CUSP for Safe Surgery (SUSP) Kickoff Webinar
description
Transcript of CUSP for Safe Surgery (SUSP) Kickoff Webinar
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CUSP for Safe Surgery (SUSP)Kickoff Webinar
Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it is the only thing that ever has.
Margaret Mead
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Some quick administrative announcements
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You need to dial into the conference line to hear audio
– Dial in Number: 1-800-311-9401
– Passcode: 83762
Please contact your Coordinating Entity for a copy of these slides if you have not already received them
We will make a recording of this webinar available to you
We want you to interact with us today
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SUSP Kickoff Agenda
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IntroductionsSUSP Project OverviewBuilding your SUSP TeamIntro to Building and Measuring Safety CultureCurrent Team ExperiencesNext Steps
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INTRODUCTIONS
Meet the SUSP National Project Team
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Peter Pronovost, MD, PhD, FCCM
Principal Investigator
Cliff Ko, MD, MS, MSHA, FACS
Principal Investigator
Charles Bosk, PhDPrincipal Investigator
Ethnographer
Sean Berenholtz, MD, MHS, FCCM
State CoachContent Expert
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Deb Hobson, RNState Coach
Content Expert
Julius Pham, M.D., Ph.D.State Coach
Content Expert
Liza Wick, MDState Coach
Content ExpertBradford Winters, MD
State CoachContent Expert
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Mike Rosen, PhDState Coach
Content Expert
Lisa Lubomski, PhDContent Expert
Sallie Weaver, PhDState Coach,
Safety Culture ExpertChris Goeschel, ScD, MPA, MPS, RN, FAAN
Content Expert
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Cathy Van De RuitEthnographer
Ksenia Gorbenko, PhD, MAEthnographer
Not pictured:Jeremiah Bowman
American College of Surgeons
Terry Tsai, PhDSUSP Informatics
Research Manager
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Kristine Weeks, MHSSUSP Data Consultant
Tricia Francis, MA, MS, PMPSUSP Project Manager
Kathryn Taylor, RN, MPHSUSP Program Manager Erin Kirley
SUSP Administrative Assistant
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Erin Hanahan, MPHSUSP Senior Research
Coordinator
Mary TwomleySUSP Senior Research
Coordinator
Laura Vail, MSSUSP IT Specialist
Nasir Ismail, MSSUSP Safety Culture
Coordinator
Kelsey EdwardsSUSP Research Assistant
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Poll – Who is on the call?
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SUSP PROJECT OVERVIEWSEAN BERENHOLTZ, MD, MHS, FCCM
We have embarked on a unique journey.
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Learning Objectives
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After this session, you will be able to:• Distinguish SUSP approach from that of other national
improvement projects• Describe the connection between SUSP and safety
culture work as structured in the Comprehensive Unit-based Safety Program (CUSP)
• List the steps for developing a local SSI prevention bundle
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Why is Your SUSP Work Important? 1
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1 in 25 people will undergo surgery
7 million (25%) in-patient surgeries followed by complication
1 million (0.5 – 5%) deaths following surgery
50% of all hospital adverse events are linked to surgery AND are avoidable
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Surgical Care Improvement Project (SCIP)2
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Engagement Questions: Feel free to type in the chat!
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In our institution, near perfect compliance with SCIP measures did not result in decreased SSI rates. Have other people on the call observed the same trends?
Why might that be?
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What is SUSP?
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AHRQ-funded project– Individual hospitals participate for 2 years
– Participation is free
– Participation is open to any size hospital, in any state, for any surgical procedure type.
