DARWIN ENVIRONMENTAL MANAGEMENT PLAN€¦ · environmental management of Toxfree operations, whilst...
Transcript of DARWIN ENVIRONMENTAL MANAGEMENT PLAN€¦ · environmental management of Toxfree operations, whilst...
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DARWIN ENVIRONMENTAL MANAGEMENT PLAN
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Table of Contents
1.0 Background ......................................................................................................... 3
2.0 Site Environmental Licence.................................................................................... 3
3.0 Purpose of the Plan ............................................................................................. 3
3.1 Existing Environment……………………………………………………………………………………………………….5
3.2 Key Activities……………………………………………………………………………………………………………………5
3.3 Hours of Operation………………………………………………………………………………………………………….6
3.4 Assets and Capabilities…………………………………………………………………………………………………….6
3.5 Key Contacts……………………………………………………………………………………………………………………6
4.0 Legislative Requirements ...................................................................................... 6
5.0 Environmental Framework .................................................................................... 7
5.1 QUEST Policy........................................................................................................ 7
6.0 Environmental Impacts and Aspects…………………………………………………………………………....9
7.0 Environmental Management Strategies………………………………………………………………………11
7.1 Emergency Procedures……………………………………………………………………………………………………11
7.2 Objectives and Targets……………………………………………………………………………………………………11
8.0 Corrective Actions and Contingencies…………………………………………………………………………15
9.0 Auditing Monitoring and Review……………………………………………………………………………….15
9.1 Internal Audits……………………………………………………………………………………………………………15
9.2 External Audits………………………………………………………………………………………………..…………….15
9.3 Environmental Monitoring………………………………………………………………………………..…………..15
9.4 Corrective Actions………………………………………………………………………………………………..……….18
10.0 Reporting and Review................................................................................... ....18
11.0 Training and Review ....................................................................... ………………….18
12.0 Communications and Complaints ........................................................................ 18
12.1 Toolbox Meetings………………………………………………………………………………………………………..18
12.2 Complaints…………………………………………………………………………………………………………………..18
Appendix A - Toxfree Disaster Management Framework………………………………………………….22
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1.0 Background Commencing operations in 1978, Toxfree has grown from a small regional commercial enterprise
specialising in hazardous waste solutions to one of the Nation’s largest and most highly regarded West
Australian owned Waste and Environmental Management companies.
In 2011 Toxfree purchased the Waste Solutions business in Darwin – Northern Territory. This inherited
experience is now reflected in our talent pool of Operators and Staff who have extensive experience in the
industry.
2.0 Site Environmental Licences
3.0 Purpose of Environmental Management Plan (EMP) The development and implementation of the Environmental Management Plan is a requirement of the environmental legislation and approvals process for Darwin but also Toxfree's processes. The EMP provides a framework to manage and minimise potential environmental impact activities. This document also ensures compliance with legislative requirements and ISO 14001 - Environmental Management The aims of this EMP are to: 1) Capture all relevant environmental issues associated with the works carried out by the Darwin Facilities. 2) Develop environmental mitigation measures to minimise the potential impacts associated with waste handling and treatment. 3) Incorporate the environmental mitigation measures identified into a comprehensive framework to facilitate and ensure their appropriate management. All employees and relevant subcontractors will be made familiar with the main environmental issues and controls when handling, transporting and processing waste through training, tool box discussions, job safety interactions and all activities will be undertaken in accordance with this Environmental Management Plan. Darwin depot is situated 9.6kms East of Darwin, 8.12kms West of Palmerston and 1860Kms North of
Broome at 12 Mendis Road, East Arm Darwin, Northern Territory. The site occupies approximately
9,250m2. The property is leased from Delpag Holdings Pty Ltd. The site was formerly operated by Linx and
has been under the control of Toxfree since 01/06/2017.
Licence Type Regulatory Body Main elements/purpose of licence
E.P.L-37-07 Northern Territory
Government
Schedule 2, Part 2, Item 2 and 3 of the Act
30086 Northern Territory
Government
Licence to Convey Dangerous Goods as prescribed
by the N.T Dangerous Goods (Road and Rail
Transport) Act
C1147 Australian Government
– Department of
Agriculture and Water
Resources
Class 10.2 Biosecurity Waste Collection
Class 10.6 Biosecurity Waste Collection
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Darwin also has a waste treatment / storage facility located at 11 Mander Road, Holtz. The site occupies approximately 10000m2. The property is leased from North Point Pty Ltd and the site was formerly operated by Waste Solutions and has been under the control of Toxfree since July 2011.
Mendis Road infrastructure includes:
• One large site building that incorporates an office administration area. • Two large workshops, one either side of the administration office.
• One small building adjacent the large administration area that incorporates a lunch room, ablution area and storage area currently containing archiving.
• The yard is sealed and used for bin storage and vehicle parking along the back fence.
Figure 1. Mendis Road Facility
Mander Road infrastructure includes: • One demountable building that incorporates an office administration area.
