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ORDINARY COUNCIL MEETING - OPEN SECTION PAGE 1ST COU9 TUESDAY, 15 SEPTEMBER, 2009

Thirty Third Meeting of the Twentieth Council – Tuesday, 15 September 2009 PAGE 1st COU9

DARWIN CITY COUNCIL

THIRTY THIRD ORDINARY MEETING OF THE TWENTIETH COUNCIL

TUESDAY, 15 SEPTEMBER, 2009 MEMBERS: The Right Worshipful, Lord Mayor, Mr G R Sawyer (Chairman); Member J

D Bailey; Member R T Dee; Member R K Elix; Member H I Galton; Member G M Jarvis; Member G A Lambert; Member R Lesley; Member F P Marrone; Member A R Mitchell; Member K M Moir; Member J L Sangster; Member H D Sjoberg.

OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Corporate

Services, Mr F Crawley; General Manager Infrastructure, Mr L Cercarelli; General Manager Community & Cultural Services, Mr J Banks; Committee Administrator, Ms L Elmer.

GUESTS: Director, NT Library, Mrs Jo McGill will be in attendance from 5.15 p.m. to

brief the Council on the NT Governments' Library Funding Agreement. Enquiries and/or Apologies: Linda Elmer E-mail: [email protected] PH: 89300 685 * * * I N D E X * * * PAGE 1 LORD’S PRAYER ........................................................................................4 2 MEETING DECLARED OPEN......................................................................4 3 APOLOGIES AND LEAVE OF ABSENCE...................................................4 4 ELECTED MEMBERS CONFLICT OF INTEREST DECLARATION ...........4 5 CONFIDENTIAL ITEMS ...............................................................................5 6 MATTERS OF PUBLIC IMPORTANCE .......................................................5 7 PUBLIC QUESTION.....................................................................................5

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8 PUBLIC SAFETY 8.1 INFORMATION ITEMS.................................................................................6 8.2 OFFICER’S REPORTS.................................................................................6 8.3 GENERAL BUSINESS..................................................................................6 9 GOVERNANCE 9.1 INFORMATION ITEMS.................................................................................7 9.2 OFFICER’S REPORTS 9.2.1 Status of Grant Funding Applications ...........................................8 9.2.2 Status of Award Applications ......................................................17 9.2.3 Corporate Performance Report – 1 July 2008 to 30 June 2009 .........................................................................23 9.2.4 Council Decisions – Statistical Analysis of Open and Confidential..........................................................................28 9.2.5 Council of Capital City Lord Mayors Annual General Meeting – Draft Meeting Minutes 12-13 August 2009 .............................35 9.2.6 Capital City Committee Meeting Minutes – 25 June 2009 ..........44 9.3 GENERAL BUSINESS................................................................................64 10 DELEGATIONS AND DEPUTATIONS 10.1 Director, NT Library, Mrs Jo McGill will be in attendance from 5.15 p.m. to brief the Council on the NT Governments'Library Funding Agreement. .65 11 INFORMATION ITEMS AND CORRESPONDENCE RECEIVED................65 12 OFFICER’S REPORTS 12.1 Café 21 – Application for a Liquor Licence on Council Road Reserve Lot 2312 (21) The Mall, Town of Darwin .....................................................66

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13 QUESTIONS BY MEMBERS......................................................................78 14 GENERAL BUSINESS ...............................................................................78 15 CLOSURE OF MEETING TO THE PUBLIC ..............................................78

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1 LORD’S PRAYER 2 MEETING DECLARED OPEN 3 APOLOGIES AND LEAVE OF ABSENCE 3.1 Apologies A. THAT the apology from Member K M Moir, be received advising that she will be

late. B. THAT the apology from Member G A Lambert, be received advising that he will be

late. DECISION NO.20\() (15/09/09) 3.2 Leave of Absence Granted THAT it be noted that The Right Worshipful, Lord Mayor, Mr G R Sawyer is an apology due to a Leave of Absence being previously granted on 30 June 2009 for the period 11 – 27 September 2009. DECISION NO.20\() (15/09/09) 3.3 Leave of Absence Requested 4 ELECTED MEMBERS CONFLICT OF INTEREST DECLARATION

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5 CONFIDENTIAL ITEMS THAT pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Items:

Item Regulation Reason C18.1 8(c)(iv) Information that would, if publicly disclosed, be

likely to prejudice the interests of the council or some other person.

DECISION NO.20\() (15/09/09) 6 MATTERS OF PUBLIC IMPORTANCE 7 PUBLIC QUESTION

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8 PUBLIC SAFETY 8.1 INFORMATION ITEMS Nil 8 PUBLIC SAFETY 8.2 OFFICER’S REPORTS Nil 8 PUBLIC SAFETY 8.3 GENERAL BUSINESS

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9 GOVERNANCE 9.1 INFORMATION ITEMS Nil

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9 GOVERNANCE 9.2 OFFICER’S REPORTS 9.2.1 Status of Grant Funding Applications Report No. 09TC0052 BD:ah (15/09/09) Common No. 1572185 Report Number 09TC0052 attached.

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ENCL: YES DARWIN CITY COUNCIL

DATE: 15/09/09REPORT

TO: 1ST ORDINARY COUNCIL/OPEN APPROVED: BD FROM: CHIEF EXECUTIVE OFFICER APPROVED: AH REPORT NO:

09TC0052 APPROVED:

COMMON NO:

1572185

SUBJECT: STATUS OF GRANT FUNDING APPLICATIONS ITEM NO: 9.2.1 SYNOPSIS: The following report provides an update on the status of all current grant applications that Council has recently applied for including the purpose of the grant. The status of grant applications will be an ongoing quarterly report. GENERAL: Successfully obtaining grant funding is an important function for Council. Sourcing additional funding provides Council a mechanism for delivering key projects that are aligned to achieving our Evolving Darwin, Towards 2020 Strategic Plan. Without this additional source of revenue many of these initiatives could not be completed within Council’s approved budget. As at 7 September 2009, Darwin City Council has been successful in obtaining a total of $7,427,951 in grant funding (10 projects) with a further $3,101,193 (5 projects) waiting to be assessed, totalling $10,529,144. To date, Council has only been unsuccessful with two applications. Where possible, a specific efforts are made to partner with our neighbouring Councils, other Territory Government agencies or community groups when applying for grant funding. Many of the project selected for grant applications are as a result of a previous Council decision. Where it is a new project (not previously scoped by Council), Elected Members are made aware either through individual Council resolutions or specific Council reports are presented to Council for endorsement prior to submitting the application. However, this process is not always practical due to the very short times provided for submitting these applications. The purpose of this report is to provide the Elected Members with a progress report on the status of all current grant applications (see Attachment A).

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PAGE: 2 REPORT NUMBER: 09TC0052 SUBJECT: STATUS OF GRANT FUNDING APPLICATIONS FINANCIAL IMPLICATIONS: The success rate of obtaining grant funding should outweigh the costs (staff time) of applying for the grants. Any grant applications submitted that include a Darwin City Council financial contribution are sourced from the existing budget. EVOLVING DARWIN, TOWARDS 2020 IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Outcomes of the Evolving Darwin, Towards 2020 Strategic Plan: 7 OPEN AND RESPONSIBLE GOVERNANCE 7.1 Effective Governance LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: N/A PROPOSED PUBLIC CONSULTATION PROCESS: N/A APPROPRIATE SIGNAGE N/A

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PAGE: 3 REPORT NUMBER: 09TC0052 SUBJECT: STATUS OF GRANT FUNDING APPLICATIONS RECOMMENDATIONS: A. THAT Report Number 09TC0052 entitled Status of Grant Funding

Applications, be received and noted. ANNE HAMMOND BRENDAN DOWDMANAGER STRATEGY AND OUTCOMES

CHIEF EXECUTIVE OFFICER

Any queries on this report may be directed to Anne Hammond on 5531 or [email protected]

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Attachment A REPORT NUMBER: 09TC0052 SUBJECT: STATUS OF GRANT FUNDING APPLICATIONS

Project Title Project Description Funding Agency Funding $ Council's

ContributionDate

submitted Comments

Roads to Recovery

To upgrade roads in and around Darwin with the assistance of commonwealth funding

$3,340,625 Nil

At present no funding from DCC for the Cavenagh St upgrade, to be advised on futher projects and council's contribution.

Auslink blackspot project

To improve safety measures by upgrading current black spot areas around Darwin which have been identified as potential crash locations (Woolner road).

$1,672 $1,208 06/03/2009 Council has secured funding from the Australian government.

Zero Toads - Community Control of Invasive Cane toads in Darwin

Continuation of cane toad control strategies to protect biodiversity and natural icons, protect critical aquatic habitats and continue to foster community skills, knowledge and engagement.

Caring for Our Country, Dept of Environment, Water, Heritage and the Arts, Aust Govt

$86,418 $39,500 $41,680 Frog Watch (North) 30/06/2008

All payments have been received buy Council.Project was completed by 30 June 2009

Protecting the primary dunes of Mindil Beach

Protect and enhance the primary dune system at Mindil Beach through weed removal, erecting fences, managing access to the beach and holding a community event to revegetate the area.

