Data Warehouse New Data Administrator Training October 3, 2014 Data Coordinators: Larry Hunt & Angie...
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Transcript of Data Warehouse New Data Administrator Training October 3, 2014 Data Coordinators: Larry Hunt & Angie...
Data WarehouseData Warehouse
New Data Administrator New Data Administrator TrainingTraining
October 3, 2014October 3, 2014
Data Coordinators: Larry Hunt & Angie Data Coordinators: Larry Hunt & Angie RussellRussell
GroundingGrounding Name, district, role
Share your rating on the data survey and why
Name, district, role
Share your rating on the data survey and why
Data Skill SurveyData Skill Survey
5. Data? No problem. I invented data.
4. I’m OK. I taught high school statistics.
3. I used data to plan instruction, and it helped a lot.
2. I was assigned this position, but not sure what data skills I’ll need.
1. I like data except for the numbers part.
5. Data? No problem. I invented data.
4. I’m OK. I taught high school statistics.
3. I used data to plan instruction, and it helped a lot.
2. I was assigned this position, but not sure what data skills I’ll need.
1. I like data except for the numbers part.
Goals of this session…Goals of this session…
Gain an understanding of the Data Warehouse, SIRS and the NYS reporting process in schools
Discuss roles and responsibilities of the District Data Coordinator
Consider key personnel responsible for data reporting
Discuss roles and purpose of a data verification team
Gain an understanding of the Data Warehouse, SIRS and the NYS reporting process in schools
Discuss roles and responsibilities of the District Data Coordinator
Consider key personnel responsible for data reporting
Discuss roles and purpose of a data verification team
What is a Data Warehouse?What is a Data Warehouse?
A data warehouse is a storage facility or repository that maintains large quantities of data that would typically reside in a number of disparate locations.
A data warehouse is a storage facility or repository that maintains large quantities of data that would typically reside in a number of disparate locations.
What are the benefits of the Data Warehouse?What are the benefits of the Data Warehouse?
The Data Warehouses includes a wide variety of current and historical information, including demographic, enrollment, program service, and assessment data, and others
It allows for the merging of data sets and data sources that are otherwise difficult to combine or compare
The Data Warehouses includes a wide variety of current and historical information, including demographic, enrollment, program service, and assessment data, and others
It allows for the merging of data sets and data sources that are otherwise difficult to combine or compare
Purposes of the Data WarehousePurposes of the Data Warehouse
To help educators in NY make sound, data-based plans and decisions about their work
To help SED evaluate education in NYS
To support funding decisions at the state and federal level
To hold school districts accountable
To help educators in NY make sound, data-based plans and decisions about their work
To help SED evaluate education in NYS
To support funding decisions at the state and federal level
To hold school districts accountable
The Structure of the Data Warehouse
The Structure of the Data Warehouse
Special Education System/
Intervention Tracking System
Regional Data Warehouse – Level 1
Statewide Repository – Level 2
State Educ. Dept.
Food Service Package
Student Managemen
t System
COGNOSLevel One
PD SystemPortal
COGNOS Level 2 reports
NYS School Report Cards
Federal Reports
Level 0
Level 0
How schools report data?
How schools report data?
HRServicePackage
Data Warehouse Terminology Data Warehouse Terminology
Various software packages
eScholar Templates (23)
Level 0
Level 1
COGNOS Report/Cubes
Various software packages
eScholar Templates (23)
Level 0
Level 1
COGNOS Report/Cubes
Level 1C (container)
Level 2
COGNOS State Reporting (L2RPT)
PD – VR reports
NYSSIS
Level 0 Historical
Level 1C (container)
Level 2
COGNOS State Reporting (L2RPT)
PD – VR reports
NYSSIS
Level 0 Historical
Refresh Cycle for Loading DataRefresh Cycle for Loading Data
Level 0 From Level 1 nightly Level 1 – From Level 0 Every 15 minutes
(Mon-Thurs) Level 1 – From SIS/IEPD/ First thing Thursday Nutrikids/etc. Submit to NYSSIS 8 AM Thursdays Level 1 Cognos Reports Instant from Level 1 Level 1 Cognos Cubes As needed Level 1 Container Friday midnight Level 2 Reporting Monday @ 6 AM PD System Monday @ 6 AM
Level 0 From Level 1 nightly Level 1 – From Level 0 Every 15 minutes
(Mon-Thurs) Level 1 – From SIS/IEPD/ First thing Thursday Nutrikids/etc. Submit to NYSSIS 8 AM Thursdays Level 1 Cognos Reports Instant from Level 1 Level 1 Cognos Cubes As needed Level 1 Container Friday midnight Level 2 Reporting Monday @ 6 AM PD System Monday @ 6 AM
Student IDData Set
NYSSIS
Near MatchResolution
DistrictSMS
State ID
RegionalData
Warehouse(Level 1)
NYS Unique ID System(NYSSIS)
Level 0 HistoricalLevel 0 Historical
NYSED Business PortalNYSED Business Portal
The Role of the Data Administrator
The Role of the Data Administrator
What is a data administrator and what should they be doing?
What is a data administrator and what should they be doing?
A district level administrator who is responsible for the accuracy and effective use of district’s data.
