DAY 8: MICROSOFT EXCEL – CHAPTER 5 Aliya Farheen [email protected] February 5, 2015.
Day 8: Excel Chapter 5
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Transcript of Day 8: Excel Chapter 5
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LAST CLASS
• Charts• Printing Charts• Sparklines• Trendlines
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WORKING WITH LARGE DATASETS
• Freezing Rows and Columns• Printing• Tables• Sorting• Filters• Conditional Formatting
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FREEZING ROWS AND COLUMNS
• View->Freeze Panes• Freeze Top Row• Freeze First Column• Freeze Panes
– Freezes all rows and columns above and to the left of the selected cell
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PRINTING
• Page Breaks– Page Layout->Breaks
• Print Area– Page Layout->Print Area
• Print Titles– Select rows and columns to print on every page.– Usually this is used for data labels
• Page Order– Down, then over– Over, then down
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TABLES
• Tables extend the capabilities of a range of data– Column headings stay onscreen without
needing “Freeze Panes”– Sorting/Filtering of data– Table Styles– Total Row– Structured References
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SOME TERMINOLOGY
• Record– A record is a collection of data about one
entity. Each row in a table is one record.
• Field– A field is an individual piece of data. Each
column specifies a field.
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CREATING TABLES
• Click a cell within the existing range of data, then Insert->Table
• Verify the range, click Ok• Name Table• Choose Style
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WORKING WITH RECORDS
• Records are rows• To add a record right click a cell in the row below
where you want your new record– Insert->Tables Rows Above
• To add a record to the end of the table, click a cell in the last row.– Home->Insert->Insert Table Row Below
• To delete a record, right click a cell in the record– Delete->Table Rows– Or select the cell, Home->Delete->Delete Table Rows
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WORKING WITH FIELDS
• Fields are columns• To add a field right click on a cell in the column to
the right of where you want your new record– Insert->Table Columns to the Left
• To add a field to the right of the table, select a cell in the last column– Home->Insert->Insert Table Column to the Right
• To delete a field, right click a cell in the column– Delete->Table Columns– Or select the cell, Home->Delete->Delete Table Columns
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SORTING AND FILTERING
• Each field name has a sorting and filtering dropdown
• The Sort Dialog Box can be used to sort by multiple fields– Data->Sort
• Filtering can be turned on and off– Data->Filter
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STRUCTURED REFERENCES
• Within a table, you may use the field names as references– Names go in brackets– @ indicates the current record– The table name is optional within the table,
but required outside the table– TableName[@Field Name]
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TOTAL ROW
• Table Tools->Design->Total Row– The function used to calculate the total can be
chosen via the dropdown– Additional totals can be added for other
columns
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CONDITIONAL FORMATTING
• Like the IF function– If the condition is true, the formatting is applied– If the condition is false, the formatting is not
applied
• Rules– Highlight Cells– Top/Bottom– Data Bars– Color Scales– Icon Sets
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APPLYING CONDITIONAL FORMATTING
• Home->Conditional Formatting– Highlight Cells applies text and fill colors
based on condition– Top/Bottom applies text and fill colors based
on top/bottom percentage or top/bottom number of items
– Data Bars, Color Scales, and Icon Sets• Helps visualize differences between data
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MANAGING CONDITIONAL FORMATTING RULES
• Home->Conditional Formatting->Manage Rules
• Can edit, delete, or create new rules
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NEXT CLASS
• Outlines• Grouping• PivotTables• PivotCharts
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