DATES TO REMEMBER Schedules & Calendarsextranet.milestone-mgt.com/Portal/Reports/Dates To...
Transcript of DATES TO REMEMBER Schedules & Calendarsextranet.milestone-mgt.com/Portal/Reports/Dates To...
2018DATES TO REMEMBER
Schedules& Calendars
Month Due Date
January 25
February 22
March 29
April 26
May 31
June 28
July 26
August 30
September 27
October 25
*November 15
*December 13
* Exception to the "last Thursday of every month" due to Holidays.
Community Directors and Assistant Community Directors should attend this monthly call.
2018Monthly Meeting Agenda Items Call
Last Thursday of Each Month at 3 p.m. CST
Bills submitted by noon on the dates below could be reflected in the current month's financial statements.
Calendar Month
Tuesday, 1/30/18
Tuesday, 2/27/18
Tuesday, 3/27/18
Tuesday, 4/24/18
Tuesday, 5/29/18
Tuesday, 6/26/18
Tuesday, 7/31/18
Tuesday, 8/28/18
Tuesday, 9/25/18
Tuesday, 10/30/18
Tuesday, 11/27/18
Thursday, 12/27/18
Payscan is in real time. So anything final approved before checks are cut, could get paid in that
week. Anything not final approved by check run, may or may not be moved to the next week or GL
month (if at the end of the month). Remember, AP has no control over when an invoice is approved
within the workflow; which will progress the invoice to the next step.
2018 Corporate and Site Accounts Payable Close Schedule
Month End Close Dates
Wednesday, 1/31/18
Wednesday, 2/28/18
Friday, 3/30/18 *
Monday, 4/30/18
Thursday, 5/31/18
Friday, 6/29/18 *
Tuesday, 7/31/18
Friday, 8/31/18
Friday, 9/28/18 *
Wednesday, 10/31/18
Friday, 11/30/18
Monday, 12/31/18
* GL Period will continue to end of calendar month but the close-out process will occur on the date indicated as the last normal business day of the month
YARDI Month End Close Schedule Submit by 3:00 p.m. CST
Month Date
January 15th
February 15th
March 15th
April 16th
May 15th
June 15th
July 16th
August 15th
September 17th
October 15th
November 15th
December 17th
2018 Resident StatementData Dates
Yardi data, such as resident balances, is provided to each Utility Provider at the end of business of the day listed below, typically around 6pm CST.
This data is provided on this date each month so that resident statments are as up to date and accurate as possible before being mailed out to
residents. Also, please remember that additional data, such as occupancy and number of occupants, are sent to Utility Providers on or around the
7th of each month, or the next business day, (M-F) for them to compute the utility charges. It is very important that all move-in and move-out
information is correct as of that day each month.
2018 Batch Renewal Dates All States (Excluding Montgomery County, MD)
Date Renewal
Rates Generated
Deliver Letters
By
Month of Lease
Expiration Period
Include
MTM Leases
12/25/17 01/01/18 March 16th - 31st No
01/10/18 01/15/18 April 1st - 15th No
01/25/18 02/01/18 April 16th - 30th No
02/10/18 02/15/18 May 1st - 15th No
02/22/18 03/01/18 May 16th - 31st No
03/10/18 03/15/18 June 1st - 15th Yes
03/25/18 04/01/18 June 16th - 30th No
04/10/18 04/15/18 July 1st - 15th No
04/25/18 05/01/18 July 16th - 31st No
05/10/18 05/15/18 August 1st - 15th No
05/25/18 06/01/18 August 16th - 31st No
06/10/18 06/15/18 September 1st - 15th Yes
06/25/18 07/01/18 September 16th - 30th No
07/10/18 07/15/18 October 1st - 15th No
07/25/18 08/01/18 October 16th - 31st No
08/10/18 08/15/18 November 1st - 15th No
08/25/18 09/01/18 November 16th - 30th No
09/10/18 09/15/18 December 1st - 15th Yes
09/25/18 10/01/18 December 16th - 31st No
10/10/18 10/15/18 January 1st - 15th No
10/25/18 11/01/18 January 16th - 31st No
11/10/18 11/15/18 February 1st - 15th No
11/25/18 12/01/18 February 16th - 28th No
12/10/18 12/15/18 March 1st - 15th Yes
12/25/18 01/01/19 March 16th - 31st No
New Year's Day Closed Monday, January 1, 2018
Memorial Day Skeleton Crew 12:00 PM - 4:00 PM Monday, May 28
Independence Day Skeleton Crew 12:00 PM - 4:00 PM Wednesday, July 4
Labor Day Skeleton Crew 12:00 PM - 4:00 PM Monday, September 3
Thanksgiving Day Closed Thursday, November 22
Day After Thanksgiving Skeleton Crew 12:00PM - 4:00 PM Friday, November 23
Skeleton Crew 10:00AM - 2:00 PM Monday, December 24
Christmas Day Closed Tuesday, December 25
New Year's Eve DaySkeleton Crew (no time and a half)
10:00 AM - 2:00 PMMonday, December 31
New Year's Day Closed Tuesday, January 1, 2019
Reminder:Easter Sunday:
Closed = On-call emergency staff Skeleton Crew = Minimum coverage
2018 Site Holiday Schedule
We expect leasing offices to have Skeleton Crew coverage on Dec. 24th and 31st. It will be up to the Community Directors and your Regional Manager to
arrange the schedules so all associates will be able to enjoy time off for the holidays while still maintaining the operations and needs of the community.
