District 59’s easy-Speak Journey:How we became the No. 1 district on the planet

Bill Monsour, ACG ALBInternal IT Officer District

59

easy-Speak success overnight… Not!

Is Europe special or what?Who cares? – a whirlwind overview

◦the Club members including club officers◦the Area Council◦the Division Council◦the District Executive Committee

The district was like “Just Do It”◦Strategies (“chartered” and “prospective”)◦Incentives (“summary” or “active”,

rewards)

Training and promotion helps heaps

Why easy-Speak?offers club and district officers a tool to use

◦ for communication, ◦administration and ◦public relations within the district and to the

public.

officers can prepare their responsibilities more quickly and thoroughly while freeing their time for face-to-face interaction with club members.

club members and their officers learn to utilize a real-world business tool which translates to skill development applicable in their lives

Quality Clubs with easy-Speak

Statistics show clubs who use easy-Speak regularly achieve higher DCP points.

The longer a club uses easy-Speak, the more points on average they get each year.

District 59’s adopting easy-Speak for all of its clubs is a significant reason for District 59 achieving the No 1 district status.

How many clubs where?

1,756 clubs

D71

D59

Listed on tmclub.eu :271 chartered + 59 prospective clubs

Studies show clubs using tmclub.eu earn higher and higher DCP scores each year

80% of all the clubs are using tmclub.eu to manage meetings and follow progress

tmclub.eu is part of why we are the No 1 District

A B C D E F G H I J K L M N0%

20%

40%

60%

80%

100%

Percentage clubs per division that are actively

using tmclub.eu

Club PR Page

Club User List: Members & Guests

Visitors/Membership Contest Report

One-Stop Club Summary

Easy Link to Club DCP Dashboard

Easy Email to Club Officers

Easy to Find Address and Map

Easy Overview Speech Progress

Easy Personal Goal Setting & Tracking

Easy Overview Leadership Progress

Easy Overview Member Participation

Awareness of Member’s Own Goals

Are

a S

up

port

Are

a S

up

port

Are

a S

up

port

Div

isio

n S

up

port

Div

isio

n S

up

port

Div

isio

n S

up

port

Dis

tric

t S

up

port

Easy mass E-mail doesn’t

overload your personal

Email account

Dis

tric

t S

up

port

Dis

tric

t S

up

port

Dis

tric

t S

up

port

Tech

nic

al S

up

port

The Support Team includes Administrators

Tech

nic

al S

up

port

Volunteers from all over the district on the Support Team

Administrators and Users D59 has appointed an Internal IT Officer to the ‘Core Team’

who coordinates a 20-volunteer support team for training and helpdesk purposes.

There are three system administrators who perform regular maintenance such as adding new clubs to the database and merging multiple user accounts of one user.

From all divisions, the support team members have global IT permissions in the system to assist and train any club members or officers with routine questions such as how to update personal information and how to set up a club meeting.

The software permits limiting access of support team members to a specified District or Division.

Identified officers for each ‘unit’ are granted system permissions individually for each officer or unit. These permissions are shared during a handover period as soon as incoming officers are identified.

A roll-up banner to Promote the toolat conferences

Use the mapping tool to make a marketing strategy

tmclub.eu is part of why we are the number one District

Have all prospective clubs added now.

Tmclub.eu translation teams have started. Special thanks to the team leaders: Ellen Hermens – German Jerzy Gzula – PolishOdile Petillot – French Francesco Fedele – Italian.

We need IT Support for each division:We are missing divisions D, E, H and K

Talks with TI about Revitalized Ed. Prog.To ensure continuous support for all our clubs.

Training course – easy-Speak Made Easy!An Australian Toastmaster at CoachCarole.net

GoToMeeting/Webinar A great tool for user support and training

District 59 has raised the barOther districts want to learn what we have learned and start using easy-Speak for all their clubs, too.