Caring for Our Country, Dept of Environment, Water, Heritage and the Arts, Aust Govt

$45,436 $28,830

$8,747

$2,378

$909

Larrakia Nation

Greening Australia

Mindil Beach Sunset Markets

25/07/2008

All payments have been received buy Council.Project was completed by 30 June 2010

Other funding partners

Successful Applications

Dept of Infrastructure, Transport, Regional Development & Local GovernmentAust Govt

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Successful Applications

Project Title Project Description Funding Agency

Funding $

Council's Contribution Other funding partners Date

submitted Comments

Darwin Entertainment Centre - Public Lift Refurbishment

Upgrade the current system with an electronic control system.

$313,000 Nil N/A 30/01/2009

All Councils received once off funding based on a specific calculated methodology. Project must be completed by 30/09/2009.

City Centre Revitalisation Project

Specifically the project will include hard and soft landscaping, street furniture, architectural structures, public art, signage and services in key areas throughout the CBD.

Dept of Infrastructure, Transport, Regional Development & Local Government Aust Govt $3,600,000

$1,150,000 + $75,518 in-

kind contribution

(Project Mgmt)

$1,750,000

$500,00

Dept of Planning & Infrastructure (NTG) Private Developer

06/03/2009 Announced 07/05/09.

$4,900,000 applied for. Rec'd $3,600,000

Gardens Road Cemetery Site Restoration

Undertake the upgrade of the drainage infrastructure in the South East corner of the cemetery where pooling of water occurs each wet season .

Heritage Branch, Dept of Natural Resources, Environment, the Arts and Sport, NTG

$20,000 $10,000 N/A 01/05/2009

Council applied for $30k and was advised on 12/08/09 that we were successful in obtaining $20k of grant funding. Shortfall can be found within existing budgets.

Pioneer Cemetery Restoration Works

Headstone and grave site restoration

Heritage Branch, Dept of Natural Resources, Environment, the Arts and Sport, NTG

$10,000 $0 N/A 01/05/2009

Council applied for $30k, however were only successful in receiving $10K.

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Successful Applications Project

Title Project Description Funding Agency Funding $ Council's

Contribution Other funding

partners Date

submitted Comments

Public Art Professional Development Program

Mentorship which will deliver Public Art outcomes - linked with the commission of new Public Art for the The Mall

Dept of Natural Resources, Environment, The Arts and Sport

$10,000 $0

Historical Fiction Writing Workshop

To assist with the workshop activities to be held as part of Seniors Month

Minister for Senior Territorians

$800 N/A Funding advice received on 19/06/09

TOTALS 10 PROJECTS $7,427,951 $1,228,330 $2,302,714

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ContributionDate

submitted Comments

Youth Precinct Development

Completion of Detailed Design Building Plans for the proposed Youth Precinct

Proceeds of Crime Act 2002Attorney-General's Dept, Aust Govt

$500,000

In kind support through project management,

promotional and marketing

activities and printing costs

20/03/2009

The Dept have advised that it is at the Minister's discretion when successful applications will be announced -may not be for a number of months as over 600 applications were received.

Strategic Coastal Management Plan for the Darwin Harbour region

The project is to seek expert assistance to develop a long term, comprehensive “Strategic Coastal Management Plan for the Darwin Harbour region.

Special Purpose Grant, Dept of Local Govt & Housing, NTG

$175,000 $0 08/05/2009

Did not receive funding from DLGH's 2008/09 budget. Advised on 06/08/09 that a recommendation RE: this application will be forwarded to the Minister "within the next few working days" for funding from the 2009/2010 budget.

Connecting Darwin: Building New Cycle Linkages

This project will deliver the installation of new bike pods, new signage and the development of new bikes paths connecting key points within Darwin

Cycle Path Fund, Dept of Infrastructure, Transport, Regional Development & Local Govt,Aust Govt

$1,160,000 $1,160,000 22/05/2009

The Dept has been in contact to gain some further information from us and are currently assessing applications.

Restoring the Past for the Future

Project will deliver restoration works to Travellers Walk ie restoring the steps, public art, lighting

$300,000 $46,350 22/05/2009Timeframes not yet available for announcement of successful projects

Celebrating Darwin's WWll History

Irrignation & greening of East Point, Restoration of gunn turrets, fencing, exceloo, way point and interpretive signage

$966,193 $20,000 22/05/2009Timeframes not yet available for announcement of successful projects

TOTALS $3,101,193 $1,226,350 $0

Applications currently being assessed

5 PROJECTS

N/A

N/A

N/A

TBA


N/A

Heritage Projects (Jobs Fund),Dept of Environment, Water, Heritage and the Arts, Aust Govt

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ContributionDate

submitted Comments

Strategic Coastal Management Plan for the Darwin Harbour region

To have all Council operations assessed to understand future impacts on our infrastructure and services and also engaging expert assistance to develop a long term, comprehensive “Strategic Coastal Management Plan for the Darwin Harbour region.

Local Adaptation Pathway Program Dept of Climate Change,Aust Govt

$140,000 $30,000 $10,000 Palmerston City Council 25/02/2009

Rec'd notice on 24/06/09 that DCC was unsuccessful. Program rec'd 100 applictions, priority was given to councils in regional or remote settings. The Coastal Management Plan has been reapplied for under the DLGH Special Purpose Grant.

People and Place: Protecting Remnant Coastal Habitats for the Darwin Area

Engage Larrakia Nation to undertake biodiversity surveys and recording of species; habitat restoration, revegetation, weed and feral animal control, protection and stabilisation of sand dunes and protect heritage values of the area.

Working on Country, Dept of Environment, Water, Heritage and the Arts, Aust Govt

$3,192,000

In kind support through project management and mentoring

01/05/2009 Notification received on 10/07/09

TOTALS $3,332,000 $30,000


Unsuccessful Applications

$10,0002 PROJECTS

N/A

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9 GOVERNANCE 9.2 OFFICER’S REPORTS 9.2.2 Status of Award Applications Report No. 09TC0055 BD:ah (15/09/09) Common No. 1648955 Report Number 09TC0055 attached.

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ENCL: NO DARWIN CITY COUNCIL


TO: 1ST ORDINARY COUNCIL/OPEN APPROVED: BD FROM: CHIEF EXECUTIVE OFFICER APPROVED: AH REPORT NO:

09TC0055 APPROVED:

COMMON NO:

1648955

SUBJECT:

STATUS OF AWARD APPLICATIONS

ITEM NO: 9.2.2 SYNOPSIS: The following report provides an update on the status of all award applications that Council has recently applied for including the overview of the winning projects. GENERAL: Applying for and receiving accolades and awards is an important function in order to successfully showcase Council’s leadership, innovation and achievements. As at 11 September 2009, Darwin City Council has been nominated for six awards in the 2008/2009 financial year and has been successful in winning three awards and receiving a ‘Highly Commended’ award. The winning projects have been:- Activate NT Program Our first award was for the Activate NT program. Thanks to the outstanding work of staff within our Community and Cultural Services Department, Council took out the SA/NT Parks and Leisure award for “Inclusive and Connected Communities”. The Activate NT program was introduced as a means for community members to get together and actively improve their lifestyles. It is a community driven program with a focus on increasing awareness of key lifestyle issues such as physical activity, reducing weight, healthy eating and quitting smoking. Over a ten week period a variety of activities are on offer and caters for all ability levels. The program has many ongoing benefits not just for the individual participants such as improving school and employment attendance and productivity and reducing the strain on our health system. Over the ten weeks that the program was run this year it was recorded that in total participants walked over 21 million steps (17,000 km), collectively lost over 90 kgs with a total waist loss of 180.2cm and took part in 333 individual events.

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PAGE: 2 REPORT NUMBER: 09TC0055 SUBJECT: STATUS OF AWARD APPLICATIONS The Activate NT program combined the Palmlesstonnes Healthy Lifestyle Challenge and DarwinLite Lifestyle Challenge; and would not be the success that it is without Palmerston City Council – our thanks goes to Palmerston City Council. The success is also attributed to the General Practice Network NT and the NT Department of Health. When Council received advice that we had been selected from a field of organisations from across the Territory and South Australia the correspondence stated “we take this opportunity to congratulate the Darwin City Council on winning the for their Activate NT program. The program competed with a number of others from around the state however its approach to ensuring that inclusiveness was a key component ensured the project was a winner”. As a State winner Activate NT will now be considered for a National Award which will be announced at the Parks and Leisure Australia National Conference to be held in Darwin in September. Officers from Council’s Community and Cultural Services Department will be delivering this presentation on Monday 14 September between 4.15pm and 4.45pm, Ballroom 1 Holiday Inn Esplanade. This presentation will enable the panel to judge all of the regional winners to determine a national winner in this category. Elected Members are strongly encouraged to attend this presentation. Activate NT also received a Highly Commended in the recently announced Heart Foundation Local Government Awards. Greening Mindil At the State & Territory Landcare Awards held on 10 September 2009, Council was the 2009 Northern Territory winner of the Australian Government Coastcare Award. Greening Mindil project saw Council staff working with the Larrakia Rangers to protect and enhance the primary sand dune system at Mindil Beach. Human impact together with the storm surge events associated with the monsoon season had led to significant erosion, degradation and fence damage on the primary dune. This specific site is registered with the Aboriginal Areas Protection Authority as being a traditional burial ground of the Larrakia people. The erosion had also threatened to expose known locations of human burial remains. The Greening Mindil project, through the revegetation, re-fencing and new beach access activities, has mitigated the immediate threat of erosion and has protected this area of significance for the Larrakia people, using traditional ecological knowledge. The Greening Mindil project has also removed weeds in order to reduce the fire fuel loads. This work between Larrakia Nation and Darwin City Council has given the area a much needed helping hand, and with monitoring the area it is envisaged that health of the ecosystem improving will in turn help not only the local native species but also assist in the fight against climate change.

