Data Element Dictionary USG123 FINANCIALS DATA MART

Data Element Dictionary USG123 FINANCIALS DATA MART

Office of Information and Instructional Technology

October 2008

1

Financial Data Element Dictionary The financial data element dictionary contains all the elements found in the data warehouse financial tables, ordered alphabetically by element name. Below is a description of the information that the dictionary provides for each element: Please note that some of the elements are directly associated with the PeopleSoft Financials V8 project which is not scheduled to be deployed to Production in the Financials Data Mart until the beginning of October, 2008.

Element Name Name for the element you can use in SQL queries.

Element Table FDM table where the element is contained.

Element Definition Description of the element.

Format Type Type of value of the element (for example: character, number, or date).

Format Length Total length of the element. For data elements in the format “number, number”, the first number represents the total length of the element. The second number represents the number of digits to the right of the decimal.

Source Table The name of the table in which the element is originally located.

Source Field The name of the field in which the element is originally located.

Examples of Valid Values

Either the specific codes that are valid for the element, or samples of the kind of values for the element.

2

Element Name Element Table Element Definition Format Type Format

Length Source Table Source Field Examples of Valid Values

FIN_ACCOUNT

A code used to record and summarize financial transactions such as assets, liabilities, fund balances, revenues, expenses, statistics or budget accounts. CHARACTER 10 PS_GL_ACCOUNT_TBL ACCOUNT 371701

ACCOUNT FRS_ACCOUNT

A code used to record and summarize financial transactions such as assets, liabilities, fund balances, revenues, expenses, statistics or budget accounts. CHARACTER 10 PS_GL_ACCOUNT_TBL ACCOUNT 122212

ACCOUNT_DESC FIN_ACCOUNT

The title assigned to record and summarize financial transactions such as assets, liabilities, fund balances, revenues, expenses, statistics or budget accounts. CHARACTER 30 PS_ACCT_TYPE_TBL DESCR

Litigation Expenses

ACCOUNT_TYPE FRS_ACCOUNT A code used to indicate the type of account. CHARACTER 30 PS_GL_ACCOUNT_TBL ACCOUNT_TYPE A

ACCOUNT_TYPE_DESC FIN_ACCOUNT

A textual description of the code used to indicate the type of account. CHARACTER 30 PS_GL_ACCOUNT_TBL ACCOUNT_TYPE_DESC Asset

FIN_BUDGET_TRANS_DETAIL

A code used to identify the university accounting period which represents a fiscal calendar month or an adjustment period. NUMBER 4 PS_KK_ACTIVITY_LOG ACCOUNTING_PERIOD 9

FIN_ENC_TRANS_DETAIL


ACCOUNTING_PERIOD

FIN_POSTED_TRANS_DETAIL

A code used to identify the university accounting period which represents a fiscal calendar month or an adjustment period. NUMBER 4

PS_JRNL_HEADER F56PS_JRNL_LN ACCOUNTING_PERIOD 9

3

Element Name Element Table Element Definition Format Type Format Length Source Table Source Field Examples of

Valid Values

FIN_PRE_ENC_TRANS_DETAIL


FIN_EXP_TRANS_DETAIL

A code used to identify the university accounting period which represents a fiscal calendar month or an adjustment period. NUMBER 4 PS_EX_ACCTG_LINE ACCOUNTING_PERIOD 9

ACOUNT_TYPE_CODE FIN_ACCOUNT

Characterizes an account, transaction or balance broadly as Expense, Revenue, Asset, Liability, or Net Asset. CHARACTER 1 PS_GL_ACCOUNT_TBL ACCOUNT_TYPE E

ADVANCE_ID FIN_EXPENSE_TRANSACTION

Uniquely identifies an advance on the expense sheet header. CHARACTER 10 PS_EX_SHEET_HDR ADVANCE_ID

APPL_JRNL_ID FIN_ITEMS_PAID_TRANSACTION

A value indicating the type of journal the voucher created. CHARACTER 10 PS_VCHR_ACCTG_LINE APPL_JRNL_ID Accrual

ASSET_CATEGORY FIN_ASSET_CATEGORY Item ID CHARACTER 18 PS_MASTER_ITEM_TBL INV_ITEM_ID AUDIVIS

ASSET_CATEGORY_DESC CATEGORY Description CHARACTER 30 PS_MASTER_ITEM_TBL DESCR

Audio-Visual Equip : Invalid

FRS_ACCOUNT The date on which this row of data takes effect. DATE PS_GL_ACCOUNT_TBL EFFDT 1/1/1901

FRS_CLASS The date on which this row of data takes effect. DATE PS_CLASS_CF_TBL EFFDT 1/1/1901

FRS_DEPARTMENT The date on which this row of data takes effect. DATE PS_DEPT_TBL EFFDT 1/1/1901

FRS_FUND The date on which this row of data takes effect. DATE

PS_BORWH_FUND_TBL@F980 EFFDT 1/1/1901

FRS_PROGRAM The date on which this row of data takes effect. DATE

PS_BORWH_PROGM_TBL@F980 EFFDT 1/1/1901

BEGIN_EFFDT FRS_PROJECT The date on which this row of data takes effect. DATE PS_PROJ_GRANT_BOR EFFDT 1/1/1901

BUD_BUDGET_TYPE_CODE


This is the code that represents the budget entry type for commitment control. CHARACTER 1 PS_KK_ACTIVITY_LOG KK_BUDG_TRANS_TYPE

4


Valid Values

BUD_CONTROL_TYPE FIN_ACCOUNT

This is a Budget item, but not one that ever contains actual transactions. CHARACTER 1 PS_GL_ACCOUNT_TBL BUDGETARY_ONLY N

BUD_DESC FIN_BUDGET_TRANS_DETAIL

A textual description of the budget. CHARACTER 30 PS_KK_BUDGET_HDR DESCR

Personal Services

BUD_JOURNAL_DATE FIN_BUDGET_TRANS_DETAIL

The date of the budget journal transaction. DATE PS_KK_SOURCE_HDR JOURNAL_DATE 9/4/2008