• Numerous sea containers which are used for storage purposes. • The yard is sealed and used for bin storage, waste storage and the processes of some waste,
namely oily water.
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Figure 2. Mander Road Facility
3.1 Existing Environment The Mendis Road Facility is zoned DV, with the Adjacent properties in all directions also zoned DV The nearest residential area is approximately 4km North East of the Facility along Berrimah Road, Berrimah. The closest surface water body is a Darwin Harbour, East Arm situated approximately 400 metres South West of site, which flows into the Ocean 15km north of site. There is 1 stormwater exit points at the site, connecting to kerb / guttering on Mendis Street to the South West of site. The Mander Road Facility is zoned Light Industrial, with adjacent properties in all directions also zoned
Light Industrial. The nearest residential area is approximately 4Km East of the Facility along Stuart Highway,
Durack. The closest surface water body is an open earthen storm water drain situated on the back
boundary directly behind property that leads into creek, 150 metres east of site. There is one stormwater
exit points 10m East of the property along Mander Road, connecting to kerb / guttering.
3.2 Key Activities Toxfree’s core activities conducted from the Darwin branches are, include but not limited to:
• Commercial waste services including skip and bulk bins,
• Liquid waste management • Industrial and household hazardous substances management
• Medical waste collection • Industrial services
• Collection and disposal of confidential documents • Quarantine waste collection & disposal
• Asbestos collection & disposal • Green waste
• Septic waste • Waste oil collection & recycling
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3.3 Hours of Operations
Operation Monday to Friday Saturday Sunday
Core activities 0600 – 16:30 0600 - 1200 0600-1200
Toxfree reserves the right to work outside these hours and days for any contract work where
required to assist the client in a timely manner. In addition to the regular operating hours,
Toxfree Darwin has the ability of providing emergency response. This ensures that clients and
the community have a readily available service for required assistances outside normal trading
hours.
3.4 Assets and Capabilities Our Darwin operations are supported by a diverse fleet of vehicles and services units, with approximately 21 vehicles in operation at any one time. Our assets and capability include:
• Front lift compaction vehicles • Rear lift compaction vehicles
• Morrell bin lifters for bulk bins • Bulk and skip bins in sizes ranging from 2m3 to 20m3
• Crane truck • DAFF Truck
• Liquid Tanker
• Light vehicles • Forklift
• Skid steer loader
3.5 Key Contacts The key contacts responsible for this EMP are as follows:
Jason Gornall Business Unit Manager - Darwin 0419 090 298 Brad Gornall Industrial Markets Manager WA & NT 0477 377 695 Jane Walther HSEQ Facilitator 0408 826 087
4.0 Legislative Requirements and Obligations This Environmental Management Plan will work around the following regulatory frameworks to ensure there are no environmental impacts affecting sensitive environments such as waterways (inland and coastal), groundwater resources, natural features, conservation reserves within Darwin.
• Northern Territory Environmental Protection Authority Act • Waste Management and Pollution Control Act
• Waste Management and Pollution Control (Administration) Regulations • Biosecurity Act 2015
• Quarantine Act 1908 • Dangerous Goods Act
• Dangerous Goods Regulations
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5.0 Environmental Framework Toxfree has an integrated management system (QUEST) which has been third party certified by SAI Global, meeting the requirements of:
• AS-NZS 4801 - Health and Safety Management Systems • ISO 9001 - Quality Management Systems
• ISO 14001 - Environmental Management Systems The ultimate objective of the Environmental Management System is to provide a consistent approach to the environmental management of Toxfree operations, whilst ensuring the required corporate, contractual, and legislative requirements are met and environmental and prevent or at least minimised through effective management and control.
5.1 QUEST Policy Toxfree's QUEST Policy covers all aspects of its integrated management system and clearly outlines its Vision, Objectives and Principles. This policy is incorporated in staff inductions and is also displayed on site notice boards for the information of all staff, contractors and visitors.
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Figure 3. QUEST Policy
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6.0 Environmental Impacts and Aspects and Risk Assessments The environmental aspects and impacts for the Darwin facilities have been identified through a risk assessment process relevant guidelines and standards, along with the practical experience gained by staff working for Toxfree. In order to establish the environmental aspects, an environmental risk assessment has been completed and is outlined in the Darwin Impacts and Aspects Register. The Impacts and Aspects register is reviewed annually to reflect any significant changes. Other occasions when the Impacts and Aspects register may be reviewed are;
• Significant Incident / accident
• Findings from Inspections / Audit • Legislative Changes
• Changes to Toxfree Process and Procedures • Hazard Observation
• Management Reviews
The review of the EMP will be useful to determine the suitability and effectiveness of the current control measures. At an operational level, operators are provided a detailed Work Method Statement where all of the relevant controls are outlined for the task, thus ensuring staff are aware of the environmental issues that may present for the task they are carrying out. The environmental risks identified for the Darwin business include the following which have been detailed in facilities Impacts and Aspect Register where appropriate objectives/controls are outlined to minimise the risk.