Leveraging leaders in field – Armstrong Institute for Patient Safety and Quality, ACS
NSQIP, AHRQ, University of Pennsylvania, WHO
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SUSP Enrollment (Cohort 1-3) by Coordinating Entity
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Arkansas Hospital Association Hawaii Safer Care SUSP Collaborative Armstrong Institute for Patient Safety & Quality Iowa Healthcare Collaborative Colorado Hospital Association Maryland Hospital Association Connecticut Hospital Association Michigan Health & Hospital Association Florida Hospital Association Nevada Health Insight Georgia Hospital Association Tennessee Hospital Association
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Our Shared Project Goals
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To achieve significant reductions in surgical site infection and surgical complication rates
To achieve significant improvements in safety culture
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Key concepts: Adaptive and Technical Work
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TechnicalWork
Adaptive Work
Sweet Spot
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Technical Work Adaptive Work
• Procedural components of work, like performing skin prep
• The ‘intangible’ components of work, like ensuring an OR team holds each other accountable for quality skin prep
• Work that we know we ‘should’ do, like letting skin prep dry before incision
• Work that shapes the attitudes, beliefs, and values of clinicians, so they consistently perform tasks the way they know they ‘should’
• Work that lends itself to checklists or protocols
• Culture change is not a checklist
Key concepts: Adaptive and Technical Work
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Successful Improvement Work Requires Technical and Adaptive Components
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Reviewed by The Joint Commission3
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Comprehensive Unit-based Safety Program (CUSP) is a model to guide adaptive work4
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1. Educate everyone on the science of safety 2. Identify defects3. Senior executive partnership4. Learn from one defect per quarter5. Implement teamwork tools
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How is SUSP different?
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Informed by science
Led by clinicians and supported by management
Guided by national and local measures
National implementation that can be tailored to local context
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We’re Building on Previous Successes on the State Level…
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Michigan Keystone ICU program– Reductions in central line-associated blood stream
infections (CLABSI) 4,5
– Reductions in ventilator-associated pneumonias (VAP) 6
– Improvements in safety climate 7
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…And the National Level
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National On the CUSP: Stop BSI program8
– A national initiative to implement a proven culture change model, CUSP, and interventions to prevent CLABSI.
– A total of 1, 071 ICU’s in 45 states.– A 43% reduction in CLABSI rates.– The number of ICU’s that achieved CLABSI rate of
zero, more than doubled.
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Teams reduced hospital-acquired infection rates and improved safety culture
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Safety Climate Teamwork Climate0
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20
30
40
50
60
70
80
90
100
84% 82%
23% 22%
2004 2007
“Needs improvement”: Less than 60% of respondents reporting good safety or teamwork culture
Statewide in 2004, 82-84% needed improvement, in 2007 22-23%7
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This improvement model has worked in the ORColorectal NSQIP SSI Rate at Hopkins9
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SUSP is CUSP for Safe Surgery
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This project will teach you to embed adaptive work (CUSP) in your technical work (surgical care).Unlike other SSI prevention projects, you will develop your own SSI prevention ‘bundle.’– There is no one ‘right’ bundle for SSI
prevention– Engage frontline staff to identify local defects
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SUSP Project Management Guide
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We have developed monthly modules to guide you through this process.
Each module has ‘deliverables’ for your team, to help you keep your work on track.
Your Coordinating Entity has set up monthly coaching calls to enable horizontal learning.– Please share what you learn on state coaching calls!– You will learn as much (if not more) from each other
as you will from us!
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SUSP Project Structure
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Onboarding Phase (Months 1 – 6)– Module 1: Train Everyone on the Science of Safety & Identifying
Defects
– Module 2: Engage Senior Executives in SSI Prevention Work
– Module 3: Debrief your Safety Culture Scores and SSI data
– Module 4: Build your SSI Prevention Bundle
– Module 5: Perform an SSI Investigation
Implementation Phase (Months 7 – 18)
Sustainability Phase (Months 19 – 24)
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SUSP Project Structure
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Onboarding Phase (Months 1 – 6)
Implementation Phase* (Months 7 – 18) – Module 6: Implementing your SSI Prevention Bundle
– Module 7: Cohort 4 SUSP Team’s Experience
– Module 8: Emerging Evidence: A Surgeon’s Perspective
– Module 9: Learning from Defects I
– Module 10: Learning from Defects II
– Module 11: Optimizing Briefings and Debriefings
– Module 12: Auditing Your Briefing and Debriefing Process *Topics subject to change
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SUSP Project Structure
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Implementation Phase (Months 7 – 18) – Module 13: SUSP “State of the Union”
– Module 14: Emerging SUSP Topics
– Module 15: Spreading Your SUSP Work
– Module 16: Cohort 4 SUSP Team’s Experience
– Module 17: Emerging SUSP Topics
– Module 18: Cohort 4 SUSP Team’s Experience
Sustainability Phase (Months 19 – 24) *Topics subject to change
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SUSP Project Structure
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Onboarding Phase (Months 1 – 6)
Implementation Phase (Months 7 – 18)
Sustainability Phase (bimonthly calls, Months 19 – 24)– Module 19: SUSP Project Sustainability I– Module 20: SUSP Project Sustainability II– Module 21: SUSP Project Wrap-Up
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Real Time Feedback (Poll)
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How ready is your organization to 1) enable frontline participation in improvement work and 2) address frontline patient safety priorities?
