COMPANY SECRETARY & FINANCE PROFESSIONALAn accomplished Company Secretary with nearly 14 years of dynamic experience across a diverse range of functions

including Corporate Laws, Corporate Governance, Legal Matters, Taxation, Corporate Finance, Accounts and Operations

Targeting senior level assignments in Company Secretarial Functions, Finance & Legal with an Organisation of repute

SKILL SET

Company LawLegal Due Diligence

Direct / Indirect TaxationStatutory Compliances (ROC, FEMA, SEBI, Stock Exchanges)

Finance & Accounts,Budgeting & MIS

Working Capital Management

Statutory Records Maintenance

FEMA Compliance

PROFILE SUMMARY

Proven expertise in independently handling all Company Secretarial activities of Indian Listed Companies, Limited & Private Limited Companies including maintenance of statutory records & secretarial records and filing of statutory forms;

Excellent track record of serving as single point of communication between the board of directors and company shareholders; expertise in maintenance of secretarial records, statutory books & registers, organizing & conducting Board & Annual General Meetings and preparing agenda & maintaining minutes for Board, AGM and other meetings;

Rich experience in overall financial management involving preparation of financial statements, MIS, taxation, budgeting, costing, pricing, CMA data etc.;

Proven ability to improve operations, impact business growth & maximize profits through achievements in pricing settlements & cost reductions; experience in managing commercial negotiations;

A keen analyst with exceptional skills in relationship management, analysis, communication and problem solving.

CORE COMPETENCIES

Conducting Shareholders’ Meetings, Board Meetings & Committee Meetings; issuing notices, drafting agenda, recording minutes; preparing Notice, Directors’ Report, Corporate Governance Report, etc. for circulation of same to the members;

Drafting, negotiating and driving smooth execution of Legal contracts, representing Company matters in courts, tribunals, labour courts, consumer courts etc.;

Supervising the preparation of financial reports including Trial Balance, Profit & Loss Account, Balance Sheet, Cash Flow Statement; developing, analyzing & implementing budgets; preparation of CMA and QIS data for Bank Limits;

Overseeing assessment, filing & submission of timely returns under Income Tax, Service Tax, VAT, Excise, etc.; Managing registration till striking off of name of a company; advising on matters related with name change, etc.; drafting

Memorandum and Articles of Association; Executing compliances w.r.t interest on non-convertible debentures, payment of redemption, installments of debenture

and redeemable preference shares, transfer of unclaimed/unpaid amounts, fixed deposit schemes, etc. in a listed Company;

Managing all compliances under ROC, SEBI, RBI, Stock Exchanges, Provident Fund, ESI, etc.

WORK EXPERIENCE

Since June ’15 working with DMG MORI India Private Limited, Bangalore as Assistant Manager Finance and Company Secretary

Role: Handling the entire spectrum of Company Secretarial Services related to compliance management, due diligence, and

other corporate services; Conducting Shareholders’ Meetings, Board Meetings & Committee Meetings as required under Companies Act;

PRABHAKAR SINGHMobile: 098116 12075

Tel. (Res.): 011 - 2259 9582E-Mail: prabhakar_sun@yahoo.com / prabhakar.sun@hotmail.com

Issuing notices, drafting agenda, recording minutes; preparing Notice, Directors’ Report, Corporate Governance Report, etc. for circulation of same to the members for convening Annual General Body Meetings;

Preparing financial statements viz. Balance Sheet, Profit and Loss account, Cash flow statement, analysis of trial balance and ensures accounting entries;

Coordinating with statutory auditors, tax auditors and internal auditors for smooth completion of all audit activities; Coordinating with counsels for filing reply to various department of Service Tax, Income Tax, etc.

Accomplishments: Facilitated smooth execution of Finalization of Annual audit, in coordination with big 4 audit firms; Facilitated smooth calculation of service tax and sales tax etc. Facilitated preparation and filing of all documents in connection with change of name of the Company.

Oct’07 – May’09 and Mar 11 – May 15 worked with Super Seal Flexible Hose Ltd., New Delhi as Company Secretary

Role: Assisted in Production Planning and executed successfully schedules of OEMs; Executed design and development program for new Products of Railways, OEMs, etc.; Successfully executed Costing of Hoses, Hose Assemblies and negotiated for increasing price of assemblies with OEMs; Assisted in reducing the cost of components, raw materials etc. Handled improvisation in Branding of Products by meeting with proposed Customers; holding Exhibition in India and

abroad; Assisted in placing and maintaining cost compliance records and successful submission of these cost reports on MCA

portal; Preparation of CMA, QIS data and discussion with Banks for renewal of OD Limits; Preparation of data for assessment of Income tax, service tax & Excise, VAT & representation before the concerned

authorities; Successfully implemented and prepared data for online filing of e-returns with EPFO and ESI; Handling the entire spectrum of Company Secretarial Advisory Services related to compliance management, due

diligence, and other corporate services; 0Conducting Shareholders’ Meetings, Board Meetings & Committee Meetings as required under Companies Act; Issuing notices, drafting agenda, recording minutes; preparing Notice, Directors’ Report, Corporate Governance Report,

etc. for circulation of same to the members for convening Annual General Body Meetings;

Accomplishments: Facilitated in maintaining the Cost Records and Secretarial Records of the Company; Facilitated costing of Hose and Hose assemblies at present procurements prices and successfully negotiated with OEMs; Successfully executed design and development of Products for Railways, OEMs, etc.; Holds the distinction of establishing new markets for Bangladesh Railway & Thailand Railway from scratch viz. design

and development, pricing and successful negotiation for orders and deliveries of Products ; Successfully conducted 4 exhibitions for Branding of “Super Seal” in Mumbai, Bangalore, Greater Noida & Oman; Successfully completed assessment of Direct and Indirect Tax and renewed OD limits of Banks; Instrumental in supporting the Chairman of the Group for involving analysis of operational data, MIS reporting and

reduction in cost of raw material and components; Worked on family settlement agreement between the Promoters Group; Worked on Private Equity (PE) Investment due diligence and provided compliance required under PE agreements; Worked on a composite scheme of merger of a company with group Company and hiving-off the LPG division.

