DBMS Payroll System

Introduction

The Technology nowadays plays a very important role in our society. It

lessens human error by using machines. It makes us work easier and faster and

reduces materials and labor costs. Manual processes and transactions can be

computerized by using software applications or computer systems to make work

easier. Nowadays, computer based system is commonly used by every company

and institution and one of this is the Payroll System.

The Payroll System is the heart of the Human Resource Management of an

Organization, Payroll System is one of the many transactions that can be

processed on a computer. The proponents worked on a custom-made payroll

system done for the specific need of an organization to provide an option to

generate the salary automatically every month. This software also equipped with to

enter the attendance of each employee in the organization, it helps them to track

each employee attendance, based on this we can generate the salary. It also has

option to generate the report for payroll deductions.

Description of the Existing System

The proposed payroll system provides accurate and efficient computation of

employees’ salary. The computation which includes deductions takes less time to

accomplish. Attendance recording and monitoring thru the Daily Time Record is

included in the system which makes getting the total number of hours worked fast

and easy. The payroll covers all the transactions for all types of employees and

contains payroll information of employees such as the ID, name, position, address,

etc. who would receive an automatically generated salary for each pay period.

The payroll process starts by getting the hours worked by the employees

within the inclusive dates. After getting the hours worked, the system automatically

computes salary for the given pay period. The salary of the permanent employees is

based on the position while the wages of the employees with contractual status is

based on the departmental project budget. The Leave of Absences of regular

employees is deducted from the leave points, which is 1.25 days gain per month.

The computation includes deductions of personal shares of which are: GSIS, Pag-

ibig, Philhealth, and withholding tax and other deductions such as loans. Accurate

calculations are done in order to come up with the correct amount of salary.

Computation for the Benefit and Allowance of permanent employees that receive

Allowances such as 13th month pay, clothing allowance and productivity allowance

is also included in the payroll.

Acknowledgement

The proponents would like to express their deepest gratitude to those who

helped them complete this project.

Huge thanks to the parents and loved ones for the encouragement and

support, both financially and emotionally and for providing them with everything

they need.

To their Instructor, Mrs. Michelle Alisna, who has been very considerate and

understanding from the start.

To Mr. Ryan Carlo Santiago, for his positive and encouraging criticism that

guided the development of this project.

And above all, to Our Almighty God for giving them strength, guidance and

blessings for, without Him this piece of work would not be possible.

Scope and Limitations

The system is designed for an enhanced and effective computerized payroll

system.

Functionalities:

The system covers all the transactions for all generated type of

employees.

The system will determine the total number of hours rendered through

the Daily Time Record.

The system should effectively and efficiently compute the deductions

such as: Withholding taxes and Loans.

The system will automatically check and compute Leave of Absences

incurred within the pay period.

The system is capable of accomplishing the objective to provide better

performance which is managed by providing desired flexibility, fast

response, ability to support changes and ability to maintain the quality

of services

On the other hand, this study limits only to the proposed enhancement

computerized payroll system.

Limitations:

It does not support network topology implementation, online program or

online transaction.

The system is incapable of eliminating the problem of insufficient and

incomplete information.

Business Rules

An employee is either a Contractual or Permanent employee but not both.

The Permanent Employee attributes are Emp_ID, Emp_Name, DOB, Sex, CivilStat,

Address, Phone, and CellNo. A Contractual entity has Project, Date and Dept_code

attributes, while the Permanent entity has GSIS, PHILHEALTH, LeavePoints, TIN,

ID_No. and PAG-IBIG. A permanent employee may or may not apply Leave. Leave

has DateOfFiling, Type, and inclusiveDates attributes. A Department has many

positions. A Department has dept_code,and description attributes. The Position has

a salary grade, description, and MoRate. An Employee has a mandatory one DTR for

his/her Daily attendance record. The DTR has Time_in, Time_out, InclusiveDates and

TotalHours Worked attributes. An Employee receives Gross Pay. Gross Pay has

attribute Allowance of which has many types and a Net pay. The Deductions

attributes are PAG-IBIG, PHILHEALTH, GSIS, WitholdingTax, and TotalDeductions. A

Permanent employee may or may not avail a Loan. Loan has Loan_ID, Description,

term, MoAmmortization, Bal, and StartDate attributes.

An employee is either Contractual or Permanent but not both.

Many employees belong to one Department only.

A Department has many positions.

An Employee must have one DTR.

An Employee receives one Gross pay.

A Gross Pay may have many deductions.

A Loan has many deductions.

A Permanent Employee may or may not apply Leave.

The DTR checks for Leave of Absence applied by a Permanent employee.

DATA DICTIONARY

File Name: EMPLOYEE

Field Type Length Description

Emp_ID VARCHAR 10 Employee ID No.Emp_Name CHAR 35 Employee NameDOB DATE MM/DD/YYYY Date of BirthSexAddressPhoneCellphone Emp_type

File Name: CONTRACTUAL


Project VARCHARDate DATEDept_code NUMBER

File Name: REGULAR


GSISPHILHEALTHID_no.TINPAG-IBIG NUMBER 35LeavePoints FLOAT

File Name: DEPARTMENT


Dept_code NUMBERDescription CHAR

File Name: POSITION


Description CHARSalary Grade NUMBERMoRateAllowance Grants

File Name: DTR


TotalHours WorkedTime_inTime_outInclusiveDates

File Name: GROSS PAY


AllowanceNet

File Name: DEDUCTIONS

Description Salary Grade

MoRateDescription

Salary GradeMoRate


PAG-IBIGGSISPHILHEALTHWitholdingTax

File Name: LOANS


Loan_IDDescriptionTermMoAmenortizationBalStartDate

File Name: LEAVE


DateOfFilingTypeInclusiveDates

Total_deductionsPAG_IBIG

GSISPHILHEALTH

DBMS Payroll System

Documents

Transcript of DBMS Payroll System