A number used to identify the budget journal transaction. CHARACTER 10 PS_KK_SOURCE_HDR JOURNAL_ID EXAC300020

BUD_JOURNAL_ID FIN_BUDGET_TRANSACTION

A number used to identify the budget journal transaction. CHARACTER 10 PS_KK_SOURCE_HDR JOURNAL_ID EXAC300020


A number used to identify the line of the budget journal transaction. NUMBER PS_KK_SOURCE_LN JOURNAL_LINE 10

BUD_JOURNAL_LINE FIN_BUDGET_TRANSACTION

A number used to identify the line of the budget journal transaction. NUMBER PS_KK_SOURCE_LN JOURNAL_LINE 10

BUD_LEDGER_CODE FIN_BUDGET_TRANS_DETAIL

A code that identifies the budget ledger for the commitment control transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG LEDGER_GROUP APPROP

BUD_LINE_DESC FIN_BUDGET_TRANS_DETAIL

A textual description of the budget line. CHARACTER 30 PS_KK_BUDGET_LN LINE_DESCR

Create FY 2003 Budget


A system assigned sequential number, which uniquely identifies the number of times the budget has been unposted. NUMBER PS_KK_SOURCE_HDR UNPOST_SEQ 0

BUD_UNPOST_SEQ FIN_BUDGET_TRANSACTION

A system assigned sequential number, which uniquely identifies the number of times the budget has been unposted. NUMBER PS_KK_SOURCE_HDR UNPOST_SEQ 0

BUDGET_ACCOUNT FRS_ACCOUNT

A code used to record and summarize financial transactions for specific budgets CHARACTER 6 PS_GL_ACCOUNT_TBL CONTROL_FLAG Y

BUDGET_ACCT_ONLY_IND FIN_ACCOUNT

Flag that determines if an account can be used only for budget transactions. CHARACTER 1 PS_GL_ACCOUNT_TBL CONTROL_FLAG Y

5


Valid Values

BUDGET_ACCT_OVERRIDE_IND FIN_ACCOUNT

Flag that determines if a transaction using a budget account will be allowed to pass through budget checking regardless of the amount budgeted. CHARACTER 1 PS_GL_ACCOUNT_TBL KK_OVERRIDE_ACCT N

BUDGET_AMT FIN_BUDGET_TRANSACTION

The dollar amount of the budget. NUMBER 26,3 PS_KK_ACTIVITY_LOG MONETARY_AMOUNT 275

FIN_BUDGET_TRANSACTION

A number representing the consecutive period to which a particular budget is applicable. CHARACTER 8 PS_KK_ACTIVITY_LOG BUDGET_PERIOD 2002

FIN_ENCUMBRANCE_TRANSACTION


FIN_ITEMS_PAID_TRANSACTION

A number representing the consecutive period to which a particular budget is applicable. CHARACTER 8 PS_VCHR_ACCTG_LINE BUDGETREF 2002

FIN_POSTED_TRANSACTION

A number representing the consecutive period to which a particular budget is applicable. CHARACTER 8

PS_JRNL_HEADER PS_JRNL_LN BUDGET_PERIOD 2002

FIN_PRE_ENCUMB_TRANSACTION


FRS_FIN_BUDGET_SUMMARY

A number representing the consecutive period to which a particular budget is applicable. NUMBER 4

FRS_FIN_BUDGET_SUMMARY_MIMIC(R1) BUDGET_PERIOD 2002

FRS_FIN_SUMMARY_TRANS

A number representing the consecutive period to which a particular budget is applicable. NUMBER 4

PS_LEDGER FRS_FIN_SUMMARY_TRANS_MIMIC(R1) BUDGET_PERIOD 2002

BUDGET_PERIOD FIN_EXPENSE_TRANSACTION

A number representing the consecutive period to which a particular budget is applicable. CHARACTER 8 PS_EX_ACCTG_LINE BUDGET_REF 2002

CF_BAL_LINE_NUM FIN_ITEMS_PAID_TRANSACTION

Chart Field Balancing Line Number NUMBER PS_VCHR_ACCTG_LINE CF_BAL_LINE_NUM 0

6


Valid Values

CFDA_NBR_BOR FIN_PROJECT_GRANT

A code designated by the Federal Government representing the type of grant awarded. CHARACTER 10 PS_PROJ_GRANT_BOR CFDA_NBR_BOR 10.OFA

CLASS_CODE FIN_CLASS

A code used to group related activities directed towards the accomplishment of a set of common identifiable objectives or purposes. CHARACTER 5 PS_CLASS_CF_TBL CLASS_FLD 42286

CLASS_DESC FIN_CLASS

A textual description of the code that groups related activities directed towards the accomplishment of a set of common identifiable objectives or purposes. CHARACTER 30 PS_CLASS_CF_TBL DESCR

Fee Waivers Summer-Undrgrd

CLASS_FLD FRS_CLASS

A code used to group related activities directed towards the accomplishment of a set of common identifiable objectives or purposes. CHARACTER 5 PS_CLASS_CF_TBL CLASS_FLD 42286

FIN_DEPARTMENT

A textual description of the code that identifies each academic or administrative unit that has programmatic, operational and fiscal (including budgetary) responsibility. CHARACTER 30 PS_DEPT_TBL DESCR

Vending Operations

DEPT_DESC FIN_DEPARTMENT

A textual description of the code that identifies each academic or administrative unit that has programmatic, operational and fiscal (including budgetary) responsibility. CHARACTER 30 PS_DEPT_TBL DESCR

Vending Operations

DEPT_ID FIN_DEPARTMENT

A code that identifies each academic or administrative unit that has programmatic, operational and fiscal (including budgetary) responsibility. CHARACTER 10 PS_DEPT_TBL DEPTID 5053000

