This achieve was made using PDF editing software, Adobe Acrobat, By combining all the meeting minutes for one year into a single file. You can download the file and separate the minutes using the same software. This modification was made to conserve space on the website.

If you need help with a specific months you can contact any board member for assistance.

Hidden Lakes POA of McDowell County Meeting Minutes – January 2, 2010

Location, Date & Time: Wendy Bianchini’s home, January 2, 2010 at 9:00 AM Board Members Present: Jack Chiperfield, Roger Warren, Wendy Bianchini, Karen Eslinger Absent: Ken Watts Quorum Present? Yes Proceedings Meeting Called to Order, by Jack Chiperfield at 9:05 AM The minutes of the November 7, 2009 Board Meeting were approved as submitted. Several emails received by Jack Chiperfield were discussed. Treasurer’s Report Dec, 2009 YTD Dec, 2009 Expenses Pool $14 $5,973 Electricity 0 1,599 Roadside Maintenance 10,345 19,741 Administrative 24 2,050 Insurance 0 2,035 All Other 329 2,669 Total Expense $10,712 $34,067 Income Dues and Late Fees $80 $37,421 Net Income (Expense) -$10,632 $3,354 It was moved by Jack Chiperfield to accept the Treasurer’s Report for December, Wendy Bianchini seconded and all were in favor. Roger Warren moved to transfer surplus funds for 2009, in the amount of $3,353.74, from the General Fund to the Capital Reserve Fund, Jack Chiperfield seconded and all were in favor. Roger Warren moved to write off approximately $600 in dues, assessments and penalties owed by a property owner whose property was taken over by the bank due to a bankruptcy. Jack Chiperfield seconded and all were in favor. It was noted that future billings will be suspended until the property has a new owner. A property owner, now over a year in arrears on dues, will be sent a registered letter regarding dues, assessments and penalties which are past due. This property was in the process of being repossessed in early 2009, but the county’s records show the bank backed off on the repossession in May. The property owner has not responded our inquiries. The letter will give 30 days to respond and, if no response, the Association will proceed with placing a lien on the property.

Another property has been repossessed and is now owned by Freddie Mac. The Treasurer will provide the realtor with information on the outstanding dues so they can be included on the offer and/or settlement statement of potential buyers. The draft of the General Expense Budget for 2010 was discussed. Roger Warren moved to accept the 2010 Budget Proposal as submitted. Wendy Bianchini seconded and all were in favor. Written notice will be sent to all lot owners of a Special Budget Meeting to consider ratification of the 2010 Budget. The meeting will be held on Saturday, February 6 at 9:00 a.m., at Roger Warren’s home at 216 Double Eagle. Roger reminded the Board that no quorum is necessary for this meeting and that the Budget is ratified unless, at that meeting, a majority of all lot owners in the Association reject the Budget.

Committee Activities Roads and Parks Committee Roger Warren stated that several salt boxes have been placed along the roads which are considered “problem areas.” He suggested purchasing a salt spreader and will get a price before the next meeting. The roadside graveling project started and is approximately 1/3 complete. The weather has put the completion on hold until the snow melts. The gravel has been moved along the path leading from the parking lot to the dock and is now ready for landscaping. The pavement repairs on Brindlewood are in process. However there seems to be a problem with the earth beneath the pavement. It is thought there may be a spring underneath. Steve Ball will be contacted and consulted. Roger Warren moved to continue using Clay Duncan (Cutting Edge Lawn & Landscaping) to do our roadside maintenance and other landscaping work; and to execute a contract with no stated end date, which may be terminated by either party, with 30 days written notice, for this work. Jack Chiperfield seconded and all agreed.

Welcoming Committee: Wendy reported a welcome basket was delivered to Ed and Marilyn Villacorta on Thanksgiving Day. ARC Committee: The ARC application received by the owners of Lot 64 in Phase V has been reviewed and approved by the committee. Owner of Lot 80 has been contacted to correct silting fence which has been overrun by mud. Pool Committee: Jim Tyner has agreed to chair the Pool Committee and will obtain the proper certification necessary. Security: The transition of the security gate being changed to a 24/7 keypad and/or remote access went smoothly.

Old Business The lake silting issue was discussed and several options will be pursued to see if they are feasible. New Business Jack Chiperfield moved to have committee chairs appointed for the calendar year, rather than for a year period starting at the time of the Annual Meeting. This is especially important for the Pool Committee. Wendy Bianchini seconded and all agreed.

