Tourism Work$ for Athens

Tourism Work$ for Athens

ATHENS CONVENTION & VISITORS BUREAU:

YOUR ONE-STOP REUNION PLANNING SHOP

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Reunion PlanningTips and Resources

Create your vision and then zoom in on the details

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CVB Services

• Destination consulting– Venues– Vendors

• Hotel block bookings• Welcome literature and maps

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Getting Acquainted• VisitAthensGA.com AND• VisitAthensGA.mobi

– Event calendar – Shopping / Dining– Attractions– Special offers

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Getting Acquainted• Visitors Guide

• Athens Welcome Center– Other local brochures / maps– Regional brochures– Classic City Tours

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CVB Services

Your cost?

$0

Tourism Work$ for Athens

Tourism Work$ for Athens

DISCLAIMER

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Where / When / How to Start• Start EARLY• Make a rough outline of your

vision• Plan good mix of fun and

“business”• Remember all ages/abilities

participate• Delegate, delegate, delegate • Document, document, document

Tourism Work$ for Athens

Tourism Work$ for Athens

Your TimelineKey tasks:

– Make a list of potential attendees– Form committees and establish responsibilities

and schedules – Set date and length of reunion and budget for

the event – Call the CVB to get assistance finding hotels,

venues, and facilities; schedule site visits if needed

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Your TimelineKey tasks:

– Sign contracts with venues and hotels to secure space for your reunion (ask LOTS of questions!)

– Hire vendors (supplies and memorabilia)– Set communications schedule – Establish theme or area of focus

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Contracting –

How does it work?

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Modern Tools• Email and Social Media

(pssst – but don’t forget

the snail mail folks…..)

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Sniffin’ around town

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So what are we gonna do?

Itinerary planning is all about balance:

• Activities that cost money vs. free ones• Stuff for the kids vs. stuff for the adults• Things to do for the ladies and the fellas• Active, busy times vs. times to rest and relax• Things that bring everyone together

Tourism Work$ for Athens

Tourism Work$ for Athens

Pick a Theme

• Mardi Gras• Christmas in July• Casino• Beach Party• Tailgating

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Your TimelineKey tasks

– Confirm and reconfirm all contracts along the way

– Leave time for last-minute and unexpected “surprises”

– Use your CVB for final preparation and supplies

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Don’t Forget

ENJOY

(and endure!)

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Your Timeline

Post – reunion– Evaluate (survey, feedback forms,

comments)– Settle accounting– Document, document, document– Write thank-you notes and letters– Start planning your next gathering

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Thank You for Your Commitment to

Reunion Fun in Athens

Amy Clark

Athens Convention & Visitors Bureau

706.357.4430

VisitAthensGA.com

Tourism Work$ for Athens