7


Valid Values

FRS_DEPARTMENT

A code that identifies each academic or administrative unit that has programmatic, operational and fiscal (including budgetary) responsibility. CHARACTER 10 PS_DEPT_TBL DEPT_ID 1001101

DEPT_LOC FIN_DEPARTMENT Location Code CHARACTER 10 PS_DEPT_TBL LOCATION

FIN_DEPARTMENT Manager Name CHARACTER 30 PS_DEPT_TBL MANAGER_NAME Dawsey, Adrain DEPT_MANAGER_NAME FIN_DEPARTMENT Manager Name CHARACTER 30 PS_DEPT_TBL MANAGER_NAME Dawsey, Adrian

FRS_ACCOUNT Description CHARACTER 30 PS_GL_ACCOUNT_TBL DESCR Other Earnings Miscellaneous

FRS_CLASS Description CHARACTER 30 PS_CLASS_CF_TBL DESCR Fees Summer-

Grad

FRS_DEPARTMENT Description CHARACTER 30 PS_DEPT_TBL DESCR Capital Project Management

FRS_FUND Description CHARACTER 30 PS_BORWH_FUND_TBL@F980 DESCR Federal Loan

FRS_LEDGER Description CHARACTER 30 PS_LED_GRP_TBL@F980 DESCR Community Education

FRS_PROGRAM Description CHARACTER 30 PS_BORWH_PROGM_TBL@F980 DESCR

Community Education

DESCR FRS_PROJECT Description CHARACTER 30 PS_PROJECT DESCR Community Education

DISTRIB_LINE_NUM FIN_ITEMS_PAID_TRANSACTION

A system assigned, sequential number used to define the accounting distributions for the voucher line or purchase order line. NUMBER PS_VCHR_ACCTG_LINE DISTRIB_LINE_NUM 1


A system assigned number used to uniquely identify an encumbrance voucher. CHARACTER 12 PS_KK_SOURCE_LN VOUCHER_ID 996

DOC_ID FIN_PRE_ENC_TRANS_DETAIL

A system assigned number used to uniquely identify a pre-encumbrance voucher. CHARACTER 12 PS_KK_SOURCE_LN VOUCHER_ID 996

DTTM_STAMP_SEC FIN_BUDGET_TRANS_DETAIL Last Update Date Time DATE PS_KK_SOURCE_HDR DT_TIMESTAMP

2002-04-17-17.36.12.000000

8


Valid Values

FIN_ENC_TRANS_DETAIL Last Update Date Time DATE PS_KK_ACTIVITY_LOG KK_DATETIME_STAMP

2002-04-17-17.36.12.000000

FIN_POSTED_TRANS_DETAIL Last Update Date Time DATE

PS_JRNL_HEADER PS_JRNL_LN DTTM_STAMP_SEC

2002-04-17-17.36.12.000000

FIN_PRE_ENC_TRANS_DETAIL Last Update Date Time DATE PS_KK_ACTIVITY_LOG KK_DATETIME_STAMP

2002-04-17-17.36.12.000000

FRS_FIN_SUMMARY_TRANS Last Update Date Time DATE

PS_LEDGER FRS_FIN_SUMMARY_TRANS_MIMIC(R1) DTTM_STAMP_SEC

2002-03-31-18.28.22.000000

EE_VAL_EXP FIN_EMPLOYEE

Flag that identifies if an employee is valid for expenses in their employee profile. CHARACTER 1 PS_EX_EE_ORG_DTL EE_VAL_FLG Y

FIN_ACCOUNT The date on which this row of data takes effect. DATE PS_GL_ACCOUNT_TBL EFFDT 1/1/1901

FIN_CLASS The date on which this row of data takes effect. DATE PS_CLASS_CF_TBL EFFDT 1/1/1901

FIN_DEPARTMENT The date on which this row of data takes effect. DATE PS_DEPT_TBL EFFDT 4/2/2002

FIN_DEPARTMENT The date on which this row of data takes effect. DATE PS_DEPT_TBL EFFDT 4/2/2002

FIN_FUND The date on which this row of data takes effect. DATE

PS_BORWH_FUND_TBL (from F980) EFFDT 4/2/2002

FIN_PROGRAM The date on which this row of data takes effect. DATE

PS_BORWH_PROGM_TBL (FROM F980) EFFDT 4/2/2002

EFF_DATE FIN_PROJECT_GRANT

The date on which this row of data takes effect. DATE PS_PROJ_GRANT_BOR EFFDT 4/2/2002

FIN_ACCOUNT

Indicates whether the row of data is active or inactive. CHARACTER 1 PS_GL_ACCOUNT_TBL EFF_STATUS A

FIN_CLASS

Indicates whether the row of data is active or inactive. CHARACTER 1 PS_CLASS_CF_TBL EFF_STATUS A

FIN_DEPARTMENT

Indicates whether the row of data is active or inactive. CHARACTER 1 PS_DEPT_TBL EFF_STATUS A

EFF_STATUS_CODE

FIN_DEPARTMENT

Indicates whether the row of data is active or inactive. CHARACTER 1 PS_DEPT_TBL EFF_STATUS A

9


Valid Values

FIN_FUND

Indicates whether the row of data is active or inactive. CHARACTER 1

PS_BORWH_FUND_TBL (from F980) EFF_STATUS A

FIN_PROGRAM

Indicates whether the row of data is active or inactive. CHARACTER 1

PS_BORWH_PROGM_TBL (FROM F980) EFF_STATUS A

FIN_PROJECT_GRANT

Indicates whether the row of data is active or inactive. CHARACTER 1 PS_PROJ_GRANT_BOR EFF_STATUS A

EMPLID FIN_EMPLOYEE

A system assigned number to uniquely identify a person CHARACTER 11 PS_PERSONAL_DATA EMPLID 2578