Ken Watts will head up the nomination committee to name at least two candidates for Board Director positions becoming vacant when Ken Watts and Roger Warren retire from the Board in June. A request for nominations from the owners for these positions will be placed in the letter notifying the owners of the Special Budget Meeting and also on the POA Website. Nominations from the owners should be conveyed to Ken Watts by the middle of March.

Jack Chiperfield moved that a standing “Communications Committee” be formed to be responsible for gathering materials to be communicated to the owners through the Newsletter and the Website. Wendy Bianchini seconded and all agreed.

Roger Warren moved that a special committee be formed to determine the feasibility and advisability of purchasing an AED (Automated External Defibrillator) for the community. Wendy Bianchini seconded and all agreed. Roger agreed to chair the committee.

Roger Warren moved that we work with the Dysartsville Fire Department to install a Dry Fire Hydrant in the Lake Park. The Fire Department will pay for the hydrant head and provide all labor and equipment for the installation for free. The POA’s cost is estimated be between $500 and $800 for the pipe from the hydrant out into the lake and the removal and reconstruction of a section of the dock. Jack Chiperfield seconded and all agreed.

After discussion about need for an “Impact Fee”, Roger Warren agreed to write a draft of a possible Covenant change for Board review at the next meeting. If the draft is acceptable to the Board, we will work with our attorney to be sure it is in good format. This work will have to be completed by early April so it can be included in the spring Newsletter and the mailing for the Annual Meeting in early May.

The next meeting of the Board will be on Saturday, February 6 at Roger Warren’s home. The starting time will be immediately following the Special Budget Meeting.

Meeting Adjourned at 11:15 a.m.

Hidden Lakes POA of McDowell County Special Budget Approval Meeting

February 6, 2010

Location, Date & Time: Home of Roger Warren, 02/06/10, 9:00 a.m. Subject: Under North Carolina statutes, a general meeting of all property owners within the subdivision must be called to approve the year’s Operating Expense Budget. The Board of the Property Owners Association (POA) mailed notices in January of 2010 to each property owner inviting them to this meeting and outlining the meeting agenda and the proposed Budget for 2010. Present: 3 members of the POA Board: Ken Watts, Jack Chiperfield and Roger Warren. No other property owners attended the meeting. Absent: Karen Eslinger and Wendy Bianchini Quorum Present? Yes Proceedings Meeting called to order by President Jack Chiperfield at 9:01 a.m. Treasurer Roger Warren read a letter from the owners of a lot that stated they opposed the budget because they only owned undeveloped land and felt only homeowners should be responsible for the costs of what “permanent residents may want to change or upgrade”. President Jack Chiperfield responded that the Mission Statement for our community calls for the Board to “provide a safe and secure community”, and to “preserve and enhance the value of owners’ investments”. Jack noted that the proper care of the community, and its infrastructure and amenities, benefits all owners, not just those with homes. They’re being no other comments or questions about the budget, Roger Warren made a motion to approve the proposed budget as written. Ken Watts seconded the motion and all were in favor. The 2010 Operating Expense Budget is approved. Roger Warren made a motion to adjourn the meeting at 9:15 a.m. Jack Chiperfield seconded the motion and all were in favor. Minutes submitted by, Roger Warren for Secretary Karen Eslinger.

Hidden Lakes POA of McDowell County Meeting Minutes – February 20, 2010

Location, Date & Time: Roger Warren’s home, February 20, 2010 at 9:00 AM Board Members Present: Jack Chiperfield, Roger Warren, Wendy Bianchini, Karen Eslinger,

Ken Watts Absent: None Guest: Steve Shary Quorum Present? Yes PROCEEDINGS Meeting Called to Order, by Jack Chiperfield at 9:00 AM The minutes of the January 2 and February 6, 2010 Board Meeting were approved as submitted. Steve Shary reported that he and Roger Warren talked with Don Morrison and obtained more information regarding silting of the lake. The lake was built as a buffer to keep nearby fields from flooding. They discussed with him the plans to remove the silt and he agreed it was a good plan. He also stated that obtaining permits shouldn’t be a problem. A $30,000 capital investment was thought to be the initial amount needed. The owner of the lot where the silt will be dumped has agreed although it is noted the lot is for sale. In order to compensate the owner, some ideas were to lease it for two years and pay the annual dues. It was also noted there will be volunteers needed to operate the dredge. The next step in the process is to go the membership for approval and funding. Treasurer’s Report Jan, 2010 YTD Jan 2010 Expenses Pool $0 $0 Electricity 184 184 Roadside Maintenance 732 732 Administrative 0 0 Insurance 0 0 All Other 626 626 Total Expense $1,542 $1,542 Income Dues and Late Fees $38,699 $38,699 Net Income (Expense) $37,157 $37,157 Roger Warren noted that the dues and penalties for lot 23-IV were written off due to bankruptcy. He also noted that the dues and penalties for lot 26 were still not paid and that a Registered Letter had been sent informing the owner of the Board’s decision to put a lien on property.