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PAGE: 3 REPORT NUMBER: 09TC0055 SUBJECT: STATUS OF AWARD APPLICATIONS The highlight of the Greening Mindil project was the community event. The community event attracted over 80 volunteers who planted 2,000 runners and 1,250 plugs. Zero Toads At the State & Territory Landcare Awards held on 10 September 2009, Council was the 2009 Northern Territory winner of the Local Government Partnership Landcare Award. As part of the Zero Toads project, Darwin City Council worked in conjunction with FrogWatch North and the Larrakia Nation Aboriginal Corporation. These groups worked together to set up additional ‘trap lines’ (deflection fences leading towards traps) and in an environmentally friendly and humanely manner eradicated cane toads. The Larrakia Nation Rangers where provided with the cane toad traps and were provided training on setting up and monitoring the traps and trained on how to conduct ‘toad busts’. To date, the Zero Toad project has established all fence lines and completed over 30 community toad busts comprising 250+ community hours by 141 volunteers resulting in the collection of over 40,000 cane toads in the last two years. The success of this project has not only preserved iconic species of significant community and resource value such as goannas, northern quolls and fill-neck lizards, it has helped preserve the critical aquatic habitats given the negative impact of cane toads on our aquatic systems. Council’s staff drove this project and worked collaboratively with FrogWatch North and the Larrakia Rangers to deliver this important project. As part of winning the Australian Government Coastcare and Local Government Partnership Landcare Awards, Council was awarded with a $1,000 cheque for each of the projects. It is recommended that this money is re-invested into a new environmental project, such as further revegetation or more jetty plank accesses, to be delivered by the Larrakia Rangers. Also, both the Greening Mindil and the Zero Toads projects will now be representing the Northern Territory at the 2010 National Landcare Awards. The National Awards provide an excellent opportunity for the winning entries to be viewed by the rest of Australia, giving people from the other States and Territory some insight into the wide range of projects that demonstrate outstanding natural resource management. FINANCIAL IMPLICATIONS: N/A.

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PAGE: 4 REPORT NUMBER: 09TC0055 SUBJECT: STATUS OF AWARD APPLICATIONS EVOLVING DARWIN, TOWARDS 2020 IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Outcomes of the Evolving Darwin, Towards 2020 Strategic Plan: 7 OPEN AND RESPONSIBLE GOVERNANCE 7.1 Effective Governance LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: N/A PROPOSED PUBLIC CONSULTATION PROCESS: N/A APPROPRIATE SIGNAGE N/A

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PAGE: 5 REPORT NUMBER: 09TC0055 SUBJECT: STATUS OF AWARD APPLICATIONS RECOMMENDATIONS: A. THAT Report Number 09TC0055 entitled, Status of Award Applications, be

received and noted. B. THAT the $2,000 awarded to Council as part of the State and Territory Landcare

Awards, be re-invested into environmental projects that will be delivered in partnership with the Larrakia Rangers.

ANNE HAMMOND BRENDAN DOWDMANAGER STRATEGY AND OUTCOMES



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9 GOVERNANCE 9.2 OFFICER’S REPORTS 9.2.3 Corporate Performance Report – 1 July 2008 to 30 June 2009 Report No. 09TC0058 (31/03/09) Common No. 1230662 Report Number 09TC0058 attached.

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TO: 1st ORDINARY COUNCIL/OPEN APPROVED: BD FROM: CHIEF EXECUTIVE OFFICER APPROVED: AH REPORT NO:

09TC0058 APPROVED:

COMMON NO:

1230662

SUBJECT: CORPORATE PERFORMANCE REPORT: 1 JULY 2008 - 30 JUNE

2009

ITEM NO: 9.2.3 SYNOPSIS: This report presents a summary of Darwin City Council’s performance as at 30 June 2009 against the Evolving Darwin, Towards 2020 Strategic Plan and the 2008-2012 Corporate Plan (Attachment A). Also contained within this report is Council’s performance against the 2008/2009 City of Darwin Municipal Plan, which contains the 2008/09 Annual Business Plan and Budget (Attachment B). GENERAL: The final version of the Evolving Darwin, Towards 2020 Strategic Plan contained a suite of ‘State of the City’ indicators and ‘Strategic Indicators’. The purpose of these indicators is to provide Council’s key decision makers the most current information on the state of the external environment and a quantitative assessment of how Council is progressing against achieving the goals and outcomes of the Evolving Darwin Plan. The Evolving Darwin, Towards 2020 Strategic Plan was endorsed by Council on 31 March 2009 (Decision Number 20/1387). At that time Council also endorsed the 2008-2012 Corporate Plan. The Corporate Plan specifically outlines the long term, high profile activities that Council staff will be implementing over the next three years to achieve the Evolving Darwin Strategic Plan. The final endorsed section of the 31 March 2009 report to council contained Council’s ‘Planning Framework’. This framework gave an undertaking that half yearly reporting would be provided against the Evolving Darwin Plan and the 2008-2012 Corporate Plan and quarterly reporting against the Annual Business Plan and Budget.

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PAGE: 2 REPORT NUMBER: 09TC0058 SUBJECT: CORPORATE PERFORMANCE REPORT

– 1 JULY 2008 - 30 JUNE 2009 Progress against the Evolving Darwin, Towards 2020 Strategic Plan and the 2008-2012 Corporate Plan are both contained within Attachment A, and the end of year performance against the 2008/2009 Annual Business Plan and Budget is shown in Attachment B. The majority of actions and supporting indicators are on track. However, it should be noted that with any new systems and processes, some minor refinements have been made to the Corporate Plan. No actions have been added or deleted, the only changes made have merely reflected more realistic start and end dates of actions. These due dates and subsequent milestones timings have now all been ‘locked in’ and appropriate resources have been allocated. Some slight modifications made to the suite of indicators, particularly the strategic indicators for ‘Goal 4’. These have been modified to be better aligned with the priorities as determined by the outcomes of the Climate Change and Environment Advisory Committee Planning Day held on Saturday 20 June 2009. At this point in time, a few of the supporting indicators need further investigation and validation. This is to ensure that the data presented is accurate and to also ensure that the indicators identified can be consistently measured in a timely manner. All of these indicators will be included in the next report. Throughout both reports the use of traffic light symbols and icons has been used. These icons represent:- • Green – the target has been achieved; • Yellow – the result was within 10% of the target; and • Red – the result was an unfavourable variance of greater than 10%. FINANCIAL IMPLICATIONS: Nil EVOLVING DARWIN STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Outcomes of the Evolving Darwin, Towards 2020 Strategic Plan: 7 DEMONSTRATE EFFECTIVE, OPEN AND REPONSIBLE GOVERNANCE

Outcome 7.1 Effective Governance LEGAL IMPLICATIONS:

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– 1 JULY 2008 - 30 JUNE 2009 Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Open and transparent reporting of Councils actions and progress towards achieving the Evolving Darwin Strategic Plan. COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: Chief Officers Group; All Middle Managers of Darwin City Council; and Other key staff PROPOSED PUBLIC CONSULTATION PROCESS: Nil APPROPRIATE SIGNAGE Nil

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– 1 JULY 2008 - 30 JUNE 2009 RECOMMENDATION: THAT Report Number 09TC0058 entitled Corporate Performance Report – 1 July 2008 - 30 June 2009, including Attachments A and B be received and noted. ANNE HAMMOND BRENDAN DOWD MANAGER STRATEGY AND OUTCOMES



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9 GOVERNANCE 9.2 OFFICER’S REPORTS 9.2.4 Council Decisions – Statistical Analysis of Open and Confidential Report No.09TC0057 (08/09/09) Common No.41544637 Report Number 09TC0057 attached.

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ENCL: NO DARWIN CITY COUNCIL


TO: 1ST ORDINARY COUNCIL/OPEN

APPROVED: BD

FROM: CHIEF EXECUTIVE OFFICER REPORT NO:

09TC0057 BD:jp

COMMON NO:

41544637

SUBJECT: COUNCIL DECISIONS - STATISTICAL ANALYSIS OF OPEN AND

CONFIDENTIAL

ITEM NO: 9.2.4 SYNOPSIS: In 2008/09 Council made significant improvements in governance specifically relating to openness and transparency. This report provides the “fact and data” which clearly demonstrates the success of the policy improvements that Darwin City Council has made. That said, every effort will be made to further increase our performance in this area notwithstanding that there will always be matters that will need to be considered in confidence pursuant to Section 65(2) of the Local Government Act and Part 4 of the Local Government (Administration) Regulations. GENERAL: Using Council decision making as an indicator, 2008/09 has been the busiest within the last three years (three years being the review period) – please refer Table 1 and Figure 1.