ENC_JOURNAL_DATE FIN_ENC_TRANS_DETAIL

The accounting date of an encumbrance journal transaction. DATE

PS_PO_HDR_VW_BOR PS_REQ_HDR_VW_BOR ACCOUNTING_DT 3/30/2002


An alphanumeric number identifying an encumbrance journal transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG KK_TRAN_ID 590082

ENC_JOURNAL_ID FIN_ENCUMBRANCE_TRANSACTION

An alphanumeric number identifying an encumbrance journal transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG KK_TRAN_ID 590082


The line number of the encumbrance journal line. NUMBER PS_KK_ACTIVITY_LOG KK_TRAN_LN 1

ENC_JOURNAL_LINE FIN_ENCUMBRANCE_TRANSACTION

The line number of the encumbrance journal line. NUMBER PS_KK_ACTIVITY_LOG KK_TRAN_LN 1

ENC_JRNL_LN_REF FIN_ENC_TRANS_DETAIL

An alpha numeric reference for an encumbrance journal line assigned by a user. CHARACTER 10 PS_KK_SOURCE_HDR PO_ID OR REQ_ID 300049


The date an encumbrance transaction was recorded for commitment control. DATE PS_KK_ACTIVITY_LOG KK_TRAN_DT 8/30/2008



ENC_KK_TRANS_DT FIN_PRE_ENC_TRANS_DETAIL


ENC_LEDGER_CODE FIN_ENC_TRANS_DETAIL

A code that identifies the ledger for an encumbrance transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG LEDGER_GROUP APPROP

10


Valid Values

ENC_LINE_DESC FIN_ENC_TRANS_DETAIL

The long description for an encumbrance journal line. CHARACTER 30

PS_PO_LINE PS_REQ_LINE DESCR254

Install Vacuum Pump

ENC_PO_ID FIN_ENCUMBRANCE_TRANSACTION

A system assigned number used to uniquely identify an encumbrance purchase order. CHARACTER 10 PS_KK_SOURCE_HDR PO_ID 300049


A number used to uniquely identify a budget for an encumbrance transaction. CHARACTER 1 PS_KK_ACTIVITY_LOG REFERENCED_BUDGET N

ENC_REFERENCED_BUDGET


A number used to uniquely identify a budget for an encumbrance transaction. CHARACTER 1 PS_KK_ACTIVITY_LOG REFERENCED_BUDGET N


A flag indicating whether the encumbrance journal will have an automatic reversing entry created. CHARACTER 1 PS_KK_ACTIVITY_LOG RVRSL_FLG

ENC_RVRSL_FLG FIN_ENCUMBRANCE_TRANSACTION

A flag indicating whether the encumbrance journal will have an automatic reversing entry created. CHARACTER 1 PS_KK_ACTIVITY_LOG RVRSL_FLG


A system assigned number uniquely identifying a specific encumbrance transaction. NUMBER PS_KK_ACTIVITY_LOG SEQNBR 0

ENC_SEQNBR FIN_ENCUMBRANCE_TRANSACTION

A system assigned number uniquely identifying a specific encumbrance transaction. NUMBER PS_KK_ACTIVITY_LOG SEQNBR 0


The dollar amount encumbered against an expense budget resulting from a purchase order or a purchase order voucher. NUMBER 26,3

FRS_FIN_BUDGET_SUMMARY_MIMIC(R1) ENCUMBERED_AMOUNT

ENCUMBERED_AMOUNT


The dollar amount encumbered against an expense budget resulting from a purchase order or a purchase order voucher. NUMBER 26,3

FRS_FIN_SUMMARY_TRANS_MIMIC(R1) ENCUMBERED_AMOUNT

ENCUMBRANCE_AMT FIN_ENCUMBRANCE_TRANSACTION

The dollar amount encumbered against an expense budget resulting from a purchase order or a purchase order voucher. NUMBER 26,3 PS_KK_ACTIVITY_LOG MONETARY_AMOUNT 484

END_DT FRS_PROJECT

The date on which the project/grant budgeting period ends. DATE PS_PROJECT END_DT

11


Valid Values

EX_APPL_JRNL_ID FIN_EXP_TRANS_DETAIL

A value indicating an expense journal created by a voucher. CHARACTER 10 PS_EX_ACCTG_LINE APPL_JRNL_ID EXACCRUAL

EX_DISTRIB_LINE_NUM FIN_EXP_TRANS_DETAIL

A system assigned, sequential number used to define the accounting distributions for the expense voucher line or expense purchase order line. NUMBER PS_EX_ACCTG_LINE DISTRIB_LINE_NUM 1

EX_DOC_ID FIN_EXP_TRANS_DETAIL

A system assigned number used to uniquely identify an expense voucher. CHARACTER 10 PS_EX_ACCTG_LINE EX_DOC_ID 300003

EX_DOC_TYPE FIN_EXP_TRANS_DETAIL

A code indicating the type of expense document. CHARACTER 1 PS_EX_ACCTG_LINE EX_DOC_TYPE S

EX_DST_ACCT_TYPE FIN_EXP_TRANS_DETAIL

A code indicating the accounting entry type for the expense voucher. CHARACTER 4 PS_EX_ACCTG_LINE DST_ACCT_TYPE DST

EX_JOURNAL_DATE FIN_EXP_TRANS_DETAIL

The date of the expense journal transaction. DATE PS_EX_ACCTG_LINE JOURNAL_DATE 9/4/2008

EX_JOURNAL_ID FIN_EXP_TRANS_DETAIL

An alphanumeric number identifying an expense journal transaction. CHARACTER 10 PS_EX_ACCTG_LINE JOURNAL_ID EXAC300020

EX_JOURNAL_LINE FIN_EXP_TRANS_DETAIL

The line number of the expensel journal line. NUMBER PS_EX_ACCTG_LINE JOURNAL_LINE 10

EX_LEDGER FIN_EXP_TRANS_DETAIL

Ledger field for the expenses accounting line. CHARACTER 10 PS_EX_ACCTG_LINE LEDGER