Committee Activities Roads and Parks Committee The roadside graveling project is complete. The pavement repairs on Brindlewood are in process. Roger Warren stated that Clay Duncan’s (Cutting Edge Lawn & Landscaping) contract has been renewed.

The front gate will have maintenance for rusty hinges and the gate itself will be raised 4-5 inches to prevent dragging. Also a keypad will be installed at the service entrance which will operate by numbers only and not by remote. At that time all service companies will have to use the service gate only.

A salt spreader has been purchased, however, there needs to be a shed built in order to store the equipment and other items used by the committee. Nominating Committee: Roger and Ken have not received any new names. They continue to seek replacements. Welcoming Committee: nothing new to report. ARC Committee: nothing new to report. Pool Committee: Jim Tyner is working on getting his pool certification. **All committee membership will remain the same to accommodate the new “calendar” year. New Business Jack Chiperfield stated that a standing “Communications Committee” has been established and that Sandy Warren and Terre Colabella have agreed to participate.

Jack Chiperfield suggested a rule be added regarding the Architectural Review Committee application. It reads as follows:

Rule #4

An Architectural Review Application must be submitted to the Hidden Lake POA and approved before any construction may begin. Construction includes new structures and additions to existing structures; site preparation, including tree removal and grading. Anyone who commences any construction, as defined above, without signed approval is subject to a fine of up to $50.00 a day for every calendar day from the date of the start of construction until issuance of an approved application from the Hidden Lake POA. Erosion control measures must be in place and effective throughout construction for the application to remain current.

It was moved by Roger Warren to adopt the new rule, Wendy Bianchini seconded and all were in favor.

Roger Warren noted that the Architectural Review Application had been changed to eliminate the need for an engineer to develop the required drainage/erosion control plan and to add a statement that the owner is responsible for damages to the roads and/or infrastructure due to the construction process.

The next meeting of the Board will be on Saturday, March 27th at 9:00 AM at Jack Chiperfield’s home.

Meeting Adjourned at 10:50 a.m.

Hidden Lakes POA of McDowell County Meeting Minutes – March 27, 2010

Location, Date & Time: Jack Chiperfield’s home, March 27, 2010 at 9:00 AM Board Members Present: Jack Chiperfield, Roger Warren, Wendy Bianchini, Ken Watts Absent: Karen Eslinger Quorum Present? Yes Guests: Terre Colabella and Steve Shary Meeting Called to Order, by Jack Chiperfield at 9:00 AM Terre Colabella proposed a playground area in memory of her husband Pete. She suggested it be located where the canoes are located now. She would pay for the equipment and mulching and the moving of one of the canoe racks. The board approved the project in general terms. The next step would be cost consideration for adding fencing to the project. Jack will be in contact with Terre and will pass on the final costs to the board. Steve Shary discussed the silting of the lake. He reported that one of two dredges he priced would be his recommendation. The prices are $12,500 and $10,200, the first is operated by standing on it and one is operated from standing in the water. In addition, a discharge hose would cost $162. His recommendation was the second which is operated by standing in the water. He is going to determine the elevation change from the lake to the discharge site as there may be a boosting pump needed. The next step is to present to the Association at the meeting in June. Ken Watts moved that we move forward and present it to the association. Jack seconded the motion and all in favor. It was said the proposal should be put in the newsletter. PROCEEDINGS The minutes of the February 20, 2010 Board Meeting were approved as submitted. Treasurer’s Report Mar, 2010 YTD Mar, 2010 Expenses Pool $0 $55 Electricity 0 270 Roadside Maintenance 1496 5286 Administrative 0 140 Insurance 0 0 All Other 180 1674 Total Expense $1,676 $7,425 Income Dues and Late Fees $80 $39,039 Net Income (Expense) -$1,596 $31,614 Treasurer’s report was approved as submitted.