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Figure 4. Darwin Impacts and Aspects Register
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Toxfree’s Risk Management and Monitoring and Auditing Processes are outlined below.
7.0 Environmental Management Strategies The following environmental management activities, mitigation and control measures will be used to
mitigate/minimise risks identified in the risk assessment to prevent or minimise environmental impacts.
7.1 Emergency Procedures The procedures to be followed during an emergency are outlined in the Toxfree Disaster Management Framework (refer Appendix A). The Emergency Response Plan shall be tested on a six monthly basis, through emergency response drills. Records are to be kept and maintained of all site emergencies and results of emergency practice drills in MYOSH, along with any associated actions.
7.2 Objectives and Targets Darwin’s Impacts and Aspects Register outlines specific objectives and are set for each significant source or
activity.
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The objectives and targets for environmental performance at the Darwin branch are outlined below. These
objectives and targets are reviewed and updated by the Senior Management every twelve months to
reflect changing national, state and divisional environmental objectives and targets.
• To achieve a target of zero customer complaints for the work performed by the Darwin branch.
• 100% completion of staff working on site have completed the Toxfree Induction.
• No activity violates the provisions of any environmental legislation.
• 100% investigation and reporting of any environmental incident at the Darwin facilities.
• 100% conformity to the annual License Compliance Audit.
7.3 Organisational Structure, Responsibilities and Authorities
Personnel: As at 1st April 2018 Employees Number Manager 1
Operations Supervisor 1
Office Administration 2
Accounts Manager 2 Waste Coordinators 2
Operators 14
HSEQ Facilitator 1 Tradesperson 0
Contractor 0
Apprentice 0
Total 24
The resources for Darwin have been outlined in the Darwin Organisational Chart. The Roles and
Responsibilities Procedure (QUEST-470-45) outlines the roles and accountabilities for the various positions
within Toxfree. The responsibilities and authorities for Toxfree staff are also outlined in position
descriptions.
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Figure 5. Darwin Organisational Chart
The Darwin Business Unit Manager has overall authority in the determination of all matters affecting the
implementation and operation of environmental practices. The Business Unit Manager reports to the
Manager – Waste Services.
Responsible Managers
• Ensure QUEST procedures and legislative requirements are implemented
• Develop QUEST objectives and targets for their area of responsibility • Monitor QUEST performance within their area of responsibility
• Manage risk in their area of responsibility
• Manage and report on QUEST performance • Promote QUEST and its implementation
• Resolve QUEST issues in their area of responsibility • Investigate all incidents and implement corrective actions
• Actively lead their respective QUEST Team • Enforce adherence to risk control measures and QUEST requirements in their area of responsibility,
personnel and work sites HSEQ Personnel
• Provide direct operational support, technical advice and QUEST leadership
All Employees
• Adhere to all QUEST requirements
• Follow and comply with all risk controls as required
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• Follow and comply with all work method statements and procedures • Take all reasonable care as is practicable for themselves and others that may be affected by their
actions • Actively identify hazards in the workplace and implement corrective action using the Observation
Report Form
• Report all incidents and near misses to their direct line supervisor or manager • Participate in and contribute to Toolbox Meetings
Sub-Contractors
• Comply with the requirements of the relevant legislative Acts, Regulations and Codes;
• Comply with all site QUEST requirements laid down for their particular work area/s; • Ensure that all plant, machinery, equipment and work practices conform to statutory requirements;
• Conduct all work activities in compliance with Toxfree QUEST Policies and Procedures; • Meet regularly with Toxfree management to discuss accident prevention activities and current
accident/incident occurrences;
• Consult with the relevant personnel on any work procedure, alteration or other matter affecting the safety of their employees or the personnel of any contractor, sub-contractor or other employer on site or that may adversely affect the environment;
• Comply with any Toxfree direction related to the discontinuance of any unsafe work practice affecting or liable to affect, any person or damage the environment of any part of the site, for which Toxfree has any responsibility;
• Comply with the Code of Conduct for Subcontractors; • Managers of the subcontractors are to ensure that all employees working at the customer site have
attended the relevant induction and abide by the customer site requirements regarding safety, environment and security;
• To satisfy Toxfree management that the contractor has safety and environment procedures in place the sub-contractor must either:
(A) • Provide Safety, Quality and Environment documentation that is acceptable to both Toxfree and
customer(s).
• Allow Toxfree and our customer(s) the right to audit the subcontractor's Safety, Quality and Environment documentation.
• Agree that the results of the audits and safety and environment performance be used in the overall assessment of their performance, or
(B) • Formally agree to abide by the Toxfree QUEST policies and procedures.
• Contractor line supervision must be conversant with Toxfree QUEST policies and procedures. • Contractors must participate in Pre-job, Daily Job Start and Job Task analysis meetings as required.