TABLE 1 – NUMBER OF COUNCIL DECISIONS PER YEAR

YEAR

NUMBER OF COUNCIL DECISIONS

2006/07

869

2007/08

711

2008/09

993

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PAGE: 2 REPORT NUMBER: 09TC0057 BD:JP SUBJECT: COUNCIL DECISIONS - STATISTICAL ANALYSIS OF OPEN AND

CONFIDENTIAL

FIGURE 1 - NUMBER OF COUNCIL DECISIONS PER YEAR

NUMBER OF COUNCIL DECISIONS

0

200

400

600

800

1000

1200

2006/07 2007/08 2008/09

NUMBER OF COUNCILDECISIONS

A second indicator of openness and transparency is the percentage of Open Council decisions prior to any transfers from Confidential to Open. Table 2 and Figure 2 provide a summary of the relevant data.

TABLE 2 – PERCENTAGE OF ALL COUNCIL DECISIONS IN OPEN PRIOR TO ANY TRANSFER FROM CONFIDENTIAL TO OPEN

YEAR

PERCENTAGE OF OPEN COUNCIL

DECISIONS (PRIOR TO ANY TRANSFER FROM CONFIDENTIAL)

2006/07

72.5%

2007/08

78.6%

2008/09

88.7%

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CONFIDENTIAL

FIGURE 2 - PERCENTAGE OF ALL COUNCIL DECISIONS IN OPEN PRIOR TO ANY TRANSFER FROM CONFIDENTIAL TO OPEN

0.00%20.00%40.00%60.00%80.00%

100.00%

2006/07 2007/08 2008/09

PERCENTAGE OF OPENCOUNCIL DECISIONS (PRIOR TOANY TRANSFER FROMCONFIDENTIAL

The third indicator of openness is the percentage of decisions retained in confidential. As the following data indicates, very significant improvements in openness and transparency have been made in 2008/09.

TABLE 3

YEAR

PERCENTAGE OF COUNCIL

DECISIONS RETAINED IN CONFIDENTIAL

2006/07

13.8%

2007/08

9.7%

2008/09

2.7*%

* Please note, the 2.7% is made up of 1.6% which were purely administrative decisions and 1.1% which were non administrative decisions.

FIGURE 3

0.00%

5.00%

10.00%

15.00%

2006/07 2007/08 2008/09

PERCENTAGE OF COUNCILDECISIONS RETAINED INCONFIDENTIAL

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CONFIDENTIAL The above data demonstrates that the governance improvements initiated by this Council have delivered the highest levels of openness and transparency over the review period. That said, every effort will be made to deliver further continuous improvements. FINANCIAL IMPLICATIONS: Nil. STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.2 Display strong and effective leadership, within Council and across

Government Key Strategies 7.2.1 Display contemporary leadership and management practices within Council LEGAL IMPLICATIONS: Section 65(2) of the Local Government Act provides that a Council may exclude the public while business of a kind classified by the regulations as confidential business is being considered. Part 4 of the Local Government (Administration) Regulations includes the following provisions relating to confidential information and confidential business: Part 4 Confidential information and business 8 Classes of confidential information The following information is classified as confidential: (a) information about the employment of a particular individual as a

member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual;

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CONFIDENTIAL (b) information about the personal circumstances of a resident or

ratepayer; (c) information that would, if publicly disclosed, be likely to: (i) cause commercial prejudice to, or confer an unfair

commercial advantage on, any person; or (ii) prejudice the maintenance or administration of the law; or (iii) prejudice the security of the council, its members or staff;

or (iv) prejudice the interests of the council or some other person; (d) information subject to an obligation of confidentiality at law, or

in equity; (e) information provided to the council on condition that it be kept

confidential. 9 Closure of meetings for confidential business For section 65(2) of the Act, business involving the discussion of

confidential information is classified as confidential business. ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: Positive – this report clearly demonstrates the very significant governance improvements that council has made relating to openness and transparency. COMMUNITY SAFETY IMPLICATIONS: Nil. DELEGATION: Nil. CONSULTATION: Nil.

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CONFIDENTIAL PROPOSED PUBLIC CONSULTATION PROCESS: Nil. APPROPRIATE SIGNAGE Nil. RECOMMENDATIONS: THAT Report Number 09TC0057 BD:JP entitled Council Decisions - Statistical Analysis Of Open And Confidential, be received and noted. BRENDAN DOWD CHIEF EXECUTIVE OFFICER Any queries on this report may be directed to Brendan Dowd on 5505 or [email protected]

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9 GOVERNANCE 9.2 OFFICER’S REPORTS 9.2.5 Council of Capital City Lord Mayors Annual General Meeting – Draft Meeting Minutes 12-13 August 2009 Report No. 09TC0056 BD:ah (15/09/09) Common No. 1648831 Report Number 09TC0056 attached.

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09TC0056 APPROVED:

COMMON NO:

1648831

SUBJECT: COUNCIL OF CAPITAL CITY LORD MAYORS ANNUAL GENERAL

MEETING – DRAFT MEETING MINUTES 12-13 AUGUST 2009

ITEM NO: 9.2.5 SYNOPSIS: This report is an information paper which provides Elected Members with the most current minutes (Attachment A) of the Council of Capital City Lord Mayors (CCCLM) Annual General Meeting held on 12-13 August 2009. GENERAL: The CCCLM is attended by all Lord Mayors and CEO of the Australian Capital City Local Government Councils and other key staff and advisors. The most significant outcomes from the August 2009 CCCLM meeting were:-

• It was agreed that Darwin City Council act as Chair for the CCCLM for the 2010 Calendar year, and that Brisbane City Council continues its role as Treasurer.; and

• The Lord Mayor’s met with the Prime Minister and Minister Albanese, with the discussions being on the vital role of local government in mitigating and adapting to the effects of climate change and that capital city councils be recognised in the final negotiating text for COP15. The issue of broadband was also on the agenda with capital cities seeking assurance that cables would be underground.

FINANCIAL IMPLICATIONS: Nil

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PAGE: 2 REPORT NUMBER: 09TC0056 SUBJECT: COUNCIL OF CAPITAL CITY LORD MAYORS MEETING MINUTES –

12-13 AUGUST 2009 EVOLVING DARWIN, TOWARDS 2020 IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Outcomes of the Evolving Darwin, Towards 2020 Strategic Plan: 1 EFFECTIVE PARTNERSHIPS AND COLLOBARATIVE RELATIONSHIPS 1.1 Improve relations with all levels of Government Key Strategy/s 1.1.1 Effectively engage with Territory and Australian Government officials,

particularly in the Darwin region. 1.1.3 Develop partnership and joint projects with other levels of government. LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: Nil PROPOSED PUBLIC CONSULTATION PROCESS: N/A APPROPRIATE SIGNAGE N/A

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PAGE: 3 REPORT NUMBER: 09TC0056 SUBJECT: COUNCIL OF CAPITAL CITY LORD MAYORS MEETING MINUTES –

12-13 AUGUST 2009 RECOMMENDATION: THAT Report Number 09TC0056 entitled, Council of Capital City Lord Mayors Annual General Meeting – Draft Meeting Minutes 12-13 August 2009, be received and noted. ANNE HAMMOND BRENDAN DOWDMANAGER STRATEGY AND OUTCOMES



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DRAFT M

INUTES OF MEETING

Meeting of: Lord Mayors and Chief Executive Officers

Date:

Thursday 13 August, 2009

Time: 9.30am – 1.00pm

Venue: CCCLM Secretariat, Deakin, ACT

1. W

elcome and apologies

Cr Clover Moore, MP Lord Mayor - City of Sydney (Chair)

Cr Michael Harbison Lord Mayor - Adelaide City Council

Mr Jon Stanhope Chief Minister, ACT

Cr Campbell Newman Lord Mayor of Brisbane

Mr Graham Sawyer Lord Mayor - Darwin City Council

Alderman Rob Valentine Lord Mayor - Hobart City Council

Mr Robert Doyle Lord Mayor - City of Melbourne

Cr Lisa Scaffidi Lord Mayor - City of Perth

Mr Peter Smith CEO - Adelaide City Council

Ms Jude Munro CEO – Brisbane City Council

Mr Gary Byles CEO – ACT Dept of Territory & Municipal Services

Mr Nick Heath CEO - Hobart City Council

Dr Kathy Alexander CEO- City of Melbourne

Ms Monica Barone CEO - City of Sydney

Mr Frank Edwards CEO – City of Perth

Ms Trish Semple Adelaide City Council

Mr Greg Spall Brisbane City Council

Mr Cris Anstey Brisbane City Council

Mr Jeremy Lasek ACT Chief Ministers’ office

Mr Alister Patterson City of Melbourne

Ms Amelia Bitsis City of Melbourne

Ms Amanda Graham City of Sydney

Ms Leander Klohs City of Sydney

Mr Michael Lockwood CCCLM

Ms Deborah Wilkinson

CCCLM Apologies: Mr Brendan Dowd

Darwin City Council

Lord Mayor Moore opened the meeting, and commented that the Lord Mayors had a highly successful meeting with the Prime Minister on the evening prior.

2. Confirm

ation of minutes

It was agreed that the minutes of the Lord M

ayors meeting held on 3 April 2009 were an accurate

record of that meeting.

