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Customer service within the facilities industry
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Transcript of Customer service within the facilities industry
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Customer Service within the Facilities Industry
CU854: Supporting the Customer Service Environment
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What is Customer Service?
Putting the customer first Being aware of typical customer complaints and problems
and…… Resolving complaints or queries quickly and efficiently Finding out customers needs and making sure we satisfy
them Listening to our customers Making sure they want to return Getting it right first time and every time Creating customer delight by exceeding their expectations Understanding that Customers pay our wages!
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The Benefits of good Customer Service
Good Customer Service will:For the customer:
Meet their expectationsGive them satisfaction
Give them reliable informationFor your business:
Give you a good reputationBring new clients
Make you successfulFor you:
Give you job satisfactionKeep you in a job!Pay your wages!
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Range of Jobs in Customer Service
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Different types of customer
Internal customers – who are they?
External customers – who do you give a service to, who needs your help?
Customers with special requirements – how would you identify them? What types of requirements may they have ie: Hearing or sight Impairment, language issues
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Effective communication
Verbal – What you sayVocal - How you say it / tone Non-verbal – Body language /
Expressions
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Effective communication
Verbal – What you sayVocal - How you say it / tone Non-verbal – Body language / Expressions
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Effective communication by phone
When talking to customers on the phoneWhat points should you remember?
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Effective communication by phone
Speak Clearly Listen Be polite
Talk slowly Let them answer!
Be aware of accent Leave gaps
Say yes, agree or let them know you are listening
Make notes SMILE!!
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Benefits of effective communication
If we don’t communicate with our customers they could
A. Get frustratedB. Leave the business/company dissatisfiedC. Not returnD. ComplainE. Get wrong information
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Listening to our customers
Active listening is showing you are taking on board what someone is saying
How could you do this?
See handout
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How do we find out customer needs?
What ways could you find out what your customer wants/needs?
Ask Questions Watch their body language Start a conversation
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Respond to your customers
How you respond is the picture you give your customers of your company
How would you deal with your customers?
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Respond to your customers
You should have ways such as….
Politely Promptly Effectively AccuratelyRecord any incidents correctlyGive them correct informationIf you can’t help them – find someone who can!
Now Complete tasks A & B Assignment 107
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Presentation
In the Facilities Industry presentation is important
Why?
What things should you remember?
Complete assignment 107 Task C describing the dress code for each example
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Quiz to check understanding
Now you have discussed Customer Service in the Facilities Industry – what do you know?