The new Danish holiday actDear [Employee name]

The new Danish holiday act will become effective from 1 September 2020. From this date we will all surpass to simultaneity holiday which means that we can use our holi-day at the same time as it is earned.

The transition period has already started on 1 January 2019.

This is what you need to be aware of:From 1 January 2019 to 31 August 2019 we will earn the last holiday following the rules in the old holiday act.

We will earn 16,64 holidays, which we can use in the period from 1 May 2020 to 31 August 2020.

If you expect that you are going to use more than the 16,64 holidays in the period from 1 May 2020 to 31 August 2020, you will need to save some holidays from the previous holiday year.

Simultaneity holiday will start on 1 September 2020. We will earn 2,08 days paid holi-days per month, which we can use at the same time as they are earned. We will earn the holiday in a holiday year, which runs from 1 September to 31 August. The holiday can be used in the same period and until 31 December.

We enclosed more information about the new holiday act.

Sincerely

[Company name]

Information about the new holiday actSimultaneity holiday

Illustration of holiday year and the period where holiday can be used.

As of 1 September 2020, all employees will have the right to simultaneity holiday. Si-multaneity holiday means, that you will no longer earn the right to holiday with pay by calendar year, which can be used the following holiday year from 1 May to 30 April. Instead you will be able to use your holiday at the same time as you earn it.

You will still earn 2,08 holidays of paid holidays each month. If you make prior agree-ments with your immediate manager these holidays can already be used the next month. Holiday is earned in the holiday year – from 1 September to 31 August the next year. Holiday can be used in the holiday period – from 1 September to 31 December the next year. The holiday year are thus 12 months and the holiday period are 16 months.

Example:

Holiday between Christmas and New Year:From 1 September to 30 November you will earn 6,24 paid holidays (3 months x 2,08 days).

In the month of December, you will therefore have the right to use 6,24 paid holidays. If there are 5 work days between Christmas and New Year,

The transition period:

When the new holiday act becomes effective, the employees will have earned some paid holiday, which according to the old holiday act, has not yet been used. From 1 September 2020 the employee will other than that start to earn holiday that can be used ongoing. That would mean that the employee would have up to 10 weeks of paid holidays in the first year with simultaneity holiday.

To ensure a smooth transition, ensure the community economy and the employer’s liquidity in the best possible way, the government has introduced a transition scheme which simultaneously ensures that, the employees can take their usual holiday, and simultaneously keep the right for the holidays that they have already earned.

The transition period began on 1 January 2019.

The transition period can be divided in the following periods: In the period between 1 January 2019 and 31 August 2019 you will earn

paid holidays which can be used from 1 May to 31 August 2020.

In the period between 1 September 2019 and 31 August 2020 you will earn paid holidays which will be set aside (Frozen) for “Lønmodtagerens dyrtidsfond” (The employed persons high priced foundation).

You will not be able to use, or have your set aside holidays, paid out right away. You will automatically get your set aside holidays paid out, when you reach the pension age or when you leave the labor market.

* [Holiday used in advance]

Example:

Holiday between Christmas and New Year:From 1 September to 30 November you will earn 6,24 paid holidays (3 months x 2,08 days).

In the month of December, you will therefore have the right to use 6,24 paid holidays. If there are 5 work days between Christmas and New Year,

Especially about the fall of 2020

The transition period will mean that, you as a rule, have not earned the right to use paid holidays in September 2020. After this date you will earn 2,08 paid holidays per month which can be used the next month.

This means that you will only have earned the right to use 2,08 paid holi -days in October 2020 or 4,16 paid holidays in November 2020.

Therefore, you need to take into account, that it will not be possible to use 1-week paid holidays in the fall of 2020, unless you save some of the paid holidays you have earned in the period from 1 January 2019 to 31 August 2019.

*(You will otherwise have the opportunity of applying for using paid holi-days in advance in compliance with the rules stated below)

(As a company we have decided to offer you the opportunity to apply for using your holidays in advance.

This way you will be able to use your paid holidays before you have earned the right for these paid holidays.

You can read more about how to apply for using holidays in advance in our (Employee handbook/ enclosed appendix).)

*Decide if you as a company wishes to offer the employees the opportunity to use their holidays in advance. Otherwise please delete this section.