• Allow Toxfree and our customer(s) the right to audit the contractor’s adherence to contractors or Toxfree’s QUEST plan.
• Agree that the results of audits and safety performance be used in the overall assessment of their performance.
Managing risk is carried out through the use of Work Method Statements, Step Back 5x5s, Job Safety Interactions, Aspects and Impacts Register, site based Risk Profile, internal site inspections and numerous Risk Management Controls, which are entered into MYOSH and actions arising are entered and tracked to ensure adequate controls are implemented and monitored.
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8 Corrective Actions and Contingencies The Darwin facility is required to comply with external and internal reporting requirements. Any environmental non-conformance (e.g. incidents, audit related non-conformances, inspections, government notices etc.) will be recorded in MYOSH. This system details the non-conformance, allocates corrective actions required, accountable person, responsible person and timeframes for which the action is to be completed, along with the actual completion date. Triggers are in place with MYOSH where emails are circulated and escalated if the “Due by” date is exceeded.
9 Auditing, Monitoring and Review
9.1 Internal Audits Internal Audits are carried out to determine the extent to which the EMP conforms to ISO 14001, along with client & legal requirements. An Internal Audit Plan is established by the Group – Hazard and Aspect Inspections, which are carried out on a monthly basis by the Darwin facility, Internal Site Inspections and an Annual License Compliance Audit is conducted to monitor conformance.
9.2 External Audits External audits can be conducted by a client, although adequate notification needs to be provided. Third party certification audits will be carried out by the likes of SAI Global. Results from any third party audit is to be reviewed by the HSEQ Manager with any corrective actions being assigned to the relevant business unit manger through MYOSH where they will be tracked through to completion.
Any areas of non-conformance, identified through an incident, audit, government notice and the like, will be recorded in MYOSH. MYOSH details the non-conformance, allocates corrective action required, responsible persons, and timeframes by which the action is to be completed and the actual completion date. Monitoring of the MYOSH action register will occur on a weekly basis to see how site is tracking in closing out its actions in a timely manner. Areas of concern are raised with the Business Unit Manager.
9.3 Environmental Monitoring Environmental monitoring will occur at the Darwin facilities and the following Environmental Monitoring Program has been implemented to highlight how discharges or contaminants at the point of release might impact the environment.
POTENTIAL RISK REGULATORY REQUIREMENT
MONITORING LOCATION
DETAILS OF ACTIVITIES
UNDERTAKEN FOR
MONITORING
MONITORING TIMES
RESPONSABILITY
Odour – Impact on neighbours and community
The licensed activity must not cause environmental nuisance.
Mander Road Site Boundary
• Completion of Daily Site Odour Checklist
• Assessment of odour complaints
• Daily or during any odorous task
• During monthly QUEST Reporting
Site Operator HSEQ Facilitator
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Non-compliance of ELP 37
The Licensee must complete the attached Annual Audit and Compliance Report (AACR)
Site and desktop
• On site, annual site l icence compliance audit
• Annual review and update of Licence Compliance Plan
• Desktop review of compliance with EPL 37 prior to AACR submission
• During the licence period
• On preparation of AACR documentation
HSEQ Facilitator Business Unit Manager
Spil ls and leaks from waste infrastructure and vehicles
The Licensee must do all things reasonable and practicable to prevent or minimise the likelihood of pollution occurring as a result of, or in connection with, the Activity
Desktop • Monitor completion of Daily Unit Inspections
• Monitor completion of Daily Site Inspection
• Monitor overdue maintenance work orders in the NAV Asset Maintenance Module
• Monthly Business Unit Manager Operations Supervisor
Acceptance of unlicensed waste
The Licensee must not collect, recycle, treat or dispose of l isted waste other than the listed waste specified in Table 1 – EPL 37
Site • Monitor through Daily Site Inspection
• Daily Site Operator
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Adverse community/stakeholder engagement
The Licensee must maintain and implement a communication plan which includes a strategy for communicating with members of the public who are l ikely to have a real interest in or be affected by the Activity. The Licensee must maintain a log of each complaint, made in relation to the Activity, to any persons involved in the Activity.
Desktop • Monitor completion of activities detailed within Stakeholder & Marketing Plan
• Assessment of Complaints
• Bi-annual
• During monthly QUEST Reporting
Business Unit Manager
Non-compliance with l icence to convey dangerous goods
Detailed within Australian Dangerous Goods Code 7.4
Dangerous goods collection and transport task
• Myosh Inspection - Dangerous Goods Vehicle Inspection Checklist
• Bi-annual HESQ Facilitator
Treated waste water discharged to Power and Water does not meet specification
Trade waste discharged from land, at the point where it is sampled, must comply with the standards set out in Schedule D of agreement D2015/260643
Treatment tank
• Sampling and analysis of treated waste water against Schedule D
• Weekly Site Operator
Non-compliance with Approved Arrangement – C1147
Must comply with Class 10.2 Biosecurity waste collection and Class 10.6 Biosecurity waste transport Approved Arrangement Requirements documents
Quarantine task
• Biosecurity waste collection and transport audit
• Annual HSEQ Facilitator Operations Supervisor
Figure 6. Environmental Monitoring Plan
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9.4 Corrective Actions Any environmental non-conformance (e.g. incidents, audit related non-conformances, inspections, government notices etc.) will be recorded in MYOSH and tracked until completed.