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References
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1. World Health Organization. New Scientific Evidence Supports WHO Findings: A Surgical Safety Checklist Could Save Hundreds of Thousands of Lives. http://www.who.int/patientsafety/challenge/safe.surgery/en/. Accessed August 7, 2013.
2. Centers for Medicare and Medicaid Services. National Impact Assessment of Medicare Quality Measures. https://www.cms.gov/Medicare/Quality-Initiatives-Patient-Assessment-Instruments/QualityMeasures/Downloads/NationalImpactAssessmentofQualityMeasuresFINAL.PDF. Published March 2012. Accessed August 7, 2013.
3. The Joint Commission, Sentinel Event Data. http://www.jointcommission.org/assets/1/18/Event_Type_Year_1995-2011.pdf;29. Accessed August 8, 2013.
4. Pronovost P, Needham D Berenholtz S, et al. An Intervention to Decrease Catheter-related Bloodstream Infections in the ICU. N Engl J Med. 2007;356(25):2660.
5. Pronovost P, Goeschel C, Colantuoni E, et al. Sustaining Reductions in Catheter Related Bloodstream Infections in Michigan Intensive Care Units: Observational Study. BMJ. 2010; 340:c309.
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References
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6. Berenholtz S, Pham J, Thompson D, et al. Collaborative cohort Study of an Intervention to Reduce Ventilator-associated Pneumonia in the Intensive Care Unit. Infect Control Hosp Epidemiol. 2011; 32(4): 305–314.
7. Sexton JB, Berenholtz SM, Goeschel CA, et al. Assessing and improving safety climate in a large cohort of intensive care units. Crit Care Medicine. 2011 May;(39(5):934-9.
8. Website of the National Implementation of the Comprehensive Unit-based Safety Program to Eliminate Health Care-Associated Infections. http://www.onthecuspstophai.org/. Accessed August 7, 2013.
9. Wick et al. Implementation of a Surgical Comprehensive Unit-Based Safety Program to Reduce Surgical Site Infections. J Am Coll Surg. 2012; 215 (2).
10. The Joint Commission. J Qual Patient Saf. 2010;36:252-6http://www.ahrq.gov/cusptoolkit/
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BUILDING YOUR SUSP TEAMMIKE ROSEN, PHD
Who is in the room with you?
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Poll
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Do you have a SUSP team?If so, who is on your team?
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Learning Objectives
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After this session, you will be able to:• Develop a strategy to engage frontline and executive team
members in SUSP work
• Utilize basic strategies to encourage surgeon participation in SUSP work
• Identify SUSP team members and plan your first meeting
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Kevin Driscoll CRNACRNA Lead
Deb Hobson RN“Coach”
Tracie Cometa RNLead RN
Mary Grace Hensel RNManager OR
Sean Berenholtz MDAnesthesia Lead
Lucy Mitchell RNNSQIP SCR
Elizabeth Wick MDSurgery Lead
Renee Demski MBASenior Director QualityJohns Hopkins Medicine
Executive
CoachNSQIPOutcomes
Steph Mullens CSTLead Tech
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Perioperative SUSP Team Members
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Essential Team MembersSurgeonsAnesthesiologistsCRNAsCirculating nursesScrub nurses / OR techsPerioperative nursesExecutive partnerNurse leaders
Enhancing Team MembersPhysician assistantsNurse educatorsAnesthesia assistantsInfection preventionistsOR directorsPatient safety officersChief quality officersAncillary staff
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The SUSP Team
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• Understands that patient safety culture is local
• Composed of engaged frontline providers who take ownership of patient safety
• Includes staff members who have different levels of experience
• Tailored to include members based on clinical intervention
• Meets regularly (weekly or at least monthly)
• Has adequate resources including protected time– 2 to 4 hours per week for a team leader, surgeon, anesthesia,
nurse, and infection preventionist
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Engagement question: Feel free to type in the chat!
