DASL Data Retrieval & Review
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Transcript of DASL Data Retrieval & Review
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DASL DATA RETRIEVAL & REVIEWOAEP FY11 SPRING CONFERENCE
MAY 3, 2011
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STAT REPORTSTUDENT
STATUS/ATTENDANCE CODE
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STAT REPORTHOME » SIS » SCHOOL » STUDENT REPORTS » STUDENT STATUS/ATTENDANCE CODE (STAT)
Provides a list of the students and their EMIS Situations Can verify if students have proper EMIS Situation Students missing an EMIS Situation will have a blank
value in the EMIS Situation Column Students missing FS records will also have blank value
in EMIS Situation Column
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STAT REPORT
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STAT REPORT
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STAT REPORT
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STAT REPORT
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STAT REPORT
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STAT REPORT
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STAT REPORT Use the Selection Summary Tab to Name your
Standard Selections for future reference
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STAT REPORT Use the Load Settings to select which parameters
you would like to use upon Startup
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STAT REPORT Load Settings can be set up for frequently
requested reports and their Selection Criteria
Choosing the hyperlinked Name will load the saved Load Settings into the Selection Criteria
If Private box is checked, this saved Load Setting is only available to the user who created it
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CRSE REPORT
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CRSE REPORT
Allows user to select the types of courses to include Allows user to select the fields that display on the
report All EMIS fields on the Course record are available
to be printed on report
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Verify all courses are marked appropriately Can display 10 fields on report
CRSE REPORT
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CRSE REPORT Retrieve from Mgmt Screen
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CRSE REPORT
Ability to verify every EMIS course reportable field EMIS Location IRN Curriculum Delivery Method Educational Option Student Population
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R101 – STUDENT
ROSTER DETAIL
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R101A & R101BSTUDENT ROSTER DETAIL & SUMMARY
Verify all withdrawn students are no longer actively enrolled
Verify all withdrawn students have the appropriate student status
Check accuracy of student’s Birth Date, Ethnicity, Disability Condition and EMIS Situation
Create a roster of students enrolled to your district from other districts, particularly helpful for JVSDs
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R101A & R101BSTUDENT ROSTER DETAIL & SUMMARY
Can be run for multiple home schools at one time, and filtered by home school
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R102 – STUDENT
ROSTER BY MEMBERSHIP
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R102 – STUDENT ROSTER BY MEMBERSHIP Verify Student Memberships via student roster Many sorting options, including Membership Code, Program,
Homeroom
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R500 – DISTRICT WIDE
MEMBERSHIP REPORT
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R500DISTRICT WIDE MEMBERSHIP REPORT
Attendance Information by Membership (programs) and/or grade level
Verify students are assigned to correct calendar based on % of time
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R500DISTRICT WIDE MEMBERSHIP REPORT
Often requested by Auditors Keep a hard copy or burn to CD Attendance does not reflect the FTE
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VERIFY SPECIAL
EDUCATION
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VERIFY SPECIAL EDUCATION
Verification messages
Student Special Ed Events
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VERIFY SPECIAL EDUCATION Sort Methods for the Verify Special Education
Listing
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VERIFY SPECIAL EDUCATION Choose Custom Sort
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VERIFY SPECIAL EDUCATION Custom Sort allows you to decide how You want the
data sorted Can Sort by Name, Date, Outcome Start or End
Dates or a combination of any of the available fields Freezing top row (typically the header row)
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GIFTED REPORTS
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GIFTED REPORTS
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GIFTED REPORTS GIFTED AREA STUDENTS
Displays selected students by Gifted Area, School and Grade Level Displays Student Number, Student Name, gender, ethnicity, FTE, identified
date and served flag Includes only students who have been identified as gifted in
selected
Gifted Area
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GIFTED REPORTS GIFTED STUDENT COURSES
Displays courses (schedule) for selected students with gifted area flags
Sort by student name, grade or teacher/homeroom Includes only students who have been identified as gifted in selected
Gifted Area
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GIFTED REPORTS GIFTED STUDENT DETAIL REPORT
Displays detailed gifted information for each student selected, as well as ethnicity and disability condition
Sort by student name, grade or teacher/homeroom Includes only students who have been identified as gifted in selected
Gifted Areas Includes totals
for each gifted
area & value
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GIFTED REPORTS GIFTED STUDENTS MISSING RECORDS
Displays a list of students without a gifted record Output includes school code, school name, school IRN,