EX_LINE_NBR FIN_EXP_TRANS_DETAIL

A sequential number uniquely identifying each expense line item in an order. NUMBER PS_EX_ACCTG_LINE LINE_NBR 4

EX_UNPOST_SEQ FIN_EXP_TRANS_DETAIL

A system assigned sequential number, which uniquely identifies the number of times the expense transaction has been unposted. NUMBER PS_EX_ACCTG_LINE UNPOST_SEQ 0

FIN_QTY_VOUCHERED FIN_ITEMS_PAID_TRANSACTION Quantity Vouchered NUMBER 15,4 PS_VOUCHER_LINE QTY_VCHR 1

FIRST_NAME FIN_EMPLOYEE First name of the employee. CHARACTER 30 PS_PERSONAL_DATA FIRST_NAME Roger

12


Valid Values


The fiscal year runs from July through June. For example, July 1, 2000–June 30, 2001 is Fiscal Year 2001. NUMBER 4 PS_KK_ACTIVITY_LOG FISCAL_YEAR 2002



FIN_POSTED_TRANS_DETAIL

The fiscal year runs from July through June. For example, July 1, 2000–June 30, 2001 is Fiscal Year 2001. NUMBER 4

PS_JRNL_HEADER PS_JRNL_LN FISCAL_YEAR 2002



FISCAL_YEAR FIN_EXP_TRANS_DETAIL

The fiscal year runs from July through June. For example, July 1, 2000–June 30, 2001 is Fiscal Year 2001. NUMBER 4 PS_EX_ACCTG_LINE FISCAL_YEAR 2002

FIN_FUND

A code used to identify the source of funds and intended use of the funds. CHARACTER 5

PS_BORWH_FUND_TBL (from F980) FUND_CODE 30000

FUND_CODE FRS_FUND

A code used to identify the source of funds and intended use of the funds. CHARACTER 5

PS_BORWH_FUND_TBL@F980 FUND_CODE 30000

FUND_DESC FIN_FUND

A textual description of a code that identifies the source of funds and intended use of the funds. CHARACTER 30

PS_BORWH_FUND_TBL (from F980) DESCR

Education and General

FUNDING_TYPE FIN_PROJECT_GRANT Funding Type CHARACTER 2 PS_PROJ_GRANT_BOR FUNDING_TYPE FE

INVOICE_PAID_AMT FIN_ITEMS_PAID_TRANSACTION Monetary Amount NUMBER 26,3 PS_VCHR_ACCTG_LINE MONETARY_AMOUNT 54456.82

ITEM_NIGP_CODE FIN_NIGP Category ID CHARACTER 18 PS_ITM_CAT_TBL CATEGORY_ID 500

ITEM_NIGP_DESC FIN_NIGP Description CHARACTER 30 PS_ITM_CAT_TBL DESCR Abrasives

ITEM_UNIT_PRICE FIN_ITEMS_PAID_TRANSACTION Unit Price NUMBER 15,5 PS_VOUCHER_LINE UNIT_PRICE 27.94

13


Valid Values

ITEM_UOM FIN_UNIT_OF_MEASURE Units of Measure CHARACTER 3 PS_UNITS_TBL UNIT_OF_MEASURE DZ

ITEM_UOM_DESC FIN_UNIT_OF_MEASURE Description CHARACTER 30 PS_UNITS_TBL DESCR Dozen

ITEM_VOUCHER_LINE_ FIN_ITEMS_PAID_TRANSACTION Merchandise Amount NUMBER 26,3 PS_VOUCHER_LINE MERCHANDISE_AMT 27.94

LAST_NAME FIN_EMPLOYEE Last name of the employee. CHARACTER 30 PS_PERSONAL_DATA LAST_NAME Williams

LASTUPDDTTIM FIN_PROJECT_GRANT

The date and time on which a project/grant was last updated in the system. DATE PS_PROJ_GRANT_BOR LASTUPDDTTM

2005-06-27-15.09.47.000000

LEDGER_CODE FIN_LEDGER

A code that identifies the budget ledger for the transaction. CHARACTER 10

PS_LED_GRP_TBL (FROM F980) LEDGER_GROUP DETAIL

LEDGER_DESC FIN_LEDGER

A textual description of the ledger associated with a transaction. CHARACTER 30

PS_LED_GRP_TBL (FROM F980) DESCR

Detail KK Ledger Group

LEDGER_GROUP FIN_BUDGET_TRANS_DETAIL

A code that identifies the budget ledger for the transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG LEDGER_GROUP APPROP

LEDGER_ID FRS_LEDGER Ledger CHARACTER 10 PS_LED_GRP_TBL@F980 LEDGER Actuals

LOCATION FRS_DEPARTMENT Location Code CHARACTER 10 PS_DEPT_TBL LOCATION

MANAGER_NAME FRS_DEPARTMENT Manager Name CHARACTER 30 PS_DEPT_TBL MANAGER_NAME Henderson,

Arthur

MONETARY_AMOUNT FIN_EXPENSE_TRANSACTION

A number representing the dollar amount associated with a specific set of chartfields for a transaction. NUMBER 26,3 PS_EX_ACCTG_LINE MONETARY_AMOUNT 7

NAME FIN_EMPLOYEE The full name of an employee. CHARACTER 50 PS_PERSONAL_DATA NAME Bunch,Jerry

NATIONAL_ID FIN_EMPLOYEE

Unique identifier for an employee. This is different than the employee id or operator id, could be the social security number. CHARACTER 20 PS_PERS_NID NATIONAL_ID 583777296

PAYMENT_TERM_CODE FIN_PAYMENT_TERM Payment Terms ID CHARACTER 5 PS_PAY_TRMS_TBL PYMNT_TERMS_CD 10

PAYMENT_TERM_DESC FIN_PAYMENT_TERM Description CHARACTER 50 PS_PAY_TRMS_TBL DESCR50

10 Days From Invoice Date

14


Valid Values

PO_ID FIN_ITEMS_PAID_TRANSACTION

A system assigned number used to uniquely identify a specific order. CHARACTER 10 PS_VCHR_ACCTG_LINE PO_ID 300049