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How will you help create 2 – 4 hours of protected time for your SUSP team leaders?
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SUSP Teams’ Group Processes
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Effective Group
Processes
Norms
Role Clarity
Effective Team Communication
Conflict Resolution
Education and
Engagement
Leadership Buy-in and
Support
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The Senior Executive’s Role
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• Helps the team prioritize improvement efforts• Helps the team navigate organizational bureaucracy• Ensures the SUSP team has resources to fix problems• “Comes out of the office” to meet monthly with members
of health care team in their clinical area
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Contacting an Executive Partner
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Contact hospital management to determine which senior executive will best fit the perioperative area and the following criteria:
– Director level or above
– Available to round for at least one hour per month
– Approachable and comfortable with sensitive topics
Set up a meeting to introduce the project, provide a tour of the perioperative area, and share unit-level information
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The Surgeon Leader’s Role• Serves as role model for SUSP activities
• Meets with SUSP team at least monthly
• Participates in monthly senior executive partnership meetings
• Communicates with physician group as needed
• Assists with implementation of interventions
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Engage Surgeons on the SUSP Team
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Identify surgeon leaders
Create an understanding
of this role
Develop a plan for
communications
Listen to surgeon concerns
Develop plans to address concerns
Reward surgeon leaders
Create a vehicle for
communication
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Practical Tips for Scheduling Your SUSP Meetings
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Incorporate SUSP meetings into ongoing educational activities to ease scheduling challenges– Regularly scheduled nurse training– Grand rounds for physicians– Invite RNs to joint grand rounds
Create incentives for participating
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You have access to some helpful tools
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CUSP for Safe Surgery Team Roles and Responsibilities Form
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Next Steps:
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• Recruit a team lead, nurse lead, surgeon lead, and executive partner along with other team members
• List team member names and contact information on the CUSP for Safe Surgery Team Member Form and post the form in a central location
• Schedule your SUSP meetings– Complete CUSP for Safe Surgery Roles and
Responsibilities Form during your first meeting
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Real Time Feedback (Poll)
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Do you think that your team can influence your organization 1) enable frontline participation in improvement work and 2) address frontline patient safety priorities?
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AN INTRODUCTION TO BUILDING AND MEASURING SAFETY CULTURESALLIE WEAVER, PHD
The “adaptive” glue that helps bond safe teams
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Learning ObjectivesAfter this session, you will be able to:• Define safety culture
• Describe why safety culture is important for improvement efforts
• Describe the SUSP safety culture measurement process
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What is Safety Culture? Perceived priority of safety relative to
other goals
Culture is the compass team members use to guide their behaviors, attitudes, & perceptions on the job
• What will I get praised for?• What will I get reprimanded for?• What is the “right” thing to do?
Culture provides the context for team success
Image source: Marysia Tomaszewska, August 8, 2012, used under a Creative Commons License
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What Are the Core Aspects of Safety Culture…
Schein, 2007
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Why Safety Culture Matters1. Safety culture is related to outcomes
– Patient outcomes Patient care experience Infection rates, sepsis Postop. hemorrhage, respiratory failure, accidental
puncture/laceration Treatment errors
– Clinician outcomes Incident reporting, burnout, turnover
Huang et al., 2010; Mardon et al., 2010; MacDavitt et al., 2007; Singer et al., 2009; Sorra et al., 2012; Weaver, 2011.
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Why Safety Culture Matters2. Safety culture influences the effectiveness of other
safety and quality interventions
– Can enhance or inhibit effects of other interventions
3. Safety culture can change through intervention
– Best evidence so far for culture interventions that use multiple components
Haynes et al., 2011; Morello et al., 2012; Van Nord et al., 2010; Weaver et al., in press
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CUSP & Safety Culture
We ask that you measure safety culture at the start of the SUSP project– Provides a baseline to diagnose barriers and facilitators that can
impact improvement efforts– Then can be measured 12-18 months following start of
improvement efforts
Use reliable and valid survey instrument– Hospital Survey on Patient Safety (HSOPS)
CUSP is the intervention that you will use to help you improve culture results
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Example: HSOPS Questions & Composite Scores
10 Composite Scores (“Dimensions”)
No. of Questions
Example Question
1. Supervisor/manager expectations & actions promoting patient safety 4 B1. My supervisor/manager seriously considers
staff suggestions for improving patient safety.