Moved: Lord Mayor Moore Seconded: Lord Mayor Scaffidi

CARRIED

3. Co rrespondence Copies of CCCLM correspondence had been distributed for information and were accepted by the meeting. An additional letter from Minister Albanese was tabled and accepted.

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Lord Mayors Meeting Minutes 13 August, 2009

Page 2

4. Annual general m

eeting

4.1. Office Bearers

It was agreed that Darwin City Council act as Chair for the CCCLM

for the 2010 Calendar year, and that Brisbane City Council continues its role as Treasurer. Moved:

Lord Mayor M

oore Seconded: Lord M

ayor Valentine

4.2. Financi al reports year ending June 2009

The financial reports for the year ending June 2009 were accepted. Moved:

Lord Mayor M


ayor Harbison 4.3.

Appointment of auditors 09-10

Rick W

illiams, Chartered Accountant was appointed as CCCLM

Auditor for the 2009-10 financial year. Moved:

Lord Mayor Valentine

Seconded: Lord Mayor Sawyer

5. CCCLM

Constitution and procedures

Sydney, Brisbane and Melbourne agreed to share the cost of engagement a recruitment consultant to assist in the process of appointing a new Executive Director.

It was resolved that the Council of Capital City Lord M

ayors: •

Endorse the principles outlined in the subject report as a guide for the development of an

updated CCCLM constitution and Procedures M

anual; •

Request the CCCLM Secretariat draft an updated constitution and procedures m

anual for consideration at the next m

eeting of the CCCLM;

• Request the CCCLM

Secretariat prepare a strategic directions workshop at the next meeting to

finalise an updated strategic plan, constitution and procedures manual; and

• The current chair and incom

ing chair in consultation with the Treasurer, undertake recruitment

for new Executive Director by November.

Moved: Lord M

ayor Moore

Seconded: Lord Mayor Sawyer

6.

Prime M

inister’s meeting debrief

The Lord Mayors discussed outcomes of the meeting with the Prime Minister, which had been held on the evening of 12 August. Draft notes of the meeting had been prepared and distributed for discussion (see attached). Lord Mayor Doy le commented that the Prime Minister had been quite clear in his comment that “I would want this to work” during discussion of the partnership. Lord Mayor Valentine requested that the building legislation discussion also be included. The meeting discussed the development of a brief document which highlights initiatives and achievements of ca pital cities in responding to climate change.

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Page 3

Mr Stanhope suggested that a letter be written to the Prime Minister to thank him for the meeting and reiterate the CCCLM interpretation of the meeting, highlighting that the Prime Minister and Minister Albanese “agreed to the development of a partnership” and that the CCCLM would like to continue discussion on the proposed Vancouver m

odel. The partnership is the important outcome, and includes the major cities. It was resolved that: The Chair write to the Prim

e Minister:

• Thanking him

for agreeing to establish a partnership with the major cities

• Propose that the m

odel for the partnership be based on the Vancouver agreement

• Noting the intention to initiate a nation-wide program

between the Comm

onwealth and the cities including but not lim

ited to behaviour change •

That the partnership also provide a role for the cities in the work of the COAG Taskforce, and •

Expla ining the CCCLM intention to approach Geelong, Gold Coast, Newcastle and W

ollongong to facilitate this national partnership, including holding a joint workshop in Novem

ber. In respect of the national partnership it was resolved that the following briefings would occur: •

Each Lord Mayor would discuss the partnership with other M

ayors in their broader metropolitan

areas, and in a coordinated fashion. •

The Lord Mayor of M

elbourne would approach the Mayor of Geelong; t he Lord M

ayor of Sydney the M

ayors of Newcastle and Wollongong; and the Lord M

ayor of Brisbane the Mayor of the

Gold Coast. Moved:

Lord Mayor M


ayor Sawyer

7.

Climate Change

Lord Mayor Moore tabled a paper Capital cities go large, and summarised the points in it. Lord Mayor Harbison endorsed the paper, and added that it would be a good attachment to the letter to the Prime Minister. It was noted that the methodology was different in each city, and that the report had been produced on a Sydney template. Ms Barone added that there is a need to pull existing city information together and prepare a document that can be taken to the Copenhagen COP15 event. The City of Sydney agreed to obtain quotes for a more comprehensive paper by Kinesis and for a communications strategy and will circulate to other cities for their consideration. Discussion was held on the Copenhagen conference, who is planning to attend, and a communications plan be developed to move forward.

It was resolved that: •

The City of Sydney take the lead role in preparing for Copenhagen, including developing a com

munications plan (prom

otional material and m

edia) which includes details of key projects being undertaken by cities.

• Lord M

ayors not already attending may choose to attend under the auspice of ICLEI, with the

City of Melbourne providing advice on this.

• CEOs to agree a m

ethodology and cost for preparing the second stage of the “Capital cities go large” study in consultation with ICLEI

• Perth to circulate the Calgary Accord to each city once it is available.

8. National Local Governm

ent Drug and Alcohol Advisory Comm

ittee (NLGDAAC)

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Page 4

Ms Munro reported on the activity of the NLGDAAC and noted an article that had appeared in the Melbourne Age which highlighted the association of violence with binge drinking. A great deal of work had been achieved by the Committee during the year, and Ms Munro acknowledged the quality of work being contributed by Suzie Matthews, (City of Sydney) and Jennifer W

est (Adelaide City Council). Lord Mayor Newman tabled the Par ents 5 Point Plan brochure which had been produced by Brisbane City Council and DrinkW

ise Australia, the work had stemmed from the discussion with DrinkWise at the CCCLM

Adelaide meeting in September 2008. Discussion was held on liquor licensing laws, and all cities agreed that there was escalating violence, and there is a need to work together at leveraging permits, police and public opinion in order for it to be addressed. Ms Munro offered to produce a briefing paper, as each city does not have the same level of control. Lord Mayor Moore acknowledged the amount of work that has already been undertaken by Ms Munro on this to pic, and requested that the research already completed be distributed. Mr Stanhope noted that the only thing that works for harm minimisation in cities is CCTV and additional police and security. It was resolved that: •

An additional session be organised on the day prior to the November m

eeting to focus on what cities are doing to m

anage public intoxication. •

Brisbane to circulate a paper on the actions of each city in managing public intoxication,

including the statutory powers available to each city.

9. Housing Mr Smith reported on activity being undertaken on the topic of housing and noted that a workshop had occurred on 2 July in conjunction with Department of Families, Housing, Community Services and Indigenous Affairs (FaHCSIA). The level of seniority of the attendees from the department had been impressive and provided a good indication of their willingness to work with local government. The workshop had split into four streams, with each group identifying a number of actions to take forward : •

Inter-government planning •

Hom elessness •

Affordable Housing •

Urb an planning The outcomes of the workshop had been distributed. Lord Mayor Newman expressed his keen interest in addressing the Homelessnes s situation, and that the US had some models that could easily be applied in Australia. Lord Mayor Moore thanked Mr Smith for his leadership and work on the housing topics. It was resolved that the City of Melbourne would take leadership on inter- governmental planning and urban planning; the City of Sydney take leadership on homelessness; and the City of Adelaide on affordable housing.

10. Majo r Cities Unit

Lord Mayor Moore welcomed Ms Ekelund to the meeting, noting that the Major Cities Unit was a pathway to action in seeking an effective partnership with the federal government.

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Page 5

Ms Ekelund reported that it was timely to help facilitate learning and understanding of what cities can contribute in addressing climate change, noting that Peter Garrett had mentioned how buildings can contribute to mitigation in his speech to the Build Environment Planning Meeting. Minister Albanese had discussed a National Urban Policy in his speech to the IPA recently, and she encouraged CCCLM members to obtain a copy. (See: http://www.minister.infrastructure.gov.au/aa/speec hes/2009/AS19_2009.htm.) Ms Ekelund had spoken with Anna-Maria Arabia (Minister Albanese’s advisor) on the discussions that had taken place with the Prime Minister, and noted that •

there were no problems with the aspirations of the National Urban Policy addressing the issues raised on the environment.

• The Prime Minister was not keen on financial resources but keen to progress discussion on partnerships.

Ms Ekelund gave her thanks to the Lord Mayors for the generous contribution of Michael Lockwood (Brisbane) and Phil Raskall (Sydney) to the Major Cities Unit. The timeframe for delivery of the policy content of the National Urban Policy was by the end of 2009, although the work is likely to be fast tracked should an election be called, but this would depend on the Minister and whether the National Urban Policy would become an election platform. Ms Ekelund noted that she had recently met with the Institute of Architects, and that they were on song with the CCCLM in terms of the contribution of cities to address climate change. Mr Smith asked if there was a contents list for the National Urban Policy at this stage, and Ms Ekelund noted that it would include items such as: •

Population growth •

Infrastructure •

Econ omic growth •

Urb an settlement •

Gree nhouse gas / environmental issues •

Housing 11. COAG Planning Task Force

Mr Ben Rimmer, Deputy Secretary – Strategic Policy & Implementation, Department of the Prime Minister and Cabinet attended the meeting and provided an overview of the COAG Planning Task Force. (See attached presentation.) It was noted that the work being undertaken by the taskforce was complementary to the National Urban Policy being produced by the Major Cities Unit, and addressed the fundamental governance issue where there is a disconnect between projects and strategic planning for change and growth. Ms Ekelund noted that she had made the observation on the level of input local government have with state governments on interaction at decision making level with spending of funding allocations. She had found there was disconnect between planners and metropolitan strategies, and that the role of local government in annual allocation of resources was unclear. Most Lord Mayors confirmed that they had little or no involvement of this nature with state governments, and noted that there was a need for coordination and standard planning formats. Discussion was held on the cost to developers when they had to deal with sometimes as many as five different levels of government and authorities and the amount of bureaucratic red tape.

