Current SED Initiatives in Student Data
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Current SED Initiatives in Student Data Tom Ruller NYS Education Department
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Current SED Initiatives in Student Data. Tom Ruller NYS Education Department. Current approach/Constraints. PC based systems used for data collection and reporting Use school code plus local ID Works well until the child moves Cannot use SSN - PowerPoint PPT Presentation
Transcript of Current SED Initiatives in Student Data
Current SED Initiativesin Student Data
Tom Ruller
NYS Education Department
Current approach/Constraints
• PC based systems used for data collection and reporting
• Use school code plus local ID– Works well until the child moves
• Cannot use SSN• Strong local control with a diversity of local
information systems• Respect for well developed systems at the local
level, including NYC DOE, with 1.2 million students.
Student IDStatewide Data
StandardsData Readiness/CIO
Statewide DataRepository
Core Reports
InstructionalResources
Statewide Data Standards
• Builds on the LEAP/STEP data standards
• Developed by districts, BOCES, RICs, SED
• Provides– Data definition– Business Rules and Codes– Mappings
• Planned for end of January 2005
Data Readiness/CIO
• District Data Administrator or CIO
• Quality of information in local district management systems is critical
• Use statewide data standards to guide local data practices
• CIO’s Role– Understand standards– Manage and maintain
quality of local systems– Interact with RIC
warehouse staff for uploads
– Understand verification reports and other analyses of data
RIC Data Warehouse
Statewide Warehouse
SED
District Systems (SMS, lunch, Part 200, etc.)
Reports and Data Analysis
• 3-8 Score Reporting– Web based
– Capable of producing printed reports
– Multiple levels of aggregation
– Multiple factors
– Basic ad-hoc capability
– Currently out for bid
• Other Reporting– Web based
– Verification reports and analysis for state/federal reporting
– More ad-hoc capability for districts
– Still a role for BOCES and RICs for detailed analysis and planning
NYCBuffalo
WNYRIC
Rochester
WFL
Monroe
Syracuse
CNYRICMORIC
Suffolk
Nassau
LHRIC
Yonkers
MHRIC
NERIC
Level 1
BroomeSCT
Statewide Data
Warehouse
Statewide Repository
District 1
District 2
District 3
District 1
District 2
District 3
Level 2
Level 3
Statewide ReportsService
NYSSIS
Instructional Resources
Key Dates
• RIC Data Warehouses– Currently operational
• Statewide Warehouse– Summer 2005
• 3-8 Score Reporting Tools– January 2006
• Other Reporting Tools– December 2005
• State Reporting Dates– LEAP/STEP - August
2005
– PD - December 2005
– Data Warehouse• STEP/LEAP 2006
• BEDS Trial 2006
• BEDS 2007
NYS Unique ID System
• Relies on a standard “student identification data set”
• Data is submitted through regional student data warehouses and ID is returned to the warehouse.
• Matching engine uses clues and rules to match students to existing ID
• Three choices:– Match
– New ID
– Near match
• Human review for less than 1%
Security and Confidentiality
• NYSED will not have access to any personally identifiable information. This information is available only to school districts.
Student IDData Set
NYSSIS
Near MatchResolution
State ID
Local SMS
eScholarData
Warehouse
Student ID Data Set• First Name, Middle Name, Last Name
• Guardian Name(s)
• DOB
• Native Language
• Birthplace
• Date of first polio immunization
• Gender
• Ethnicity
• Address
• Date of first entry to grade 9
• Local student ID
Getting an ID
• Bulk submission– Extract the “student lite” data from SMS to the data
warehouse.
– RIC submits a file containing the student ID data set for each student
– Submit via secure FTP
– Automatic processing of files each night
– Tested on 300,000 record file
– Required only for “new” students
ID Assignment
• ID is returned via a delimited file
• File contains NYS Student ID and Local ID
• File is sent back to RIC or school district
• 8765432109|32908
State ID
Local ID
“Near Match Resolution”
• System cannot automatically resolve all requests for Ids
• Human review is required for those records that cannot be automatically matched
• School district personnel will receive training in “resolving the queue” of unmatched records
Key Dates for Unique ID
• Testing completed in July 2004
• Currently working to assign IDs to records in RIC warehouses
• Use ID on LEAP and STEP data collection for 2004/05 school year
• Use ID for all students in Grades 3-12 in school year 2005/06
• ID will be used as part of new GR 3-8 assessment program
• Require IDs for all students in 2006-07 school year
Overall Timeline
Contact
Thomas RullerProject ManagerNew York State Education DepartmentRoom 573 EBAAlbany, NY [email protected](518) 474-5561http://www.emsc.nysed.gov/nysstudents