Christmas Eve
Sites will close all day on Easter Sunday. Associates may utilize vacation time, personal time, or make up the time during the remainder of the
work week.
If an associate works on a holiday, they may take an alternate day off within that pay period depending on business needs. If the associate is non-exempt, they will
be paid time and a half for any hours worked on the actual holiday. If the associate normally has the holiday off, they may either take an alternate day off that
week or receive the holiday pay in addition to their regular pay. All schedules are subject to management approval depending on business needs.
Associates on leave and not actively at work will not receive holiday pay.
2018Corporate OfficeHoliday Schedule
Memorial Day Closed Monday, May 28
Independence Day Closed Wenesday, July 4
Labor Day Closed Monday, September 3
Thanksgiving Day Closed Thursday, November 22
Day After Thanksgiving Closed Friday, November 23
Christmas Eve Holiday Closed Monday, December 24
Christmas Day Holiday Closed Tuesday, December 25
New Years Holiday Closed Tuesday, January 01, 2019
Month Due Date
January 5
February 2
March 2
April 6
May 4
June 1
July 6
August 3
September 7
October 5
November 2
December 7
2018
Market Survey Schedule
Due on the first Friday of every month
Month
Finalize
Preliminary
Bonus Report
Deadline
Date Final
Bonus Report
Emailed to
Properties
CD Emails
Final Bonus
Report to RM
RVP Final
ASC Approval
via Milestone
Portal
RM Emails
Final Bonus to
Monthly Bonus
Email Account
UltiPro Signoff
Due Date (by
noon)
Pay Day
January 2 5
5 8 10 5 12 15 19*
February 29 2**
2 5 7 2 9 12 16*
March 26 2
12 16
16 19 21 16 23 26 30*
April 9 13
13 16 18 13 20 23 27*
May 7 11**
11 14 16 11 18 21 25*
June 4 8
8 11 13 8 15 18 22*
July 2 6
6 9 11 6 13 16 20*
August 30 3**
13 17
17 20 22 17 24 27 31*
September 10 14
14 17 19 14 21 24 28*
October 8 12
12 15 17 12 19 22 26*
November 5 9**
9 12 14 9 16 19 23*
December 3 7
7 10 12 7 14 17 21*
*Bonus Payday**Quarterly Bonus
2018 Bonus Sign Off/UltiPro Schedule and Pay Date Schedule
January 2018 February 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28
Sun
Mon
March 2018 April 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30
May 2018 June 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 1 2
6 7 8 9 10 11 12 3 4 5 6 7 8 9
13 14 15 16 17 18 19 10 11 12 13 14 15 16
20 21 22 23 24 25 26 17 18 19 20 21 22 23
27 28 29 30 31 24 25 26 27 28 29 30
July 2018 August 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25
29 30 31 26 27 28 29 30 31
September 2018 October 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 1 2 3 4 5 6
2 3 4 5 6 7 8 7 8 9 10 11 12 13
9 10 11 12 13 14 15 14 15 16 17 18 19 20
16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28 29 30 31
30
November 2018 December 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 2 3 1
4 5 6 7 8 9 10 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15
18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
= Payday =TimeSaver Sign off due by Noon
= Holiday - Closed = Non-Holiday Skelton Crew = Holiday Skelton Crew
= Closed- not company holiday =Payday & Quarterly bonus payout
2018 Payroll Calendar
January 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6Market Survey Due
UltiPro Sign Off Due
by 12 p.m. CST
Sites Closed,
Corporate Closed
Payday
7 8 9 10 11 12 13Final Bonus Report
