Data Warehouse Legal Reporting Amy Ahearn, MAPO and Kelly Cox, Accounting Chancellor’s Office...

Data WarehouseLegal Reporting

Amy Ahearn, MAPO and Kelly Cox, Accounting

Chancellor’s Office

Year-End Legal Training

April 17, 2014

Agenda

• Changes Overview• New Functionality• Tips & Tricks

April 2014 Year-End Legal Training 2

Data Warehouse 11G Changes

• Look & Feel• Navigation• Change in nomenclature• Added functionality & tools


Look & Feel Changes

• Recent shows the last 6 reports run in clockwise order


Navigation

• Navigation is now a dropdown menu


Nomenclature

• ‘Apply’ has replaced ‘Go’ on each of the pages

• ‘Reset’ will reset to last applied values, default values or will clear all values


Nomenclature – cont.

• ‘Customization’ replaces ‘Default’


Added Functionality & Tools• Can sort any column

• Breadcrumb Navigation


Added Functionality & Tools – cont.• Enhanced Search functionality

• By unchecking ‘Match Case & changing the criteria to ‘Contains’- maximum results


Added Functionality & Tools – Pivots• Users have the ability to create pivots in reports & drill downs

• Right Click

• Or Drag & drop


Added Functionality & Tools – Sections• Users have the ability to create sections in reports & drill downs

• Right Click

• Or Drag & drop


Added Functionality & Tools – Include column• Users have the ability to include columns into reports & drill downs

• Right Click to & select column(s) to include *there are some limitations – i.e. you cannot add in calculated fields available in other views on the same report. Static fields (i.e. CF, Jrnl ID’s, etc) work well


Added Functionality & Tools – Exclude column• Users have the ability to exclude columns on reports & drill downs

• Users can save reports that have included/excluded columns• Drill downs cannot be saved as defaults as they are dynamic• Included columns can be used as pivots/sections & saved• Drill downs cannot save pivots/sections


LEGAL YEAR END REPORTS


Fund Balance: Year-End Reserve Entry• Operations→ Fund Balance• Report Filters: • Fiscal Year 2013• Period 12• CSU Fund 485,44X

• Report View:• Encumbrance View


Cash: Negative Cash by Fund• Operations→ Cash• Report Filters: • Fiscal Year 2013• Period 12• SCO Fund 0948

• Exclude CSU fund subtotals = quick list of problem funds!


Cash: SWIFT Cash in Non-0948 Funds • Operations→ Cash• Report Filters: • Fiscal Year 2013• Period 12• PS Account

• Report View• Summarized

• Excluded Columns


SAM06: Budget Report• Operations→ Organization• Report Filters:

• Fiscal Year 2013• Period 12• CSU Fund 485• Account Type:

50 & 60

• Columns:• Acct Type• Acct cat• Could Add:

FIRMS Project


485 Revenue Check• Operations→ Organization• Report Filters:

• Fiscal Year 2013• Period 12• CSU Fund 485• Account Type: 50• NOT Account Category

• 501, 506 & 508• Per Cost Recovery Guidelines

• Report view:• Summarized• Excluded unwanted columns


690003 Validation• Operations→ Organization• Report Filters:

• Fiscal Year 2013• Period 12• Account: 690003


• CSU Fund 001 + CSU Fund 485 = zero• Base Budget in 001 +/-

supplemental AO + monthly CPA +/- swap= 485 690003

Trent Reports• Management Reporting→ Actuals By Month• Report Filters:

• Fiscal Year 2013• Period 12• Account Type: 60• CSU Fund under

Review


Trent Reports• Management Reporting→ Performance Report• Report Filters:

• Fiscal Year 2013• Period 6• Account Type: 60• CSU Fund under

Review


www.calstate.edu


http://www.calstate.edu/

Data Warehouse Legal Reporting Amy Ahearn, MAPO and Kelly Cox, Accounting Chancellor’s Office...

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