Roger explained the capital expenditure and 2010 assessment calculation report. Jack Chiperfield moved to accept the report and approve the assessment of $44 per lot. Ken Watts seconded the motion and all were in favor. Roger noted that a lien was officially fined on the Schultz property. Committee Activities Roads and Parks Committee The roadside graveling project is complete. The pavement repairs on Brindlewood are in process. The front gate has been fixed and raised. Clean up project to clean up downed trees is underway and progress is good. Roger Warren moved that Clay Duncan seed front gate for $300 area and hydro-seed various areas of need throughout the community up to 6 tanks ($300 each), Jack Chiperfield seconded and all were in favor. Jack suggested reworking some culverts. Roger will get quotes. Communications Committee: Sandy Warren and Terre Colabella have agreed to serve on the committee. Welcoming Committee: A welcoming basket was presented to Beatriz Llerena-Garcia and Joe Garcia who purchased Danny Strause’s home. ARC Committee: Will Reierson submitted application for a two car garage with a bonus room and living room upstairs and a paved driveway. He is requesting a 5 foot variance between the edge of the structure and the boundary line of their neighbor to allow a 10 foot set back from the boundary line. Variance approved. Pool Committee: Jim Tyner took his pool certification test. Opening of pool is planned to be before Memorial Day weekend. The committee has rehired Lauren DuBeau, who will clean bathrooms, and Chad Michaels, who will clean the pool at the same prices as last year. Ken Watts moved that we proceed with the committee recommendations, Wendy Bianchini seconded and all were in favor. Nominating Committee: Will Rierson and Bill Schumacher have expressed interest in serving on the board and have agreed to run for the open positions in the June election. New Business Jack Chiperfield stated that a standing “Communications Committee” has been established and that Sandy Warren and Terre Colabella have agreed to participate.

Roger Warren moved that the board change it’s procedures concerning late charges on unpaid assessments to read “late charges will be applied monthly at the rate of 1.5%.” Jack Chiperfield seconded and all were in favor.

The next meeting of the Board will be on Saturday, April 24th at 9:00 AM at Ken Watt’s home.

Meeting Adjourned at 10:50 a.m.

Hidden Lakes POA of McDowell County Meeting Minutes – April 24, 2010

Location, Date & Time: Jack Chiperfield’s home, April 24, 2010 at 4:00 PM Board Members Present: Jack Chiperfield, Roger Warren, Wendy Bianchini, Ken Watts

Karen Eslinger Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 4:00 PM PROCEEDINGS The minutes of the March 27, 2010 Board Meeting were approved as submitted. Treasurer’s Report No Treasurer’s report was submitted due to the early meeting date. Committee Activities Roads and Parks Committee The pavement repairs on Brindlewood have been completed and the area has been seeded. There were two additional areas on Brindlewood that have also been repaired. Roger Warren is requesting approval for mulching of the front gate area. Clay Duncan will charge $450 per 10 yard truck load of mulch installed. Clay estimates we would need 5 truckloads, however his bid is per truckload. Ken Watts moved to approve up to $2700 for the mulching project, Jack Chiperfield seconded and all were in favor. The areas that have been seeded are doing well. Roger Warren moved to approve an additional truckload of gravel for roadside buildup, Jack seconded the motion and all were in favor. Ron DeYoung submitted a proposal for a POA storage building. The board will take it under consideration. Welcoming Committee: A welcoming basket will be delivered to Dennis and Adele Puntel who purchased Dale Adams place on Nathan McDaniel, this week. ARC Committee: Nothing new to report. Pool Committee: Jim Tyner passed his pool certification test. Opening of pool is planned to be before Memorial Day weekend. Jim also was able to find covers for the spa.

Old Business It was decided that Terre Colabella be allowed to go ahead and purchase the playground equipment she is donating in Pete Colabella’s name.

The next meeting of the Board will be on Saturday, June 5th at 9:00 AM at Karen Eslinger’s home.

Meeting Adjourned at 4:55 p.m.

Sorry No Meeting This Month

Hidden Lake POA of McDowell County Annual Meeting Minutes – June 11, 2011

Location, Date & Time: Dysartsville Baptist Church, June 11, 2011 at 1:00 PM Board Members Present: Jack Chiperfield, Will Reiersen, Karen Eslinger, Wendy Bianchini Absent: Bill Schumacher Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 1:00 PM PROCEEDINGS Dennis Puntel received 115.5 proxy votes as well as one vote from the audience to become a new member of the Board. May, 2011 - Treasurer’s Summary Report

May, 2011 YTD May, 2011 Expenses Pool $197 $685 Electricity 119 486 Roadside Maintenance 1,338 5,989 Administrative 238 1,047 Insurance 0 0 Committees 232 869 Gate Maintenance 50 50 All Other 0 1,321 Total Expense $2,174 $10,447 Income Dues and Late Fees $110 $42,398 Net Income (Expense) -$2,064 $31,951 Committee Activities ARC Committee: 2 houses were approved. A couple of sheds and a front stoop were also approved.