Jun’09 – Mar’11 worked with SMC Pneumatics India Private Limited (100% Subsidiary of SMC Japan), Noida as Company Secretary & Deputy Manager Accounts

Role: Drafting Agenda Papers, Notice and Minutes for Board Meetings, General Meetings; Managed filing of various eforms with the Registrar of Companies (ROC) as required under the Companies Act, 1956; Managed entire gamut of Accounting and Taxation related matters; Computing Sales Tax, Excise & Service Tax, TDS and e-filing returns to the concerned authorities; Representing Company in assessment proceedings including transfer pricing assessments; Generated and submitted complete MIS reports viz. financial statements, preparation of data pertaining production,

expense allocation, debtors, creditors, inventory and cash to Parent Company; Drafting, negotiating and vetting Legal contracts viz. subscription agreements, confidential agreements, NDA, rent

agreements, contractual agreements etc.;

Represented Company in many Courts and Tribunals including Labour Courts.

Accomplishments:

Facilitated smooth execution of Finalization of Annual audit, in coordination with big 4 audit firms; Facilitated smooth calculation of excise, service tax and sales tax etc. and filing of e-returns/annual returns in time with

statutory authorities; Facilitated smooth assessment of VAT, Sales Tax, Excise, including departmental audit and Transfer Pricing; Independently handled the conversion of financial statement into XBRL format and filing of same on MCA portal; Settled various cases under negotiable instrument act in various Courts and mediation Courts;

Jul’01 – Oct’07 worked with S.K Birla Group, New DelhiJoined as Assistant Company Secretary in CIMMCO Birla Ltd., promoted as Deputy Company Secretary with Terxpro Films

Pvt. Limited (a Joint Venture Company with Finland Group)

Role:

Conducting board meetings, committee meetings & Annual General meetings, drafting meeting agenda, sending notice to the shareholders, directors and autonomous bodies;

Recording the meeting minutes, maintaining statutory registers and sending reports to the shareholders; Communicating to the Company Law Board, Registrar of Companies, Registrar & Share Transfer Agent and Investors; Uploading of Annual Return, Annual Reports and various statutory forms with the Registrar of Companies; Complying with all mandatory procedures with respect to increasing of share capital, issuance of equity to foreign

company, appointment of directors, declaration of interim/final dividend etc.; Executing all compliances with respect to interest on non-convertible debentures, payment of redemption, installments

of debenture and redeemable preference shares, Transfer of unclaimed/unpaid amounts, fixed deposit schemes etc.; Submitting various information and statements as per Listing Agreement such as copies of notice of the meeting,

minutes of the meeting, change in directorship, secretarial audit report, quarterly financial statements, shareholding patterns etc. to the Stock Exchanges;

Uploading full Annual Report, quarterly and half-yearly financial Statements, quarterly shareholding pattern on EDIFAR/CF&DS, SEBI;

Assisted in preparing and issuing the Postal Ballot to the shareholders of the company; Oversaw Rights Issue of Equity Shares of the Company; Ensured procedural requirements of SEBI and RBI – in obtaining NOC for release of 1% security deposit lying with

Regional Stock Exchange in connection with the Rights issue; Assisted in legal matters of the company including drafting/ vetting of agreements, liaison with solicitors, handling legal

cases in courts including Arbitration matters, Labour cases, and appeared independently in Consumer Courts; Appearing on behalf of the organization before the Income Tax Assessment authorities , CIT (Appeals) and ITAT; Handled legal cases of all the groups companies relating to Civil and Criminal including intellectual property rights and

non-disclosure agreements; interfaced with legal counsel and appeared in courts with lawyers; Corresponded with the National Stock Exchange (NSE), Bombay Stock Exchange (BSE) and Securities & Exchange Board

of India (SEBI) for various compliances.

Accomplishments:

Independently handled the Board Meeting and General Meeting of a Listed Company having base of 70000 shareholder;

Liaison with the Registrar & Share Transfer Agent of the company and complied with compliances of Stock Exchanges; Worked as a part of a team in obtaining NOC for release of 1% security deposit lying with Regional Stock Exchange in

connection with the Rights issue; Successfully handled compliances of Stock Exchanges and SEBI Appeared independently in Consumer Courts on behalf of the Company

PREVIOUS WORK EXPERIENCE

Oct’07 – May’09 worked with Super Hoze Industries Pvt. Ltd., New Delhi (Joint Venture Company of Dabur Group & Talwars (Super Seal)) as Company Secretary

Aug’99 – Feb’01 worked with J.K. Industries Ltd., New Delhi as Management Trainee

Jun’99 – Aug’99 worked with Lodha & Co., New Delhi as Audit Trainee

EDUCATION

Associate Company Secretary from Institute of Company Secretaries in 2000; Diploma in Tax Law from Indian Law Institute, New Delhi in 2001; Diploma in Software Management from Uptron ACI, Delhi in 1998; Bachelor's Degree in Commerce from University of Delhi in 1996.

PERSONAL DETAILS

Date of Birth: 20th January 1975Address: 218 - A, Pocket - J & K, Dilshad Garden, New Delhi - 110 095Languages Known: Hindi and EnglishLocation Preference: Delhi NCR