PO_LINE_NUM FIN_ITEMS_PAID_TRANSACTION

A sequential number used to uniquely identify each line of a purchase order. NUMBER PS_VCHR_ACCTG_LINE LINE_NBR 0

POSTAL_TOTAL_AMOUNT


The dollar amount of the total budget for the budget line. NUMBER 26,3

PS_LEDGER FRS_FIN_SUMMARY_TRANS_MIMIC(R1) POSTED_TOTAL_AMT 25

POSTED_AMT FIN_POSTED_TRANSACTION Monetary Amount NUMBER 26,3

PS_JRNL_HEADER PS_JRNL_LN MONETARY_AMOUNT 576113.9

PRE_ENC_JOURNAL_DATE

FIN_PRE_ENC_TRANS_DETAIL Accounting Date DATE

PS_PO_HDR_VW_BOR PS_REQ_HDR_VW_BOR ACCOUNTING_DT 3/30/2002


A number used to identify a pre-encumbrance journal transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG KK_TRAN_ID 590082

PRE_ENC_JOURNAL_ID FIN_PRE_ENCUMB_TRANSACTION

A number used to identify a pre-encumbrance journal transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG KK_TRAN_ID 590082


A number used to identify the line of a pre-encumbrance journal transaction. NUMBER PS_KK_ACTIVITY_LOG KK_TRAN_LN 1

PRE_ENC_JOURNAL_LINE


A number used to identify the line of a pre-encumbrance journal transaction. NUMBER PS_KK_ACTIVITY_LOG KK_TRAN_LN 1

PRE_ENC_JRNL_LN_REF


An alpha numeric reference for a pre-encumbrance journal line assigned by a user. CHARACTER 10 PS_KK_SOURCE_HDR PO_ID OR REQ_ID 300049

PRE_ENC_KK_TRANS_DT


The date a pre-encumbrance transaction was recorded for commitment control. DATE PS_KK_ACTIVITY_LOG KK_TRAN_DT 8/30/2008

PRE_ENC_LEDGER_CODE


A code that identifies the ledger for a pre-encumbrance transaction. CHARACTER 10 PS_KK_ACTIVITY_LOG LEDGER_GROUP Actuals

PRE_ENC_LINE_DESC FIN_PRE_ENC_TRANS_DETAIL

The long description for an pre-encumbrance journal line. CHARACTER 30

PS_PO_LINE PS_REQ_LINE DESCR254

Aluminum Foil Roll

15


Valid Values


A number used to uniquely identify a budget for an pre-encumbrance transaction. CHARACTER 1 PS_KK_ACTIVITY_LOG REFERENCED_BUDGET N

PRE_ENC_REFERENCED_BUDGET


A number used to uniquely identify a budget for an pre-encumbrance transaction. CHARACTER 1 PS_KK_ACTIVITY_LOG REFERENCED_BUDGET N


A flag indicating whether the pre-encumbrance journal will have an automatic reversing entry created. CHARACTER 1 PS_KK_ACTIVITY_LOG RVRSL_FLG

PRE_ENC_RVRSL_FLG FIN_PRE_ENCUMB_TRANSACTION

A flag indicating whether the pre-encumbrance journal will have an automatic reversing entry created. CHARACTER 1 PS_KK_ACTIVITY_LOG RVRSL_FLG


A system assigned number uniquely identifying a specific pre-encumbrance transaction. NUMBER PS_KK_ACTIVITY_LOG SEQNBR 0

PRE_ENC_SEQNBR FIN_PRE_ENCUMB_TRANSACTION

A system assigned number uniquely identifying a specific pre-encumbrance transaction. NUMBER PS_KK_ACTIVITY_LOG SEQNBR 0


The total dollar amount of the pre-encumbrance for the budget line NUMBER 26,3

FRS_FIN_BUDGET_SUMMARY_MIMIC(R1) POSTED_TOTAL_AMT

PRE_ENCUM_AMOUNT FRS_FIN_SUMMARY_TRANS

The total dollar amount of the pre-encumbrance for the budget line NUMBER 26,3

FRS_FIN_SUMMARY_TRANS_MIMIC(R1) PRE_ENCUM_AMOUNT

PRE_ENCUMBRANCE_AMT


The dollar amount pre-encumbered against an expense budget resulting from a purchase order or a purchase order voucher. NUMBER 26,3 PS_KK_ACTIVITY_LOG MONETARY_AMOUNT 64.95

PRE_INC_REQ_ID FIN_PRE_ENCUMB_TRANSACTION

A system assigned number used to uniquely identify a specific pre-encumbrance requisition. CHARACTER 10 PS_KK_SOURCE_HDR REQ_ID

PRIMARY_VENDOR FIN_VENDOR Invoice Vendor CHARACTER 10 PS_VENDOR PRIMARY_VENDOR 1

PROJECT_GRANT_DESC

FIN_PROJECT_GRANT

A textual description of a project/grant. CHARACTER 30 PS_PROJECT DESCR

ALL Projects- Interfund Offset

16


Valid Values

FIN_PROGRAM

A code identifying a group of related activities, cost centers, revenue centers, responsibility centers and academic programs. These activities may occur within a single department or across multiple departments. CHARACTER 5

PS_BORWH_PROGM_TBL (FROM F980) PROGRAM_CODE 11200

PROGRAM_CODE FRS_PROGRAM

A code identifying a group of related activities, cost centers, revenue centers, responsibility centers and academic programs. These activities may occur within a single department or across multiple departments. CHARACTER 5

PS_BORWH_PROGM_TBL@F980 PROGRAM_CODE 11200

PROGRAM_DESC FIN_PROGRAM

The name identifying a group of related activities, cost centers, revenue centers, responsibility centers and academic programs. CHARACTER 30