Welcoming Committee: 3-4 baskets were given out this year. Pool Committee: The pool is open and is running well. Hope to have the surveillance camera working soon. Silting Committee: Silting has started and has been going well. Adele addressed the group regarding volunteering. Roads and Parks: Roger passed out a summary of the work that have been done throughout the year including, refurbishing the front entrance, Shoal Creek parking cleaning, roadside plantings, community clean up day, put in a fire hydrant, ice and snow removal, fallen tree removal, dead tree removal, road repairs, road reflectors, Memorial Park and walking trail.

The next meeting will be held Tuesday, July 12th at Will Reiersen’s house at 7:00 PM. There being no further business, the meeting was adjourned.

Hidden Lakes POA of McDowell County

Meeting Minutes – June 19, 2010 Location, Date & Time: Dysartsville Baptist Church Board Members Present: Jack Chiperfield, Wendy Bianchini, Karen Eslinger, Will Reierson, Bill

Schumacher Absent: None Quorum Present? Yes Proceedings Meeting Called to Order, by Jack Chiperfield at 2:43 PM The purpose of this meeting is to elect the new officers. Bill Schumacher moved to elect the officers as listed below: Jack Chiperfield President Will Reierson Vice President Karen Eslinger Secretary Roger Warren Treasurer Wendy Bianchini Director at Large Bill Schumacher Director at Large Jack Chiperfield seconded the motion and all were in favor. The committee liaisons will be as follows: Bill Schumacher Roads and Parks Wendy Bianchini Pool and Welcoming Will Reierson Lake Dredging Jack Chiperfield ARC and Communications It was decided to have the monthly board meetings on the second Sunday of every month. The next Board Meeting will be held at Bill Schumacher’s home on July 11, 2010 at 4:00 PM. Meeting adjourned at 2:50 PM

Hidden Lakes POA of McDowell County Meeting Minutes – June 5, 2010

Location, Date & Time: Karen Eslinger’s home, June 5, 2010 at 9:00 AM Board Members Present: Jack Chiperfield, Roger Warren, Wendy Bianchini, Ken Watts

Karen Eslinger Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 9:00 AM PROCEEDINGS The minutes of the April 24, 2010 Board Meeting were approved as submitted. Treasurer’s Report

May, 2010 YTD May, 2010 Expenses Pool $831 $1,503 Electricity 197 552 Roadside Maintenance 1,348 8,267 Administrative 0 444 Insurance 0 0 All Other 182 2,014 Total Expense $2,558 $12,780 Income Dues and Late Fees $10 $39,234 Net Income (Expense) -$2,548 $26,454 Treasurer’s report was approved as submitted. Committee Activities Roads and Parks Committee The fire hydrant was supposed to be installed last week; the installer is hoping to get to it this week. Flower planting in certain areas is in process. Mulching of the front gate area is nearly complete and the project is within budget. Roger Warren is requesting approval for $600 to gravel around front gate area. Ken Watts moved to approve up to $600 for the gravel, Jack Chiperfield seconded and all were in favor. Welcoming Committee: A welcoming basket will be delivered to Wanda Smith. ARC Committee: The committee approved the building of the Zibelin’s garage which included a deviation to the property line set backs. Jack Chiperfield moved to accept the ARC’s recommendation, Wendy Bianchini seconded and all were in favor.

Pool Committee: Ken Watts reported that pool signage was still in good condition. Jack Chiperfield suggested a new list of rules. Roger Warren moved acceptance of Jack’s list of rules, Ken Watts seconded and all were in favor. The rule of no food or drink was on the previous sign and Jack Chiperfield felt that we should allow food and drink in the pool area. After discussion it was moved by Ken Watts to keep the rule, Wendy Bianchini seconded and four were in favor with Jack Chiperfield voting no. Wendy Bianchini moved that no smoking be added to the rules, Roger Warren seconded. There were four votes in favor of the rule with Jack Chiperfield voting no. The addition of no smoking to the pool rules was passed. Old Business

The Roads and Parks Committee is in the process of marking trees near roads or buildings that are either dead or otherwise a threat to safety in the community. A letter will be sent to the owners of these trees requesting these trees be removed in a timely manner. If owner fails to take action, the Board will have the trees removed at the owner’s expense.

A request for quotation for installing an entry key pad at the service gate has been issued. The cost is estimated to be $600. Once the entry key pad is installed, the gate will be activated for entry during restricted hours. Contractors will be required to use this entrance while owners may use it by entering the security code. The gate will open for traffic leaving the community at any time.

The next meeting of the Board will be on Saturday, June 19th at 9:00 AM at the Dysartsville Church.