10 Reporting and Review The following reporting requirements include:
• AACR Annual Return.
• EPA License Annual Return.
These returns will be tracked and monitored in MYOSH any with any actions arising from these reports.
11 Training and Awareness It is Toxfree policy to ensure that adequate training and instruction is provided to all personnel to allow them to carry out their duties whilst ensuring the environmental impacts associated to that task are prevented or minimised.
In accordance with the Toxfree Competency Framework staff are required to complete the following internal training, all of which provide an overview of environmental issues and personnel responsibilities, Reporting of environmental incidents and whom the event is reported to, spill response and emergency procedures:
• Toxfree Induction
• Safety Pyramid- Basic OHS Training (pocket book) • Skills Assessment
• Hazardous Chemical Safety Awareness Toolbox meetings are held every month and focus on environmental and safety items relevant to the work being completed by Darwin facilities.
12 Communications and Complaints 12.1 Toolbox Meetings Tool box meetings are held weekly for all employees. Toolbox meetings focus on environmental and safety
related matters at the time and are used as a tool to increase awareness of significant environmental and
safety related matters. Minutes are taken of these meetings and submitted into MYOSH, along with actions
arising.
12.2 Complaints The following Stakeholder and Marketing Plan outline how the Darwin facility will address and
communicate with clients, customers, community and regulators to address their concerns.
Complaints will be entered into MYOSH and relevant actions included to address and resolve the areas of
concern.
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STAKEHOLDER STAKEHOLDER NEEDS/ISSUES
TYPE OF STAKEHOLDER
HOW TOXFREE WILL ADDRESS THE NEEDS & ISSUES
HOW WE WILL COMMUNICATE & CHECK THOSE NEEDS
Clients – INPEX, RUSCA, OEG Offshore, Monson Offshore, Ostojic, Inchcape Shipping, Duratec Australia, Sea Swift, City of Darwin, Darwin Turf Club.
Provision of waste management.
Lack of communication, poor service level, uncompetitive pricing
Customer Providing a high level of service at competitive pricing
Client feedback added to Myosh. Communication between client and Toxfree representative. Publicly available website where customers’ community members can contact Toxfree.
Neighbours – Cleanaway, NAC, Transferb, Schenker, Cameron
Comply with
legislative
requirements
regarding, odour,
noise, dust,
stored chemicals
and hazardous
substances,
controlled
releases of
hazardous
chemicals to
waterways and
surrounding
nature reserve/s
Community Internal audit (Hazards and Aspects/ surveillance audits) External audits. Ongoing risk assessments. Internal inspections (Odour Checklist, Internal Site Inspection) Provide training and to kept it current, ensure a safe work place, established procedures in place that are adequate and current. Management system being used is current.
Weekly review of Myosh system. HSEQ Facilitator provides information to Business Unit Manager, QUEST meeting, Tool Box Talks, Internal audit (Hazards and Aspects/ Surveillance audits) External audits, Internal inspections (Odour Checklist, Internal Site Inspection), Training Plan. Publicly available website where customers’ community members can contact Toxfree.
Worksafe, EPA, FESA, Dept of Infrastructure, Planning and Logistics, Power and Water (Regulators)
Comply with
legislative
requirements.
Regulator Internal audit (Hazards and Aspects/ surveillance audits) External audits. Ongoing risk assessments
Contact from Regulator good/bad feedback in Myosh system. HSEQ Facilitator provides
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STAKEHOLDER STAKEHOLDER NEEDS/ISSUES
TYPE OF STAKEHOLDER
HOW TOXFREE WILL ADDRESS THE NEEDS & ISSUES
HOW WE WILL COMMUNICATE & CHECK THOSE NEEDS
Noncompliance to Acts and Regulations
and HSEQ Facilitator working onsite. Provide training and to be kept current, ensure a safe work place, established procedures in place that are adequate and current. Management system being used and current.
information to Business Unit Manager, QUEST meeting, Tool Box Talks, Internal audit (Hazards and Aspects/ Surveillance audits) External audits, Internal inspections (Odour Checklist, Internal Site Inspection), Training Plan. Publicly available website where customers’ community members can contact Toxfree.
Employees/Management Stable job to
maintain ongoing
employment in a
safe and
rewarding
environment.
High staff
turnover,
inexperienced
employees,
inadequately
trained,
unfamiliarity
with systems and
processes.
Other Provide training
and to be kept
current, ensure a
safe work place,
established
procedures in
place that are
adequate and
current. QUEST
teams/reps, keep
staff turn over to
a minimum.