Emailed to Properties
Batch Renewal Rates
April 1st--April 15th
14 15 16 17 18 19 20Resident Statements
UltiPro Sign Off Due
by 12 p.m. CST Payday/Bonus Pay
21 22 23 24 25 26 27
Batch Renewal Rates
April 16th-April 30th
Monthly Meeting
Items Agenda Call
28 29 30 31UltiPro Sign Off Due
by 12 p.m. Safety Meeting Due
Yardi Month End
Close by 3PM
Accounts Payable
Close Noon
February 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3
Market Survey Due
Payday and Quarterly
Bonus Pay Out
4 5 6 7 8 9 10
Final Bonus Report
Emailed to Properties
Batch Renewal Rates
May 1st-15th
12 13 14 15 16 17
UltiPro Sign Off Due
by 12pmResident Statements
Update Emergency
Contact List and send
to your Admin Asst
Bonus Pay
Payday
18 19 20 21 22 23 24Batch Renewal Rates
May 16th-31st
Monthly Meeting
Items Agenda Call
25 26 27 28UltiPro Sign Off Due
by 12pm
Accounts Payable
Close Noon
Monthly Safety
Meeting Due
Yardi Month End
Close by 3PM
March 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3Market Survey Due
Payday
4 6 7 8 9 10Clean Check Scanner
Batch Renewal Rates
June 1st-15th
11 12 13 14 15 16 17UltiPro Sign Off Due
by 12 p.m. CSTResident Statements
18 19 20 21 22 24
Final Bonus Report
Emailed to Properties
Batch Renewal
Rates June 16th-31st
25 26 27 28 29 30 31UltiPro Sign Off Due
by 12 p.m. CST
Accounts Payable
Close NoonYardi Close by 3pm
CST TOMORROW
Equipment Inspection
List Due
Monthly Meeting
Items Agenda Call
Safety Meeting Due
Community
Awareness Meeting
Due TOMORROW
Payday &
Bonus Pay
April 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7
Market Survey Due
8 9 10 11 12 13 14
UltiPro Sign Off Due
by 12 p.m. CST
Payday
15 16 17 18 19 20Final Bonus Report
Emailed to Properties
Resident Statements
22 23 24 25 26 27UltiPro Sign Off Due
by 12 p.m. CST
Accounts Payable Close
Noon
Monthly Meeting Items
Agenda Call
Bonus Pay
Payday
Safety Meeting DueBatch Renewal Rates
July 16th-31st
Yardi Close 3PM CST
29 30
May 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5
6 7 8 9 10 11 12UltiPro Sign Off Due
by 12 p.m. CST
Batch Renewal Rates
August 1st-15th
Payday and
Quarterly Bonus
13 14 15 16 17 18 19Final Bonus Report
Emailed to PropertiesResident Statements
20 21 22 23 24 25 26UltiPro Sign Off Due
by 12 p.m. CST
Batch Renewal Rates
Due August 16th-31st
Payday
27 28 29 30 31Corporate Office
Closed
Accounts Payable
Close Noon
Monthly Meeting
Items Agenda Call
Sites Skeleton Crew
12-4Safety Meeting Due
Yardi Close by 3pm
CST
Market Survey Due
June 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2Market Survey Due
Clean Check Scanner
3 4 5 6 7 8 9UltiPro Sign Off Due by
12 p.m. CST
Batch Renewal Rates
Due September 1st-
15th
Payday
10 11 12 13 14 15 16Final Bonus Report
Emailed to Properties Resident Statements
17 18 19 20 21 22 23UltiPro Sign Off Due by
12 p.m. CST
Bonus Pay
Payday
24 25 26 27 28 29 30Batch Renewal Rates
Due September 16th-
30th
Accounts Payable
Close Noon
Yardi Close by 3pm
CST TOMORROWSafety Meeting Due
Monthly Meeting
Items Agenda Call
Community Awareness
Meeting Due
Equipment Inspection
Checklist Due
Semi Annual Property
Inspection Due
July 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6 7Market Survey Due
UltiPro Sign Off Due
by 12 p.m. CST
Corporate Office
Closed
Site Skeleton Crew Payday
8 9 10 11 12 13 14Final Bonus Report
Emailed to Properties
15 16 17 18 19 20 21UltiPro Sign Off Due