Key Responsibilities Include:Attend informational sessions provided for District Data Coordinators by Level 1 data centersCoordinate and facilitate district data team meetingsMonitor compliance with regard to data standards and maintenance of recordsEnsure data extracts conform to the Data Warehouse file format and include all required fields as specified in the templatesSecure certificationAssist in the direction of the data analysis activities and instructional improvement initiatives
A district level administrator who is responsible for the accuracy and effective use of district’s data.
Key Responsibilities Include:Attend informational sessions provided for District Data Coordinators by Level 1 data centersCoordinate and facilitate district data team meetingsMonitor compliance with regard to data standards and maintenance of recordsEnsure data extracts conform to the Data Warehouse file format and include all required fields as specified in the templatesSecure certificationAssist in the direction of the data analysis activities and instructional improvement initiatives
DemographicsDemographics
Student demographics include basic student data
Student ID, student name, grade, birthdate, gender, ethnicity, and parent contact information
Can change during the year
Student demographics include basic student data
Student ID, student name, grade, birthdate, gender, ethnicity, and parent contact information
Can change during the year
Student EnrollmentStudent Enrollment
Student enrollment - when the student enters and/or leaves the school district and/or changes program
Student enrollment - when the student enters and/or leaves the school district and/or changes program
Program Fact/ServicesProgram Fact/Services
These are facts about students
They have a beginning date, and can have an ending date
Typical Program Facts would be Free and Reduced Lunch, LEP, Disability, Reading First, NCLB groups (Title One) Liberty Partnership
These are facts about students
They have a beginning date, and can have an ending date
Typical Program Facts would be Free and Reduced Lunch, LEP, Disability, Reading First, NCLB groups (Title One) Liberty Partnership
Assessment FactAssessment ResponseAssessment FactAssessment Response
Assessment Fact
Test Group Codes ( ALTREG, CTE, NYS, NYSAA, Regents, NYSITELL etc.)
Standard Achieved Codes
Level 1, Level 2, Level 3, Level 4, Medically Excused, Admin Error
Assessment Response
Item Response Data
Assessment Fact
Test Group Codes ( ALTREG, CTE, NYS, NYSAA, Regents, NYSITELL etc.)
Standard Achieved Codes
Level 1, Level 2, Level 3, Level 4, Medically Excused, Admin Error
Assessment Response
Item Response Data
So, What Should I Do To Get Started?So, What Should I Do To Get Started?
Each district should identify a Data Administrator
Contact CNYRIC DW team
Develop a team, and establish processes
This is not a one person task
Review data reports monthly
Make sure that others understand their roles in the process. The State provides deadlines, make sure deadlines are well communicated to team.
Each district should identify a Data Administrator
Contact CNYRIC DW team
Develop a team, and establish processes
This is not a one person task
Review data reports monthly
Make sure that others understand their roles in the process. The State provides deadlines, make sure deadlines are well communicated to team.
Certification OverviewCertification Overview
October – Staff Evaluation Rating
December – August Graduates
January – BEDS
April – BEDS
May – BEDS – Free and Reduced Lunch
June – Teacher Student Data Linkage Staff Assignment
August – End of Year
October – Staff Evaluation Rating
December – August Graduates
January – BEDS
April – BEDS
May – BEDS – Free and Reduced Lunch
June – Teacher Student Data Linkage Staff Assignment
August – End of Year
Effective Data UseEffective Data Use
Give data to teachers in a format they are able to understand
Investigate effective data facilitation strategies
Give data to teachers in a format they are able to understand
Investigate effective data facilitation strategies
Contact InformationContact Information
Donald DeJohn, Ph.D.
Project Manager,
Data Warehouse
(315) 433-2217
Donald DeJohn, Ph.D.
Project Manager,
Data Warehouse
(315) 433-2217
Lori DeForest
Supervisor,
Data Analysis Services
(315) 433-2247
Lori DeForest
Supervisor,
Data Analysis Services
(315) 433-2247
Websites for Data AdministratorsWebsites for Data Administrators
Information Reporting Services (IRS): http://www.p12.nysed.gov/irs/
Student Information Repository System: http://www.p12.nysed.gov/irs/sirs
IRS Calendar: http://www.p12.nysed.gov/irs/calendar-irs.html
Business Portal: portal.nysed.gov (IRSP)
LDS TAC: http://www.nysldstac.org/
Templates: http://www.p12.nysed.gov/irs/vendors/templates.html
Accountability: http://www.p12.nysed.gov/accountability/
http://www.cnyric.org/teacherpage.cfm?teacher=1242
Information Reporting Services (IRS): http://www.p12.nysed.gov/irs/
Student Information Repository System: http://www.p12.nysed.gov/irs/sirs
IRS Calendar: http://www.p12.nysed.gov/irs/calendar-irs.html
Business Portal: portal.nysed.gov (IRSP)
LDS TAC: http://www.nysldstac.org/
Templates: http://www.p12.nysed.gov/irs/vendors/templates.html
Accountability: http://www.p12.nysed.gov/accountability/
http://www.cnyric.org/teacherpage.cfm?teacher=1242
What is your one burning question about being a
Data Administrator?
What is your one burning question about being a
Data Administrator?