Solution Overview

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Day Care ManagementDay Care Management

Scope of Solution

An online Management solution for a Day care centre.

It will take care of all activities spanning from a ward’s enrolment to maintaining the daily log, payment and so on, apart from online registration and interaction with wards’ parents

The brief overview of the features has been given in the subsequent slides

Features Listing

Online Application Ward Profile (with family details) Service Rates Attendance Schedule Pick-up and Drop facility Other amenities like meal, tuition, Immunization etc Payment Gateway for online voucher payment Online Query Solution Event Calendar Automatic Notifications

Day Care Workflow

Online Registration with

the day care. Admission fees

paid via payment gateway

Profile Creation of child with photo

and family details

Schedule Maintenance on

a day to day basis

Day Care Activities like

meal, tuition, etc begin. All

services have standard rates

Amenities, Services and late fine are charged

as vouchers

These vouchers can too be paid anytime online

via e-transactions

Queries can be posted online. Parent will be

notified on receiving a response

Online Application

The solution facilitates online application for availing day care services

After verification of details, the user can register online after paying the admission fees

The fees can be paid online as well using the payment gateway integrated within the solution

This ensures a totally web based hassle-free registration system

Ward profile

The solution will let you add ward profiles with the heads of the families treated as individual accounts

Each child admitted to the day care centre will be associated with a family unit

During a profile creation, the following details should also be furnished:• Account Type• Address and Contact details of Parents• Emergency Numbers• Photos of Child and Parent• Releaser Details with photo• Medical details like information about Doctor, Immunization and

Insurance details• Notes if any

Service Rates

There will be a Rate master that will contain the standard rates for day care as per the class of the ward

There shall be special penalty rates (as applicable to separate classes) for a ward spending extra time at the day centre

The amenities provided to a ward shall also have a fixed tariff

Detailed records about the charges applicable and payments made will be maintained

Attendance Schedule

The solution will keep a track of the attendance log of each ward with details about time-in and time-out on a day-to-day basis

It shall automatically calculate time spent by a ward in the day care

One can also pre-schedule time slots which shall be confirmed by the day care authority as per availability

Pickup and Drop Facility

This is a special facility that will be charged extra

Ward pickup and drop requests can be made online.

It shall be confirmed as per availability by the day care authority

Special notes regarding pickup/drop can also be added

Other Amenities

The day care caters to some special needs of the wards like:• Meals• Tuitions• Pickup and Drop facility• Immunization• Other Medical Assistance

All such amenities will be provided at an extra charge and the record for the same shall also be maintained in the solution

e-transactions

All fees and charges can be paid online itself with the ease of e-transactions

Vouchers will be generated for the day care services

User can make the payments anytime online

Online Query Solution

This is another unique interactive feature which provides online resolution to queries and requests

Users can post their queries, comments, requests and feedback online

They will be notified (by mail) when the day care authorities respond to their posts

Event Calendar

Important dates, such as birthday, pertaining to the ward can be marked in an event calendar

Event notification can also be enabled for any such event marked in the calendar

Automatic Notifications

The solution triggers auto-notification (via mail) in the following events:

• Successful Registration• Voucher generation• Voucher payment• Query/Solution posting• Special Event Notification

For more information please contact:

GeoTech Informatics Private LimitedInfinity Building, Tower II, 13th Floor,Sector V, Salt Lake City,Kolkata, West Bengal, India. Pin - 700091.Phone : +91 33 2357 0331/2619/2621Fax : +91 33 2357 0334 Email : mail@geotechinfo.netWebsite: www.geotechinfo.net