2. Organizational learning-continuous improvement 3 A9. Mistakes have led to positive changes here
3. Teamwork within unit 4 A1. People support one another in this unit.
4. Communication openness 3 C4. Staff feel free to question the decisions or actions of those with more authority.
5. Feedback & communication about error 3 C1. We are given feedback about changes put into place based on event reports.
6. Nonpunitive response to error 3 A8. Staff feel like their mistakes are held against them. (negatively worded)
7. Staffing 4 A2. We have enough staff to handle the workload.
8. Hospital management support for patient safety 3 F8. The actions of hospital management show that
patient safety is a top priority.
9. Teamwork across hospital units 4 F4.There is good cooperation among hospital units that need to work together.
10. Hospital handoffs & transitions 4 F5.Important patient care information is often lost during shift changes. (negatively worded)
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HSOPS Questions & Composite Scores (cont’d)
6 Background questions
4 Outcome Variables No. of Questions
Example Question
1. Overall perceptions of safety 4 A15. Patient safety is never sacrificed to get more work done.
2. Frequency of event reporting 3 D1. When a mistake is made, but is caught and corrected before affecting the patient, how often is this reported?
3. Patient safety grade (of hospital unit)
1 E1. Please give your work area/unit in this hospital an overall grade on patient safety.
4. Number of events reported in the last 12 months
1 G1. In the past 12 months, how many event reports have you filled out and submitted?
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HSOPS Scoring
Scoring guidelines created by AHRQ
Scores represent the % of positive responses– % who gave a score of 4 or 5
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Drawing from existing data: Some important questions
Has data about the safety culture in our work area been collected in the last 12 months? If yes:
When was this data collected and how (e.g., online survey, paper survey, in person interviews)?
Who has access to this data?
What aspects of culture were measurement/what data were captured?
Is it possible to obtain copies of the raw data (e.g., an excel file of responses) or only reports (e.g., pdf file with charts and graphs)?
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Your HSOPS Survey Coordinator Has a Key Role
Helping coordinate the HSOPS survey administration processParticipating in training webinars and conference call to learn how to use the SUSP Online Portal Informing clinicians and staff about the survey items and instructions; assisting them if they have questions about how to complete the online surveyEntering data about the work area(s) that will be completing the HSOPS survey into the SUSP Online PortalMonitoring the survey response rate using the SUSP Online PortalWorking with hospital and work area leadership to distribute survey materials and information
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Next StepsComplete the SUSP Portal Registration Form if you have not already done soIdentify an HSOPS Survey coordinator to attend a training call on October 28th (10-11am EST) or October 30th (2-3pm EST)Determine if your hospital has recently completed a safety culture survey
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ReferencesHaynes AB, Weiser TG, Berry WR, Lipsitz SR, Breizat AH, Dellinger EP, Dziekan G, Herbosa T, Kibatala PL, Lapitan MC, Merry AF, Reznick RK, Taylor B, Vats A, Gawande AA; Safe Surgery Saves Lives Study Group. Changes in safety attitude and relationship to decreased postoperative morbidity and mortality following implementation of a checklist-based surgical safety intervention. BMJ Qual Saf. 2011 Jan;20(1):102-7.Huang DT, Clermont G, Kong L, Weissfeld LA, Sexton JB, Rowan KM, Angus DC. Intensive care unit safety culture and outcomes: a US multicenter study. Int J Qual Health Care. 2010 Jun;22(3):151-61. MacDavitt K, Chou SS, Stone PW. Organizational climate and health care outcomes. Jt Comm J Qual Patient Saf. 2007 Nov;33(11 Suppl):45-56.Mardon RE, Khanna K, Sorra J, Dyer N, Famolaro T. Exploring relationships between hospital patient safety culture and adverse events. J Patient Saf. 2010 Dec;6(4):226-32.Morello RT, Lowthian JA, Barker AL, McGinnes R, Dunt D, Brand C. Strategies for improving patient safety culture in hospitals: a systematic review. BMJ Qual Saf. 2012 Jul 31. [Epub ahead of print]Schein E. Organizational culture and leadership, 4th edition. San Francisco, CA: Jossey-Bass. 2010.