12. Other business There was no other business.

13. Next meeting

Sydney – 5-6 November.

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http://www.minister.infrastructure.gov.au/aa/speeches/2009/AS19_2009.htm



9 GOVERNANCE 9.2 OFFICER’S REPORTS 9.2.6 Capital City Committee Meeting Minutes – 25 June 2009 Report No. 09TC0043 BD:ah (15/09/09) Common No. 1594501 Report Number 09TC0043 attached.

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09TC0043 APPROVED:

COMMON NO:

1594501

SUBJECT: CAPITAL CITY COMMITTEE MEETING MINUTES – 25 JUNE 2009

ITEM NO: 9.2.6 SYNOPSIS: This report is an information paper which provides Elected Members with the minutes of the Capital City Committee meeting held on 25 June 2009 (Attachment A). GENERAL: The Capital City Committee is attended by the Chief Minister, the CEO of the Dept of the Chief Minister, Minister Lawrie, the CEO of the Dept of Planning and Infrastructure, various officers and advisors, the Lord Mayor, an Alderman, the CEO and General Managers of Darwin City Council. The most significant outcomes from the June 2009 Capital City Committee meeting were:-

• The Chief Minister awarded Darwin City Council laneway funding of $50k to implement any interim fixes required to alleviate the problems in the known hot spot areas;

• Minister Lawrie’s announced that the Northern Territory Government Treasury approved a grant for the entirety of Football Federation of NT’s short fall of funding application for the Bagot Oval Upgrade Project. This has allowed Darwin City Council to proceed immediately with issuing tenders for the works; and

• The adoption of the new Capital City Charter (see Attachment B). The Capital City Committee meets every quarter with the next meeting scheduled for 25 September 2009.

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- 2 -

FINANCIAL IMPLICATIONS: Nil EVOLVING DARWIN, TOWARDS 2020 IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Outcomes of the Evolving Darwin, Towards 2020 Strategic Plan: 1 EFFECTIVE PARTNERSHIPS AND COLLOBARATIVE RELATIONSHIPS 1.1 Improve relations with all levels of Government Key Strategy/s 1.1.1 Effectively engage with Territory and Australian Government officials,

particularly in the Darwin region. 1.1.3 Develop partnership and joint projects with other levels of government. LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: Nil PROPOSED PUBLIC CONSULTATION PROCESS: N/A APPROPRIATE SIGNAGE N/A

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PAGE: 3 REPORT NUMBER: 09TC0043 SUBJECT: CAPITAL CITY COMMITTEE MEETING MINUTES – 25 JUNE 2009 RECOMMENDATION: THAT Report Number 09TC0043 entitled Capital City Committee Meeting Minutes, be received and noted. ANNE HAMMOND BRENDAN DOWDMANAGER STRATEGY AND OUTCOMES



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1.- DRAFT Capital City Committee Minutes 25June 2009

Darwin Capital City Committee

-DRAFT- MINUTES OF THE MEETING OF THE CAPITAL CITY COMMITTEE HELD ON 25 June 2009, 10:00AM, LITCHFIELD ROOM, PARLIAMENT HOUSE, DARWIN Meeting commenced at 10:06am PRESENT: Northern Territory Government

Chief Minister, Hon Paul Henderson MLA Minister for Planning and Lands, Hon Delia Lawrie MLA Department of the Chief Minister, CEO, Mike Burgess Department of Planning and Infrastructure, CEO, Richard Hancock Department of Planning and Infrastructure, Deputy CEO, Ken Davies Office of the Chief Minister, Alf Leonardi Office of Minister for Planning and Lands, Michael Cook Office of Minister for Planning and Lands, Wolf Loenneker Department of the Chief Minister, Kevin Fong Executive Officer for Department of Planning and Infrastructure, Jessica Miller Darwin City Council Lord Mayor Graeme Sawyer Alderman Robyn Lesley (alternate for Alderman Galton) CEO, Brendan Dowd General Manager Community and Cultural Services, John Banks General Manager Infrastructure, Luccio Cercarelli Manager Strategy and Outcomes, Anne Hammond Secretariat, Rose Tyler Chamber of Commerce NT; President, George Roussos Property Council of Australia NT Division President, Allan Garraway NT Executive Director, Karen White

APOLOGIES: Alderman Helen Galton

Chamber of Commerce, CEO, Chris Young Opening of Meeting and Welcome The Chief Minister welcomed all present and opened the meeting at 10:06am. Confirmation of Previous Minutes

Moved Allan Garraway, Seconded Lord Mayor

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1. Northern Territory Government Projects/Issues]

1.1 Flagstaff Park Minister Lawrie advised that the public consultation has occurred and the report has gone to Council. Currently up to final design and layout stage. The issue is ongoing maintenance going forward. The Minister emphasised the need to resolve these issues as quickly as possible in order to proceed with the construction.

Lord Mayor has advised that Darwin City Council needs to do some analysis before the details of ongoing maintenance can be confirmed.

Minister Lawrie advised that the NTG are quite prepared to retain ownership of the park and undertake all future maintenance of this site. Minister Lawrie also informed of proposal to change the name of the park to Myilly Park which is in the Place Names Committee process.

Resolved

DCC and the Department Planning and Infrastructure (DPI) to continue working with GHD’s independent assessment to resolve the maintenance issue out of session.

1.2 New Park on Old Hospital Site Minister Lawrie advised that the site will contain approximately 20% residential spaces and the remaining 80% will be park lands.

The feedback since putting out the final design for public consultation has been very positive.

As per Flagstaff Park, main issue is ongoing maintenance, Darwin City Council needs to do some analysis before the accepting responsibility for the park.

There is no official name for the park at this time. Minister Lawrie will be recommending a public consultation process for the naming of the Park, given its significance.

Construction should commence in 2010.

Resolved

DPI to brief DCC in early July 2009.

1.3 CBD Entry Statements DCC were briefed on 31/03/2009 on the McMinn Street duplication and will continue to be involved in design process.

There wasn’t any negative feedback from the initial consultation process. A public display and consultation process will commence shortly. The design picks up the dragonfly emblem and incorporates pedestrian/cyclist elements. The design also captures Darwin City Council’s Green Streetscape elements and the views of the Property Council.

Lord Mayor informed Council keen for this project to progress and informed of positive feedback regarding Darwin’s development during recent Local Government Managers Australia (LGMA) Conference held here.

Resolved

The update was noted.

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1.4 Old Tank Farm Site

Minister Lawrie explained that it is a very sensitive process the NTG is stepping through. In the interim, NTG will construct the cycle path from existing path on the Old Railway reserve to Daly Street option later this year.

Discussion took place regarding negotiations with Shell for the use of its land for temporary carparking due to the loss of parking in the duplication of McMinn Street works. DCC have had no success and sought the assistance of the NTG.

In addition, DCC are currently looking at the work at the Cavenagh Street carpark which is envisaged to be completed by 2013-14. Dependant upon the success of securing funding it may be possible to pull this timelines forward.

Other park and ride options are also be considered and these are identified in NTG’s Public Transport Study.

Resolved

That the NTG will meet with Shell to discuss the issue of Darwin City Council leasing a portion of land for parking prior to the next meeting.

1.5 CBD Public Transport Overview Study including State Square Precinct

Minister Lawrie advised the Study contract was awarded in April, target completion date is August 2009.

NTG and DCC working cooperatively on this matter.

Allan Garraway requested that there is a focus on picking up passengers including tourists (i.e. shuttle buses). Minister Lawrie advised that the Property Council’s “City Links” ideas have been captured.

Resolved


1.6 CBD Car Parking Generation Studies

Minister Lawrie noted that the final report of the Car Parking study has been completed. DCC received a copy on 24/06/2009. The public consultation process will commence at the end of July. It is important that this item runs in tandem with the previous item (1.5).

Resolved


2. Darwin City Council Projects/Issues

2.1 City Centre Revitalisation Project DCC CEO advised the works at Knuckey Street will commence in September, with public consultation commencing shortly. The tree installations will result in a loss of around 20 car parks, currently confirming the exact tree specie.

Minister Lawrie commended DCC for the project which will significantly beautify Darwin City Centre and for working in partnership with DPI. Minister Lawrie also requested Property Council help address any adverse reaction regarding loss of carparks. The Minister also informed of desire to include improved disability access and secure taxi rank as part of the Knuckey Street project.

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A number of concerns were raised in relation to derelict buildings in the City, particularly the old Woolworths site. Property Council suggested that the UDAP look into the matter.

Resolved

That the matter be referred to the UDAP to do a quick body of work regarding derelict buildings and vacant sites across the Darwin CBD.