PS_BORWH_PROGM_TBL (FROM F980) DESCR

Community Services

PROJ_AMOUNT FRS_PROJECT

The dollar amount requested from the sponsor for the project. NUMBER 26,3 PS_PROJ_GRANT_BOR PROJECT_AMT 70222.09

PROJ_END_DATE FIN_PROJECT_GRANT

The date on which the project status becomes inactive. DATE PS_PROJ_GRANT_BOR PROJ_END_DATE 6/30/2005

PROJ_GRANT_STATUS FRS_PROJECT

A code specifying the current status of a project/grant. CHARACTER 30 PS_PROJECT PROJ_GRANT_STATUS

PROJ_GRANT_TYPE FRS_PROJECT A code used to indicate the type of a project/grant. CHARACTER 30 PS_PROJ_GRANT_BOR PROJ_TYPE_BOR G

PROJECT_AMT FIN_PROJECT_GRANT

The dollar amount requested from the sponsor for the project. NUMBER 26,3 PS_PROJ_GRANT_BOR PROJECT_AMT 204801

PROJECT_GRANT_ID FIN_PROJECT_GRANT

A code used to accumulate financial information on a set of activities over a limited time span. CHARACTER 15 PS_PROJECT PROJECT_ID 1001

PROJECT_GRANT_MGR_NAME

FIN_PROJECT_GRANT

Manager Name of a specific project/grant. CHARACTER 50 PS_PROJ_MGR_VW NAME

17


Valid Values PROJECT_GRANT_START_DATE

FIN_PROJECT_GRANT

The date on which the project/grant starts. DATE PS_PROJECT START_DT

PROJECT_GRANT_STATUS_CODE

FIN_PROJECT_GRANT

A code specifying the current status of a project/grant. CHARACTER 1 PS_PROJECT PROJ_GRANT_STATUS

PROJECT_GRANT_TRANS_END_DT

FIN_PROJECT_GRANT

The date on which the project/grant ends. DATE PS_PROJECT END_DT

PROJECT_GRANT_TYPE_CODE

FIN_PROJECT_GRANT

A code used to indicate the type of a project/grant. CHARACTER 1 PS_PROJ_GRANT_BOR PROJ_TYPE_BOR G

PROJECT_ID FRS_PROJECT Project/Grant CHARACTER 15 PS_PROJECT PROJECT_ID 1001

PST_JOURNAL_DATE FIN_POSTED_TRANS_DETAIL Journal Date DATE

PS_JRNL_HEADER PS_JRNL_LN JOURNAL_DATE 3/30/2002

FIN_POSTED_TRANS_DETAIL Journal ID CHARACTER 10

PS_JRNL_HEADER PS_JRNL_LN JOURNAL_ID CNV005

PST_JOURNAL_ID FIN_POSTED_TRANSACTION Journal ID CHARACTER 10

PS_JRNL_HEADER PS_JRNL_LN JOURNAL_ID CNV005

FIN_POSTED_TRANS_DETAIL GL Journal Line Number NUMBER

PS_JRNL_HEADER PS_JRNL_LN JOURNAL_LINE 1

PST_JOURNAL_LINE FIN_POSTED_TRANSACTION GL Journal Line Number NUMBER

PS_JRNL_HEADER PS_JRNL_LN JOURNAL_LINE 1

PST_JRNL_LN_REF FIN_POSTED_TRANS_DETAIL Journal Line Reference CHARACTER 10

PS_JRNL_HEADER PS_JRNL_LN JRNL_LN_REF 237

PST_LEDGER_CODE FIN_POSTED_TRANS_DETAIL Ledger Group CHARACTER 10

PS_JRNL_HEADER PS_JRNL_LN LEDGER_GROUP Actuals

PST_LINE_DESC FIN_POSTED_TRANS_DETAIL Journal Line Description CHARACTER 30

PS_JRNL_HEADER PS_JRNL_LN LINE_DESCR

Cash Distribution

FIN_POSTED_TRANS_DETAIL Unpost Sequence NUMBER

PS_JRNL_HEADER PS_JRNL_LN UNPOST_SEQ 0

PST_UNPOST_SEQ FIN_POSTED_TRANSACTION Unpost Sequence NUMBER

PS_JRNL_HEADER PS_JRNL_LN UNPOST_SEQ 0

PYMNT_CNT FIN_ITEMS_PAID_TRANSACTION

A sequential number used to identify a specific payment on a voucher. NUMBER PS_VCHR_ACCTG_LINE PYMNT_CNT 0

PYMNT_METHOD FIN_EMPLOYEE

A code indicating the payment method for the associated voucher(s). CHARACTER 3 PS_EX_EE_ORG_DTL PYMNT_METHD CHK

SHEET_ID FIN_EXPENSE_TRANSACTION

Report id on the expense sheet header. CHARACTER 10 PS_EX_SHEET_HDR SHEET_ID

18


Valid Values

START_DT FRS_PROJECT The date on which the project starts. DATE PS_PROJECT START_DT

TRAVEL_AUTH_ID FIN_EXPENSE_TRANSACTION

A system assigned number used to uniquely identify a travel authorization CHARACTER 10 PS_EX_SHEET_HDR TRAVEL_AUTH_ID 300006

UNPOST_SEQ FIN_ITEMS_PAID_TRANSACTION

A system assigned sequential number, which uniquely identifies the number of times the voucher has been unposted. NUMBER PS_VCHR_ACCTG_LINE UNPOST_SEQ 0

VEND_BUS_PHN_COUNTRY_CODE

FIN_VENDOR_ADDRESS

A code representing the country associated with a vendor’s business phone number. CHARACTER 3 PS_VENDOR_ADDR_PHN COUNTRY_CODE 314