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ReferencesSinger SJ, Falwell A, Gaba DM, Meterko M, Rosen A, Hartmann CW, Baker L. Identifying organizational cultures that promote patient safety. Health Care Manage Rev. 2009 Oct-Dec;34(4):300-11.Sorra J, Khanna K, Dyer N, Mardon R, Famolaro T. Exploring Relationships Between Patient Safety Culture and Patients' Assessments of Hospital Care. J Patient Saf. 2012 Jul 10. [Epub ahead of print].Sorra JS, Nieva VF. Hospital Survey on Patient Safety Culture. (Prepared by Westat, under Contract No. 290-96-0004). AHRQ Publication No. 04-0041. Rockville, MD: Agency for Healthcare Research and Quality. September 2004.van Noord I, de Bruijne MC, Twisk JW. The relationship between patient safety culture and the implementation of organizational patient safety defences at emergency departments.. Int J Qual Health Care. 2010 Jun;22(3):162-9.Weaver SJ. A configural approach to patient safety climate: The relationship between climate profile characteristics and patient safety. Doctoral dissertation. University of Central Florida. 2011.Weaver, S. J., Dy, S., Lubomski, L., & Wilson, R. Promoting a culture of safety. In R.M. Watcher, P.G. Shekelle, P. Pronovost (Eds.). Making healthcare safer: A critical analysis of the evidence of patient safety practices (AHRQ report # TBD). Rockville, MD. In press.
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CURRENT TEAM EXPERIENCESUNIVERSITY MEDICAL CENTER SOUTHERN NEVADA
Hear from SUSP Teams who have gone before.
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NEXT STEPSKATHRYN TAYLOR, RN, MPH
We’re in this together.
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Poll
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Give us your best guess: What percentage of organizational change efforts fail?
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Preparing to Lead
In a postmortem, an autopsy is performed to learn why a patient died. While it may be helpful to those who perform it and hear about the results, it does not help the central figure in the medical drama—the patient.
The PreMortem Exercise is used to identify potential barriers and vulnerabilities to project success before they occur. It builds intuition and sensitivity to future problems.
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Step 1
Imagine that we are 2 years into the future and, despite all of the team’s efforts, the project has failed—catastrophically. Things have gone completely wrong on a number of fronts.
Now, ask: – What does the worst case scenario look like?
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Step 2
Generate the reasons for failure.
Spend the next 10 minutes writing down all the reasons you believe this failure occurred.
Now, ask: What could have caused our project to fail?
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Step 3
Prioritize your list of potential reasons for failure.
Address the top 2 or 3 items from your list that are of greatest concern.
Now, ask:– What specific actions can you take to avoid or
manage these issues?
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Step 4
Throughout your project, periodically review the potential problem list to re-sensitize yourself and the other team members to problems that may be emerging.
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Premortem Summary
Step 1: Two years out, what does the worst case scenario look like?Step 2: What could have caused your project to fail?Step 3: What specific actions can you take to avoid or manage these issues?Step 4: Review and resensitize yourself to potential problems throughout the project.
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You can access project planning resources on the SUSP Portalhttps://armstrongresearch.hopkinsmedicine.org/susp.aspx
Coaching call schedule for your Coordinating Entity
SUSP Project Management Guide
CUSP for Safe Surgery Team Membership Form and CUSP for Safe Surgery Roles and Responsibilities Form
Webinar archives
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WRAP UP
How will the SUSP Project look in your hospital?
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A Summary of Your Next Steps
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• Return SUSP Portal Registration Form if you have not already done so• Identify an HSOPS Survey coordinator to attend a training call on
October 28th (10-11am EST) or October 30th (2-3pm EST)
• Schedule your SUSP meetings• List team member names and contact information on the CUSP
for Safe Surgery Team Membership Form and post the form in a central location
• Complete CUSP for Safe Surgery Roles and Responsibilities Form during your first meeting
• Complete the pre-mortem exercise and share your findings during a coaching call.
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On the Next Call
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What questions do you have?
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Remember you have a support network– You can ask questions during coaching calls
– You can contact the SUSP helpdesk
SUSP Helpdesk: [email protected]
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Kickoff Webinar Evaluation
https://www.surveymonkey.com/s/SUSP_Cohort4
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