student name, student number, grade, gender, ethnicity, FTE, sent to IRN, admission date and withdrawal date
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DISCIPLINE REPORTS
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DISCIPLINE REPORTS
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DISCIPLINE REPORTS DISCIPLINE ACTION REPORT Provides listing of students’ discipline data whose
discipline actions match the action specified by the user
Must select a date range Only shows active students
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DISCIPLINE REPORTS DISCIPLINE ALL REPORT Provides listing of students’ detailed discipline data Shows both active and inactive students
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DISCIPLINE REPORTS DISCIPLINE INFRACTION REPORT Provides listing of students’ discipline data whose
discipline infractions match the infraction specified by the user
Must select a date range
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DISCIPLINE REPORTS DISCIPLINE TOTAL REPORT Detailed report, includes totals by infraction code
and action code Must select an incident date range
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DISCIPLINE REPORTS DISCIPLINE TOTAL SUMMARY REPORT Provides summary by grade level of students’
infraction and action discipline data Must select a date range Includes both active and inactive students
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SIS STUDENT SEARCH
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SIS STUDENT SEARCHHOME » EZ QUERY » REPORTS » SIS STUDENT SEARCH
District Level vs. Building Level
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SIS STUDENT SEARCH Using an Ad-Hoc Membership vs. Filter Criteria
Tabs (Ad-Hoc Sub-tab) Using Ad-Hoc Membership will ignore data on
remaining filter tabs
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SIS STUDENT SEARCH
Students Sub-tab, Requires Homeroom Date Date defaults to the current date, or the most recent valid
school day for the active school and active school year if the current date is not a valid school day
Includes filters for Ethnicity, Citizenship, Native Language and Home Language as well as Name, EMIS ID, SSN
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SIS STUDENT SEARCH
Enrollment Sub-Tab
Enrollment Date (required) - The enrollment date searches the student’s admission history (calendar enrollment). If the date specified is not an attending day, the search uses the next attending day. Default is today’s date. The Enrollment Date in prior school years will default to the last day of school.
Filters include student calendar, student status, grade, counselor and Home School IRN
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SIS STUDENT SEARCH Addresses & Contacts Sub-tab
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SIS STUDENT SEARCH EMIS
Sub-tab
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SIS STUDENT SEARCH
The EMIS Sub-tab Filters have basically every EMIS reportable field for the FS, FD, FN tabs
Filters assist in locating very specific students, i.e., LEP Students sent to other districts Free/Reduced Lunch students Disadvantagement Specific EMIS Situations
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SIS STUDENT SEARCH Miscellaneous Sub-tab
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SIS STUDENT SEARCH Field Selection Tab – Choose the data to
appear as output
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SIS STUDENT SEARCH Field Selection – Enrollment Tab
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SIS STUDENT SEARCH Field Selection – EMIS Tab
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Summary Tab
SIS STUDENT SEARCH
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DISTRICT TRUSTS &
SHARED STUDENT DATA
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DISTRICT TRUSTS The data shared by District Trusts is ‘view only’, it
cannot be modified In order to view data, each district must have added
the other to its District Trust page Students must have same SSID in each district to
be linked
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SHARED STUDENT DATA
Only districts with whom you have a District Trust and where an SSID match is found will appear in the Choose Trusted District and School Dropdown when you have a student in context
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SHARED STUDENT DATA Extra Security Permissions are required –
EMIS – View/Update State Student ID Display one of seven data screens to view
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SHARED STUDENT DATA Effective Date Records Data on left is district in context; data on
right is for the trusted district
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SHARED STUDENT DATA Daily Absences
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SHARED STUDENT DATA General/Additional
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SHARED STUDENT DATA EMIS - FS
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SHARED STUDENT DATA EMIS - FD
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SHARED STUDENT DATA EMIS - FN
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SHARED STUDENT DATA EMIS - Graduate
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ADVANCED SEARCH OPTIONS
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ADVANCED SEARCH OPTIONS Choose as many criteria as you wish
Sort by pull down menu determines how results are sorted
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ADVANCED SEARCH OPTIONS General Info Tab
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ADVANCED SEARCH OPTIONS Additional Info Tab
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ADVANCED SEARCH OPTIONS Miscellaneous Info Tab
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ADVANCED SEARCH OPTIONS Special Info Tab
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ADVANCED SEARCH OPTIONS Wildcard boxes
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ADVANCED SEARCH OPTIONS
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QUESTIONS?