VEND_BUS_PHN_EXT FIN_VENDOR_ADDRESS Phone Extension CHARACTER 6 PS_VENDOR_ADDR_PHN EXTENSION 121

VEND_BUS_PHN_NUM FIN_VENDOR_ADDRESS Telephone CHARACTER 24 PS_VENDOR_ADDR_PHN PHONE 966-0909

VEND_CELL_PHN_COUNTRY_CODE

FIN_VENDOR_ADDRESS

A code representing the country associated with a vendor’s cellular phone number. CHARACTER 3 PS_VENDOR_ADDR_PHN COUNTRY_CODE 314

VEND_CELL_PHN_NUM FIN_VENDOR_ADDRESS Telephone CHARACTER 24 PS_VENDOR_ADDR_PHN PHONE 966-0909

VEND_FAX_PHN_COUNTRY_CODE

FIN_VENDOR_ADDRESS

A code representing the country associated with a vendor’s facsimile phone number. CHARACTER 3 PS_VENDOR_ADDR_PHN COUNTRY_CODE 314

VEND_FAX_PHN_NUM FIN_VENDOR_ADDRESS Telephone CHARACTER 24 PS_VENDOR_ADDR_PHN PHONE 966-0909

VENDOR_ADDRESS_LINE1

FIN_VENDOR_ADDRESS

A vendor’s street line address information, such as street, post office box, or drop box. CHARACTER 55 PS_VENDOR_ADDR ADDRESS1

US Department of Education


FIN_VENDOR_ADDRESS


Consolidation Refunds


FIN_VENDOR_ADDRESS

A vendor’s street line address information, such as street, post office box, or drop box. CHARACTER 55 PS_VENDOR_ADDR ADDRESS3 PO Box 2324

19


Valid Values


FIN_VENDOR_ADDRESS


VENDOR_ADDRESS_SEQ

FIN_VENDOR_ADDRESS

Address Sequence Number NUMBER 5 PS_VENDOR_ADDR ADDRESS_SEQ_NUM 1

VENDOR_CITY FIN_VENDOR_ADDRESS

The name of the village, town or city associated with a vendor’s address. CHARACTER 30 PS_VENDOR_ADDR CITY Montgomery

VENDOR_CLASS FIN_VENDOR Classification CHARACTER 1 PS_VENDOR VENDOR_CLASS F

VENDOR_CLASS_DESC FIN_VENDOR

An abbreviated textual description indicating whether this vendor is considered a supplier or an employee. CHARACTER 30 PSXLATITEM XLATLONGNAME User Adjustment

VENDOR_COUNTRY_CODE

FIN_VENDOR_ADDRESS

A code representing the country associated with a vendor’s address. CHARACTER 3 PS_VENDOR_ADDR COUNTRY USA

VENDOR_COUNTY FIN_VENDOR_ADDRESS County CHARACTER 30 PS_VENDOR_ADDR COUNTY

VENDOR_GEO_CODE FIN_VENDOR_ADDRESS

Tax Vendor Geographical Code CHARACTER 11 PS_VENDOR_ADDR GEO_CODE

FIN_VENDOR

A system assigned number used to uniquely identify a vendor. CHARACTER 10 PS_VENDOR VENDOR_ID 3

FIN_VENDOR_ADDRESS

A system assigned number used to uniquely identify a vendor. CHARACTER 10 PS_VENDOR_ADDR VENDOR_ID 3

FIN_VENDOR_ADDRESS_GROUP


VENDOR_ID FIN_VENDOR_TYPE_GROUP


VENDOR_IN_CITY_LIMIT_IND

FIN_VENDOR_ADDRESS In City Limit CHARACTER 1 PS_VENDOR_ADDR IN_CITY_LIMIT

VENDOR_LOCATION FIN_VENDOR_TYPE_LIST Vendor Location CHARACTER 10 PS_VENDOR_TYPE VNDR_LOC MAIN

VENDOR_NAME1 FIN_VENDOR The primary name associated with a vendor. CHARACTER 40 PS_VENDOR NAME1

Epson America Inc

VENDOR_NAME2 FIN_VENDOR

The secondary vendor name, abbreviated vendor name or note pertaining to the vendor. CHARACTER 40 PS_VENDOR NAME2

Information Reporting Program

20


Valid Values VENDOR_PO_STATUS_IND FIN_VENDOR Open For Ordering CHARACTER 1 PS_VENDOR VNDR_STATUS_PO Y

VENDOR_POSTAL FIN_VENDOR_ADDRESS Postal Code CHARACTER 12 PS_VENDOR_ADDR POSTAL 36102

VENDOR_STATE_CODE FIN_VENDOR_ADDRESS

A code representing the state, territory, or district associated with a vendor’s address. CHARACTER 6 PS_VENDOR_ADDR STATE AL

VENDOR_TIN_SSN FIN_VENDOR

A government issued identification number that uniquely identifies a vendor. CHARACTER 20 PS_VENDOR_ID_NBRS STD_ID_NUM 161781366

VENDOR_TYPE FIN_VENDOR_TYPE

A code representing a vendor’s ownership, ethnicity, or departmental type. CHARACTER 3 PS_VENDOR_TYPE VENDOR_TYPE STU

VENDOR_TYPE_DESC FIN_VENDOR_TYPE

A textual description of the code representing a vendor’s ownership, ethnicity, or departmental type. CHARACTER 30 PSXLATITEM XLATLONGNAME

Purchase Order Receipt

VENDOR_STATUS_IND FIN_VENDOR Vendor Status CHARACTER 1 PS_VENDOR VENDOR_STATUS A

VOUCHER_ID FIN_ITEMS_PAID_TRANSACTION

A system assigned number used to uniquely identify a voucher. CHARACTER 10 PS_VCHR_ACCTG_LINE VOUCHER_ID 996

VOUCHER_LINE_NUM FIN_ITEMS_PAID_TRANSACTION

A sequential number used to uniquely identify each line of a voucher. NUMBER PS_VCHR_ACCTG_LINE APPL_JRNL_ID ACCRUAL

Data Element Dictionary USG123 FINANCIALS DATA MART

Documents

Transcript of Data Element Dictionary USG123 FINANCIALS DATA MART