HSEQ Facilitator
provides
information to
Business Unit
Manger/Ops
Supervisor,
QUEST meeting,
Tool Box Talks,
Internal audit
(Hazards and
Aspects/
Surveillance
audits) External
audits, Internal
inspections
(Odour Checklist,
Internal Site
Inspection).
Training matrix to
ensure currency,
buddy system
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STAKEHOLDER STAKEHOLDER NEEDS/ISSUES
TYPE OF STAKEHOLDER
HOW TOXFREE WILL ADDRESS THE NEEDS & ISSUES
HOW WE WILL COMMUNICATE & CHECK THOSE NEEDS
used for new
employees,
QUEST training
on Toxfree
System.
General public/other
trades
To be safe and
minimally
impacted when
works are being
carried out.
Unsafe driving,
Damaged
property,
unauthorized
property entry,
noise
disturbance,
spills causing
environmental
issues.
Community Provide trained
employees to
carry out tasks,
risk assessment
of operations,
policies and
procedures in
place for all tasks
with relevant site
documentation,
spill response
equipment
available.
JSI’s, field audits,
site inspections,
dash cameras,
GPS in place,
plant risk
assessments
including noise
levels of plant,
conformance
with applicable
WMS. Publicly
available website
where
customers’
community
members can
contact Toxfree.
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Appendix A - Toxfree Disaster Management Framework
SITE EMERGENCY DETAILS
Site address Details
Street Number 12
Street Name Mendis Road
Suburb East Arm
Post Code 0822
Nearest Cross Street Nebo Road
Map Reference
Site Personnel Details
Onsite Accommodation Nil
After Hours Rosters Contact Jason Gornall - 0419 090 298
Emergency Manifest Details
Dangerous Goods Status Dangerous Goods License
Site Emergency Manifest Front gate
Emergency Management Plan Details
Electronic Copy Site Induction - Emergency Plan
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Emergency Management Plan Details
Physical Copy:
Physical copies of the Evacuation Plan are in the Reception and Workshop
POSITION NAME PHONE AFTER HOURS
Area Wardens Tiana McFadzean
Roger Gordge
08 8997 5206
0400 358 038
0400 358 038
First Aid Roger Gordge
0400 358 038
0400 358 038
Site Manager Jason Gornall 0419 090 298 0419 090 298
Emergency Services Phone number
Police 08 8922 1560 (13 14 44 or 000)
Fire Brigade 08 8946 4112
Ambulance 13 14 44 (000)
State Emergency Service 1300 130 039
NT EPA 08 8924 4218
Poisons Information Centre 13 11 26
Power Company 1800 245 090
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Emergency Services Phone number
Water Authority 1800 245 090
Gas 08 8942 0621
Fire Fighting Media
FIRE FIGHTING MEDIA TYPE TYPE LOCATION NUMBER
Fire Extinguisher A:B (E) Powder Reception 1
Hose Reel Water Reception 1
Fire Extinguisher A:B (E) Powder Kitchen/Lunchroom 1
Fire Extinguisher A:B (E) Powder Inside Shed 1 4
Hose Reel Water Inside Shed 1 1
Fire Extinguisher A:B (E) Powder Forklift (Shed 2) 1
Fire Extinguisher A:B (E) Powder Forklift (Shed 2) 1
Fire Extinguisher A:B (E) Powder Forklift (Shed 2) 1
Fire Extinguisher A:B (E) Powder Inside Shed 1 4
Hose Reel Water Back of Workshop 1
Fire Extinguisher A:B (E) Powder Truck Area (Outside
Workshop) 1
Spill Response
In the event of a spill on site, Darwin has both general purpose and chemical spill kits strategically placed
around site to ensure they are easily assessable to contain and clean-up spills. Spill kits are located in the
following areas;
Shed One - 2 x general purpose spill kits
1 x chemical spill kit
Shed Two - 2 x general purpose spill kits
1 x chemical spill kit
All operational staff are trained in spill response and refresher training is carried out annually, with training
records stored on the Quest training register.
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Spill kits are inspected monthly during site inspections to ensure bins are well stocked and any spills are
logged in MYOSH as an environmental incident.
Muster Points, Assembly Areas, Shelters and Other Resources
Resource Location Use Note
Muster Points Front Visitors Carpark
– Exit gate Assembly area Assemble on the lawn
Assembly Areas Front Visitors Carpark – Exit gate
Assembly area Assemble on the lawn
Shelters N/A
Essential Services
Service Location Contact to Connect/Disconnect
Note
Electricity Left hand side of
property (Front of property)
1800 245 090
Water Supply Right hand side of property (Front of property)
1800 245 090
Sewerage Rear of main office 1800 245 090
Gas NA
Telephone Front Office - Reception
132 200
Sprinkler System Main Valve
NA
Storm water Isolation
Valve NA
Fire Indicator Panel NA
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Neighbouring Community
Organisation Contact name Phone After hours
Schenker Patrick Kubern 0412 902 558 Mobile
Cameron Jason 0437 162 794 Mobile
In the event of an incident with potential to impact on the community they will be notified by the Waste
Services Regional Manager.
