Custom Reports +TimesheetScreen Shots

Timesheet FormatsVersion A: StandardIndividual programs can customize sub-categories in service and training.

Members “key-in” hours, system calculates daily and timesheet totals.

Timesheet FormatsVersion B: Time In /Time Out + MileageKey-in time in/out (8:30) in subcategories—does not calculate time!Programs can customize subcategoriesKey in mileage, or don’t include (option)System calculates mileage

Timesheet FormatsVersion C: “Time In/ Time Out--- w/LunchIncludes pull-downs menus for hours and “service” categories—programs can customize categories. Time calculates automatically.Comments at bottom of page only. System can deduct lunch minutes from total—or not.Up to three time in/time outs per day.

Timesheet FormatsVersion C, cont. “Time In/ Time Out--- w/Lunch

Programs/states can determine customizable categories, and subcategories

Timesheet FormatsVersion D: VISTA and STAFF Timesheets

Multiple rows for each day can be added by user.Select program, activity and position—programs can customize all three menus.Track either days or hours. (this example uses days)System tracks allocated days off, by user and by time off category.

Timesheet FormatsVersion E: “Batch” Member Timesheets

Program directors can enter hours for members who lack Internet access, or are using alternate timesheet systems.

Hours are combined with those from members using OnCorps timesheets, so totals are accurate at the program and state commission levels.

Sub-categories are customizable (i.e. civic engagement…)

Indiana Progress ReportIndiana needed more detailed report information, and the ability to print each program progress report out as a “complete” PDF document. This 3-part form includes program progress, performance measure, and GPR reports. Additional Staff reports roll up aggregate information from specific fields. Programming and design: 30 hours.

Part I - Program Progress

Indiana Progress Report

Part II- GPR Information

Indiana Progress Report

Part III- Performance Measures

University of Maryland Monthly ReportLegacy Corps MD needed a custom form to capture specificPerformance measure and program progress data.

Custom Programming and Design, including aggregate reports: 25 hours

University of Maryland Monthly Report

University of Maryland Monthly Report

Georgia Service and Volunteer Reports

Program Director Reporting Form

Staff ReportsThe Georgia Commission needed to collect specific, detailed information about volunteers, as well as aggregate reports. Custom Programming and design: 15 hours

Virginia Monthly ReportThe Virginia Commission needed this narrative report added.Custom programming and design: 5 hours

Client Assessment ModuleMember Form

Program Director/Staff ReportThe CTEP AmeriCorps program in MN has memberstrack # of beneficiaries—and their progress--- at their service sites.

Members login, enroll their clients (or entire classes), and periodically update client/student progress aligned with two key CTEP performance measures. The results are aggregated for either Commission Staff and/or Program Directors. Since this Corps focuses on technology literacy, their evaluation team worked with PDs to design this tool, as there are few instruments available to gauge “technology literacy”.

This module required 25 hours of custom programming and design.

Basic Tutor Log (OK)

Oklahoma has members track “encounters” with students.

Minnesota Reading Corps Tutor LogsMember Reports

(See next slide for Progress Reports details)

Members in the MN Reading Corps (MRC) track student progress using Tutor Logs. The system can import student rosters from another reporting system, or member can enter student names and progress. There are several forms that collect literacy data for each student tutored, and hours/minutes tutored per week, etc.

Minnesota Reading Corps Tutor LogsMember Reports: Progress Report Details

Minnesota Reading Corps Tutor LogsProgram Director or Staff Reports

State Commission and Program Directors can both access the aggregate student progress and enrollment reports.

The custom reports are used by an outside evaluator, who downloads this data and combines it with data gathered in another tutoring reporting system the schools use…

Custom Financial Reports

Michigan added a cash expenditures form. The form pulls data from the PERs and has auto-calculation built in.