2.2 Cavenagh Street Masterplan

DCC CEO advised $300k is available for DCC for road/pavement works, with a further $3m from Roads to Recovery to go on road works.

DCC CEO advised that this issue of moving to parallel parking must be done in conjunction with the Cavenagh Street Multistorey Car Park project and addressed the concern of public disapproval once street parking becomes parallel.

Lord Mayor suggested the current CBD projects will set up the city for the next 50-100 years, so they are very important.

Resolved


2.3 Youth Space, Northern Suburbs Youth Precinct Development Lord Mayor advised that a detailed and interesting consultation paper is being draft which should be available for the next CCC meeting. There has been excellent attendance at the public consultation process. The Lord Mayor referred the Chief Minister to associated websites (Refer to the following links, http://www.darwin.nt.gov.au/aboutdarwin/news/documents/YES1mediarelease.pdf http://www.grindonline.com.au/)

Resolved

That DCC will refer the consultation report to the next meeting.

2.4 Walkways Lord Mayor advised that Council will make some key decisions within the next month based on the recently completed consultant’s reports. DCC will endeavour to report back to the Committee at an upcoming meeting.

Lord Mayor advised that this is a complex problem, the laneways are not the cause, they are a symptom of other issues and that by closing the laneways will only move the problems elsewhere.

The Chief Minister acknowledged that this is a community issue and given the major nightmares currently being experienced. Minister Lawrie advised that the NTG will provide a grant of $50K to assist DCC.

The Chief Minister and Minister Lawrie provided in principal support for the closures and will work swiftly to approve any legislative changes.

Resolved

That DCC as an interim fix, will implement emergency procedures for the hot spot areas.

2.5 Fireworks Amendment By-laws 2009 DCC advised that public advertising to commence tomorrow, including intensive radio advertisement, signage and flashing boards.

DCC commended the level of assistance they have received from the Department of Justice and NT Police.

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Resolved


2.6 Bagot Oval Upgrade Project

DCC sought NTG’s support to fund the project shortfall. Minister Lawrie informed of a Treasurer’s grant to cover the entirety of Football Federation of NT’s short fall of funding for this project.

Darwin City Council will issue the tender immediately.

Discussions also took place in regards to the adjacent cycling velodrome owned by DCC.

Resolved

Based on Minister Lawrie’s advice the Bagot Oval Upgrade project should proceed immediately.

DCC to provide a copy of the Feasibility Study on the cycling velodrome to NTG.

2.7 Removal of Cyclone Hazards – Local Government Act Regulatory orders

Chief Minister suggested establishment of a Working Party Chaired by NT Emergency Services (Peter Davies) to consider the issues and report back to the next CCC meeting.

DCC informed it had a body of work it could share.

Resolved

That a working party of senior officers is convened, Chaired by NT Emergency Services (Peter Davies), to consider the issues and report back to the next CCC meeting.

2.8 Parap Recreational Area Masterplan Minister Lawrie confirmed that 50/50 NTG funding had been approved. Her Ministerial Adviser (Mr Michael Cook) will consult with Treasury and Sport to provide the funds.

Resolved

That the Masterplan proceed. 2.9 Graffiti Removal Service Agreement

DCC advised that there was a full day workshop conducted yesterday on this issue. This is a million dollar a year problem with DCC spending up to $500k a year.

For a quick response for the community, DCC has proposed that they will remove all graffiti and invoice the appropriate parties.

Minister Lawrie advised that the NTG is forming 2 prisoner work gangs dedicated to graffiti removal. DPI is also trialling a bus stop project e.g. neighbourhoods adopting a bus stop.

Chief Minister suggested formation of a working group (including DCC, Police Graffiti Taskforce, etc) to address legislation and cleanup issues.

Resolved

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THAT Minister Lawrie will provide the draft action plan for distribution to CCC members. Please note; this is highly confidential as it has not yet gone through the NTG processes.

That following the distribution and consideration of the graffiti removal service agreement, that this will be reported on at future CCC meetings.

3. Joint NTG/DCC Projects/Issues

3.1 Capital City Charter Property Council suggested a formal review in 18 months.

Resolved

The Charter was signed at the press conference that followed the meeting.

3.2 Knuckey Street Renewal Nothing new to be noted. Resolved


3.3 Smith Street East Connection

Work is under way.

John Banks advised Public Art Advisory Committee in process of being formed, the budget is yet to be advised.

Minister Lawrie informed she wished to include public and Larrakia people in public art considerations.

Resolved


3.4 Green Heart Of Darwin

Nothing new to add. Resolved


4. Property Council and Chamber of Commerce Projects/Issues

4.1 Darwin City Theming

Minister Lawrie advised public announcements had been made consistent with theme concept.

Lord Mayor advised that the joint press release had been deferred until after signing the Charter.

Minister Lawrie informed a joint media release could be considered after Knuckey Street Renewal and Smith Street East projects were completed, so public have real examples to look at.

Resolved

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That this matter is placed on hold until the Knuckey Street Renewal and Smith Street East projects are completed.

4.2 Commonwealth Law Courts Building

This is a Federal Government matter.

Resolved

The brief was noted.

5. Other Business

5.1 Infrastructure Australia funding Chief Minister advised all funding was announced during the Federal budget.

Potential projects that NTG and DCC could work together on were discussed.

The issue to National Broadband Network – Fibre to Homes was discussed and the Chief Minister advised that this should be standard for all new developments.

The Chief Minister also advised that the NTG will be partnering with CDU and the private sector to achieve energy efficiencies and will keep in mind getting DCC involved with demonstration projects.

Resolved

NTG and DCC to work together on for water consumption and capacity; and national broadband network for Darwin.

5.2 Greater Darwin Region Strategic Land Use Plan Minister Lawrie advised that the draft report will be ready to go to Cabinet in July. Public consultation still on track for August. The Project Advisory Group includes Darwin City Council, Palmerston City Council and Litchfield Council.

Resolved


5.3 One Stop Shop Minister Lawrie advised that this is ready to ‘go live’ on 1 July. Minister Lawrie thanked DCC for coming into the process and for their commitment and cooperation.

The Chief Minister will be making an announcement next week.

Concerns were raised regarding the impact on DCC resourcing. A review of all resourcing will be conducted three months into the trial.

Resolved


5.4 Secure Taxi Rank

DCC have written to the NTG on possible funding models.

Resolved

DCC and NTG to resolve out of session.

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5.5 Frances Bay Area Plan

Minister Lawrie advised that this will go out to public consultation; there are decades worth of development opportunities.

Lord Mayor sought an NTG presentation on this issue.

Property Council happy to support in principle the integration of continued maritime services.

Resolved

That DCC is provided a presentation on this issue.

NEW ITEM

• Minister Lawrie advised that the early confidential draft design options framework for State Square will be circulated to members and placed on the agenda for next meeting.

Resolved

To be put on as an agenda item for next meeting

Closure of Meeting

At 11:45am closure of meeting the Lord Mayor congratulated the Chief Minister on the Timor Leste visit.

Next Meeting 10:00am – 11:30am, Thursday 24 September 2009 Darwin City Council, Council Chambers

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Capital C

ity Charter

A com

mitm

ent of the Northern Territory G

overnment

and the Darw

in City C

ouncil.

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The Darw

in City C

ouncil and N

orthern Territory Governm

ent will w

ork together with the

comm

unity to enhance the physical, social, artistic, historical, cultural, com

mercial and

environm

ental aspects of D

arwin w

ith a focus on the central business area.

What do w

e need?A vibrant, creative and active central city area

A safe comm

unity environment

Attractive and clim

atically appropriate construction

Improved public spaces

A comm

unity that values its cultural heritage

A sustainable city

••••••

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A vibrant, creative and active central city area

A vibrant and active centre depends on having people living there. Re-population of

the central area will reinvigorate business and create activity that, together w

ith visitors, creates a vibrant social atm

osphere.

Mixed use developm

ent of the centre depends on different uses co-existing, requiring a tolerance of and betw

een activities. The central area also serves as the ceremonial place of the com

munity and is

a major focus of recreational and entertainm

ent venues.

What do w

e need?M

ixed use development including

comm

erce, retail, residential, recreation and entertainm

ent

Interaction between public and

private spaces

Cerem

onial place

Densification to create increased

pedestrian and cyclist traffic

Prom

otion of the city as a place to visit

•••••

What can w

e deliver?D

evelopment that respects spatial context

Public spaces that provide facilities that

encourage active use of space by residents and visitors

Coordinated m

arketing of Darw

in

•••

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Pub

lic spaces includ

ing the interface with p

rivate develop

ments w

ill focus on creating and

maintaining a safe environm

ent.

A safe com

munity environm

ent

What do w

e need?A

pplication of the principles of crime prevention

through environmental design

Program

med im

provements based on

a safety audit of public spaces

Appropriate developm

ent initiatives that populate publicly accessible spaces

What can w

e deliver?M

ore open and well patronised spaces

Appropriate lighting and signage

Active street frontages

Multi-use spaces

Coordinated public investm

ent in streetscapes

••••••••

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Attractive and clim

atically appropriate designThe clim

atic extremes of D

arwin dem

and appropriate design responses. Em

phasis should be on energy efficiency in buildings, w

hile maxim

ising the opportunity to enjoy the more m

oderate dry season conditions.

