DAO CONFERENC 31.12.2015 (1)
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Transcript of DAO CONFERENC 31.12.2015 (1)
1
DCS CONFERENCE
TARIQ MEHMOOD Assistant Accounts
Officer2
ORGANIZATION CHART
DAO
AO/X
AAO/X
SA & JA
AO/E
AAO/EI
SA & JA
AAO/EII
SA & JA
AO/GPF&PEN
AAO/GPF
SA & JA
AAO/PEN
SA & JA
AO/B. Cell
AAO/BC
SA & JA
AAO/BOOKS
SA & JA
AAO/CHEQ
SA & JA
AAO/FIN
SA & JA
AAO/Admn
SA & JA
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SCOPE OF WORK• To Maintenance &reporting of accounts in accordance with
the prescribed rules.
• Disbursement of salary and pension.
• Financial concurrence and advice to the Executive Department regarding financial matters to avoid irregularities .
• Pre-audit of financial transactions / Bills / Claims and scrutiny of works chargeable to revenue, capital, and sponsored projects.
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MAIN RESPONSIBILITIES• General Administration, Financial Management &
maintenance of accounts of the local Accounting Centre.
• To tender Financial Advice in accordance with financial rules and verification of cases & claims in accordance with relevant rules.
• Permanent member of Divisional Tender Committee and purchase Committees.
• To Prepare financial reviews and compilation of monthly and annual accounts for reporting.
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ASSESSMENT OF WORK LOAD• Disbursement of Salaries to 10270 employees monthly on scheduled
dates.• Maintaining GPF account of 7240 employees. • Monthly Pension Payment to 13553 pensioners and maintaining their
record.• Verification of cases, revision of pension cases, cases of 7%, 5%,
restoration, increment & new pension cases• Arranging payments for employees related expenses and contractors’
claims.• Realization of Bills Receivable from various Government, semi Govt. and
autonomous bodies.• Auction duties, ballast check, local purchases, ombudsman and court
cases .
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CONTROL OVER EXPENDITURE
• Control over expenditure is ensured through Monthly Financial Review under detailed Heads of Accounts.
• Expenditure is being watched against demand-wise allocation keeping in view proportionate budget allocation.
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IDENTIFICATION OF WASTEFUL EXPENDITURE
• Electricity line losses (wastage, theft).• No separate meters for service buildings.• Electricity consumption in service buildings is
not being monitored.• No check on Gas utilization causing financial
burden.
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MEASURES TO REDUCE EXPENDITURE
Financial rules are being followed strictly especially in Local purchase cases.
Directions are issued to Executive Authorities to reconcile their expenditure with Accounts branch regularly & strictly follow monthly Proportionate Budget to avoid un-necessary expenditures.
Engagement of TLA should be discouraged and strictly monitored.
Independent electricity connections should be encouraged.
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DISBURSEMENT OF PENSION PAYMENT THROUGH D.C.S
Total No of Pensioners who are paid monthly in Multan Division up to 31.01.2016
13553 (Including Other
Divisions)Total payment made through D.C.S 150.499 Million
Date of Payment 1st of each month
Pending pension cases for more than 10 days 18
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RECONCILIATION OF ACCOUNTS Monthly & Annual Accounts are compiled &
reconciled with Central Books Section regularly.
Bank to bank death and ceased accounts or inactive
Ghost accounts and pensioners
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PROGRESS ON COMPUTERIZATION/MIS
Computerization of record is a high priority area, due consideration is being given to this task.
Excel spreadsheets and software have been installed for calculating and updating pension record.
A comprehensive Software is required for pre-audit and payments, Cheque Printing, compilation of Monthly and Annual Accounts and D.C.S.
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Q&A
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THANK YOU
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