RISK ASSESSMENT & RESPONSE PROTOCOL
A summary of the identified hazards and assessment of the risk each represents to the site are:
EVENT RISK
Bushfire Low
Cyclone High
Earthquake Low
Flood Medium
Fire & Explosion (CODE RED) Medium
Hazardous Materials Incident Medium
Bomb Threat (CODE PURPLE) Medium
Community Contagion Medium
Dangerous Intruder (CODE BLACK) Medium
Demonstration or Civil Disorder Medium
External Emergency (CODE BROWN) Medium
Medical Emergency (CODE BLUE) Medium
Fatality Onsite High
Missing Person from Work/Travelling Medium
Person Entrapment Confined Space Medium
Person Entrapment Height Medium
Suicide High
Working Alone/Remotely Missing Medium
Evacuation (CODE ORANGE) Medium
Evacuation - Activities undertaken by neighbours impacting business
Medium
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• Add the above events to the Site Risk Register and Actions
Emergency Control Organisation
The roles of the Emergency Control Organisation (ECO) are detailed in AS3745 5.7 Primary Roles and
Duties. The ECO is responsible for administering the Warden system and plans for the management of
emergencies.
The ECO will convene at least four times a year to discuss and minute matters arising from the following:
• Evacuation exercise requirements
• Implementation of suggestions and ideas from other staff
• Any modifications to Buildings or Plant necessitating changes to the Plan
• Review the written Plans
• Staff training needs
This plan will be reviewed every twelve months, and immediately following an incident, to ensure that the
information it contains is accurate and current.
The ECO will conduct an Emergency Management Rehearsal at least twice a year.
Toxfree Emergency Notification
Refer to the Issue Resolution Incident Response (attached) and Investigation procedure for details of
Toxfree’s internal reporting requirements.
Legal and Licence Requirements
State and Territory legal requirements for Emergency Planning differ. Sites which store Hazardous Waste
of a dangerous goods nature should consult their local legal requirements.
The Work Health and Safety (WHS) Act and WHS Regulations specify that an emergency plan must be
prepared and provided to the emergency services organisation if the quantity of Schedule 11 hazardous
chemicals used, handled or stored at a workplace exceeds the manifest quantity for that Hazardous
Chemical.
In Western Australia refer to the Dangerous Goods (Storage and Handling of non-explosives) Regulations
2007 Regulation 75 Emergency Planning.
In Victoria refer to the Dangerous Goods Storage and Handling Regulations 2012 Regulation 55 Planning for
Emergencies.
Certain sites may also have a site licence issued under the State or Territory Environmental Protection
Agency for the handling of Prescribed Industrial Waste. Sites must check that all licence requirements for
emergency planning and notification are known and adhered to. Refer to 11.5 Notification to Government
Bodies.
Notification to Government Bodies
State and Territory legal requirements for notification of an incident vary. Determining the legal
requirements for the incident notification must be determined and procedures in place for early
notification.
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Notification may be required for both Safety Regulators and Environmental Regulators in your State or
Territory.
Debriefing Arrangements
A debrief will take place as soon as practicable after an emergency, and all practice drills to include the
participation of employees as appropriate for the context of the situation, this should generally require QUEST
Team (WHS Rep) participation.
The Chief Warden will convene the meeting with a view to assessing the adequacy of the plan and to recommend
any changes. Such meetings shall be chaired by the Chief Warden.
It may also be appropriate to conduct a separate recovery debrief for all employees to address recovery issues.
Personnel and Visitors with a Disability
The following people have been identified as requiring additional assistance in the event of an emergency for whom a Personal Emergency Evacuation Plan (PEEP) (See Appendix D AS3745) has been prepared. The ECO and affected persons are to retain a copy of the PEEP.
PREVENTION ARRANGEMENTS
Preparedness
In addition to the preparation of this Emergency Management Plan, sites will:
• Conduct Hazards and Aspect inspections to ensure site exposure to hazardous events is reduced as low as practicable,
• Identify sources of risk and manage those risks using the Risk Management process to ensure they are as low as practical.