Avoiding uniformity in building height, m

assing or façade treatment w

ill enhance the character, identity and sense of place.

Shelter from

the elements in public spaces and particularly along w

ell trafficked footpaths and cycle paths is necessary to encourage pedestrian m

ovement and com

munity interaction.

Design of the built environm

ent should enhance the experience of people moving through the city.

What do w

e need?Q

uality in design

Em

phasis on energy efficiency

Pedestrian and cyclist am

enity

Visually attractive environment

Improvem

ents to parking and public transport facilities

•••••

What can w

e deliver?D

evelopments that consider clim

ate and energy efficiency

Coordinated public investm

ent in public areas that enhance shade, shelter and visual am

enity

Coordination and partnerships for the delivery

of parking and public transport facilities

•••

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60

Em

phasis will be given im

proving areas available for public use, whether they are ow

ned privately or publicly. O

pportunities to enhance existing public space will focus on aesthetic im

provement,

functionality, accessibility and amenity.

Developers of public spaces w

ill be encouraged to design active frontages adding where appropriate

to areas available for public use and enjoyment. C

ontinuity and inter-connectivity between

developments is desirable.

What do w

e need?A

ppropriate landscaping and façade treatm

ents

Shade and verandah structures

Public art

Street furniture

Com

munity safety

Improved transport and parking options

Wireless technology in the central

business district

Presentation and cleanliness of streets

and surrounds

••••••••

What can w

e deliver?C

oordinated investment strategy of C

ouncil and N

orthern Territory Governm

ent agencies

Northern Territory G

overnment com

mitm

ent to quality design of buildings

Com

bined and coordinated public art strategy

Em

phasis on design quality in the development

approvals process

Redevelopm

ent of State S

quare

Better connections to the W

aterfront

••••••

Improved public spaces

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What do w

e need?P

reservation of tangible and intangible heritage values

What can w

e deliver?Legislative protection for cultural heritage

••A sustainable city

What do w

e need?P

reservation of the Darw

in Harbour

An inclusive approach to clim

ate change and sustainability

•• It is our role to create and maintain an environm

entally sustainable city for current and future generations of Territorians.

We m

ust strive to become leaders in clim

ate change policies and we m

ust implem

ent a coastal erosion plan and prepare for alternate fuel and energy sources.

Together we m

ust support our comm

unity to increase water efficiency and in preserving the D

arwin

Harbour and protecting the ecological system

s within it.

Developm

ent that appropriately celebrates heritage

Art and design w

ith identifiable heritage connection

Cultural influences in art and design and public spaces

World W

ar II historical and com

mem

orative experiences

••••What can w

e deliver?C

oordinated strategies to preserve and protect ourH

arbour from coastal erosion and degeneration of

water quality, ecological system

s and biodiversity

Increased energy efficiency in Governm

ent buildings

Increased efficiency in water usage and reuse

•••

Valuing cultural heritageThe long-standing cultural diversity of D

arwin’s population contributes to its identity, sense of

comm

unity and aspirations for a harmonious future. The celebration of heritage reinforces the

values of our comm

unity and enables expression of our hopes for the future.

Graem

e Sawyer

Lord Mayor of D

arwin

Paul Henderson

Chief M

inisterD

elia Lawrie

Minister for Planning and Lands

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Darw

in City

a people place

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9 GOVERNANCE 9.3 GENERAL BUSINESS

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10 DELEGATIONS AND DEPUTATIONS Director, NT Library, Mrs Jo McGill will be in attendance from 5.15 p.m. to brief the Council on the Library Funding Agreement. THAT the presentation from NT Library, regarding Library Funding Agreement, be received and noted. DECISION NO.20\() (15/09/09) 11 INFORMATION ITEMS AND CORRESPONDENCE RECEIVED Nil

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12 OFFICER’S REPORTS 12.1 Café 21 – Application for a Liquor Licence on Council Road Reserve Lot 2312 (21) The Mall, Town of Darwin Report No. 09TS0131 BS:sv (17/08/09) Common No. 1517394 Report Number 09TS0131 attached.

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TO: 1ST ORDINARY COUNCIL/OPEN

APPROVED: BS

FROM: GENERAL MANAGER INFRASTRUCTURE APPROVED: PL REPORT NO:

09TS0131 BS:sv APPROVED: LC

COMMON NO:

1517394

SUBJECT: CAFÉ 21 – APPLICATION FOR A LIQUOR LICENCE ON COUNCIL

ROAD RESERVE, LOT 2312 (21) THE MALL, TOWN OF DARWIN ITEM NO: 12.1 SYNOPSIS: Café 21 is seeking Council’s permission to apply to the Liquor Commission for a liquor licence, which will be on Council’s road reserve, Attachment A. Café 21 would like to turn their approved footpath dining area, which is located in The Mall, into an Alfresco Dining area. Council permission is required prior to Café 21 being able to submit an application to the Liquor Commission. This report recommends that Council allows Café 21 to apply to the Liquor Commission, after Council receives amended plans which comply with the Council’s Alfresco Dining Policy, and to the satisfaction of the General Manager, Infrastructure. GENERAL: Café 21 is located within The Mall towards the Bennett Street end. The café has recently obtained a liquor licence which covers the internal area of their premises. Council’s Alfresco Policy Number 11 states:

Decision 18\2571 (13/11/01) Council will allow the serving of Alcohol without a meal during the period 8.00 pm to 2.00 am the following day. Council will allow the serving of Alcohol with a meal during the period 11.30 am until 8.00 pm .provided the following criteria are met: • Patrons shall consume alcohol only whilst seated at a table (bar stools and

raised tables will not be approved). • The area shall be clearly delineated with the use of barriers to the satisfaction

of the Director of Technical Services.

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PAGE: 2 REPORT NO: 09TS0131BS:sv

SUBJECT: CAFÉ 21 – APPLICATION FOR A LIQUOR LICENCE ON COUNCIL ROAD RESERVE, LOT 2312 (21) THE MALL, TOWN OF DARWIN

• Adjacent footpaths shall be controlled in such a manner to minimise disruption to the Public.

• Substantial meals and non-alcoholic drinks shall be available on request. • The area shall at all times have the appearance of and trade predominantly

as a outdoor dining area. • Prior approval of Council and the NT Liquor Commission. • Noise Levels should be limited to a level that would not cause unreasonable

disturbance to the ordinary comfort of ordinary occupiers of any residential premises.

The full policy is attached to this report. (Attachment B) Council has recently endorsed a concept Masterplan document for the revitalisation of The Mall as part of My0800 project. This document is currently out for public consultation and incorporates the draft Darwin Mall Future Directions objectives previously endorsed by Council. The core components include:

• Greening the city • Connecting people to places:

− De-cluttering − Shelter − Lighting − Seating − Signage − Public Art

• Meeting Places: − Play spaces − Event spaces − Retail and dining

The use of barriers in The Mall, as per Council’s Policy, could be contrary to what Council’s trying to achieve via the My0800 City Centre Revitalisation Project. Café 21 already utilises the area for alfresco dining without the use of barriers, removable barriers could be utilised. It will be recommended that Council provides authorisation for Café 21 to apply for liquor licence in The Mall subject to conformance with Council’s Alfresco Policy with regard to removable barriers. It will be further recommended that a policy be developed which specifically deals with The Mall and takes into consideration the objectives of the My0800 project. Council’s Land Affected This application covers Council road reserve within The Mall.

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FINANCIAL IMPLICATIONS: Nil. STRATEGIC IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 1 Achieve Effective Partnerships and Engage in Collaborative Relationships Outcome 1.1 Improve relations with all levels of Government Key Strategies 1.1.4 Play a strategic role in the planning and developmental processes that impact

Darwin LEGAL IMPLICATIONS: This matter is not considered confidential. ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: Nil. COMMUNITY SAFETY IMPLICATIONS: Nil. DELEGATION: Each and every liquor licence application within The Mall will be required to be considered on its own merits by Council. CONSULTATION: Business Manager - Darwin City Council PROPOSED PUBLIC CONSULTATION PROCESS: Nil.

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APPROPRIATE SIGNAGE Nil. RECOMMENDATIONS: A. THAT Report Number 09TS0131 entitled, Café 21 – Application for a Liquor

Licence on Council Road Reserve, Lot 2312 (21) The Mall, Town Of Darwin, be received and noted.

B. THAT Council provides authorisation for Café 21 to apply for a liquor licence over

part of The Mall as the land owner, as per their request following receipt of amended plans demonstrating compliance the Darwin City Council Policy Number 11 Alfresco Dining in particular delineation of the area via removable banners.

C. THAT a policy be developed for The Mall relating to Alfresco dining with regard to

the principles and objectives outlined in Council’s My0800 document (2009) and the draft Darwin Mall future Directions document (2008).

PETER LINDWALL LUCCIO CERCARELLI STRATEGIC TOWN PLANNER GENERAL MANAGER INFRASTRUCTURE Any queries on this report may be directed to Brian Sellers on 89300683 or [email protected]

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13 QUESTIONS BY MEMBERS 14 GENERAL BUSINESS 15 CLOSURE OF MEETING TO THE PUBLIC THAT pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the Confidential Items of the Agenda. DECISION NO.20\() (15/09/09)

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