by 12 p.m. CST
Batch Renewal Rates
Due October 1st-15th
Resident Statements Bonus Pay
Payday
22 23 24 25 26 27 28
Monthly Meeting
Items Agenda Call
29 30 31Safety Meeting Due
Batch Renewal Rates
Due October 16th-
31st UltiPro Sign Off Due
by 12 p.m. CST
Yardi Close by 3pm
CSTAccounts Payable
Close Noon
August 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4Market Survey Due
Payday and
Quarterly Bonus
5 7 8 9 10 11
Batch Renewal Rates
Due November 1st-
15th
12 13 14 15 16 17 18
UltiPro Sign Off Due
by 12 p.m. CSTResident Statements
Payday
19 20 21 22 23 24 25Final Bonus Report
Emailed to Properties
Update Emergency
Contact List & Email
to your Admin Asst
Batch Renewal Rates
Due November 16th-
30th
26 27 28 29 30 31UltiPro Sign Off Due
by 12 p.m. CST
Accounts Payable Close
Noon
Yardi Close by 3pm
CST
Monthly Meeting
Items Agenda Call
Safety Meeting Due Bonus Pay
Payday
September 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
2 3 5 6 7 8
Market Survey Due
Labor Day
Corporate Office
Closed
Batch Renewal Rates
Due December 1st-
15th
Site Skeleton Crew Payday
9 10 11 12 13 14 15Clean Check Scanner
UltiPro Sign Off Due
by 12 p.m. CST
Payday
16 17 18 19 20 21 22Final Bonus Report
Emailed to Properties
Resident Statements
23 24 25 26 27 28 29UltiPro Sign Off Due
by 12 p.m. CSTAccounts Payable
Close Noon
Monthly Meeting
Items Agenda Call
Community Awareness
Meeting Due
Quarterly
Equipment
Inspection Due
30Batch Renewal Rates
Due Decembver 16th-
31st
Yardi Close by 3PM
CST TOMORROW
Safety Meeting Due Bonus Pay
Payday
October 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6Market Survey Due
7 8 9 10 11 12 13UltiPro Sign Off Due
by 12 p.m. CST
Batch Renewal Rates
Due January 1st-15th
Payday
14 15 16 17 18 19 20Final Bonus Report
Emailed to
Properties
Resident Statements
21 22 23 24 25 26 27
UltiPro Sign Off Due
by 12 p.m. CST
Batch Renewal Rates
Due January 16th-31st
Monthly Items Agenda
Call
Bonus Pay/Payday
28 29 30 31Accounts Payable
Close Noon
Safety Meeting Due
Yardi Close by 3pm
CST
November 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3Market Survey Due
4 5 6 7 8 9 10UltiPro Sign Off Due
by 12 p.m. CST
Batch Renewal Rates
Due February 1st-15th
Payday and Quarterly
Bonus Pay Out
11 12 13 14 15 16 17Final Bonus Report
Emialed to Properties Monthly Meeting
Items Agenda Call
Resident Statements
18 19 20 21 22 23 24UltiPro Sign Off Due
by 12 p.m. CST
Update Emergency
Contact ListBatch Renewal Rates
Due February 16th-
31st
Corporate Office and
Site Offices Closed
Corporate Office
Closed
Site Skeleton Crew
12p-4p
Payday & Bonus
25 26 27 28 29 30Accounts Payable Close
Noon Safety Meeting Due
Yardi Close by 3pm
CST
December 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
2 3 4 5 6 7 8Market Survey Due
Payday
9 10 11 12 13 14 15Batch Renewal Rates
Due March 1st-15th
Final Bonus Report
Emailed to Properties
Monthly Meeting
Items Agenda Call
16 17 18 19 20 21 22UltiPro Sign Off Due
by 12 p.m. CST
Site Skeleton Crew
10a-2p
Resident Statements Batch Renewal Rates
Due March 16th-31st
Corporate Office
Closed
Payday & Bonus
23 24 25 26 27 28 29
Site Skeleton Crew
12p-4p
Accounts Payable
Close Noon
Yardi Close by 3pm
CST MONDAY
Corporate Office
Closed
Corporate/Sites Office
Closed
Community
Awareness Meeting
Due MONDAY
30 31Equipment Inspection
Checklist Due
Safety Meeting Due
Semi Annual Property
Inspection Due