HAZARD PREVENTION & PREPARATION
NATURAL DISASTERS
Cyclone Business Units in cyclone zones (WA, NT, Qld, NSW north Port Macquarie) are to:
• All business units in cyclone prone regions are to have, prepare and revise a Cyclone Preparedness Plan in NOVEMBER each year
• ECO is to identify suitable points for shelter and assembly in the event of a cyclone
• ECO to rehearse activation of response plan for a cyclone
ECO to rehearse response mechanisms appropriate to minimise harm following a cyclone
Bushfire If the site is assessed as being in a high risk zone for bushfires, then the following preparation should occur:
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HAZARD PREVENTION & PREPARATION
• Building structures should be assessed for suitability by a fire engineer
• ECO is to identify suitable points for shelter and assembly in the event of a bushfire
• ECO to rehearse activation of response plan for a bushfire
ECO to rehearse response mechanisms appropriate to minimise
harm following a bushfire
Flood If the site is assessed as being in a high risk zone for Floods, then the following preparation should occur:
• Building structures should be assessed for suitability by an engineer or similar
• ECO is to identify suitable points for shelter and assembly in the event of a flood
• ECO to rehearse activation of response plan for a flood
ECO to rehearse response mechanisms appropriate to
minimise harm following a flood
FACILITIES EVENTS
Fire & Explosion • ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)
• ECO to rehearse activation of response plan
Hazardous Materials Incident
• ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)
• ECO to rehearse activation of response plan
EXTERNAL THREATS
Armed or Dangerous Intruder
The threat of an armed intruder is generally low in the Toxfree
context. An ECO should however be aware of these criteria at all
times and if warning signs or events indicated heightened risk the
ECO should ensure all Business Unit personnel are trained in this
protocol and the appropriate response.
Bomb Threat • ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)
• ECO to rehearse activation of response plan
OTHER EVENT CATEGORY
Evacuation - Activities undertaken by neighbours impacting business
• ECO is to identify suitable points for Staging Areas (Area to gather in preparation for evacuation) and Assembly Area (Place where everyone gathers following evacuation)
• ECO to rehearse activation of response plan
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RECOVERY ARRANGEMENTS
Post Trauma Recovery
In the event of a critical incident personnel are to be provided access to counselling and debriefing which is
to be organised through the Employee Assistance program. The EGM-HR or EGM-C&R are to be notified to
coordinate emergency counsellors.
Stakeholder Management
The following stakeholders are identified as critical during the management of any incident:
STAKEHOLDER COMMUNICATION PLAN
Landlord David Antonio – 0419 826 663
Local Authority Council City of Darwin – 8930 0300
Licensing Regulator (EPA) Northern Territory EPA
Customers Identify & prioritise Top 10
INPEX Glenn Woodcock – OLB Superintendent 08 8980 3804 0418 913 979
RUSCA Andrew Farrell – Operation Supervisor 0439 337 886
Monson Offshore Karl Barz - Senior Operations NT 08 8947 1344 0424 555 154
OEG Offshore Dirk Alber – Manger 08 8947 1344 0421 632 741
Ostojic Jacques Van Der Hyde – Site Engineer 08 8999 9999 0421 632 741
Inchcape Shipping David Flemming – Vessels Operations 08 8981 2901 0425 206 605
Duratec Australia Garth Beechey – Area Manager NT 08 8901 7760 0457 497 915
Sea Swift Justin Tranter – Darwin Depot Manager 0438 006 133
City of Darwin Meredith Newall – Team Leader Waste & Recycling 08 8930 04014
Darwin Turf Club Chris – Operations Supervisor 0407 933 658
During emergencies there is a likelihood that the media will want to obtain an interview or statement from
Toxfree personnel.
On no account is any comment to be made to the media by any Toxfree personnel.
All approaches by the media must be directed to the Executive General Manager – Corporate & Risk.
Recovery Planning
In the event of a critical incident occurring the key capabilities to recovery normal operations as rapidly as
possible
CAPABILITY <24Hr <7 Day <30 Days 30 Days> NOTE
I.e. Fixed line
telephone
Operate on
mobile
coverage
ICT Divert
landlines to
ICT Divert
landlines to
nearest
ICT Divert
landlines to
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nearest
operable facility
operable
facility
nearest
operable facility
I.e. Fixed line
data
Operate on
mobile
coverage
Operate on
mobile coverage
Operate on
mobile
coverage
Operate on
mobile
coverage
I.e. Office space Work from
home
Work from
home
Work from
home
Move
operations to
short term
accommodation
I.e. Warehouse
space
Nil Nil Nil Nil
I.e. Parking Space Park on street
verge
Park on street
verge
Park on street
verge
Park on street
verge
I.e. Sewer
Disposal Waste
Utilise vac truck
onsite
Util ise vac truck
from other
operations
Util ise vac
truck from
other
operations
Util ise vac truck
from other
operations
I.e. Transport
Operations
(Licence)
Utilise trucks
from other
divisions
Util ise trucks
from other
divisions
Util ise trucks
from other
divisions
Util ise trucks
from other
divisions
I.e. Licence to
Operate
Utilise trucks
from other
division
Util ise trucks
from other
division
Util ise trucks
from other
division
Util ise trucks
from other
division
Operate on
mobile
coverage
ICT Divert
landlines to
nearest
operable facility
ICT Divert
landlines to
nearest
operable
facility
ICT Divert
landlines to
nearest
operable facility
Remediation
Following a fire or similar it is likely that a site will require some remediation, this may be especially so for
licenced sites. Recovery planning should make consideration of how to reduce the need for remediation
and respond quickly to address remediation during the recovery phase.