Meeting adjourned at 10:25 AM

Hidden Lakes POA of McDowell County Annual Meeting Minutes – July 11, 2010

Location, Date & Time: Bill Schumacher’s home on July 11, 2010 at 4:00 PM Board Members Present: Jack Chiperfield, Bill Schumacher, Will Reierson, Wendy Bianchini Absent: Karen Eslinger Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 4:02 PM PROCEEDINGS The minutes of the June 5, 2010 board meeting and the annual association meeting of June 19th were approved as submitted. Treasurer’s Report

June, 2010 YTD June, 2010 Expenses Pool $1,141 $2,644 Electricity 0 552 Roadside Maintenance 1,343 9,610 Administrative 499 943 Committees 301 626 All Other 0 1,690 Total Expense $3,284 $16,065 Income Dues and Late Fees $30 $39,264 Net Income (Expense) -$3,254 $23,199 The June financials were approved as submitted by the Treasurer. Committee Activities ARC Committee: The committee approved the application of a new home submitted by Anthony and Rosalind Tallman.

Welcoming Committee: No new activity. Communications: Will seek additional ways to inform our members. Pool Committee: The committee is still having problems opening the spa. There are leaks and valves not working. They are seeking quotes for repairs. The Board requests the committee to install the camera with a better range of view. The pool operation is going well.

Roads and Parks Committee Accepted Ron DeYoung’s proposal for information on additional parking at the pool. This was previously given to the prior board. Received the report on the dead trees that could block our roads. A letter will be sent to the owners (see Rule #4). A new keypad will be installed at the service entrance, opening up this entrance for all construction and service companies. There will be a barrier on the right side to prevent by-passing the gate. Need new signs for the service entrance and the main gate. Need to have main gate adjusted so the gates opens wide as before. Recommend reflective tape be applied to both edges of the gates for visibility purposes. Silting: The process for getting permits for silting is underway. Representatives from the North Carolina Department of Natural Resources and the Army Corps of Engineers will visit the lake site to determine suitability of dredging. Jacques Frottier has withdrawn as volunteer coordinator. We need to fill this volunteer position. There being no further business, the meeting was adjourned at 2:40 PM.

The next meeting will be held at Will Reierson’s home on August 8th at 4 PM.

Hidden Lakes POA of McDowell County Annual Meeting Minutes – August 8, 2010

Location, Date & Time: Will Reierson’s home on August 8, 2010 at 4:00 PM Board Members Present: Jack Chiperfield, Bill Schumacher, Will Reierson, Karen Eslinger Absent: Wendy Bianchini Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 4:00 PM PROCEEDINGS The minutes of the June 19, 2010 and July 11, 2010 board meetings were approved as submitted. Treasurer’s Report The July financials were approved as submitted by the Treasurer. The following is a summary of July General Fund activity: July 2010 - Treasurer’s Summary Report

July, 2010 YTD July, 2010 Expenses Pool $991 $3,635 Electricity 352 904 Roadside Maintenance 1,342 10,953 Administrative 2 946 Committees 54 680 All Other 0 1,688 Total Expense $2,742 $18,806 Income Dues and Late Fees $210 $39,474 Net Income (Expense) -$2,532 $20,668 Committee Activities ARC Committee: No new activity.

Welcoming Committee: No new activity. Communications: The Board appreciated the most recent newsletter. It was full of good information. Pool Committee: The committee is still having problems opening the spa. There are leaks and valves not working. They are waiting on quotes for repairs. The camera should be up and running soon. The pool operation is going well.

Roads and Parks Committee Ron DeYoung requested $300 to put safety reflectors throughout Hidden Lake’s roads. Bill Schumacher moved the money come from the miscellaneous account. Will Reierson seconded and all were in favor. Jack Chiperfield moved to remove the words “or a neighbor’s house or out buildings” from Rule #3. Bill Schumacher seconded and all were in favor. Jack made the motion to approve the lease to use lot 42 owned by Herman and Rebecca Roper for the dredging project. During the time of the lease the Association will pay the county taxes, and forego any dues and assessments due on this lot. Lease agreement was written by Attorney Lee Lattimore. Will Reierson seconded and all were in favor. The lease will be executed upon approval of all permits from the Army Corps of Engineers and the North Carolina Division of Water Quality. Jack made the motion to require all volunteers working on site of the dredging project to sign a volunteer waiver form. Bill Schumacher seconded and all were in favor. Silting The applications for permission to dredge the lake have been sent to the Army Corps of Engineers and the North Carolina Division of Water Quality. Adele Puntel has agreed to be the Volunteer Coordinator. There being no further business, the meeting was adjourned at 5:01 PM.

