and Corey to plan a hack-a-thon

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DCMI Web site and communications

New look Web site, to be evaluated Possibly upgrade Wiki infrastructure Social tools

• Twitter, Facebook, LinkedIn, others? Resources! Policies:

• Web site for basic information and stable documents• Wikis for collaborative work?• Mailing lists for reports, announcements, discussions

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DCMI Web site and communications

Makx to compare Google statistics November 2008 with November 2009

Mike Crandall or IA Summit evaluation of DCMI webpage

Shigeo and Karen to link to translations page from L&I Community page

Tom to sort out MoinMoin upgrade with Eric Miller (Emma to help with any conversions)

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DCMI Web site and communications

Libraries to publish final report on mailing list Tom to look at wiki future (Google Wiki?) All chairs should use the mailing lists if they have

reports or meeting announcements Subversion is also part of our collaborative

infrastructure if people want (e.g. Tools, Kernel) People are free to work with what's best for them

(e.g., Google docs – but be careful about rights)

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DCMI Feedback

Since AskDCMI disappeared, no platform Dcmifb@dublincore.org receives some queries,

also LinkedIn, Facebook Dispatching ad-hoc No creation of knowledge base Need to decide how to handle this

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DCMI Feedback

Usage Board to use AskDCMI items saved in database by Emma for new FAQ

Emma to send link to the database to the AB Emma offers a solution for an interface Makx to ask for volunteers to answer questions There has to be a link between Emma and the

Usage Board.

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Agents Task Group

No progress since FOAF review Is there a community need? If so, who can commit time? Otherwise, de-activate

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Government AP Task Group

No plan received DC-2008 plan was to finalize and publish with

status of working draft Makx to contact Hans Overbeek to discuss an

orderly shutdown of the Government AP Task Group

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DCMI/IEEE Task Force

Prepare draft for IEEE ballot end 2009 Extract RDF vocab from draft and submit for

ballot Sync process with DCMI publication Process comments and prepare publication Mikael to report to Education list

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Education AP Task Group

Aim for modular profile (plug-in) for educationally significant properties in DC and others e.g. LOM

Generic funct. reqs. done, specific ones still TBD Domain model draft done (work-in-progress) New elements and DSP reqs. to be determined Usage guidelines to be developed

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Education AP Task Group

New developments around MLR Need for harmonizing standards and AP TG uses tools to create an AP. This work should

be shared with Architecture and Tools group Sarah to report to AB and Education lists Sarah to revise the slides and deliver a revised,

detailed and expanded work plan with dates.

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Any other business

DC-Date• Pete to keep an eye on this and come back to AB if

he thinks we need to do more than just observing

DC-Tools• Makx to publish DC Tools TG on Web site• Thomas to report to mailing list

Conferences• Need to avoid conflicts between sessions

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Actions, timeline

Moderators of the following groups are to send a report of their DC-2009 meeting to their mailing lists by 15 November 2009:• Localization and internationalization• Science and metadata• Libraries• Registry