The next meeting will be held at Bill Schumacher’s home on September 12th at 4 PM.

Hidden Lakes POA of McDowell County Meeting Minutes – September 14, 2010

Location, Date & Time: Bill Schumacher’s home, September 14, 2010 at 7:00 PM Board Members Present: Bill Schumacher, Will Reierson, Karen Eslinger Absent: Wendy Bianchini, Jack Chiperfield Quorum Present? Yes Meeting Called to Order, by Will Reierson at 7:04 PM PROCEEDINGS The minutes of the August 8, 2010 board meeting were approved as submitted. Treasurer’s Report The August financials were approved as submitted by the Treasurer. The following is a summary of August General Fund activity: August 2010 - Treasurer’s Summary Report

Aug, 2010 YTD Aug, 2010 Expenses Pool $1,143 $4,778 Electricity 181 1,085 Roadside Maintenance 1,343 12,296 Administrative 449 1,395 Insurance 2,255 2,255 Committees 81 762 All Other 100 1,787 Total Expense $5,552 $24,358 Income Dues and Late Fees $295 $39,769 Net Income (Expense) -$5,257 $15,411 Committee Activities ARC Committee: No new activity.

Welcoming Committee: No new activity. Communications: No new activity. Pool Committee: It was agreed to close the pool on October 1, 2010.

Roads and Parks Committee The board approved the following expenditure for road repair previously by email. Here is the breakdown of this estimate: Repair Brindlewood erosion damage (below Bob Honeycutt's lots) $1,200 Repair Panorama erosion damage (at Hidden Lake Parkway) $1,500 Repair Jeremy erosion damage (first turn off Brindlewood) $500 Repair Sundance erosion damage $400 Repair Hidden Lake road sides (near Watts) $400 Repair Shoal Creek road sides from Brindlewood to back gate $400 All other repairs and grading, as needed, $400 Repair Chase Drive drainage and erosion $500 It was mentioned that there may be some concern in having David Toney plowing the roads. There may be some liability issues.

Silting The applications for permission to dredge the lake have been sent to the Army Corps of Engineers and the North Carolina Division of Water Quality. We are still waiting for responses. When the dredge is delivered, we are going to need some way to get it down to the lake. The delivery truck will only bring it so far. There being no further business, the meeting was adjourned at 7:30 PM.

Special Meeting Hidden Lakes POA of McDowell County

Meeting Minutes – October 14, 2010 Location, Date & Time: Wendy Bianchini’s home, October 14, 2010 at 7:00 PM Board Members Present: Bill Schumacher, Will Reierson, Karen Eslinger, Wendy Bianchini Jack Chiperfield Quorum Present? Yes Meeting Called to Order, by Will Reierson at 7:04 PM PROCEEDINGS Will Reierson moved to approve the capital expenditure for the dredging project as listed below. It is noted the funds will be recovered over the next 5 – 6 years. The dredging project and funding was approved at the annual meeting of the Association in June 2010. Equipment Specialties Company $13,000

Central States Hose Company 2,400

Environmental Engineer 900

Additional Miscellaneous 700

$17,000

Bill Schumacher seconded the motion and all were in favor.

There being no further business, the meeting was adjourned at 7:15 PM.

Hidden Lakes POA of McDowell County Meeting Minutes – October 21, 2010

Location, Date & Time: Karen Eslinger’s home, October 21, 2010 at 7:00 PM Board Members Present: Jack Chiperfield, Bill Schumacher, Will Reierson, Karen Eslinger Absent: Wendy Bianchini Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 7:05 PM PROCEEDINGS The minutes of the September 14 and October 14 board meetings were approved as submitted. Treasurer’s Report The September financials were approved as submitted by the Treasurer. The following is a summary of September General Fund activity: September 2010 - Treasurer’s Summary Report

Sep, 2010 YTD Sep, 2010 Expenses Pool $1,470 $6,248 Electricity 181 1,266 Roadside Maintenance 1,333 13,629 Administrative 0 1,395 Insurance 0 2,255 Committees 416 1,177 All Other 0 1,787 Total Expense $3,400 $27,757 Income Dues and Late Fees $50 $39,819 Net Income (Expense) -$3,350 $12,062 Committee Activities ARC Committee: We have two new applications. Jack Chiperfield moved to add line to the ARC application “it is the responsibility of the owner to advise contractors that there are no commercial signs allowed on the property or on the roads.” Will Reierson seconded and it was approved.

Welcoming Committee: No new activity. Communications: No new activity. Pool Committee: The pool was officially closed September 29, 2010.

Roads and Parks Committee It was reported that: Brindlewood has had several truck loads of gravel added and has been graded. Sundance has had a load of gravel added and has been graded. The few problems with the ditches will be regarded. Panorama has had several truck loads of rep rap added and placement of the rocks is in process. Jeremy has had a load of rip rap added and placement of the rocks is in process. Chase Drive has had a load of rip rap added and placement of the rocks is in process. Silting The dredge has been ordered and we have issued a check in the amount. The other equipment will be ordered soon. The secretary has been given the application for dredging and the two permits. Note that there is a certificate of completion required from both agencies. The Annual Meeting will be held the second Saturday of June at the Dysartsville Church. The next meeting will be held Thursday, December 9 at Jack Chiperfield’s house at 7:00 PM. There being no further business, the meeting was adjourned at 8:43 PM.

Sorry No Meeting This Month

Hidden Lakes POA of McDowell County Meeting Minutes – December 9, 2010

Location, Date & Time: Jack Chiperfield’s home, December 9, 2010 at 7:00 PM Board Members Present: Jack Chiperfield, Bill Schumacher, Will Reierson, Karen Eslinger Absent: Wendy Bianchini Quorum Present? Yes Meeting Called to Order, by Jack Chiperfield at 7:05 PM PROCEEDINGS The minutes of the October 21 board meetings were approved as submitted. President’s Comments We have reservations at the Dysartsville Baptist Church on June 11, 2011 at 1:00 PM for our annual association meeting. Jack moved that Roger Warren will be the registered agent with the Secretary of State’s office to be the corporate addressee. Our official address with the Secretary of State’s will be Roger’s home address. Bill seconded and all were in favor. Jack stated that he appreciated the Roads and Parks committee putting the reflectors in various places around Hidden Lake. Treasurer’s Report The November financials were approved as submitted by the Treasurer. The following is a summary of November General Fund activity: November 2010 - Treasurer’s Summary Report

Nov, 2010 YTD Nov, 2010 Expenses Pool -$6 $6,242 Electricity 0 1,365 Roadside Maintenance 1,488 16,449 Administrative 124 1,519 Insurance 0 2,255 Committees 4 1,004 All Other 0 1,688 Total Expense $1,610 $30,522 Income Dues and Late Fees $40 $39,799 Net Income (Expense) -$1,570 $9,277 Jack moved that we increase the dues to $235 per year. Bill seconded and all were in favor. Committee Activities

ARC Committee: The Boram and Spring applications were approved. Also Bill Schumacher’s application was approved.

Welcoming Committee: We need information regarding the couple that moved in across the street from Ken Watts on Nathan McDaniel Parkway. Communications: The Board has asked Terre to explore new ways to communicate with the community. Pool Committee: No new activity. Silting Committee: All the paperwork is complete. Waiting for weather to cooperate. The board decided to bypass insurance on the dredge machine and liability. It was approved in a previous meeting to require all workers with the dredge machine and it’s operation to sign a waiver form of claims. Roads and Parks: The board received the recommendation of our lawyer as information regarding the cutting of dead trees that could fall onto our roads.

The board has approved the revising of the rule and regulation entitled dead tree:

Dead Trees (Adopted September 12, 2009 – Revised December 9, 2010) Periodically the POA’s Roads and Parks Committee will mark dead or damaged trees that could fall on roads. (These are the only trees that will be marked) The Board will then send a notice to the owner asking that the tree or trees be removed. Owners are advised that if they opt not to remove these trees and if they should fall onto the roads they will be removed at the owners expense, owners are also liable for all damages. We ask this so owners can have clear access to their property and that Emergency Services have clear access to the community. Mr. Burleson will have everything done this week. This is the $5300 road project approved to improve the roads, ditches and road sides. The vendor for the gate repair is waiting on a part. The committee approved Clay Duncan as our snow removal agent. His parameters are as follows: We will call based on these snow depths.

Up to 2” no call to start 3” to 6” wait for the snow to stop then plow Over 6” start and get a jump on the accumulation

The roads committee will make the decision when to call Clay Duncan to begin scraping. General Business : We will continue with the current design of the car decals minus the date. Willie has agreed to be the contact person for the nomination committee. The board agreed to the basis budget plan for 2011 as submitted by Jack. The final budget for 2011 will be approved in January and submitted to the association for their approval for a February meeting. It was decided that the excess dollars in the general fund will be split half to the capital reserve and half to reduce the assessment. The next meeting will be held Thursday, January 13th at Bill Schumacher’s house at 7:00 PM. There being no further business, the meeting was adjourned at 8:43 PM.